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I.
Moment of Silence
Welcome to the March 30, 2015, special meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio: 3 30 2015 Board Meeting
Please join us for our traditional moment of silence.
II.
Presentation of Colors and The Pledge of Allegiance
Presentation of Colors by Moore Traditional School Air Force JROTC.
The Pledge of Allegiance will be led by elementary students from Board District 6.
II.A.
Vision Statement
Middle School students from Board District 6 will read the Vision Statement.
II.B.
Greetings from District 6 Board Member Dr. Lisa Willner
Welcome and greetings from District 6 Board Member Dr. Lisa Willner.
II.C.
Greetings and Brief History of Moore Traditional School from Principal Vicki Lete
Principal Vicki Lete will offer greetings and a brief history of Moore Traditional School.
III.
Recognitions and Resolutions
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A.
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Recognition of and Student Demonstration of Learning from Moore Traditional School Students
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B.
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Recognition of and Student Demonstration of Learning from Newburg Middle School Students
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C.
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Student Demonstration of Learning from Breckinridge Metropolitan High School Students
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D.
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Recognition of District’s 2014–15 Governor’s Commonwealth Institute for Parent Leadership Fellows
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E.
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Recognition of Music In Our Schools Month
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Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for March 30, 2015.
Order #187 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for March 30, 2015. The recommendation passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.
III.A.
Recognition of and Student Demonstration of Learning from Moore Traditional School Students
Moore Traditional School students will share information and offer insight about how key community partnerships have enhanced the Medicine, Health, and the Environment Magnet Program at their school.
Moore Traditional School works in collaboration with key community partners and parents to provide valuable and unique opportunities for students to receive and experience real-life, hands-on learning and training through job shadowing, mentoring, and internships.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize and receive a student demonstration of learning from Moore Traditional School students who participate in the Medicine, Health, and the Environment Magnet Program.
III.B.
Recognition of and Student Demonstration of Learning from Newburg Middle School Students
Students who participate in the Math/Science/Technology (MST) Magnet Program and the Advance Program at Newburg Middle School will share information about what they are learning, the positive influence the programs will have on their future academic learning, and how the programs have influenced them in selecting a career path.
The MST Program students receive an accelerated curriculum, which prepares them for higher-level learning and achievement at MST high schools and colleges.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize and receive a student demonstration of learning from Newburg Middle School students who participate in the Math/Science/Technology Magnet Program and the Advance Program.
III.C.
Student Demonstration of Learning from Breckinridge Metropolitan High School Students
Braniesha and Dayton will share brief reflections about what it means to them to have teachers who believe they can be successful and will talk about the positive impact their school and teachers have had on them.
Breckinridge Metropolitan High School addresses the unique needs of students who require continued placement in a highly structured environment in order to succeed in school and who can also be best served by one of the educational programs at the school. The school offers the Youth Program, the Preparatory School Program, and the Riverview Program.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education receive a student demonstration of learning from Breckinridge Metropolitan High School students Braniesha Johnson and Dayton Gilbert.
III.D.
Recognition of District's 2014–15 Governor’s Commonwealth Institute for Parent Leadership Fellows
The Governor’s Commonwealth Institute for Parent Leadership (GCIPL) is leadership training that gives Kentucky parents, caregivers, and mentors the information and skills necessary to work in partnership with their child’s school to improve the academic success for all students.
Through an application process, more than 30 participants were identified and trained in leadership, engagement, and communication skills and were provided with information on Kentucky’s education and accountability systems, school achievement data, and education resources available in the community and statewide.
At the conclusion of the institute, fellows commit to leading at least one project in their school or community. A mini-grant is available to support project expenses, and the GCIPL fellows also will receive one year of coaching from their community support coordinator to help design and implement their projects.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District 2014–15 Governor’s Commonwealth Institute for Parent Leadership fellows.
III.E.
Recognition of Music In Our Schools Month
This year marks the thirtieth anniversary of the National Association for Music Education’s Music In Our Schools Month (MIOSM). The 2015 theme is “Music Makes Me_____!”
The national observance draws attention to the importance of music education in our schools and communities as well as gaining and promoting the support of teachers, parents, students, and the community to advocate for music education in schools across the nation. It is also a great opportunity to highlight the talent of exemplary music educators who teach comprehensive, sequential music education through concerts, lessons, public performances, and advocacy activities.
In celebration of MIOSM, the Moore Traditional School Quartet will perform in the lobby area prior to the Board of Education meeting and the Louisville Male High School Brass Quintet will perform during tonight’s Board meeting.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize March as Music In Our Schools Month.
IV.
Approval of Minutes of Previous Meeting
The minutes of the March 9, 2015, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the March 9, 2015, regular meeting.
Order #188 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the March 9, 2015, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.
V.
Superintendent's Report
VI.
Action Items
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A.
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Approval of Funding Allocation and Merger of Buechel Metropolitan High and AlexR. Kennedy Metropolitan Middle Schools into a Single Location at Buechel Site
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B.
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Resolution to Require Analysis of Spending on Non-School-Based Activities
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VI.A.
Approval of Funding Allocation and Merger of Buechel Metropolitan High and Alex R. Kennedy Metropolitan Middle Schools into a Single Location at Buechel Site
In order to serve students in A5 schools better and to ensure safe and orderly environments in A1 schools, we are proposing a shift from the preset alternative school structure to a Success Pathways system that would do the following:
- Merge Alex R. Kennedy Metropolitan Middle School and Buechel Metropolitan High School into one school at the Buechel site.
- Change the funding allocation for alternative schools.
- Redesign the alternative settings so that they offer differentiated pathways with personalized and digital learning environments.
- Change the placement process so students are placed into pathways based on their needs and based on the Code of Conduct.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached funding allocation and the merger of Buechel Metropolitan High School and Alex R. Kennedy Metropolitan Middle School into a single location at the Buechel site.
Order #189 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the attached funding allocation and the merger of Buechel Metropolitan High School and Alex R. Kennedy Metropolitan Middle School into a single location at the Buechel site. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mr. David Jones.
VI.B.
Resolution to Require Analysis of Spending on Non-School-Based Activities
The attached resolution is submitted for the Board's consideration and approval.
Submitted by: Board Chair David A. Jones, Jr.
Attachment
Board Chair David A. Jones, Jr. recommends that the Board of Education approve the attached resolution to require analysis of spending on non-school-based activities.
Order #190 - Motion Passed: Board Chair David A. Jones, Jr. recommends that the Board of Education approve the attached resolution to require analysis of spending on non-school-based activities. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Stephanie Horne.
VII.
Information Items
A. Report on the 2015 Regular Session of the Kentucky General Assembly
B. Budget Overview for 2015-16
C. Report on Program Reviews
D. Update on Magnet Steering Committee Response to Magnet Review
VII.A.
Report on the 2015 Regular Session of the Kentucky General Assembly
The Regular Session of the Kentucky General Assembly convened on January 6, 2015, and is scheduled to adjourn Sine Die on March 24, 2015.
Jefferson County Public Schools functions within the statutory framework established by Kentucky General Assembly, so the actions of the legislature have a significant impact on the district’s work. Legislation pertaining to the issues identified in the JCPS 2015 Legislative Agenda as well as other legislation that having an impact on the district have been considered by the General Assembly.
This report will provided a summary of legislative action on elementary and secondary education issues.
Submitted by: Jonathan Lowe
Superintendent Donna Hargens recommends that the Board of Education receive a report regarding the 2015 Regular Session of the Kentucky General Assembly.
Order #191 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report regarding the 2015 Regular Session of the Kentucky General Assembly. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.
VII.B.
Overview of the Budget for Fiscal Year 2015-16
This report will provide an overview of the budget for fiscal year 2015-16 including organizational structure within the $1.4 billion budget.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information an overview of the budget for fiscal year 2015-16.
Order #192 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information an overview of the budget for fiscal year 2015–16. The recommendation passed passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.
VII.C.
Report on Program Reviews
Focus Area One of the newly revised Strategic Plan: Vision 2015 addresses an overarching goal that "Every student progresses in his or her individual learning."
The implementation of Program Reviews will allow equal access to all students to high-quality teaching and learning experiences in Arts and Humanities, Practical Living/Career Studies, Writing, K-3 Primary, and World Language.
In this presentation, we will highlight the key components of Program Reviews. We will primarily focus on the Program Review standards, implementation at the district and school level, the instructional impact, and the accountability factors.
Submitted by Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept a report on Program Reviews.
Order #193 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education accept a report on program reviews. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.
VII.D.
Update on Magnet Steering Committee Response to Magnet Review
This report will update our progress on implementing the recommendations from the Magnet Schools of America review and will also include a timeline, highlights from the Steering Committee's work, and changes for the 2015–16 school year and beyond.
Submitted by: Dr. Robert Rodosky
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive an Update on the Magnet Steering Committee Response to Magnet Review.
Order #194 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive an Update on the Magnet Steering Committee Response to Magnet Review. The recommendation passed passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.
VIII.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for March 30, 2015.
Order #195 - Motion Passed: A motion that the Board of Education approve the Consent Calendar for March 30, 2015, subject to a modification to the 2015 high school graduation schedules (Options 1 and 2) contained in Agenda Item VIII.Y. Approval of Proposed 2015 High School Graduation to show that The Phoenix School of Discovery is in Board District 2 passed with a motion by Ms. Diane Porter and a second by Mr. Chris Brady.
VIII.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
VIII.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
VIII.C.
Approval of Job Descriptions
The attached job description for Bakery Supervisor is submitted to change the work calendar year from 260 days to 220 days.
The attached job description for Software Engineer is submitted to change the minimum qualifications. In order to support the needs of the department, this change is requested to incorporate a specific set of skills to insure future hiring decisions will be made based on the specific set of skills.
The attached job description for Coordinator Food Procurement is submitted to change the work calendar year from 220 days to 260 days to improve processes and increase efficiencies. The Coordinator Food Procurement researches and develops new products, writes specifications and streamlines processes most effectively during off-school days. This position is the back-up manager in the Nutrition Service Center when the manager is out of the building.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for Bakery Supervisor, Software Engineer, and Coordinator Food Procurement.
VIII.D.
Approval of Organizational Charts
The Human Resources Recruitment and Staffing organizational chart is submitted to add one (1) Certified Staffing Consultant and delete one (1) Specialist II.
The School and Community Nutrition Services organizational chart is submitted to change the work calendar year for Bakery Supervisor from 260 days to 220 days, change the work calendar year for Coordinator Food Procurement from 220 days to 260 days, delete one (1) Nutrition Services Assistant (260 days), and add one (1) Nutrition Services Assistant (187 days).
The Management Information Services organizational chart is submitted to add one (1) Software Engineer and delete one (1) Business Analyst/Developer.
The Diversity, Equity, and Poverty Programs organizational chart is submitted to delete one (1) Resource Teacher (150 day), delete one (1) Clerk II, and change the reporting relationship of one (1) Clerk II from Specialist II (Volunteer Center) to Chief Equity Officer.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Human Resources Recruitment and Staffing, School and Community Nutrition Services, Management Information Services and Diversity, Equity and Poverty Programs.
VIII.E.
Approval of Modifications to Salary Schedule 1A for the 2015-16 School Year
Salary Schedule 1A for the 2015-16 school year was approved by the Board of Education on October 13, 2014.
The published salary schedule contains errors and approval of this agenda item will serve to correct the following errors:
- Change Early Disability Behavior to Early Behavior Disability;
- Add Social Communications to the $0.35 per hour stipend pay category;
- Remove Multiple Disability/Functional Multiple Disability and replace with Moderate to Severe Disability, and
- Remove Physical Disability and Other Health Impairment and replace with Other Health Impairment.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached amended Salary Schedule 1A for the 2015-16 school year.
VIII.F.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on March 30, 2015.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VIII.G.
Approval of Bid for Food Service Phase 34 Equipment and Installation at Various Schools
The project will consist of demolition, relocation, and installation of existing and new food service equipment. The list of schools is attached.
On October 13, 2014, the Board of Education approved assigning John Phelps Engineering, Inc. to prepare plans and specifications for Project VAR-15013.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the office of Facilities and Environmental Services on March 4, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Hussung Mechanical Contractors, Inc. for Food Service Phase 34 Equipment and Installation at Various Schools for the low bid of $604,890 and approve the revised BG-1 form for $1,600,313.
VIII.H.
Approval of Bids and Revised BG-1 Forms
VIII.H.1.
Approval of Bid and Revised BG-1 Form for New Elementary School at Norton Commons
This project will provide a new elementary school in the community of Norton Commons.
On July 28, 2014, the Board of Education approved Voelker Blackburn Niehoff Architects, Inc., to prepare plans and specifications for Project 15000.
On February 9, 2015, the Board entered into a Joint Use Agreement with The Young Men’s Christian Association of Greater Louisville in which the YMCA will share in the cost of the construction of the gym. The YMCA’s estimated portion of the construction cost is $1,074,037.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on March 9, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Morel Construction Co., LLC for a New Elementary School at Norton Commons for the low base bid of $14,525,000; accept Alternate 1, 2, and 3 for a total bid of $14,625,000; and approve the attached revised BG-1 form for $17,200,000.
VIII.H.2.
Approval of Bid and Revised BG-1 Form for 2015 Paving Package I at Fairdale High School, King Elementary School, and Semple Elementary School
This project will consist of the repair and/or replacement of asphalt driveways and walkways.
On December 15, 2015, the Board of Education approved assigning Facilities and Environmental Services Facility Planning Unit to prepare plans and specifications for Project VAR-15014.
Bids were received, publicly opened, and read aloud in the office of Facilities and Environmental Services on February 26, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Flynn Brothers Contracting, Inc. for the low bid of $25,572; MAC Construction & Excavating, Inc. for the low bid of $33,150; TSI Paving for the low bid of $22,575.66 and reject Alternate 1, for 2015 Paving Package I at Fairdale High, King Elementary, and Semple Elementary Schools; and approve the revised BG-1 form in the amount of $87,363.
VIII.I.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for New Road at Alex R. Kennedy Elementary School
This project shall construct a secondary asphalt entrance road from Blowing Tree Drive to separate cars from buses.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Jacobi, Toombs and Lanz, Inc. as the architect/engineer, and the attached BG-1 form for the New Road at Alex R. Kennedy Elementary School, for an estimated project cost of $123,800.
VIII.J.
Approval of Revised BG-1 Form for Shared Use Path at Stonestreet Elementary School
On March 28, 2011, the Board of Education approved the project and the assignment of Carman Associates to prepare plans and specifications for Project 071-11030.
On April 21, 2014, the Board approved awarding a contract to Riverside Paving & Contracting for $154,416.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Shared Use Path at Stonestreet Elementary School.
VIII.K.
Approval of Contract Completions and BG-4 Forms
VIII.K.1.
Approval of Contract Completion and BG-4 Form for Boiler Replacement at Crums Lane Elementary School
On July 8, 2013, the Board of Education approved Kerr Greulich Engineers, Inc. to prepare plans and specifications for Project 092-14015.
On June 23, 2014, the Board approved awarding a contract to Intertech Mechanical Services as the low bidder.
Kerr Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services for Boiler Replacement at Crums Lane Elementary School for a total construction cost of $171,234.
VIII.K.2.
Approval of Contract Completion and BG-4 Form for Boiler Replacement at Greathouse/Shryock Traditional Elementary School
On July 8, 2013, the Board of Education approved Kerr-Greulich Engineers, Inc., to prepare plans and specifications for Project 013-14011.
On June 23, 2014, the Board approved awarding a contract to Hussung Mechanical Contractors, Inc., as the low bidder.
Kerr-Greulich Engineers, Inc., has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Hussung Mechanical Contractors, Inc., for Boiler Replacement at Greathouse/Shryock Traditional Elementary School for a total construction cost of $136,934.
VIII.K.3.
Approval of Contract Completion and BG-4 Form for Roof Replacement at Rangeland Elementary School
On July 8, 2013, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 081-14009.
On April 21, 2014, the Board approved awarding a contract to Kalkreuth Roofing & Sheet Metal, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Kalkreuth Roofing & Sheet Metal, Inc. for Roof Replacement at Rangeland Elementary School for a total construction cost of $177,350
VIII.L.
Approval of Project Closeouts and BG-5 Forms
VIII.L.1.
Approval of Project Closeout and BG-5 Form for Chiller Replacement at Johnson Traditional Middle School
On October 27, 2014, the Board of Education approved the contract completion and BG-4 form for Schardein Mechanical.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Chiller Replacement at Johnson Traditional Middle School.
VIII.L.2.
Approval of Project Closeout and BG-5 Form for 2014 Paving Package I at Various Schools
On February 23, 2015, the Board of Education approved the contract completion and BG-4 form for Louisville Paving Co. at Binet School.
On February 23, 2015, the Board approved the contract completion and BG-4 form for Hall Contracting at Jeffersontown High School.
On November 24, 2014, the Board approved the contract completion and BG-4 form for MAC Construction & Excavating, Inc., at Fern Creek Traditional High, Frost Middle, Louisville Male High, Luhr Elementary, and Smyrna Traditional Elementary schools.
On November 10, 2014, the Board approved the contract completion and BG-4 form for Riverside Paving & Contracting at Fairdale Elementary and Hartstern Elementary schools.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for 2014 Paving Project I at Various Schools.
VIII.M.
Approval of Postponement of Project and Cancellation of BG-1 Form for Bleacher Retrofit at Seneca High School
On March 9, 2015, the Board of Education approved the project, BG-1 form, and architect/engineer assignment for the Bleacher Retrofit at Seneca High School. It has been determined that these funds are needed for improvements at Alex Kennedy Elementary School.
The Kentucky Department of Education requires cancellation of BG-1 forms if the project is not proceeding. Cancellation of the BG-1 form will make the funds available for the improvements at Alex Kennedy Elementary School.
It is estimated that the Seneca High School bleacher retrofit project will be rescheduled for Summer 2016.
Submitted by: Dr. Michael Raisor
Superintendent Donna Hargens recommends that the Board of Education approve the cancellation of the BG-1 form and postpone the project for Bleacher Retrofit at Seneca High School for the estimated project cost of $249,800.
VIII.N.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
VIII.O.
Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations, contract renewals, and amendments:
• Musical Instruments and Supplies;
• Locks and Other Miscellaneous Hardware Items;
• Uniform Rental (For Bus Compounds and Garages);
• Instructional and Office Supplies (Line Item) Supplement;
• Projection System Installation;
• Commodity Processing for State Approved Processors;
• Lunchroom Commodities—Supplement (School and Warehouse Delivery);
• Driver Training Simulator Package;
• Employment Agencies (For Districtwide Substitute Personnel—Temporary/Seasonal Groundsworker);
• Contract renewal on K-9 Service for Drugs, Explosives and Firearms;
• Contract renewal on Real Estate Auctioneer (Percentage);
• Contract renewal on Purchase of Uniforms for Maintenance Personnel;
• Contract renewal on Ionization Cell Type (Water Treatment Program);
• Amendment on Plumbing Supplies and Equipment (Line Item);
• Amendment on Vehicle Paint and Related Items;
• Amendment on Refrigerant;
• Amendment on Hardware Fasteners; and
• Amendment on First Aid Supplies.
VIII.P.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of February 23 through March 15, 2015.
VIII.Q.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of February 23 through March 15, 2015.
VIII.R.
Approval of Professional Services Contract of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
VIII.S.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report is provided per Board Policy 01.11 General Powers and Duties of the Board.
Of the $7 million in professional services contracts, more than $5.8 million, or 81 percent, were submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
VIII.T.
Acceptance of Unaudited Monthly Financial Report
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive the attached Unaudited Financial Report for Period Ended February 28, 2015.
VIII.U.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VIII.U.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on March 30, 2015.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School Based Decision Making (SBDM) Council.
Submitted by: Dr. Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $59,765.93 to be used as stated in the attachment.
VIII.U.2.
Acceptance of Project AWARE Grant from Kentucky Department of Education
The Substance Abuse and Mental Health Services Administration (SAMHSA) awarded the Kentucky Department of Education (KDE) a five-year grant through the Project Advancing Wellness And Resilience in Education (AWARE) state educational agency grant. The purpose is to support the training of school personnel and other adults who interact with youth in both school and the community.
In partnership with KDE and two other school districts, Fayette and Pulaski Counties, JCPS will train three certified instructors through the National Council for Behavioral Health’s Youth Mental Health First Aid (YMHFA) course. YMHFA is designed to teach parents, family members, caregivers, teachers, school staff, peers, neighbors, health and human services workers, and other caring citizens how to help an adolescent (age 12-18) who is experiencing a mental health or addictions challenge or is in crisis. YMHFA is primarily designed for adults who regularly interact with young people.
Grant funds will support certifying three JCPS staff as YMHFA trainers, training at least 150 JCPS staff in the YMHFA course, hiring two additional Positive Behavior Intervention Support (PBIS) Coaches, and contracting with two regional mental health leads and a PBIS Consultant, and work with the University of Kentucky Center on Trauma and Children.
This grant does not require matching funds from the district.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $350,625 from the Kentucky Department of Education through the Project Advancing Wellness and Resilience in Education grant and authorize the superintendent to sign the attached agreement.
VIII.U.3.
Acceptance of a Modification in Funding from KentuckianaWorks Foundation for KentuckianaWorks Youth Career Center
On June 10, 2014 the Board of Education accepted funding in the amount of $137,895 from the KentuckianaWorks Foundation to support the JCPS Adult and Continuing Education KentuckianaWorks Youth Career Center (KYCC).
The purpose of this modification is to reflect an increase in the not to exceed amount from $137,895 to $166,869. The funds will be used to cover the change in hourly wage ranges and fringe benefits, of existing KYCC staff, as well as operating expenditures.
This program aligns with the district's Strategic Plan: Vision 2015. No matching funds are required.
The term of the contract is July 1, 2014, through June 30, 2015.
Submitted by: Helene Kramer
Attachment: Contract No. 340-160-13, Modification No. 01
Superintendent Donna Hargens recommends that the Board of Education accept the modification in funding from the KentuckianaWorks Foundation and authorize the superintendent to sign the attached agreement.
VIII.U.4.
Acceptance of Grant for Project Lead The Way Gateway Program at Moore Traditional School
Project Lead The Way (PLTW) has awarded the district a $20,000 grant to implement objectives related to the PLTW program at Moore Traditional School.
Grant funds will provide funding for one PLTW Gateway Course during the 2015-16 school year. This course is designed to strengthen the PLTW Science Technology Engineering Mathematics (STEM) curriculum pipeline already established in the high school.
A grant agreement from the PLTW is attached.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends the Board of Education accept a $20,000 grant from Project Lead The Way and authorize the Superintendent to sign the attached grant agreement.
VIII.U.5.
Acceptance of Funding from Kentucky Department of Education in Support of 2015 Kentucky Teacher of the Year
The purpose of these funds is to support the 2015 Kentucky Teacher of the Year, Sarah Reed, at Field Elementary School.
The funds may be used for expenses incurred resulting from activities throughout the state representing and promoting education. Funds may also be used for professional development, professional resources, conferences, classes for additional certification, and travel.
The contract period is March 16, 2015, through June 30, 2015.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $25,000 from the Kentucky Department of Education in support of the 2015 Teacher of the Year and authorize the superintendent to sign the attached Memorandum of Agreement.
VIII.V.
Approval of Agreements
Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.
VIII.V.1.
Approval of Modified Memoranda of Agreement with Kentucky Department of Education
Education Recovery Specialists are responsible for working with staff in persistently low-achieving schools as identified through the criteria set forth in No Child Left Behind Act of 2001 (NCLB), KRS 160.346, and Kentucky Department of Education regulations with any and all functions relating to instruction and school improvement with an emphasis on reading and math.
The Kentucky Department of Education has submitted modifications to the original Memoranda of Agreement to modify the original contracts with JCPS Education Recovery Specialists Roger Kissling and Patrick Stevens.
The original Memorandum of Agreement for Education Recovery Specialist Roger Kissling was approved by the Board of Education on June 23, 2014. The original contract in the amount of $113,629 included salary, fringe benefits, and indirect costs to be paid to JCPS. The attached contract modification for Mr. Kissling will increase the contract amount from $113,629 to $122,272.
The original Memorandum of Agreement for Education Recovery Specialist Patrick Stevens was approved by the Board of Education on June 10, 2014. The original contract in the amount of $100,863 included salary, fringe benefits, and indirect costs to be paid to JCPS. The attached contract modification for Mr. Stevens will increase the contract amount from $100,863 to $102,200.
These modifications are submitted to adjust the amount of salary, fringe benefits, and indirect costs paid to the District. District salary changes and indirect cost rates were not established in time to generate Personnel MOA contracts with a July 1, 2014, start date.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached contract modifications with the Kentucky Department of Education and authorize the superintendent to sign same.
VIII.V.2.
Approval of Agency Investment Agreement with Metro United Way
This agreement defines a cooperative and mutually beneficial relationship between Metro United Way, Inc. (MUW) and Jefferson County Public Schools (JCPS) on behalf of the Louisville Education and Employment Partnership (LEEP). MUW requests that all organizations and programs that receive MUW support enter into the Agency Investment Agreement.
LEEP has already received MUW funding totaling $94,753 for the 2014-15 school year.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the Agency Investment Agreement with Metro United Way and authorize the superintendent to sign the attached agreement.
VIII.V.3.
Approval of Agreement with Confucius Institute at Western Kentucky University
The Confucius Institute at Western Kentucky University (WKU) is an unincorporated nonprofit organization affiliated with the Confucius Institute of the Office of Chinese Language Promotion of the Ministry of Education of the Peoples Republic of China (the Headquarters).
Through this agreement, a Confucius Classroom will be established at Field Elementary School and shall operate for the purpose of enhancing understanding and friendship between the young people of China and the United States by sponsoring the teaching and learning of Chinese language and culture.
This agreement will also allow the Confucius Institute at WKU to apply to the Headquarters for funds, up to $10,000 per year, for the purpose of providing equipment for the teaching and cultural activities of the Confucius Classroom at Field Elementary School.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Agreement with the Confucius Institute at Western Kentucky University and authorize the superintendent to sign same.
VIII.W.
Approval of Shortened School Day for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.
The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:
- approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD160 rather than by name. Student SSD160 has a medical condition, with proper physician documentation, which requires a 4-hour and 40-minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special class in an elementary school.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education approve a shortened school day for one Exceptional Child Education student identified as SSD160 for the 2014-15 school year.
VIII.X.
Recommendation on Number of Grading Cycles in Elementary Student Progression, Promotion, and Grading Handbook for 2015–16
During the review and revision process of the Elementary School Student Progression, Promotion, and Grading (SPP&G) Handbook for the 2014–15 school year, teachers, parents, and staff were surveyed on a possible change to the SPP&G in which grading cycles would change from six cycles per year to four cycles per year. This change would align curriculum, assessment, and grading cycles and ensure a more systemic approach to curriculum, instruction, assessment, and grading.
Although the results were mostly favorable last year, parents indicated the need for prompt entry of grades by all teachers in Parent Portal ensuring that parents were able to monitor their child’s progress throughout the school year. Last year the SPP&G Committee decided to maintain the six grading cycles for the 2014–15 school year and District leadership asked principals to monitor timely entry of grades by teachers into Parent Portal in accordance with the JCBE–JCTA Agreement (at least once every three weeks).
This year the SPP&G Committee has again surveyed elementary and middle school teachers, parents, and staff to seek their input on the same issue—a proposal to change from six grading cycles to four grading cycles per year. This year, the results were even more favorable on the survey reflecting that 93 percent of teachers and staff and 80 percent of parents were in favor of the change. Last year, 65 percent of elementary parents were in favor of changing to four grading cycles.
The SPP&G Committee is suggesting a Middle School Subcommittee be formed to further investigate and research a similar change to four grading cycles at the middle school level for the 2016–17 school year.
After the SPP&G Committee analyzed and discussed the survey results, they reached a unanimous decision to recommend to the Board a change from six grading cycles to four grading cycles at the elementary level for the 2015–16 school year. The timeliness of the Board’s consideration and possible approval corresponds to the rollover process for all schools for the 2015–16 master schedule. Grading cycles must be built into the master schedule and this process typically occurs each year in March. If the Board approves this change, we will work with Infinite Campus to ensure this change is built into the master schedule for all elementary schools for the 2015–16 school year.
Any other recommendations and changes to the 2015–16 SPP&G handbooks will be submitted to the Board for review and approval in late May or early June.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve a recommendation to change from six grading cycles to four grading cycles in the Elementary School Student Progression, Promotion, and Grading Handbook for the 2015-16 school year.
VIII.Y.
Approval of Proposed 2015 High School Graduation Schedule
The attached 2015 graduation schedules provide that no graduation will be conducted prior to the last student day.
Option 1 will remain in effect pending no school closings due to inclement weather after Board approval on March 30, 2015.
Option 2 adds one day and is in effect if there are school closings due to inclement weather.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached 2015 high school graduation schedules, Option 1 and Option 2.
VIII.Z.
Approval of Payment of Out-of-District Expenses for Board Member
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses (attached), Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses, and reimbursement shall be at the same rates as that for employees of the district and shall be documented by receipts.
Board Member Diane Porter will attend the National School Boards Association (NSBA) Council of Urban Boards of Education (CUBE) Summer Issues Seminar, July 23-25, 2015, in Savannah, Georgia.
Estimated Expenses:
- Registration Fee: $325
- Estimated Air Travel Expenses: Approximately $500
- Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
- Lodging/Hotel: Approximately $200/night
- Meals: Reimbursed at District per diem rate
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Diane Porter to attend the NSBA Council of Urban Boards of Education Summer Issues Seminar.
IX.
Board Reports, Requests, and Planning Calendar
IX.A.
2014-15 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year.
X.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XI.
Executive Session (If Needed)
XII.
Adjournment
A recommendation to adjourn the March 30, 2015, special meeting of the Jefferson County Board of Education at xxx p.m.
Order #196 - Motion Passed: A recommendation to adjourn the March 30, 2015, regular meeting of the Jefferson County Board of Education at 11:13 p.m. passed with a motion by Dr. Lisa Willner and a second by Mr. Chuck Haddaway.
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