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I.
Moment of Silence
Welcome to the December 15, 2014, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio: 12 15 2014 Board Meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Approval of Minutes of Previous Meeting
The minutes of the November 24, 2014, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the November 24, 2014, regular meeting.
Order #147 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the November 24, 2014, regular meeting. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Carol Ann Haddad.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for December 15, 2014.
Order #148 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for December 15, 2014. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Linda Duncan.
IV.A.
Recognition of Ana Castro
Ana Castro recently received the Claes Nobel Educator of Distinction award, which recognizes outstanding educators who make a positive difference in the lives of their students. The award also recognizes distinguished educators who are great role models and who make significant contributions to their students' academic careers and leadership, which has a lasting impression on student lives.
The Claes Nobel Educator of Distinction is a special program of the National Society of High School Scholars (NSHSS), which honors educators worldwide. NSHSS encourages young people around the world to strive for excellence and to embrace their responsibility for world betterment as our future world leaders and innovators.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize Ana Castro, a teacher at duPont Manual High School, for being selected as a Claes Nobel Educator of Distinction.
IV.B.
Recognition of Michelle Lowe
Michelle Lowe was formally honored as the Kentucky Exceptional Child Education Teacher of the Year at the Kentucky Council of Exceptional Children Fall Conference (KYCEC) held last month in Louisville. The award is presented as a collaborative effort by the Kentucky Department of Education and KYCEC.
Michelle has been a special education teacher in a Multiple Disabilities self-contained classroom since 2007. She is a National Board Certified Exceptional Needs Specialist in Early Childhood through Young Adulthood. She serves as a mentor to those pursuing national certification and to beginning special educators. She promotes inclusion of students with disabilities by coordinating the Moore Unified Sports program, which has included making uniforms for the basketball team and cheerleaders, hosting banquets and coordinating Homecoming for the athletes.
Michelle credits fate for first placing her in a classroom for individuals with special needs as a paraprofessional, where "it was instantly clear that this is what I was meant to do."
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize Michelle Lowe, teacher at Moore Traditional School, for being named Kentucky Special Education Teacher of the Year.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for December 15, 2014.
Order #149 - Motion Passed: A motion that the Board of Education approve the consent calendar for December 15, 2014; minus Agenda Item V.G. Approval of Request for Proposals, Bid Tabulations, Contract Renewals, and Amendments; which was acted on separately passed with a motion by Mr. David Jones and a second by Mrs. Linda Duncan.
Order #150 - Motion Passed: A motion that the Board of Education approve Agenda Item V.G. Approval of Request for Proposals, Bid Tabulations, Contract Renewals, and Amendments passed with a motion by Mr. David Jones and a second by Mrs. Debbie Wesslund.
V.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on December 15, 2014.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
V.C.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Paving Package I at Various Schools
This project will address the repair and/or replacement of asphalt driveways and walkways at various schools. The schools include King Elementary School, Fairdale High Technical, Semple Elementary School, and Seneca High School.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the attached BG-1 form for Paving Package at Various Schools, for an estimated project cost of $71,702.
V.D.
Approval of Contract Completions and BG-4 Forms
V.D.1.
Approval of Contract Completion and BG-4 Form for Roof Replacement at Coleridge-Taylor Montessori Elementary School
On July 8, 2013, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 660-14007.
On April 21, 2014, the Board approved awarding a contract to Highland Roofing Co. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Co. for Roof Replacement at Coleridge-Taylor Montessori Elementary School for a total construction cost of $435,806.
V.D.2.
Approval of Contract Completion and BG-4 Form for 2014 Paving Package II at Various Schools for MAC Construction & Excavating, Incorporated
On February 24, 2014, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-14032.
On May 12, 2014, the Board approved awarding a contract to MAC Construction & Excavating, Inc. as the low bidder.
The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to MAC Construction & Excavating, Inc. for 2014 Paving Package II at Riverport Education Center, Young Elementary School, and Westport Middle School, for a total construction cost of $53,811.
V.E.
Approval of Project Closeout and BG-5 Form for Gym Ceiling Replacement at Western Middle School
On November 24, 2014, the Board of Education approved the contract completion and BG-4 form for National Contracting Services, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Gym Ceiling Replacement at Western Middle School.
V.F.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.G.
Approval of Request for Proposals, Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by Cordelia Hardin
Attachment
Revised on 12/11/14 to add Competitive Negotiation on Audit Services as highlighted on page 1 of the attachment.
Superintendent Donna Hargens recommends that the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendments:
• Competitive Negotiation on Audit Services (Part A - Financial Statement Audit, Part B - Internal Audit Services);
• Lunchroom Commodities (School Delivery);
• Integrated Pest Management Pesticide Products;
• Pump Parts (Various Types);
• Printing: JCHS Independent Study Workbooks;
• Paper (Warehouse Delivery);
• Repower Engine Kit for Navistar Bus;
• Contract Renewal on Competitive Negotiation on Telephone Service;
• Contract Renewal on Licensed Auctioneer Service;
• Contract Renewal on Awards (School Letters and Inserts);
• Contract Renewal on ARC-Flash Prevention Service;
• Contract Renewal on Swimming Pool Management Service;
• Contract Renewal on Books: Other Than Library or Textbook (Percentage);
• Contract Renewal on Chemical Disposal and Environmental Response - Option B;
• Contract Renewal on Chemical Disposal; and
• Amendment on Electrical Supplies and Lighting (Line item);
V.H.
Approval of Professional Services Contract of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contract of $5,000 or more.
V.I.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of November 10 through November 30, 2014.
V.J.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of November 10 through November 30, 2014.
V.K.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
V.K.1.
Acceptance of Donations and Small Grants
The Academy @ Shawnee received $500 from the Spirit of Love Center to be used for boys’ basketball team expenses.
Administration received executive coaching services valued at $50,000 from The Marshall Goldsmith Group for the superintendent and cabinet members.
Atkinson Academy received a $3,000 grant from the Lois Lenski Covey Foundation to purchase library books.
Cane Run Elementary Family Resource Center received $957.69 from Louisville Chemistry Partners to purchase school supplies, undergarments, and socks for students.
Central High School Magnet Career Academy received $500 from the Central High School Alumni Association to be used for bus fees to take students to the football state championship in Bowling Green, Kentucky.
Central High School Magnet Career Academy received $3,000 from Corey and Genna Peters to be used to purchase athletic equipment.
Cochran Elementary School received $5,000 from the Third Street Neighborhood Association to pay expenses for the fifth-grade trip to Washington D.C.
Cochran Elementary School received $1,500 in Walmart gift cards from the Third Street Neighborhood Association to purchase a toy for each student.
Cochran Elementary School received $3,500 from the Third Street Neighborhood Association to expand the playground and picnic area.
Cochran Elementary School Family Resource Center received $1,000 from Raytheon Incorporated to purchase books to send home with students.
Curriculum Management received $2,000 from The Taylor Wilson Thompson Family Foundation to use for Big Problems Big Ideas Leadership at Doss High School ($1,000) and Seneca High School ($1,000).
Dunn Elementary School received $500 from the American Chemical Society to purchase an iPad for Teri Dotson’s third-grade classroom.
DuPont Manual High School received $500 from the Suburban Social Club to be used for at-risk students' Advance Placement testing fees.
DuValle Education Center received $58.44 from the Target Take Charge of Education Program to be used for expenses for Fall Literacy Day.
DuValle Education Center received $80 from Stopping Point to purchase staff shirts.
Engelhard Elementary School received $10,000 from the Discover Brighter Futures Fund of the Goldman Sachs Philanthropy Fund to purchase a SMART Board and iPads for students to use in the classroom.
Fern Creek Traditional High School received $2,000 from the Fern Creek High School Alumni Association to pay costs associated with Reserve Officers’ Training Corps drill meets and competitions and $1,500 to pay for costs associated with Distributive Education Clubs of America competitions.
Frost Sixth-Grade Academy received $500 from Louisville Gas and Electric and Kentucky Utilities Services to assist needy families at Christmas.
Hazelwood Elementary School received $1,000 from Raytheon Incorporated to be used for expenses for the after-school math and science programs.
Indian Trail Elementary Family Resource Center received a $1,000 grant from Raytheon Incorporated to support the student of the month recognition program and to purchase basic school supplies for students in their classrooms.
Jeffersontown High School received $5,000 from the City of Jeffersontown 2014-15 Community Outreach Funds to purchase a three-dimensional printer to be used by technology students to produce class projects.
Lincoln Elementary School and Dawson Orman Family Resource Center received $150 from Michael Handley and $100 from Robert German to support the holiday assistance program.
McFerran Preparatory Academy received $200 from H. Temple Spears Apartments and Schempp Reality and Management to purchase a cake, punch, plates, silverware, napkins, and cups for the school's Centennial Celebration, which was held on Tuesday, November 25, 2014.
Olmsted Academy South received $150 from Top Notch Rydaz to purchase uniform and school supplies for students in need.
Portland Elementary School received $1,000 from YUM! Corporation to purchase iPads and books for student use.
Portland Elementary School received a Geochron World Clock from the Knollenberg Foundation valued at $4,000. This clock simultaneously displays the current time anywhere in the world as well as where the sun is rising and setting.
Portland Elementary School received a Visio 32-inch television valued at $300 and a Hewlett-Packard computer valued at $400 from the Knollenberg Foundation, which will be used as part of a sustainable energy floor to display how much energy is being produced.
Price Elementary School received $261.00 from Brittany Kelsey and Morgan Brewer to help purchase cheerleading uniforms.
Rutherford Elementary School received $100 from the Humana Corporation to purchase classroom supplies for Shawn Joyce’s classroom.
Schaffner Traditional Elementary School received $2,000 from Bonnie Calkins to purchase a SMART Board for a classroom.
Slaughter Elementary School received a $2,500 grant from Raytheon Incorporated to be used for travel expenses to Boston and registration fees for Engineering is Elementary teacher professional development in July 2015.
Slaughter Elementary School received $250 from McDonald’s to purchase a projector for school use.
South Park Teenage Parent Program received $1,000 from Walmart Incorporated to be used for Christmas shopping for child care.
South Park Teenage Parent Program received a $1,000 grant from the Armed Forces Communications and Electronics Association to purchase hardware and software for math classes focusing on Science, Technology, Engineering, and Math programs.
South Park Teenage Parent Program received 768 books valued at $1,563 to be distributed to students at this year’s Reading is Fundamental distribution days.
Stopher Elementary School received $196.24 from the employees of AETNA Foundation to be used to purchase books for disadvantaged students involved in interventions and after-school tutoring.
Stuart Middle School received a washing machine valued at $200 from Tracy Fussnecker to launder student clothing for emergencies and to clean uniform items borrowed from the Youth Services Center.
Stuart Middle School received school supplies such as pencils, pens, paper, folders, backpacks, and binders valued at $150 from South Louisville Community Ministries to be distributed to students and staff during the school year as needed.
Westport Middle School received five Google Chrome Books valued at $1,500 from Computer Education Support to be used in the classroom.
Youth Performing Arts School received a Baldwin Acrosonic piano valued at $600 to help with additional practice for performances and concerts.
Youth Performing Arts School received $1,500 from Republic Bank to be used to sponsor the musical Hairspray.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $112,216.37 to be used as stated in the rationale.
V.K.2.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $51,500 from the Jefferson County Public Education Foundation through the following donors:
The Community Foundation of Louisville donated $1,000 on behalf of the Kenneth and Barbara Merrick Fund in order to enhance learning for students at Gutermuth Elementary School.
Kentucky Farm Bureau Federation donated $500 to Andrea Wright's Nutrition Services Garden Fund for use in Jefferson County Public Schools' Garden Program, which provides an outdoor classroom for students to explore and integrate all areas of learning.
UPS Foundation, Inc. donated $25,000 to the Challenger Learning Center at The Academy @ Shawnee for students to have a unique learning experience using their science and math skills in a NASA-themed simulation called the Moon Mission.
YUM! Brands Foundation, Inc. donated $25,000, which represents their fourth and final installment in their commitment of matching funds in support of the Investing in Innovation (i3) Making Time for What Matters Most programs at The Academy @ Shawnee, Fern Creek Traditional High School, Moore Traditional School, Valley High School, Waggener High School, and Western High School.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $51,500 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.K.3.
Acceptance of Grant from Catholic Charities of Louisville Kentucky Office for Refugees
The Refugee School Impact Grant serves students and families who are adjusting to a new culture and daily life that are vastly different from their experiences in their countries of origin or countries of transition.
Jefferson County Public Schools provides instructional support for these refugee children and addresses additional family needs in order to ensure each child's successful transition to their new school.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends the Board of Education accept a Refugee School Impact Grant of $88,160 from Catholic Charities of Louisville Kentucky Office for Refugees and authorize the Superintendent to sign the attached agreement.
V.K.4.
Acceptance of Funding from the Commonwealth of Kentucky for the Teenage Parent Programs
Through Project Science, Math, and the Right Technology (SMART), funds are provided for technology supplies, college visits, field trips, student fees such as ACT registration, Family Scholar House liaison services, certified salaries, classified overtime during field trips, and other needs related to math, science, and technology during the 2014-15 school year.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $227,900 from the Commonwealth of Kentucky for the South Park and Westport Teenage Parent Programs.
V.K.5.
Acceptance of Grant from Jimmie Johnson Foundation for Olmsted Academy North
Jimmie Johnson Foundation selected Olmsted Academy North as the winner of their 2014 Team Up For Technology program. The grant award provides $20,800 of Samsung technology and a cash award of $27,200 for additional technology purchases.
Grant funds will be used to purchase technology equipment for classrooms. The entire student body will be positively impacted through access to the upgraded equipment.
Submitted by Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $48,000 from Jimmie Johnson Foundation for Olmsted Academy North.
V.K.6.
Acceptance of a Modification in Funding from KentuckianaWorks Workforce Investment Act for the YOUth Career Center One-Stop Center
On June 10, 2014, the Board of Education accepted funding in the amount of $550,000 from the KentuckianaWorks Foundation to support the JCPS Adult and Continuing Education YOUth Career Center One-Stop Center.
This modification will not increase the original contract amount. The purpose of this modification is changes in personnel, which include salary as well as fringe benefits and operating expenditures.
No matching funds or in-kind contributions are required.
Submitted by: Helene Kramer
Attachments: Contract No. 211-400-14 Modification No. 01
Superintendent Donna Hargens recommends that the Board of Education accept the attached contract modification that supports changes in personnel and operating expenditures and authorize the superintendent to sign same.
V.K.7.
Acceptance of a Modification in Funding from Louisville Metro Government and KentukianaWorks Youth Career Center
On June 24, 2014, the Board of Education accepted funding in the amount of $331,650 from the KentuckianaWorks Foundation to support the JCPS Adult and Continuing Education YOUth Career Center.
This modification will not increase the original contract amount. The purpose of this modification is changes in personnel, which include salary as well as fringe benefits and operating expenditures.
No matching funds or in-kind contributions are required.
Submitted by: Helene Kramer
Attachments: Contract No. 500-150-14 Modification No. 01
Superintendent Donna Hargens recommends that the Board of Education accept the attached contract modification that supports changes in personnel and operating expenditures and authorize the superintendent to sign same.
V.K.8.
Acceptance of Funding from the University of Louisville to Support Teacher-in-Residence Programs
The purpose of these funds is to support the Professional Development School collaboration between the University of Louisville (UofL) College of Education and Human Development and Jefferson County Public Schools.
UofL is providing funds to support one teacher-in-residence at Atkinson Elementary School and one at Westport Middle School for the 2014-15 school year. Through this collaboration, teachers’ skills will be enhanced, and there will be deepening connections between teachers and UofL faculty.
The following schools will receive funding:
- Atkinson Elementary School: $50,770.36
- Westport Middle School: $43,937.49
The funds will cover teacher salary, fringe benefits, and indirect costs. There is no financial obligation for the district beyond the 2014-15 school year, and there are no matching funds required.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $94,937.85 from the University of Louisville to support teachers-in-residence at Atkinson Elementary School and Westport Middle School for the 2014-15 school year and authorize the superintendent to sign the attached agreements.
V.K.9.
Acceptance of Funding from Verizon Foundation
Innovate+Educate and the Verizon Foundation selected four cities across the country, including Louisville, for their Mobile Learning Partnership (MLP) project. The goal of MLP is to connect middle school teachers and their students directly with mobile application developers to assist in testing and refining mobile applications that provide the greatest support to a learning environment.
Each of the three participating middle schools will receive a $20,000 grant to support the program for teacher stipends, technology nights, student field trips, and career events. Teachers will work directly with the Innovate+Educate MLP team to develop rubrics for evaluating mobile applications, engage in social networking with other educators involved in the initiative, and work directly with the mobile application developers to advance the quality and effectiveness of the chosen applications to deliver high-quality learning for Science, Technology, Engineering, and Math (STEM) success.
Waggener High School will receive a $20,000 Verizon Innovate Learning Grant to help advance STEM instruction and learning the effective use of technology. Funding will pay for 3D printers to be used by students in the Medical Sciences Program.
Schools were not required to provide any matching funds and there is no financial obligation beyond the 2014-15 school year.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $80,000 from the Verizon Foundation for Waggener High School and Knight, Noe, and Westport middle schools.
V.L.
Approval of Agreements
Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.
V.L.1.
Memorandum of Agreement with Kentucky Department of Education for the Strategic Data Project
The Kentucky Department of Education (KDE) has asked each educational
cooperative to convene a meeting with superintendents, Human Resource directors, higher education
partners, central office instructional leaders, and others in the region to
focus on data for college going and human capital management.
The objective of the meeting is to share
recent findings identified by the Strategic Data Project (SDP) through the
partnership between KDE and the Center for Education Policy Research at
Harvard University.
Each region has been
allocated $5,000 to acquire space for the meeting and pay for travel and materials
needed to conduct an effective session. This agreement is effective date from November 1, 2014, through June 30, 2015. A lump sum payment will be made upon
completion of the contract.
Submitted by: Dr. Robert Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the $5,000 Memorandum of Agreement with the Kentucky Department of Education for the Strategic Data Project.
V.L.2.
Approval of Modified Memorandum of Agreement with Kentucky Department of Education
The Kentucky Department of Education has submitted modifications to the original Memoranda of Agreement to modify the original contract with JCPS employee Rhonda Niemi.
The original Memorandum of Agreement for Recovery Specialist Rhonda Niemi was approved by the Board of Education on June 10, 2014. The original contract amount of $126,845 included salary, fringe benefits, and indirect costs to be paid to JCPS.
The attached contract modification for Ms. Niemi will decrease the contract amount from $126,845 to $38,010, decrease the contract days from 215 to 58, and terminate the contract. Ms. Niemi resigned her position of Education Recovery Specialist effective October 1, 2014.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached contract modification with the Kentucky Department of Education and authorize the superintendent to sign same.
V.L.3.
Approval of Data Sharing Agreement with Kentucky Higher Education Assistance Authority
Kentucky Higher Education
Assistance Authority (KHEAA), the state agency that manages financial
aid in Kentucky, has requested a Data Sharing Agreement for the Free
Application for Federal Student Aid (FAFSA) Completion Initiative.
This
Data Agreement establishes an exchange of individual FAFSA completion and
verification flags for seniors enrolled in Jefferson County public schools over a password protected,
secured platform. These data will be available to A1 and A6 JCPS high school counselors who serve seniors and who have received
updated training on confidentiality and non-disclosure through the JCPS
College and Career Readiness dashboard.
Financial Aid is an important
part of college access. With individual completion information, counselors will
be able to pinpoint students who may need additional supports and follow-up
when needed.
The FAFSA Completion Initiative connects to the following strategies of the Strategic
Plan: Vision 2015:
- Strategy 2.1 Student advising and planning,
- Strategy 2.3 Transition
support between levels,
- Strategy 3.2 Fostering postsecondary
opportunities, and
- Strategy 4.2.3 Intervention and response.
Effective upon signature, the data exchanges will occur as soon as the system is completed in January through the
end of April 2015.
Submitted by: Dr. Robert Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Free Application for Federal Student Aid Completion Initiative Data Sharing Agreement with Kentucky Higher Education Assistance Authority.
V.L.4.
Approval of Memorandum of Agreement with the Louisville Leadership Foundation
The Louisville Leadership Foundation and JCPS will work together to implement a structured after-school program for a minimum of 20 first- and second-grade students from Maupin Elementary School. The program will include 10 students in each grade who read below proficiency level.
JCPS will provide funds for extended service pay to compensate teachers working in the program.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Louisville Leadership Foundation and authorize the superintendent to sign same.
V.L.5.
Approval of Memorandum of Understanding with Louisville Metro Government to Receive Federal Promise Zone Designation for West Louisville
Louisville Metro Government, in collaboration with a wide array of community partners, has submitted an application for West Louisville to receive designation as a Promise Zone.
Promise Zones are a U.S. Department of Housing & Urban Development (HUD) initiative to revitalize high-poverty communities by creating jobs, increasing economic activity, improving educational opportunities, reducing serious and violent crime, leveraging private capital, and assisting local leaders in navigating federal programs.
Communities compete for the 10-year Promise Zone designation and are required to demonstrate the strength and effectiveness of local commitment. Besides creating a framework for coordinated community action, the Promise Zone Program benefits to communities include: five AmeriCorps VISTA members; a federal liaison; and preferences for certain competitive federal programs, grants, and technical assistance (including from U.S. Department of Education).
The Memorandum of Understanding sets forth the commitment by JCPS to pursue strategies, aligned with the JCPS Vision 2015 Strategic Plan, to ensure that more students enter kindergarten ready to learn, more youth graduate college and career ready, and more youth enter and successfully complete postsecondary education.
Submitted by: Jonathan Lowe
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Louisville Metro Government to establish Jefferson County Public Schools as a committed partner in the communitywide effort to revitalize West Louisville and to pursue Promise Zone designation from the U.S. Department of Housing & Urban Development for the nine neighborhoods that comprise West Louisville.
V.L.6.
Approval of Memorandum of Understanding with Morehead State University for Dual Credit Programs at Ballard and Eastern High Schools
Morehead State University has worked with the principal, administrators, and teachers at Ballard and Eastern high schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. Dual credit courses can be transported to any regionally accredited college or university for credit.
The attached Memorandum of Understanding details the data exchange commitments, expectations of Morehead State University, the local school, the local school adjunct faculty, and students. These details are common elements between Morehead State University and local high schools. Morehead State University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status.
The addenda detail the courses and teachers eligible for dual credit. Juniors and seniors scheduled in the high school courses may participate in dual credit if they meet the qualifications for the course. Each school pays a fee to Morehead State University for dual credit administrative costs.
Ballard High School
- ART 109 Digital Foundations (JCPS Course: Computer Illustration) 3 credit hours
Eastern High School
- MATH 152 College Algebra (JCPS Course: College Algebra Honors) 3 credit hours
- MUSH 261 Global Music Experience (JCPS Course: Concert Choir 4 or Guitar 4) 3 credit hours
- SPA 101 Spanish 1 (JCPS Course: Spanish 4 Advanced Semester 1) 3 credit hours
- SPA 102 Spanish 2 (JCPS Course: Spanish 4 Advanced Semester 2) 3 credit hours
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve initial Memorandum of Understanding between Eastern and Ballard high schools and Morehead State University detailing the 2014-15 school year dual credit opportunities by school and by teacher.
V.L.7.
Approval of Shine Assist Agreement with Shine Early Learning, Inc. for Head Start/Early Head Start Programs
Jefferson County Public Schools (JCPS) is the grantee for operating the Head Start/Early Head Start Program. Currently the Head Start/Early Head Start Program in Early Childhood has a deficiency in the area of access to health and dental care, and three non-compliances in the areas of record keeping and reporting, access to health and dental care, and screening and referrals.
The goal is to become fully compliant in all areas of the Head Start/Early Head Start systems and develop sustainable systems for all programs based upon data output to drive the decision-making process.
Shine Learning will evaluate the structure and data currently used through a series of webinars, face-to-face meetings, and the opportunity to attend trainings. They will work with the JCPS Early Childhood Program to develop sustainable systems and provide trainings in all areas of Head Start: Record Keeping, Operations, Family and Community Partnerships, Health, and Education.
Shine Learning currently operates several Head Start programs across the country and have had no findings during federal reviews.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement between the Head Start/Early Head Start Program and Shine Early Learning, Inc. for the 2014-15 school year.
V.M.
Notification of Water Easement at Dunn Elementary School
This easement is for relocation of the water main on Dunn Elementary School property to accommodate the expansion of the school building.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive notice of a water easement at Dunn Elementary School as shown in the attachment.
V.N.
Acceptance of Unaudited Financial Report for Period Ended October 31, 2014
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Unaudited Financial Report for Period Ended October 31, 2014.
V.O.
Approval of 2014–15 Comprehensive District Improvement Plan
On May 29, 2012, the Board of Education approved the Strategic Plan: Vision 2015, which was later revised in October 2014 into a streamlined plan that highlights and communicates the essential elements of Strategic Plan: Vision 2015 to our schools and to the community more effectively.
The goals and strategies outlined in the strategic plan are designed to set a course for the district through 2015. This plan makes our priorities clear, ensures full transparency, and will use measurable outcomes to hold us accountable for maintaining a focus on what will benefit our students. This strategic plan guides and focuses our daily work.
After Board approval, the Superintendent and Cabinet engaged their staff in formulating detailed series of action steps for the 2014–15 school year, including timelines and personnel responsible, to implement each of the strategies so that we can accomplish our goals.
The final document, which includes goals, strategies, and action steps, serves as the 2014–15 Comprehensive District Improvement Plan.
Submitted by: Dr. Robert Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached 2014–15 Comprehensive District Improvement Plan.
V.P.
Approval of Student Assignment Plan Revisions
During the past year, the Student Assignment Office has implemented multiple changes to the Student Assignment Plan that have been approved by the Board of Education.
These changes include creating the Frost Sixth-Grade Academy and Valley Preparatory Academy, closing Myers Middle School, and developing the Schools of Innovation.
These previously approved changes have now been incorporated into the appendix of the Student Assignment Plan, which is presented for the Board's approval,
Submitted by: Dr. Robert Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised Student Assignment Plan.
VI.
Action Items
VII.
Discussion Items
VII.A.
Report on Council for Better Education Adequacy for Excellence in Kentucky Funding Study Conducted by Picus Odden & Associates
On November 25, 2013, the Board of Education approved funding totaling $21,525 for the Council for Better Education Adequacy for Excellence in Kentucky Funding Study, which was conducted by Picus Odden & Associates. Each Kentucky school district was asked to contribute 25 cents per Average Daily Attendance toward the cost of the study.
The Council for Better Education represents Kentucky school districts in efforts to ensure full implementation of Kentucky's constitutional commitment to our students and common schools.
This evening, Dr. Michael Goetz; senior associate; Picus, Odden & Associates; will present the findings from a contemporary, independent review of Kentucky’s school finance system. Under contract with the Council for Better Education, the study, conducted December 2013 through August 2014, examines multiple aspects of the Kentucky school finance system, including an analysis of Kentucky’s education system with comparative states and a series of models based on prototypical schools and districts that allow Kentucky to determine the adequate cost of bringing students to state standards. The study uses an analysis of education research as the basis for determining effective strategies that districts can use to improve academic achievement.
Submitted by: Dr. Donna Hargens
Attachments Pending
Superintendent Donna Hargens recommends that the Board of Education receive a report on the Council for Better Education Adequacy for Excellence in Kentucky Funding Student Conducted by Picus Odden & Associates.
Order #151 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report on the Council for Better Education Adequacy for Excellence in Kentucky Funding Student Conducted by Picus Odden & Associates. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
VII.B.
2014–15 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year.
Order #152 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.
VIII.
Board Reports and Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the x, 2014, meeting of the Jefferson County Board of Education at xxx p.m.
Order #153 - Motion Passed: A recommendation to adjourn the December 15, 2014, meeting of the Jefferson County Board of Education at 8:58 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
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