Henderson County
October 20, 2025 6:00 PM
Board of Education Regular Meeting
Return
I. Welcome & Call Meeting to Order
Michael Waller
Rationale


I.A. Moment of Silence & Pledge of Allegiance
I.A.1. HCHS Student Ambassadors
Rationale

Jace Anderson, Lizzy Cleavenger,  Sariah Coots, Aiden Griffen, and Abigail Stone

Attachments
II. Approval of Agenda
Michael Waller
Rationale


Actions Taken

Order #36 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

III. Students & Staff Recognition
Megan Mortis
III.A. Judge's Scholars
Rationale

The September 23, 2025 Judge's Scholar is Daxton Pippin from A.B. Chandler Elementary School.

The October 14, 2025 Judge's Scholar is Collins Smith from Bend Gate Elementary School.

Attachments
III.B. Multilingual Learner Students - Access Tests
Rationale

Bend Gate Elementary:  IZABELA GOMEZ PASCUAL, EMILIA GONZALEZ, STEPHANIE LANDEROS, and ERICK ANDRES DOMINGO

Spottsville Elementary:  ELIN SABET, CHARLOTT EVE RUVACABA, GABRIELLA LIAN, and CAMILA MARTINEZ

East Heights Elementary:  JOEL VELAZQUEZ, RAQUEL ARROYO ORTIZ, and FRANCIS BILENE

Jefferson Elementary:  LIYA VOLCY, DANY ARAUJO RAMOS, EIMY DIEGUEZ MIGUEL, NIJA PATEL, and MIA GONZALEZ

SOUTH HEIGHTS ELEMENTARY:  LESLIE VASQUEZ, GENESIS MENJIVAR MONTES, and JESSIE SANDOVAL

NMS:  FRANCISCO LOPEZ, GENESIS GARCIA RIVERA, and EMELIN VAZQUEZ MONTEJO

SMS:  CASSIDY JORJU, ALLISON GONZALEZ MARTINEZ, ANGEL BENITEZ, and ABRAHAM ALONZO MENDEZ

HCHS:  NALIA DEBRUM

 

Attachments
III.C. 2025 Kentucky School Psychologist of the Year - Stacia Wolf
Attachments
III.D. 2025 Director of Pupil Personnel of the Year - Kasey Farmer Wolfe
Attachments
III.E. Principal Appreciation Month
Attachments
IV. Community Partner Spotlight
Megan Mortis
Attachments
V. Public Participation & Recognition of Guests
Michael Waller
Rationale


VI. Approve Minutes from Prior Meetings
Michael Waller
Rationale


Attachments
Actions Taken

Order #37 - Motion Passed:  A motion to approve the Minutes from September 15, 2025 Regular Meeting passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII. Reports
VII.A. HCHS Athletic and Activities Report
Nathan Grace
Attachments
VII.B. Construction Manager Report
Colton Miller, Codell
VII.C. Approve Change Order No. 7-1 for BG 24-164 - East Heights Elementary Renovations Project
Chad Thompson
Attachments
Actions Taken

Order #38 - Motion Passed:  A motion to approve Change Order No. 7-1, issued to Kentucky Mirror & Plate Blass in the amount of $2,551.00 for the addition of window trim to all windows in Area E, for the East Heights Elementary Renovations Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII.D. BG 25-225 - South Middle School HVAC Renovation Project
Colton Miller, Suzanne Irwin, Chad Thompson
VII.D.1. Consideration to approve award construction contracts and associated Direct Purchase Orders for the South Middle School HVAC Renovation for base bid plus all Alternates
Attachments
Actions Taken

Order #39 - Motion Passed:  A motion to award construction contracts and associated Direct Purchase Orders for the South Middle School HVAC Renovation Project for base bid plus all Alternates as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VII.D.2. Consideration to approve the revised BG-1 post bid
Attachments
Actions Taken

Order #40 - Motion Passed:  A motion to approve the revised BG-1 post bid for the South Middle School HVAC Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII.D.3. Consideration to approve award Testing and Balancing
Attachments
Actions Taken

Order #41 - Motion Passed:  A motion to award Testing and Balancing to Synergy Test and Balance for $45,346.75 as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII.D.4. Consideration to approve award Commissioning
Attachments
Actions Taken

Order #42 - Motion Passed:  A motion to award Commissioning to Performance Commissioning for $58,800.00 as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VIII. Old Business
IX. New Business
IX.A. BG 25-430 - HCHS Culinary Renovation and Parking Lot Asphalt Upgrades Project
Chad Thompson, Suzanne Irwin
IX.A.1. Approval of BG2 and BG3
Attachments
Actions Taken

Order #43 - Motion Passed:  A motion to approve the BG2 and BG3 for the HCHS Culinary Renovation and Parking Lot Asphalt Upgrades Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.A.2. Approval of Design Development and Construction Documents
Actions Taken

Order #44 - Motion Passed:  A motion to approve the Design Development and Construction Documents for the HCHS Culinary Renovation and Parking Lot Asphalt Upgrades Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.A.3. Approval to Advertise for Bids
Actions Taken

Order #45 - Motion Passed:  A motion for approval to advertise for bids for the HCHS Culinary Renovation and Parking Lot Asphalt Upgrades Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.B. Approve Capital Funds Request for the HCHS Blue Unit Chiller
Chad Thompson and David Stokes
Attachments
Actions Taken

Order #46 - Motion Passed:  A motion to approve the Capital Funds Request in the amount of $271,946 for the HCHS Blue Unit Chiller as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.C. Approve Scope of Services/Fee Proposal from RossTarrant Architects for the Henderson County High School Athletics Master Plan
Chad Thompson
Attachments
Actions Taken

Order #47 - Motion Passed:  A motion to approve the Scope of Services/Fee Proposal from RossTarrant Architects with the project fee of $31,000 for the Henderson County High School Athletics Master Plan as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.D. Approve District Facilities Plan
Chad Thompson
Attachments
Actions Taken

Order #48 - Motion Passed:  A motion to approve the District Facilities Plan as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.E. Approve and Appoint Nominees to Serve on the 2026-2027 Calendar Committee
Kasey Farmer Wolfe
Attachments
Actions Taken

Order #49 - Motion Passed:  A motion to approve the nominations submitted and appoint all of the nominees to serve on the 2026-2027 Calendar Committee as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.F. November and December Meeting Location Change and Council of Councils Date Change
Bob Lawson
Rationale

 

Attachments
Actions Taken

Order #50 - Motion Passed:  A motion to approve moving the Council of Councils to December 15, 2025, moving the November 17, 2025 meeting to the Professional Development Center, and the December 15, 2025 meeting to the Henderson County High School Media Center passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.G. Consent Agenda
Michael Waller
Rationale


Actions Taken

Order #51 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Michael Waller and a second by Mr. Thomas Alves.

IX.G.1. Approve District and School Planning for 2025-2026 School Year
Attachments
IX.G.2. Approve Second Reading of 04.7 - Inventories
Attachments
IX.G.3. Approve East Heights Elementary PTA Dues Increase
Attachments
IX.G.4. Approve Transportation Request
Rationale

  • Audubon Kids Zone to use a bus for the East End Halloween Extravaganza on October 26th from 1:30-4:30 p.m. for this event.

Attachments
IX.G.5. Approve 2025-2026 Bus Purchases
Attachments
IX.G.6. Declare Serving Lines at Cairo Elementary and East Heights Elementary Surplus Property
Rationale

The Henderson Co. Student Nutrition Dept. would like to request the Board to declare:

  • The serving lines at Cairo Elementary (Manufacturer - Southern Equipment, Serial No. 82081-20, Model No200-HFW 390, No asset tag available) to be declared surplus property so they can be disposed of;
  • The 3 section, 12 Door Pass-Thru Cooler at Cairo Elementary (Manufacturer - Hobart, Serial No. 32 542 866 KM, Model No: Q3, No asset tag available) to be declared surplus property so it can be disposed of; and
  • The serving lines at East Heights Elementary (Manufacturer - Southern Equipment, Serial No. 53 83 9-1, Model No DME-4DG, No asset tag available) to be declared surplus property so they can be disposed of.

Attachments
IX.G.7. Approve School Activity Fund Fundraiser Requests
Rationale

  • South Heights Elementary (school dances) to pay for student resources and awards;
  • East Heights Academic Team (sweatshirt sale) to raise funds to help cover the cost of meals for district and regional competitions;
  • Jefferson Elementary (drama shirts) to raise funds for the Finding Nemo musical put on by Jefferson Elementary School drama;
  • North Middle School (Yearbook Ads) to help raise funds and offset the purchase cost of yearbooks;
  • HCHS Cheer (Butterbraids) to raise funds for t-shirts, poms, equipment, camp fees, and signs.  This fundraiser replaces the Pork Chop sale that was approved in the Spring of 2025; and
  • South Heights Elementary (Rocket Leaders Fun Cart) for student resources.

Attachments
IX.G.8. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for HCHS Skills USA state officer and state advisor to travel to Washington, DC to attend the Skills USA Washington Leadership Training Institute September 20-24, 2025;
  • Retroactive approval for HCHS Skills USA state officer to travel to Hardinsburg, KY September 30-October 1, 2025 to attend the KLTI Fall Leadership Conference; and
  • HCHS Band student to travel to Miamisburg, OH to compete in the Midstates Band Association Championships November 7-9, 2025.

Attachments
IX.G.9. Approve Bid Recommendations
Rationale

Bid Recommendation:  Mental Health Services Bid #10-25-5-9 (Rejected)

Bid Renewal Recommendation:  Art Supplies Bid #9-22-5-10

Attachments
IX.G.10. Approve 2025-2026 HCS Salary Schedule Amendment Request
Attachments
IX.G.11. Review and Accept Revisions to 09.2241 AP.1 - Student Medication Guidelines
Attachments
IX.G.12. Approve Shortened School Day for Two (2) Special Education Students
IX.G.13. Approve CTE Surplus List
Attachments
IX.G.14. Approve FY 2026 KETS 1st Offer of Assistance
Rationale

FY 2026 KETS 1st Offer of Assistance:  $68,000

Attachments
X. Financial
David Stokes
Rationale


 

X.A. Treasurer's Report
Rationale


 

Attachments
Actions Taken

Order #52 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending September 30, 2025 passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

X.B. Paid Warrant Report
Rationale


 

Attachments
Actions Taken

Order #53 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between September 16, 2025 and October 20, 2025 passed with a motion by Mr. Joe McGarrh and a second by Mr. Thomas Alves.

XI. Personnel Actions
Michael Waller
Rationale


Attachments
XII. Executive Session pursuant to KRS 61.810(1)(k) and KRS 156.557(6)(c) for the purposes of a superintendent formative evaluation conversation
Michael Waller
Actions Taken

Order #54 - Motion Passed:  A motion to approve executive session pursuant to KRS 61.810(1)(k) and KRS 156.557(6)(c) for the purposes of a superintendent formative evaluation conversation at 7:21 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Joe McGarrh.

Order #55 - Motion Passed:  A motion to move out of executive session at 8:27 p.m. passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.

XIII. Adjourn
Michael Waller
Rationale


Actions Taken

Order #56 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 8:27 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.