DISTRICT MISSION STATEMENT

"Tradition of Excellence:  High Standards, Each Student, Every Day."

" I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a Consent Agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

COURAGE

MEETING A CHALLENGE WITHOUT GIVING IN TO FEAR

ELIZABETHTOWN HIGH SCHOOL                          KRISTINA GONZALEZ-LOPEZ
Kristina has been a very active student at EHS.  She has been a member of the Volleyball team since her freshman year and was a senior Captain.  She is a member of Student Council, Beta Club, Spanish Club, Y Club, Pep Club, SADD Club and the Friends of Rachel – Vice President.  She is also actively involved in the Saint James Catholic Church Youth Group.  Kristina is a very dedicated and focused student and intends to pursue a major in Biology and later attend Medical School.  She is loyal, honest, and respectful and an excellent role model for her peers.

T.K. STONE MIDDLE SCHOOL                                 RIKA ONISHI
Rika is an excellent addition to our student body in all ways.  Although she has a tendency to “hide and watch” at times, she almost always has a correct answer to give.  When she doesn’t understand due to language or concept, she asks for clarification.  Her ready smile is inviting and gains her invitation to classroom groups and groups of friends.  Her striving for success transfers to the basketball court as well.  TKS is fortunate that Rika’s family chose our district in which to live.

HELMWOOD HEIGHTS ELEMENTARY                     FIZA HAIDER
Compassionate, respectful, responsible….these are just a few of the adjectives we could use to describe Fiza Haider.  We are so excited to write to inform you about why Fiza is Helmwood’s student of the month!  She is an excellent example of good character each day in our classroom.  She is a role model for others both academically and socially.  Read on to find out why!

First of all, Fiza shows compassion for others each day in class.  If she finishes her work early, she is always willing to help another student who has questions.  She also motivates others by giving them compliments and encouraging them to do their best!  Can you see why we think Fiza is a great role model for compassion?

Second, Fiza always shows respect for others in the building.  Whether it’s a teacher or a student, Fiza is respectful.  She uses polite words and always speaks to others.  She has excellent manners and uses them when she talks to students and teachers.  She never talks back to others. She waits her turn and never complains.  Fiza is a shining example of respect!

Third, Fiza exemplifies responsibility every day at school.  She has to switch classes every day for Reading, Math, and Social studies.  She always comes to each class prepared with the materials she needs.  She also always has her homework and class projects ready to turn in on time.  Can you see why we think Fiza is a good role model for responsibility?

 As you can see, Fiza definitely deserves the role of Student of the Month for Helmwood Heights!  If you see Fiza in the hallway, be sure and tell her congratulations.  We are so proud of her! 

MORNINGSIDE ELEMENTARY SCHOOL                    MAKAYLA HUGHES
I would like to nominate Makayla Hughes as Morningside Elementary School’s 2^nd Grade Student of the Month.  Makayla is a wonderful, kind, and caring student!  She arrives to school prepared and is an active participant in class.  She is always engaged in lessons and eager to learn.  She is a very hard worker and takes great pride in her school work by always giving 110%.  Makayla is respected by her peers and they acknowledge that fact daily by emulating her positive behaviors in the classroom.  She is a dream student for any teacher and very deserving of this recognition! 

PANTHER ACADEMY                                                   WYATT MULLENS
Wyatt Mullens is a very sweet, caring, intelligent little boy.  He is a joy to have in class and brightens our day with his adorable smile.  He is a very hard worker, pays attention in class and follows all the class and school rules.  He is a role model for his peers; in fact he was our “snowball king” in January.  He was crowned “snowball king” because he earned the most good behavior snowballs on our behavior graph.  

Not only is he a good student but a good friend to others as well.  He is always one of the first to share his crayons, toys, and math manipulatives etc., anything to help someone else. 

Wyatt not only brings a smile to our faces through his good behavior and superb academics but he is hilarious.  He has taught us many things about farms, power rangers and ninjas; however my favorite story occurred during our literacy time on the carpet.  We were getting ready to read a story together and the class was a little noisy.  He asked them to “please be quiet, he was trying to levitate”.  I said do you mean meditate?  He said, “no, I mean levitate, I have to find my inner peace and calmness so I can float off the ground, then I can meditate”.  We could not contain our laughter so we all imitated his posture and seating position and tried to levitate as well.  From then on when the class becomes noisy I tell them to relax, breath in deep and find their inner peace and calmness.

These are just a few memories I will have of Wyatt to bring a smile to my face and hope you can take a few with you as well.  He is a remarkable child and I know great things are in store for him in the future with all that he does.  He is a wonderful student to have for the student of the month. 

PANTHER PLACE                                                     EMANEE SIMON          

Emanee is in 3rd grade at Helmwood Elementary and is new to Panther Place this school year.  It did not take us long to realize what a wonderful and compassionate young lady she is.  She was nominated by  Mrs. Compton who tells us it is a pleasure to have Emanee in her class at Panther Place.  Emanee is always very respectful; she works hard to complete her homework then offers to help other students.  She is very giving and kind, putting others before herself. We never have to ask her twice to do something.  She sees others needing help or just needing a friend during activity or play and she is right there making friends and helping others to feel comfortable.

 Emanee told us it is really hard to choose her favorite subject, but she thinks overall she loves math and science the most. Maybe art too.  She loves Panther Place, especially the club activities and homework, that way she doesn’t have to do it when she gets home.  Outside of school and Panther Place, Emanee loves cheerleading, playing baseball, softball and football with her brother, reading and attending church.

Justice Love is the student assistant working with Mrs. Compton, and Justice writes,” Emanee is an absolute amazing student.  I love having her in class.  She is creative, kind, helpful, respectful and goofy.  She is everything a young teenage assistant could ask for.  When I have a bad day I enjoy coming to work in the 3^rd grade class with all the students, but most of all Emanee.  She always makes my day better, whether it is getting her homework done, cleaning or just sometimes asking me how my day was.  Thank you Emanee.”

 For all these wonderful reasons and more, we are pleased to name Emanee Simon our May Student of the Month.

DUKE UNIVERSITY TALENT IDENTIFICATION PROGRAM

Miss Hannah Butler and Mr. Jake Breunig

The Duke University Talent Identification Program (Duke TIP) is a non-profit educational organization that is recognized as a leader in identifying and serving the educational needs of academically gifted youth.  Through identification, recognition, challenging educational programs, information, advocacy and research, Duke TIP provides resources to gifted students, their parents, educators, and schools for the development of the students' optimal educational potential.


The Duke TIP's 7th Grade Talent Search is the largest program of its kind in the nation.  Since its inception in 1980, over 2 million students have participated.  The 7th Grade Talent Search identifies academically talented seventh graders based on standardized test scores achieved while attending elementary or middle school.  Candidates are invited to take the ACT or the SAT college entrance exam as seventh graders, which allows them greater insight into their academic abilities. 

T.K. Stone Middle School was recently notified that Hannah Butler and Jake Breunig earned scores qualifying them for special recognition at the state level.  Both students have been invited to Duke University  for a recognition program.  This recognition is generally reserved for the top 3% of seventh grade students in the nation taking the ACT.

Brittany Stokan was on the agenda to be recognized last month, but was unable to attend, so we have invited her back to be recognized at the May meeting .

            National Achievement Scholarship Finalist


The National Achievement Scholarship Program is an academic competition devoted to honoring academically able Black American high school students and to providing scholarships for a substantional number of outstanding program participants.  High School students enter the National Achievement Program during their junior year by taking the (PSAT) - a test which serves as an initial screen of approximately 1.3 million entrants each year.

Brittany Stokan is one of 700 students nationwide who was selected as a National Achievement $2500 Scholarship winner.  She received a certificate at Honors Night Ceremony held on May 15.

 The Governor's Scholars Program is a stimulating, five-week residential summer program for outstanding Kentucky students completing their junior year in high school.  Established in 1983, the  program provides academic and personal growth in a challenging, non-traditional environment that balances a strong liberal arts program with a full co-curricular and residential life experience. 

To be eligible for nomination and selection, a student must:

• Be in the 11th grade at the time of selection and intend to return to a Kentucky school district for the next school term.

• Be  a current resident of Kentucky

• Have taken the ACT, PSAT, or SAT in the 9th, 10th, or 11th grades.

Attached are the April, 2013 SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School and Morningside Elementary School.

• EHS SBDM Minutes 4-17
• EHS SBDM Minutes 4-24
• HH SBDM Minutes
• MES SBDM Minutes
• TKS SBDM Minutes

Attached are the minutes of the Special Board Meeting held on April 10, 2013, Regular Meeting held on April 15, 2013, Special Meeting held on April 17, 2013, Special Meeting held on April 18, 2013 and the Special Meeting held on April 24, 2013.

• April 10 Sp. Meeting Minutes
• April 15 Regular Meeting
• April 17 Sp. Meeting Minutes
• April 18 Sp. Meeting Minutes
• April 24 Sp. Meeting Minutes

Annually, we sign an official Memorandum of Agreement between EIS and Central Kentucky Head Start (attached)

For several years the Elizabethtown Independent School District has been providing special education services for Head Start students who reside in the Elizabethtown Independent School District.

The services we provide for students with disabilities at Head Start include speech therapy, occupational therapy, physical therapy, and psychological assessment.  Head Start provides instruction, health and social services for students with disabilities.  We have enjoyed a very positive working relationship with Head Start in the past and look forward to working with them in the years to come.

• MEM agreement-Head Start

Attached is information provided by Mrs. Karen Skees,  Coordinator for the Family Resource and Youth Service Center, pertaining to the proposed budgets for the Family Resource Center and Youth Services Center for 2013-2014.

• Family Resource Budget
• Youth Service Center Budget

Attached is a copy of the Green River Regional Cooperative (GRREC) Membership Intent for 2013-2014. 

• GRREC Agreement

For the past several years the Elizabethtown Board of Education has provided a total student accident insurance policy thru R.J. Roberts, Inc. This policy is a secondary policy that reimburses parents for all “out of pocket” medical expenses, including deductibles.  Said policy also provides coverage for all the students involved in all school/district sponsored activities, as well as coverage for athletes during off-season training and out-of-state trips. This student accident plan is endorsed by KSBA and is written by the same company that provides coverage for KHSAA and NCAA.  KHSAA provides catastrophic insurance for athletes for 10 years from the date of Injury. 

The cost to renew this program (including preschool) for 2013-2014 school year to include $6,000,000 Catastrophic Limit is:       Cost of policy  $31,801.56

Administrative Procedure 03.19 AP Professional Development states that, "the District, under the direction of the Professional Development Coordinator, shall develop and inplement a program of continuing professional development plan (s).  Prepare and submit to the Superintendent for Board approval the Master Professional Development Plan for the upcoming year.  At this time, Mrs. Kelli Bush, Assistant Superintendent for Student Learning is submitting the 2013-2014 District's Master Professional Development Plan for Board approval (attached)

• 2013-2014 PG Plan

Attached are field trip requests from Mr. Steve Smallwood, Principal at Elizabethtown High School, seeking approval for:
EHS Girls Basketball Team to travel to Lexington, KY June 6-7, 2013 to participate in Lexington Christian Academy's scrimmage games.
EHS Girls Basketball Team to travel to Frankfort, KY June 13-14, 2013 to participate in Franklin County High School's scrimmage games.
EHS Football Team to travel to Santa Claus, Indiana (Holiday World) June 7, 2013.
EHS Boys Basketball Team to travel to WKU - Bowling Green, KY June 7-9, 2013 to participate in Basketball Tournament

• Boys Basketball FT
• EHS Football FT(out of state)
• Girls Basketball FT June 13-14, 2013
• Girls Basketball FT June 7-8, 2013

Information pertaining to the district's trash disposal service bid was published in the News-Enterprise on April 26, 2013.  The Elizabethtown Board of Education accepted sealed bids for trash disposal services rendered to EIS until May 13, 2013, 9:00 a.m. EST.  Rumpke of Kentucky, Inc. provided the lowest/best bid for disposal services.  Attached is Rumpke's monthly pick up quote for trash disposal service.

• Rumpke bid for trash disposal

Information pertaining to the district's fuel service bid was published in the News-Enterprise on April 26, 2013.  Key Oil Company was the only vender to submit a bid for this service.  The information sheet outlining Key Oil's bid is attached for your reference.

• Fuel Bid

In order to receive training credit provided by sources other than KSBA, local board approval of training credit is required.  A copy of the board meeting minutes along with the attached document is required by KSBA for documentation.

At this time, we are seeking approval for Matt Wyatt for his participation in the National School Board Association Annual Conference conducted in San Diego, CA from April 12-16, 2013.  Mr. Wyatt earned 9 in service credit hours. 

• KSBA Local Credit Hours

Due to the unique, severe health issues of students in our district the board approved hiring a full-time District Nurse for the 2012-2013 school year.  Attached is a memorandum from Ms. Cora Wood, Director of Personnel requesting approval to hire a substitute school nurse in the event that our district school nurse  is unable to work.  Included in the memorandum is the hourly pay for the substitute nurse along with the job description.

• Job Description
• Memorandum for Substitute Nurse

Attached is a letter from Mrs. Kelli Bush, Assistant Superintendent for Student Learning, requesting a Part-Time Professional Development Facilitator.  This position would assist the Assistant Superintendent for Student Learning by providing on-site support and job-embedded coaching to school administrators and teachers in regards to school and district instructional goals.  District Title II funds would provide the funding for this position.

• PD Facilitator Memorandum
• Professional Development Facilitator Job Description

Attached is a memorandum from Mrs. Kelli Bush, Assistant Superintendent for Student Learning requesting approval of the revised Job Description for Lead Teachers, effective the 2013-2014 school year.

• Lead Teacher Job Description
• Lead Teacher Memorandum

Attached is a memorandum from Ms. Cora Wood, Director of Personnel, requesting approval of a contract with Automated Substitute Placement and Absence Management Program (AESOP)
Currently our school secretaries and principals are responsible for arranging for substitute teachers in the absence of a teacher.  For the most part it is the school secretaries who receive phone calls from staff on evenings, early mornings, holidays and weekends spending many of their own personal time securing substitute teachers.   
AESOP is an automated program that would allow employees to log onto a software program and request a substitute teacher.  This would take the burden away from the school secretaries and principals.
If this program is approved, it would go into effect in the fall of 2013.
The cost of this program is
$4,000    set up fee
  1,500    travel and training expenses
  3,995    subscription fee (annual)
  9,495

• AESOP KY Reference List
• AESOP Memorandum

Consideration of Approval/Acceptance to create a Special Education position to serve and assist the students enrolled in our Alternative Settings - Glen Dale, Alternative School and Children's Therapeutic Rehabilition Program (CTRP/Communicare).  Attached is a Memorandum from Mrs. Kristin Froedge requesting an additional Special Education Teacher

The students and teachers at these alternative settings are in need of additional support and assistance.  Mrs. Froedge is committed to add this position back into her (IDEA) budget in the near future and is confident that once our Coordinated Early Intervening Services (CEIS) allocations are freed up we will have the necessary funding to absorb this cost.

• Glen Dale - currently has nine (9) students with disabilities and we are only serving these students for 1.5 hours/day.  Adding another staff member  would free up the current high school teacher to provide the necessary transitional services for EHS students, which is needed since we have eliminated our Community Based Work Transition Program teacher and assistant.
• EAC - Mrs. Kristin Froedge, Director of Special Programs, is currently serving any special education student who is referred to Valley View, which diverts her from administrative responsibilities.
• CTRP currently has ten (10) children enrolled in their program and these children have severe behavioral/mental health needs.  If approved, this teacher would be available to provide any necessary support for the assigned teacher/assistant which would also free up Mrs. Froedge.

• Letter of Reqest

We are requesting approval to add four (4) Assistant Basketball Coaching Positions at T.K. Stone Middle School to assist the 7th and 8th grade girls and boys basketball teams.  Each of these assistant coaches would receive a $750.00 stipend.

These four positions will provide the needed support and expertise for our middle school basketball programs and student-athletes.

Mrs. Kristin Froedge, Director of Special Programs, will be making a presentation on Coordinated Early Intervening Services (CEIS).  CEIS is a program for students in K-12 who are not currently identified as needing special education or related services but how need academic or behavioral supports to succeed in general education environment.
Attached is a copy of her powerpoint presentation for your review.

• CEIS Board Presentation

The 2013-2014 proposed district salary schedule for Administrators, Certified Staff, Classified Staff, Substitute Teachers, and Extra Service Positions are attached.  The salary schedule includes a 1% salary increase for Administrators, Certified Staff and Classified Staff (the salary schedule for Substitute Teachers and Extra-Service Positions will remain the same).

• 13/14 Administrator Schedule
• 13/14 Certified Schedule
• 13/14 Classfied-Cert
• 13/14 Classified Salary
• 13/14 Extra Service
• 13/14 Salary Neg.
• 13/14 Substitute Salary
• 14 Classified Salary Schedule

Each local board of education is required to approve a Tentative Budget on or before May 30, 2013.  The purpose of this law is to assure that the local board of education has an opportunity to review all proposed revenues and expenses before the upcoming school year begins.  This is the 2nd formal step in developing the 2013-2014 annual working budget.
The 2013-2014 Tentative Budget is attached along with the narrative explanation.

• Tentative Budget
• Tentative Budget Narrative

Consideration of approval of the Treasurer's Monthly Financial Report and Payment of Bills and claims (those paid since last meeting, for April, 2013 and from Special Accounts).  Attached are the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, Cash Flow, Reconciliation Register, Vendor List and Special Construction Accounts.

• May 13 Balance Sheet
• May 13 Check Reconciliation Report
• May 13 Finance Report
• May 13 Monthly Report
• May 13 Payments from Special Accounts
• May 13 Vendor List

Attached are personnel actions taken since the last meeting of the Board of Education on April 15, 2013.

• Personnel Report

Ms. Danna Monroe, Project Manager with Jenkins Essex will provide an update on the EHS Athletic Complex Construction Project

The revised BG-1 for BG # 12-079 to purchase Track Pits, Etc. for the Elizabethtown High School Athletic Complex Construction Project in the amount of $43,060.00 is being submitted for approval.

• Revised BG-1

Approve revised Change Order #1 to Gene Ray Electric in the amount of $254,308.00 - Original change order included the Rexel order - now Rexel is a a seperate Change Order
Approve Change Order #1 to Rexel in the amount of                                     71,690.00
Approve Change Order #1 to BCD, Inc. in the amount of                             482,517.01

• BCD CO
• CO 1 Gene Ray(revised)
• CO 1 Rexel

Mr. Jeff WElls, Project Manager with Alliance Corporation is requesting approval of the Following BG-4's for Project Closeout for the Helmwood Heights Elementary School Renovation Project.

Lee Brick & Block                        $15,000.00
Lee Brick & Block                          18,225.00
Lee Brick & Block                            1,991.89
Lee Brick & Block                               740.00