The Chairman will recognize any guests attending the meeting and Tim Lyons will be recognized as the newly appointed Alternate Director from OMU.

• Resolution - Tim Lyons as Alternate for KyMEA Board.pdf

This will be an update from the Executive Committee on any activities during the past month and planned for the coming month.

This will be an update from the CFO on the previous months financial reports.

• Board Financial Packet Aug 2018

Motion Passed:  MOtion to Approve the financial Statment passed with a motion by Mike Withrow and a second by Josh Callihan.

Meeting minutes from August 23, 2018 will be presented and approval will be requested.

• MeetingMinutes08232018

Motion Passed:  Motion to accept the minutes of the 08/23/2018 Board Meeting passed with a motion by David Denton and a second by Chris Melton.

This will be an update from Doug on activities during the past month and planned for the coming month.

• KYMEA_Board_Presentation_Sep_2018_CEO_09-27-2018
• KYMEA_ORR_MAP_Press Release_Final_08-31-2018 (1)

• KYMEA Delivery Point Summary 09272018

Chris Lindner with BKD will present to the board the FY 2018 Audit report.

• KYMEA Final Audited Financial Statements 2018
• KYMEA Final Communication Letter 2018
• Motion re FY 2018 Audit

Motion Passed:  Board approval of the attached resolution passed with a motion by David Denton and a second by Kevin Frizzell.

PFM accounting department has not invoiced KYMEA for the work performed during the credit rating process with Fitch because they were waiting for a contract. 

• KYMEA PFM Services Contract

Motion Passed:  Motion to approve the Financial Advisory contract with PFM for the period 9/27/18-6/30/19. Notating the following change "All controversies, claims, or disputes arising out of or related to this contract or any agreement, instrument, or document contemplated by this contract, shall be brought exclusively in state or federal courts located in the State of Kentucky, as appropriate." passed with a motion by David Denton and a second by Josh Callihan.

A procurement policy will be presented to the board.

• Procurement Policy-3

This will be an opportunity for members of the public to provide input to the KyMEA Board. Comments will be limited to 5 minutes per speaker.

This session will involve:

Closed Session pursuant to KRS 61.810(1)(c); KRS 61.810(1)(k); KRS 61.878(1)(c) and KRS 61.878(1)(j) for the purpose of:

1. discussing proposed, potential or pending litigation relating to KYMEA and its members relating to transmission issues;
2. presenting and discussing the proposals received in response to the Natural Gas/Combined Cycle Resource RFP solicited under the competitive negotiation provisions of KRS 45A.370 and updating the negotiation proceedings;
3. presenting and discussing the proposals received in response to the RFP for Energy Services solicited under the competitive negotiation provisions of KRS 45A.370 and updating the negotiation proceedings; and
4. presenting and discussing the proposals received in response to the RFP for Meter Data Systems solicited under the competitive negotiation provisions of KRS 45A.370 and updating the negotiation proceedings;
5. presenting and discussing potential responses to requests for proposals from the Henderson Municipal Power and Light and the Benham Plant Board and the discussion of membership opportunities and proposed fees for same to be made in response to said requests for proposals, as well as to other municipal utilities desiring services..

KRS 61.810(1)(c) allows for closed session for the purpose of discussing proposed, potential and pending litigation relating to the agency.

KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would, if disclosed by the agency, provide an unfair advantage to competitors of the entity disclosing such information.

KRS 61.810(1)(k) and 61.878(1)(j) allow for closed session where preliminary recommendations and preliminary memorandum in which opinions are expressed or policies formulated or recommended are to be discussed.

• Resolution for Closed Session - 9-27-18

Motion Passed:  Motion For the KYMEA Board to enter into Closed Session passed with a motion by Josh Callihan and a second by Mike Withrow.

Motion Passed:  Motion For the KYMEA Board to enter back into Closed Session passed with a motion by Mike Withrow and a second by Kevin Howard.

Motion Passed:  Motion to return to open session passed with a motion by Mike Withrow and a second by Chris Melton.

Motion Passed:  Motion to return to open session passed with a motion by Josh Callihan and a second by Chris Melton.

Dependent on Closed Session Discussions, action may or may not be needed.

Dependent on Closed Session Discussions

• 180919 EMP D&F Signed
• 180921 EMP RFP Scores
• Resolution Authorizing Service Agreement per July 2018 RFP - Draft 1

Motion Passed:  Approval of the attached resolution passed with a motion by David Denton and a second by Chris Melton.

Dependent on Closed Session Discussions

• 180921 MDS D&F Signed
• Resolution Authorizing Meter Data Agreement per August 2018 RFP - Draft 2

Motion Passed:  Motion to approve attached resolution passed with a motion by Mike Withrow and a second by Josh Callihan.

 Dependent on Closed Session Discussions

• Final H_3_ResolutionsForConsiderationAfterClosedSession_0

Motion Passed:  Resolved that KYMEA prepare a proposal for submission to Henderson Municipal Power and Light in response to the HMPL RFP dated August 24, 2018 and that the Executive Committee is authorized to review and advise staff on the KYMEA proposal. Resolved that the President is authorized to offer to Benham Plant Board a proposal for an All Requirements service or a short term wholesale energy sale. Resolved that the President and CFO develop a KYMEA membership and other services rate table for use in billing KYMEA Members for services provided by KYMEA. passed with a motion by Chris Melton and a second by David Denton.

The KYMEA Board of Directors shall hold its regular meetings on the fourth Thursday of each month, except for the months of November and December when the regular meeting shall be held on the third Thursday. 

The regular meetings shall convene and commence at 10:00 AM Central time on said dates.

The regular meetings shall held at the Bowling Green Municipal Utility located at 801 Center St, Bowling Green, KY 42101 in Bowling Green, Kentucky or at such location to be designated by the Board.

Thursday, September 27, 2018, 10:00 AM Central Time, Bowling Green Municipal Utility

Wednesday, October 24, 2018, 1:00 PM Eastern Time, KMUA-Lexington, Hampton by Hilton-University/Medical Center, Wildcat Meeting Room.

Thursday, November 15, 2018, 10:00 AM Eastern Time, KYMEA Board Room

Wednesday, December 19, 2018, 10:00 AM Eastern Time, KYMEA Board Room

Motion Passed:  Resolved that the President is authorized to offer to Benham Plant Board a proposal for an All Requirements service or a short term wholesale energy sale. passed with a motion by David Denton and a second by Chris Melton.

Motion Passed:  Resolved that the President and CFO develop a KYMEA membership and other services rate table for use in billing KYMEA Members for services provided by KYMEA. passed with a motion by Mike Withrow and a second by Chris Melton.

Motion Passed:  Motion to Adjourn passed with a motion by Josh Callihan and a second by David Denton.