Welcome to the October 13, 2014, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Audio: 10 13 2014 Board Meeting

Please join us for our traditional moment of silence.

• Agenda 10 13 14 (Revised 10/10/14)
• Meeting Notice 10 13 14

Please join us for the Pledge of Allegiance.

The minutes of the September 22, 2014, regular meeting are presented for your review and approval.

Attachment

• Minutes 09 22 14 Regular Meeting

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the September 22, 2014, regular meeting.

Order #115 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the September 22, 2014, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.

• Recognitions by District 10 13 14

Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for October 13, 2014.

Order #116 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for October 13, 2014. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.

Twenty-eight district schools rank among the top 25 percent of similar buildings nationally for energy efficiency. The ENERGY STAR Award recognizes these schools as national models and leaders in improving and protecting the environment and in promoting energy efficiency.

As JCPS has renovated or constructed new school buildings, we have been proactive in designing for energy efficiency. The U.S. Environmental Protection Agenda (EPA) launched their ENERGY STAR program, which measures energy performance and recognizes the top 25th percentile of all schools across our nation. JCPS has achieved this by installing energy management systems, high-efficiency boilers and chillers, occupancy sensors that turn off lights and cut back heating and cooling when rooms aren’t occupied, more efficient lighting, and more thermally efficient roofs and windows. This lowers operating costs and allows the dollars saved to be put back into the classroom.

ENERGY STAR Award winners are rated on their energy performance, thermal comfort, indoor air quality, and illuminance levels.

Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District for receiving the ENERGY STAR Award from the Kentucky Energy and Environment Cabinet.

Robin was named Elementary Physical Education Teacher of the Year and Suzanne was named Secondary Physical Education Teacher of the Year by the Kentucky Association for Health, Physical Education, Recreation, and Dance.

The Teacher of the Year Awards recognize physical education teachers who exemplify outstanding qualities and meritorious service by conducting a quality PE program using numerous teaching methodologies, by planning creative learning experiences to meet the needs of all students, by serving as positive role models in demonstrating personal health and fitness, by participating in professional-development opportunities, and by providing service to the profession through leadership, presentations, and/or writing.

Submitted by: Helene Kramer

Superintendent Donna Hargens recommends that the Board of Education recognize Robin Ratliff, a teacher at Greenwood Elementary School, for being named the 2014 Elementary Physical Education Teacher of the Year and Suzanne Williams, a teacher at Westport Middle School, for being named the 2014 Secondary Physical Education Teacher of the Year.

Sarah, Peggy, and Teresa are 3 of 24 Kentucky teachers selected as recipients of the 2015 Ashland Inc. Teacher Achievement Award and have qualified to compete for the Kentucky Teacher of the Year Award.

The teachers will be formally recognized at an awards ceremony to be held on October 23 at the State Capitol Building in Frankfort. Governor Steve Beshear, Education and Workforce Development Cabinet Secretary Thomas Zawacki, Commissioner of Education Terry Holliday, and Ashland Chairman and Chief Executive Officer Jim O’Brien will honor the teachers and recognize the Kentucky Elementary, Middle, and High School Teachers of the Year.

Ashland Inc. has recognized outstanding Kentucky teachers with its Teacher Achievement Awards since 1988. Approximately $710,000 has been awarded to nearly 475 teachers of grades kindergarten to grade twelve.

Submitted by: Helene Kramer

Superintendent Donna Hargens recommends that the Board of Education recognize Field Elementary School teacher Sarah Reed, Crosby Middle School teacher Peggy Helm, and Central High School Magnet Career Academy teacher Teresa Pendleton for receiving the 2015 Ashland Inc. Teacher Achievement Award.

Robin is 1 of 50 distinguished teachers from across the United States and one of two Jefferson County Public School District teachers selected to serve a two-year term on the Teacher Advisory Council for the Bill and Melinda Gates Foundation.

The council was created two years ago to help in the foundation’s ambitious effort to dramatically increase the number of U.S. students who graduate from high school ready for college and careers. A major part of the foundation’s strategy is to guarantee that all students have access to instruction from highly effective teachers in every class, every day, to meet its goal of more than 80 percent of students graduating prepared for college and career by 2025.

The council's responsibilities will be to advise the foundation on how to plan, design, and implement its effort to elevate the teaching profession over the next ten years; to provide input, guidance, and strategies on how to increase students’ college and career readiness; to provide future insight on how to implement successful strategies in classrooms, schools, and districts; and to provide feedback on the successes and opportunities to improve efforts and work as they progress.

Submitted by: Helene Kramer

Superintendent Donna Hargens recommends that the Board of Education recognize Robin Ratliff, a teacher at Greenwood Elementary School, for being selected to serve on the Teacher Advisory Council for the Bill and Melinda Gates Foundation.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

• Text: Superintendent's Report 10 13 14

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for October 13, 2014.

Order #117 - Motion Passed:  A motion to approve the Consent Calendar for October 13, 2014, minus Professional Services Contracts 7, 8, 9, and 10 to the Louisville Urban League included in Agenda Item V.M., which were acted on separately, passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.

Order #118 - Motion Passed:  A motion to approve Professional Services Contracts 7, 8, 9, and 10 to the Louisville Urban League included in Agenda Item V.M. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachments

• Personnel Actions 10 13 14

Superintendent Donna Hargens recommends that the Board of Education receive the attached addendum and report of personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

• Certified Leaves of Absence 10 13 14

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

This is a report of field trip requests submitted to the Board of Education on October 13, 2014.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Also included are other field trips approved by the superintendent per JCPS Policy IICA.
 
Submitted by: Dr. Michael Raisor

Attachment

• Field Trip Requests 10 13 14
• Field Trips Approved by the Superintendent 10 13 14

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will replace the remaining windows with new insulated windows.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Frayser ES Window Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of T. Dade Luckett & Associates and Environmental Concerns (lead abatement only) as the architects/engineers, and the attached BG-1 form for Window Replacement Phase III at Frayser Elementary School for an estimated project cost of $346,525.

This project will replace the remaining windows with new insulated windows.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval. 

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Highland MS Window Replacement Phase II

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (lead abatement only) as the architects/engineers, and the attached BG-1 form for Window Replacement Phase II at Highland Middle School for an estimated project cost of $453,680.

The scope of work for Food Service Phase 34 at Various Schools includes upgrading equipment and fixtures to meet plumbing, MSD, building, fire, and health codes. Depreciated equipment or equipment no longer in use will be replaced/removed and upgraded. Kitchen design will assist with efficiency and accessibility of equipment used to prepare more than 100,000 meals each day. A list of schools included in this project is attached.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval. 
 
Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Food Service Phase 34 (Various Schools)
• Schools Included in Food Service Phase 34

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of John Phelps Engineering as the architect/engineer, and the attached BG-1 form for Food Service Phase 34 at Various Schools for an estimated project cost of $1,411,081.

This project consists of improvements to the grounds, driveway access, sidewalk, lighting, landscape removal, landscaping, and signage. Improvements will incorporate the historical nature of the property where possible.

On March 11, 2012, the Board of Education approved BA Engineers to prepare plans and specifications for Project 049-13026.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on September 25, 2014. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachments

• BG-1 Farnsley MS New Access Road

Superintendent Donna Hargens recommends that the Board of Education award a contract to Excel Excavating, Inc. for a New Access Road at Farnsley Middle School for the low bid of $53,000 plus Alternate 1 for $3,000; for a total bid of $56,000; and approve the attached revised BG-1 form for $80,000.

On July 8, 2013, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 119-14000.

On April 21, 2014, the Board approved awarding a contract to Geoghegan Roofing Corp. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Crosby MS Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Geoghegan Roofing Corp. for Roof Replacement at Crosby Middle School for a total construction cost of $513,824.

On November 11, 2013, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 012-14025.

On April 21, 2014, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.

The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Fern Creek THS Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Roof Replacement at Fern Creek Traditional High School for a total construction cost of $402,772.

On August 25, 2014, the Board of Education approved the contract completion and BG-4 form for Highland Roofing, Co.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Ballard HS Roof Repair/Gym Floor Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Repair and Gymnasium Floor Replacement at Ballard High School.

On September 8, 2014, the Board of Education approved the contract completion and BG-4 form for MAC Construction & Excavating.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Hoke Bus Compound New Bus Parking

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for New Bus Parking Area at Hoke Bus Compound.

On January 13, 2014, the Board of Education approved the contract completion and BG-4 form for HDDS, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Stopher ES Outdoor Classroom Pavilion

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Outdoor Classroom Pavilion at Stopher Elementary School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Construction Change Orders 10 13 14

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment

KRS 156.160 (2) allows the Kentucky Board of Education to grant waivers to regulations when appropriate justification is submitted in writing.

702 KAR 4:050 Section 3 (1) requires a minimum of five (5) acres plus an additional acre for each 100 or fraction of 100 students of anticipated enrollment. The anticipated enrollment of the new elementary school is 760 students; therefore 13 acres are required per this regulation. The proposed site is 7.495 acres. It is unusual in that it is within a planned community. It is relatively flat, can be fully developed and will share parking and other features with the community. Delivery areas, visitor parking, and separate bus and car lanes are accommodated on site as is the requirement for an outdoor physical education area equivalent in size and graded similar to a soccer field. Staff parking is provided on the adjacent YMCA facility. Additional parking is provided on bordering streets. No on-site storm water detention is required. An outdoor amphitheater has been constructed nearby. All required site functions are provided.

702 KAR 4:170 Direct access from pre-school classroom units: The school will have eight preschool classrooms in a wing at the end of the building (four on each side of a double loaded corridor). Access to a large playground enclosed on two sides by the wings of the building will be provided by a cross corridor. This design provides controlled access from the pre-school wing to the playground, will eliminate exterior classroom doors, and improve security.

Submitted by: Dr. Michael Raisor

Superintendent Donna Hargens recommends that the Board of Education grant approval to request a waiver from the Kentucky Board of Education for the following: 1. Reduction of the minimum requirement for an elementary school site and 2. Remove requirement for direct access from preschool classrooms to outdoor play area for the new elementary school at Norton Commons.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items. 

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced RFP, bid tabulations, and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment 

• *RFP, Bid Tabs, Contract Renewals, and Amendments 10 13 14

Superintendent Donna Hargens recommends that the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendments:
• Partnership for a Green City Containerized Waste Collection Services;
• Competitive Negotiation on Executive Coaching Service;
• Paint and Related Items;
• Water Coolers, Fountains, and Parts;
• Snow Removal Service;
• Locally Raised Antibiotic Free Chicken;
• Printing: Lifelong Learning Course Catalog;
• Sale of Buses—Salvage (Various Units);
• Salt, Road Grade;
• Contract renewal on Employment Agencies—For Districtwide Substitute Personnel—Clerical;
• Contract renewal on Health Equipment and Supplies (Percentage);
• Contract renewal on Fire Extinguishers Tested, Recharged, and Repaired;
• Contract renewal on Uniform and Floor Mat Rental For Nutrition Service Center;
• Contract renewal on Wrecker Service;
• Contract renewal on Repair of Two-Way Radios and Associated Systems for On-Site Communications;
• Amendment on Instructional and Office Supplies (Line Item); and
• Amendment on Musical Instruments.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 10 13 14

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of September 8 through September 28, 2014.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 10 13 14

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of September 8 through September 28, 2014.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• *List of Contracts
• 01 Kramer Entertainment
• 02 Corbin Seavers
• 03 Jacqueline Spaulding
• 04 River City Drum Corp Cultural Arts Institute, Inc.
• 05 Solution Tree, Incorporated
• 06 Education to Go-A Division of Cengage Learning
• 07 Louisville Urban League (Rangeland)
• 08 Louisville Urban League (Byck)
• 09 Louisville Urban League (Wheatley)
• 10 Louisville Urban League (Roosevelt-Perry)
• 11 Louisville Orchestra
• 12 Kaplan K12 Learning Services, LLC
• 13 Spalding University
• 14 Spalding University College of Education
• 15 Red7e
• 16 Research on Social and Educational Change

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

Superintendent Donna Hargens recommends that the Board of Education accept grants and funding to various schools and departments as presented in the following agenda items.

The Academy @ Shawnee received a $2,000 donation from Houston Barber to purchase uniforms for the boys’ and girls’ basketball teams.

The Academy @ Shawnee received a Baldwin 526C City piano valued at $2,500 from Donna Sue Bowman-Kokinda for the Music Department.

The Academy @ Shawnee received $1,000 from the Shawnee High School Class of 1958 to be used for student activities.

Central High School Magnet Career Academy received $1,900 from the Altamira Foundation to pay partial tuition for a dual-credit course for two students.

Dawson Orman Early Childhood Program received $500 from Perry Calhoun to purchase an iPad and accessories for a self-contained Autism classroom.

Eisenhower Elementary School received 20 iPad Minis with Apple Care Plus valued at $7,160  from Nature Sweet Corporation to be used for instructional support.

Exceptional Child Education received $1,499 from Robert Hutchens, Trover Solutions ($499); John and Patty Zirnheld ($500); and Borders and Borders, Attorneys at Law ($500) to be used for students in the transition program for items such as work clothes and shoes, electric shavers, haircuts, personal care items, watches, timing devices, and wallets in support of educational and community experiences.

Exceptional Child Education received a Rifton Pacer GT Trainer valued at $1,000 to be used by students receiving physical therapy services.

Kerrick Elementary School received $500 from Atlas Machine Shop to be used for the school's Lego Robotics Program.

Lowe Elementary School and Chancey Elementary School Family Resource Center received $300 from Green Castle Baptist Church to be used for emergency clothing needs of students.

Luhr Elementary School received a small grant from the Dollar General Youth Literacy Program valued at $2,000 to be used to purchase iPads for literacy enrichment.

Middletown Elementary School received $4,567.40 from the Middletown Parent Teacher Association to purchase Nooks, books, and a SMART Board to be used in a classroom.

Norton Elementary School received $750 from the Walmart Foundation to purchase Road to Reading: Intervention for Struggling Readers from Primary Concepts and a tag board to be used by the kindergarten students.

Slaughter Elementary School received ten books valued at $150 from the Kentucky Bluegrass Award Book Grants program for the school library.

Waggener High School received donations totaling $2,950 from Kathy S. and Robert C. Emrich ($100), Skyline Chili ($250), Neil Huffman Nissan ($2,500), and Brooke Hume Pendleton ($100) to be used toward the purchase a new football scoreboard.

Western High School received $400 from Louisville Broncos Youth Sports to purchase football supplies and $1,000 from the Western Alumni Association to be used toward an athletic scholarship.

Submitted by: Dr. Robert J. Rodosky

Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $30,202.44 to be used as stated in the rationale.

Jefferson County Public Schools received $26,239.27 from the Jefferson County Public Education Foundation through the following donors:

The Community Foundation of Louisville donated $20,000 to support students through the Family Resource Centers at the following schools. Each school will receive $4,000.

• Crums Lane Elementary School
• Farnsley Middle School
• Johnsontown Road Elementary School
• Wellington Elementary School
• Cane Run Elementary School

General Electric donated $5,000 to support the SkillsUSA programs at Iroquois and Jeffersontown high schools. SkillsUSA is a partnership of students, teachers, and industry working together to ensure America has a skilled workforce.

Gordon Food Service donated $1,239.27 to be used for scholarships for high school seniors.

Submitted by: Helene Kramer

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $26,239.27 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

The Action for Healthy Kids organization provides support to schools to help reduce obesity, encourage healthy eating, and promote breakfast in schools.

The Action for Healthy Kids grant award of $67,000 will pay for equipment and supplies to support and expand school breakfast at the following 35 schools: 

    • Atkinson Academy: $2,400 
    • Auburndale Elementary School: $2,400 
    • Byck Elementary School: $2,400 
    • Camp Taylor Elementary School: $2,400 
    • Carter Traditional Elementary and DuValle Education Center: $2,400 
    • Coleridge-Taylor Montessori Elementary: $1,400 
    • Coral Ridge Elementary School: $1,400 
    • Crums Lane Elementary School: $2,400 
    • Fairdale Elementary School: $2,400 
    • Foster Traditional Academy: $2,400 
    • Goldsmith Elementary School: $2,400 
    • Gutermuth Elementary School: $1,400 
    • Hazelwood Elementary School: $2,400 
    • Indian Trail Elementary School: $1,400 
    • Jacob Elementary School: $2,400 
    • Kenwood Elementary School: $2,400 
    • Klondike Elementary School: $1,400 
    • Layne Elementary School: $2,400 
    • Luhr Elementary School: $1,400 
    • Moore Traditional School: $1,400 
    • Olmsted Academy North: $2,400 
    • Olmsted Academy South: $1,400 
    • Portland Elementary School: $2,400 
    • Sanders Elementary School: $1,400 
    • Seneca High School: $1,400 
    • The Academy @ Shawnee: $2,400 
    • Slaughter Elementary School: $2,400 
    • Stonestreet Elementary School: $1,400 
    • Valley High School: $1,400 
    • Waggener High School: $1,400 
    • Watterson Elementary School: $1,400 
    • Wellington Elementary School: $2,400 
    • Wilkerson Traditional Elementary: $1,400 
    • Wilt Elementary School: $1,400 
    • Zachary Taylor Elementary School: $1,400

Submitted by: Dr. Michael Raisor

Attachment

• 2014-15 Action for Healthy Kids MOA

Superintendent Donna Hargens recommends that the Board of Education accept a $67,000 grant from Action for Healthy Kids and authorize the Superintendent to sign the attached Memorandum of Agreement and Acknowledgement and Waiver of Liability.

Catholic Charities agrees to provide funding in the amount of $105,600 for JCPS Adult and Continuing Education to provide instructors, standard instructional materials, assessment fees, and resource assistance for on-site English as a Second Language (ESL) classes for Catholic Charities at the St. Anthony's location from October 1, 2014, through September 30, 2015. Upon agreement of both parties, additional instruction may be added at $55 per instructional hour.

JCPS Adult and Continuing Education via the Kentucky Adult Education grant will provide four on-site ESL literacy classes and one instructional assistant at no cost to Catholic Charities. Instructors will be required to attend quarterly meetings with the Case Management staff, and Catholic Charities will be invoiced $55 per hour per instructor, not to exceed $1,000.

These ESL classes are federally funded by the Office of Refugee Resettlement. All refugees are required to attend ESL Classes within two weeks of their arrival. Catholic Charities partners with JCPS Adult and Continuing Education to provide the classes.

This agreement does not financially obligate the district, nor is there any indirect cost.

Submitted by: Helene Kramer

Attachment: Agreement #FY-CC-2014-01

• Catholic Charities Agreement #FY-CC-2014-01

Superintendent Donna Hargens recommends that the Board of Education Accept funding of $105,600 from Catholic Charities and authorize the superintendent to sign the attached Letter of Mutual Understanding for Collaboration.

On June 10, 2014, the Board of Education accepted funding in the amount of $63,188 from the Greater Louisville Workforce Investment Board dba KentuckianaWorks to the JCPS Adult and Continuing Education Unit to provide a variety of services to participants in the Right Turn Program at the Kentucky Youth Career Center.

The purpose the attached modification agreement is to make adjustments to personnel and operating expenditures and to increase the total line item budget from $63,188 to $81,362. This agreement does not financially obligate the district, nor are there any indirect costs.

The term of the contract is July 1, 2014, through June 30, 2015.

Submitted by: Helene Kramer

Attachments: Contract No. 203-100-14; Modification No. 01

• Contract No. 203-100-14
• Contract No. 203-100-14 Mod. 01

Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding from the Greater Louisville Workforce Investment Board dba KentuckianaWorks for the Right Turn Program at the Kentucky Youth Career Center and authorize the superintendent to sign the attached modification agreement.

Kentucky Adult Education, Council on Postsecondary Education, has awarded the district a $109,594 grant to provide an integrated program of services in order to increase civic learning and engagement and English literacy for immigrants and other limited English proficient adults who live in Jefferson County and are not enrolled in public education. 

This grant will assist 250 students in acquiring the skills to prepare for the Immigration and Naturalization Service Citizenship test and interview, attain citizenship, and complete at least one National Reporting System education level. The funding will cover ten managed enrollment classes held at seven locations in Jefferson County.

Grant funds will pay for existing full- and part-time instructional staff as well as instructional materials and supplies. No additional staffing will be needed to fulfill the terms of this agreement. This agreement does not financially obligate the district, nor is there any indirect cost.

Submitted by: Helene Kramer

Attachment: KY Doc ID No. PO2 415 1500001555 1

• KY Doc ID No. PO2 415 1500001555 1

Superintendent Donna Hargens recommends that the Board of Education accept a $109,594 English Literacy/Civics Instruction grant from Kentucky Adult Education, Council on Postsecondary Education, and authorize the superintendent to sign the attached agreement.

The National Future Farmers of America (FFA) Organization has awarded a chapter grant to Seneca High School for a composting project to be done in collaboration with the school’s cafeteria. Grant funds will be used to purchase supplies and materials needed for the project, which will impact more than 1,000 students.

Project activities will be completed during a Landscaping class as well as College Connection classes. The Seneca High School FFA chapter advisor will oversee the project and will participate in mandatory training via webinars. 

There are no matching or in-kind funds required for the grant, and there is no financial obligation to the school or district beyond the 2014-15 school year.

Submitted by: Dr. Dewey Hensley

Attachment

• National FFA Chapter Grant Award Contract for Seneca HS

Superintendent Donna Hargens recommends that the Board of Education accept a $2,000 chapter grant from National Future Farmers of America Organization for Seneca High School and authorize the superintendent to sign the attached grant agreement.

This grant supports the District's Exceptional Child Education Corrective Action Plan and will serve 23 middle and high schools.

Project goals include reducing office disciplinary referrals, decreasing out-of-school suspensions, improving attendance rates, and furnishing effective support and training for successful school implementation of Positive Behavior Interventions and Supports (PBIS). PBIS is a proactive approach establishing the behavioral systems and supports for all students in a school to achieve social, emotional and academic success.

Funding will provide salaries and benefits for four coaches (Resource Teachers) who, along with the District's PBIS Coordinator, will provide PBIS coaching and support to project schools. Funds for teacher stipends to participate in training, substitutes, travel, supplies, contractual services, and indirect costs are also included in the grant budget.

Funding for the first year is $749,903, with future funding contingent on Congress continuing to appropriate sufficient funds for the program and substantial progress by the District in meeting the program objectives.

The period of performance is October 1, 2014, through September 30, 2019. The grant award notification from the U.S. Department of Education is attached.

Submitted by: Dr. Dewey Hensley

Attachments

• School Climate Transformation Grant Summary
• School Climate Transformation Zone Schools
• USDOE School Climate Transformation Grant Award Notice

Superintendent Donna M. Hargens recommends that the Board of Education accept a $749,903 School Climate Transformation Grant from the U.S. Department of Education.

The U.S. Department of Education Substance Abuse and Mental Health Services Administration (SAMHSA) awarded the district funding through the Now is the Time Project Advancing Wellness and Resilience in Education Local Educational Agency (Project AWARE) grant. The purpose is to support the training of school personnel and other adults who interact with youth in school and in the community.

In partnership with Seven Counties Services, the District will work through Project AWARE to train staff in the 23 schools identified in the Exceptional Child Education Corrective Action Plan in Youth Mental Health First Aid (YMHFA). The training will assist staff in detecting and responding to emerging mental illnesses in children and youth and encouraging adolescents and their families experiencing these problems to seek treatment.

There are no matching funds required for this grant and no financial obligation to the District beyond the two-year grant period, which began September 30, 2014. Funds will be used to pay expenses for six JCPS staff members to become certified YMHFA trainers, a contract with Seven Counties Services to support 350 JCPS staff members trained in YMHFA, and program evaluation.

In order to be eligible for the U.S. Department of Education School Climate Transformation Grant, JCPS submitted an application for the Project AWARE grant competition as well.

Submitted by: Dr. Dewey Hensley

Attachments

• Project AWARE Grant Award Notice
• School Participating in Project AWARE Grant

Superintendent Donna Hargens recommends that the Board of Education accept a $100,000 grant from the U.S. Department of Education Substance Abuse and Mental Health Services Administration

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD152 and SSD153 rather than by name. Student SSD152 has a medical condition, with proper physician documentation, which requires a 5-hour and 40-minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate class in a high school.

Student SSD153 has a medical condition, with proper physician documentation, which requires a 5-hour school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education approve a shortened school day for two students in the Exceptional Child Education Program for the 2014-15 school year.

Louisville Gas & Electric is splitting electrical service at Central High School Magnet Career Academy into two circuits. If one circuit is down, service can be switched to the other circuit which will benefit the school as well as another property in the area.

The requested easement is for the area where the switches will be installed.

Submitted by: Cordelia Hardin

Attachments

• Conveyance of Right of Way
• Exhibit—Central HS MCA Electrical Easement

Superintendent Donna Hargens recommends that the Board of Education receive notice of an electrical easement at Central High School Magnet Career Academy as shown in the attachments.

This easement is for a new water main that will provide an additional supply source and improve fire flow to the school.

This improvement is being done in conjunction with the installation of new facilities on contiguous properties.

Submitted by: Cordelia Hardin

Attachments

• Deed of Easement—Hartstern ES
• Exhibit—Water Easement at Hartstern ES

Superintendent Donna Hargens recommends that the Board of Education receive notice of a water easement at Hartstern Elementary School as shown in the attachments.

This annual Technology Activity Report details the spending of Kentucky Education Technology System (KETS) funds and other funding for technology. The report details how much money was spent on workstations, printers, file servers, software, hardware, network, personnel, and maintenance.

The Kentucky Department of Education (KDE) requests this information in order to compare how the district is spending money in relationship to the money received through the Kentucky School Facilities Construction Commission Education Technology Funding Program.

Once this report is approved by the Board, KDE will send the Offer of Assistance indicating the amount of money JCPS will receive for KETS.

Submitted by: Dr. Michael Raisor

Attachment

• KETS FY14 Technology Activity Report
• KETS FY14 Technology Activity Report Signatures Form

Superintendent Donna Hargens recommends that the Board of Education approve the attached Fiscal Year 2014 Technology Activity Report.

The Future Ready District Pledge affirms that Jefferson County Public Schools is committed to working with students, educators, families, and members of our community to become Future Ready by engaging in a wide range of activities such as: 

    • Fostering and leading a culture of digital learning within our schools; 
    • Helping schools and families transition to high-speed connectivity; 
    • Empowering educators with professional learning opportunities;
    • Accelerating progress toward universal access for all students to quality devices; 
    • Providing access to quality digital content; 
    • Offering digital tools to help students and families reach higher; and
    • Mentoring other districts and helping them transition to digital learning.

Submitted by: Dr. Michael Raisor

Attachment

• USDOE Future Ready District Pledge

Superintendent Donna Hargens recommends that the Board of Education accept the attached Future Ready District Pledge and authorize the superintendent to sign same.

The attached salary increases and salary schedules are recommended for approval to establish the district’s salary increases for the 2014-15 school year and salary schedules for the 2015-16 school year.

This recommendation pertains to:

The 2014-15 one-time increase of .36 percent, as foot-noted on the attached schedules, is equivalent to the $820 increase applied to the teachers 2013-14 salary schedule approved on September 22, 2014. The current 2014-15 schedules will not be modified. The one-time payment applies to eligible employees current as of September 15, 2014.

The 2015-16 salary schedules have been increased by 2 percent after 1.36 percent has been added to each cell of the 2013-14 salary schedules, as foot-noted on the applicable schedules.

Step increases will remain in effect for the 2014-15 and 2015-16 school years. 

On September 22, 2014, the Board of Education approved the following for Job Family III Teachers:

For the 2014-15 school year provide that $820 will be added to each cell of the 2013-14 school year salary schedule. The additional salary above the previously added 1 percent ($820 minus 1 percent added on July 1, 2014) will be paid in a lump sum to current employees (as of September 15, 2014) on October 24, 2014.

For the 2014-15 school year, the extra service rate will be based on Rank III, Step 0 from the 2013-14 school year salary schedule plus 1 percent. For the 2015-16 school year, the extra service rate will be based on the 2014-15 extra service rate plus 2 percent.

For the 2015-16 school year, 2 percent will be added to each cell of the salary schedule after $820 is added to each cell of the 2013-14 salary schedule.

Step increases will remain in effect for the 2014-15 and 2015-16 school years.

Submitted by: Dr. Michael Raisor

Attachments

• 2014-15 Salary Schedules
• 2015-16 Salary Schedules

Superintendent Donna Hargens recommends that the Board of Education approve the attached 2014-15 one-time salary increases as footnoted on the attached schedules and 2015-16 salary schedules.

On July 28, 2014, the Board of Education approved as part of the Strategic Facilities Usage Plan, creating an additional elementary school in Cluster 8 at the Kennedy Metro Middle school site to begin in 2015-16 school year.

Approval is now sought for establishing the boundaries of Alex P. Kennedy Elementary School. The attached map shows the proposed boundaries.

We anticipate the school would open with 250 students with a program capacity of 450, but will grow over the next five years. Without this additional elementary school, our projections show that Cluster 8 would need 150 additional seats by the 2017-18 school year.

As shown on the attached map, the boundary for Alex P. Kennedy would consist of resides areas from Klondike, Cochrane, and St. Matthews. The following number of students live in the impacted areas:

• Cochrane to Kennedy: 32 students       
• Klondike to Kennedy: 126 students
• St. Matthews to Kennedy: 15 students                       
• Watterson to Klondike: 77 students

Current Kindergarten through fourth-grade students who live in the impacted areas will be grandfathered and allowed to remain at their current school.

Kennedy Metro Middle School will be relocated to another facility beginning in the 2015-16 school year. The recommendation of proposed location will be made by December 2014.

Submitted by: Dr. Robert J. Rodosky

Attachments

• Proposed Boundaries for Alex P. Kennedy ES

Superintendent Donna Hargens recommends that the Board of Education approve the attached boundary map for Alex P. Kennedy Elementary School.

The Catalpa School was determined by the Board of Education to be a winning concept in the School of Innovation Design Competition to be implemented in the 2015–16 school year.

JCPS staff reviewed multiple possible locations for implementation based on criteria including (1) adequate space for P-8 expansion, (2) high-need student population, and (3) available districtwide transportation and appropriate space for programmatic needs. Based on those criteria, Maupin Elementary School was selected to be recommended to the Board.

Maupin Elementary’s Catalpa School program would be a districtwide magnet program and also serve students in Elementary School Cluster 13. The school would serve Pre-Kindergarten to grade 5 for the 2015–16 school year, adding a grade each year subsequent year ultimately serving Pre-Kindergarten to grade 8.

The existing Institute for Creativity and Innovation magnet program at Maupin Elementary School would be discontinued at the conclusion of the 2014–15 school year.

Input and questions from parents and staff were collected and responded to by JCPS staff in several meetings and questions from Board members were responded to at the September 22, 2014, meeting of the Board of Education.

Superintendent Donna Hargens recommends that the Board of Education approve schoolwide implementation of the Waldorf-inspired Catalpa School concept at Maupin Elementary School for the 2015-16 school year.

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses (attached), Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses, and reimbursement shall be at the same rates as that for employees of the district and shall be documented by receipts.

Board Member Debbie Wesslund will attend the 2014 Fall KSBA Fourth Region Regional Meeting on Thursday, October 30, 2014, in Elizabethtown, Kentucky.

Estimated Expenses:

• Registration Fee: $49
• Mileage Reimbursement: Approximately 50 miles @ .48/mile ($24)

Chairwoman Diane Porter, Board Member Chris Brady, and Board Member Chuck Haddaway will attend the NSBA 75th Annual Conference, March 21-23, 2015, in Nashville, Tennessee.

Estimated Expenses:

• Registration Fee: $895 before January 15, 2015; $945 after January 15, 2015
• Estimated Travel Expenses:
  • Air Travel: Approximately $437 OR
  • Mileage Reimbursement: Approximately 350 miles @ .48/mile ($168)
• Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
• Lodging/Hotel: Approximately $225/night
• Meals: Reimbursed at District per diem rate

Submitted by: Superintendent Donna Hargens

Attachment

• Policy 01.821 Board Member Compensation and Expenses

Superintendent Donna Hargens recommends that the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Debbie Wesslund to attend the 2014 Fall KSBA Fourth Region Regional Meeting and Chairwoman Diane Porter and Board Members Chris Brady and Chuck Haddaway to attend the NSBA 75th Annual Conference.

On October 3, 2014, the Kentucky Department of Education released district and school results for the state’s Unbridled Learning Accountability Model for the 2013–14 school year.

Districts received performance points in six areas: Achievement, Gap, Growth, College and Career Readiness, Graduation Rate, and Program Review.

This report will review the accountability model and present district results in each area compared with the previous year’s results. It will also highlight the district results compared with the state results.

This report fulfills part of the requirements set forth in the superintendent evaluation process.  Superintendents and boards are required to review and discuss district delivery targets on student proficiency, college/career readiness, graduation rates, and closing the achievement gaps.

Submitted by: Dr. Robert J. Rodosky

Attachment

• JCPS Improvement Matrix for Schools not Meeting AMO
• PowerPoint: 2013-14 Accountability Results

Superintendent Donna Hargens recommends that the Board of Education receive a report on the 2013–14 accountability results.

Order #119 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chuck Haddaway.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• *2014—15 Discussion Agenda Planning Calendar 10 13 14
• 2013—14 Discussion Agenda Planning Calendar FINAL

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year.

Order #120 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Chris Brady.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the October 13, 2014, meeting of the Jefferson County Board of Education at xxx p.m.

Order #121 - Motion Passed:  A recommendation to adjourn the October 13, 2014, meeting of the Jefferson County Board of Education at 9:43 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chuck Haddaway.