Adopt the agenda as presented.

Motion Passed:  Adopt the agenda as presented. passed with a motion by Ms. Nita Neal and a second by Ms. Linda Belcher.

To improve our effectiveness, the Board Team for Bullitt County Schools commits to: 

1. Maintain primary focus on student learning.
2. Continuously review, define, and work toward district goals. 
3. Listen to each other, speak freely, work and learn together, and support one another.
4. After careful deliberation, support the majority's decision regarding shared goals for continuously improving district-wide student learning. 
5. Agree to disagree respectfully.
6. Delegate implementation of Board decisions to Superintendent and Leadership Team.

Tonight, we are pleased to announce the Fall 2023 recipients of these awards.

Moving Forward Award: Lou Foster, Family Member of a BCPS Student

Core Values in Action Awards: 

Students Matter Most: Melanie Sparks, BCHS Choir Director

Service Before Self: Jake Mitchell, Director of Bands at Hebron Middle School

Proactive Innovation: Megan Eskridge, FES 4th Grade Teacher

Shared Accountability: Chelsea Mayfield, Exceptional Child Educator at BCHS

• Moving Forward and Core Values in Action Awards

• High School Teachers:
  • BCHS- 1SG Reggie Thacker
  • BEHS- Debbie Pitcock
  • NBHS- Adis Delgado
• Middle School Teachers:
  • BMS- Amanda Korby
  • BLMS- Steve Gajdik
  • EMS- Susannah Tayloe
  • HMS- Amanda Ballard
  • MWMS- Jessica Talley
  • ZMS- Eve Parsons
• Elementary School Teachers:
  • BES- Debbie Malatesta
  • CGES- Elizabeth Thompson
  • CES- Michelle Beaton
  • FES- Savannah Neuner
  • LJES- Casey Olive
  • MES- Melissa Pratt
  • MWES- Natalie Mullins
  • NES- Amy Ferrell
  • OMES- Christie Watson
  • OES- Andrea Scott
  • PGES- Kelli Kruse
  • RES- Emily Hunt
  • SES- Todd Spencer
  • Special Programs- Stephanie Lewis

• Recognition School Level Teachers of the Year.pdf

Congratulations to our All State Choir Ensemble Students: 

Bullitt East High School

• Sarah Kate Bischoff, Junior
• Hayden LaVon, Senior
• Marley Long, Senior
• Tomasz Tabor, Senior
• Trenton Wood, Senior

• Recognition All State Choir Students .pdf

• 2023-12-18 BCPS Board Meeting - Design and Construction Update

Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on December 12, 2023, which is available online.

Motion Passed:  Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on December 12, 2023, which is available online. passed with a motion by Ms. Nita Neal and a second by Dr. Matt Mooney.

• FInancial Report Summary (2)

• NOVEMBER 2023 BALANCE SHEET REPORT

• NOVEMBER 2023 MONTHLY FINANCIAL REPORT

• NOVEMBER 2023 AP CHECK RECON

• NOVEMBER 2023 PAID WARRANT REPORT

• Travel- December 18, 2023

• November 27, 2023 Minutes of Record

Presented is the Certificate of Substantial Completion for the High School Football Stadium Project BG 23-157.  The work performed under this contract has been reviewed and found to be to the architect's best knowledge, information and belief to be substantially complete.  This certificate covers the grandstands and press boxes at all three high schools. 

• Football Stadiums-COOP
• Football Stadiums-COOP #2

Requested for approval is a contract with EH Construction for Bid Package #1 of the Bullitt East Fine Arts Center project.  The base bid is $35,210,000.00, with the accepted alternate of $486,500.00 for a total cost of $35,696,500.00.

• 2022-35 bid tabs and all attachments.pdf

The reception desk was designed to accommodate two staff members, Bernheim needs three staff members accommodated at the front desk area.  This Change Order covers the added cost of materials to lengthen the desk and also rectifies double counting of the built in teacher desks at the three science labs.  This change order yields a credit due to the double counting of the science lab teacher desks.   

• Change Order #04- BMS Casework Revisions

BCPS Technology requested additional power and data to be added to each scoreboard to allow for the installation of security cameras.  This added cost covers the camera data and power at the four (4) scoreboards.

• Change Order #22- Football FIelds Scoreboard Cameras.pdf

This change order covers the added T & M  Fencing items as well as the rental charge for keeping the temporary fencing in place throughout the season at Bullitt East.  This was requested by BCPS Facilities.

• Change Order #23- Football Fields Fencing Extras.pdf

BCPS Facilities added an irrigation system at the BEHS Track field- to add the system, an additional GFCI outlet was required.  BCPS asked the Electrical Contractor to add the outlet for the system.

• Change Order #24- Football Fields Irrigation Receptacle.pdf

Request approval for CMTA Commissioning, Inc (CMTA Cx) to provide commissioning services for the Bernheim Middle School Renovation project, CMTA Cx provided the lowest fee proposal of.  The post-bid revised BG-1 had an anticipation cost of $80,000 for code required commissioning of the HVAC and Lighting systems.  Request for proposals were issued to three (3) companies and two (2) proposals were provided as listed below:

Three (3) Proposals were requested from the following companies:

1. CMTA Commissioning, Inc. $49,250 Fee Proposal
2. Facility Commissioning Group $59,790 Fee Proposal
3. Paladin, KY: Nonresponsive

• Commissioning Services for Bernheim Middle School.pdf

Employment records for both the certified and classified personnel for the period of  November 2023 through December 2023 are submitted for the Board’s information and inclusion in the minutes of this meeting.

Shelley Johnson - Teacher - Pleasant Grove Elementary - Ms. Johnson is requesting leave without pay for the dates of December 11th, 2023 - February 7th, 2024.  She is using FMLA.

Stephen Kidd - ISAP Instructor - Mt. Washington Middle - Mr. Kidd is requesting leave without pay for the dates of December 15h - December 19th, 2023.  He has used all available accrued leave time.

Jessica Klinglesmith - Instruction Assistant - Crossroads Elementary - Ms. Klinglesmith is requesting her leave without pay be extended through November 28th, 2023.  She was previously approved through November 21st, 2023.  She has used all available accrued leave time.

Sierra Moore - Teacher - Hebron Middle School - Ms. Moore is requesting leave without pay for the dates of November 2nd, 3th and 8th, 2023.  She has used all available accrued leave time.

Kellie Rausch - Instructional Assistant - Lebanon Junction Elementary - Ms. Rausch is requesting leave without pay for the dates of October 30th - November 3rd, 2023.  She has used all available accrued leave time.

Sarah Sloan - Teacher - Shepherdsville Elementary - Ms. Sloan is requesting leave without pay for the dates of January 10th - January 12th, 2024.  She is using FMLA.

Alecia Tomes - Teacher - Nichols Elementary - Ms. Tomes is requesting leave without pay for the dates of January 17th - March 18th, 2024.  She is using FMLA.

• Leaves of Absense 12182023

We are seeking approval to enter into a contract with Qualtrics for $30,000.  This platform includes many customizable features for us including building data dashboards, custom forms, digital signature capabilities, surveys, and much more.  Emily Vessels has reviewed this contract as to form and legality.  Please see accompanying pricing structure and contract.  

• Contract Agreement with Qualtrics.pdf

This is a request for Board approval of a contract with Shoes for Crews.  Each year, the Bullitt County Safety Committee reviews accidents and staff injuries, and each year, slips trips and falls are the top category and the highest frequency of claims.  Shoes for Crews is a privately held company that has patented the very first slip resistant outsole designed for work footwear and contracts with manufacturers so that orders can be made from BCPS staff and the amount is withdrawn from their paychecks.  This has been approved by the safety committee and request this be available to all staff as an option to purchase and provide a safer work environment. 

• MOA - Shoes for Crews.pdf

In August, the board approved a contract between Bullitt East High School and US Ecology to dispose of old science lab chemicals.  A revision to the original agreement concerning the cost was made.  

• Chemical Disposal (Bullitt East High School) Revision.pdf

For the past 17 years, Energage has studied the nation’s Top Workplaces to identify the key drivers of success. They use that research to power their platform of tools that enable companies to improve the working conditions for their employees, build distinct brands, and achieve better business results. 

Energage’s purpose is to empower leaders to create cultures where employees are engaged, motivated, and fulfilled. When employees are happy and thriving at work, they are more productive, creative, and loyal. Energage’s platform is designed to help leaders measure and improve employee engagement, while also creating an authentic employer brand that attracts and retains top talent. 

Today, the Top Workplaces badge is recognized as the gold standard for workplace excellence, and in BCPS we are working to achieve such recognition. Energage is committed to helping companies of all sizes and industries create workplaces where people can thrive, grow, and achieve their full potential.

Presented for your approval is an agreement between BCPS and Energage. The agreement will allow us to survey all staff (certified and classified) multiple times throughout the next calendar year; obtain district, building, and department level employment engagement data; and provide access to the Energage platform of tools and support for increasing employee engagement based on survey results. I ask that you please approve the agreement. Funds for this agreement will come from the Superintendent’s budget

• Memo for Energage 12_18_2023.pdf
• Energage Service Order 12182023
• W9 for Energage 12182023

A lease agreement with ProSource was previously presented at a board meeting and approved.  However, we have added a copier to the Human Resource Department, which will add $73.00 per month to the lease payment.  The additional copier lease agreement is attached. 

• Copier Lease Revision.pdf

• Grant & Donation Board Submission Dec

Brooks Elementary School has requested permission to allow Little FLock Baptist Church to use their facility for basketball practice during the week and games on Saturday starting January 9, 2024 through March 16, 2024. 

Attached are the Certificate of Liability Insurance and the Application and Agreement Form.

• Facility Use Application for Brooks Elementary School.pdf

As of July 25, 2022, the Superintendent will oversee all curriculum, textbooks, instructional materials, and student support services per changes in Kentucky Revised Statutes (KRS 160.345). The curriculum in each school shall be designed to achieve student capacities established by KRS 158.645 and the school goals established by KRS 158.6451. The curriculum shall comply with all applicable state and federal statutes and regulations.

In any school administered under the provisions of KRS 160.345, the Superintendent shall determine which curriculum, textbooks, instructional materials, and student support services shall be provided in the school after consulting with the Board, the Principal, and the school council and after a reasonable public review and response period for all stakeholders. The attached documentation provides details on the following. 

• School/Location

• Name of program or department requesting curriculum

• Applicable research and/or evidence-based findings for this curriculum (What Works ClearingHouse, EdReports, etc.)

• Explanation of curriculum materials including purpose, when will be utilized, content area, etc.

• Date of minimum two-week public stakeholder review by staff, parents, and the school community

• Review/approval date by Assistant Superintendent and/or Chief Academic Officer

Approval is requested of curriculum and/or instructional resources for district wide use along with several schools.

• Curriculum Instructional Resources, etc Approval 121823

Roby Elementary School would like to establish a Parent Teacher Association (PTA). 

• Roby Elementary Parent Teacher Association.pdf

A revision was made to the annual pay scales for FY 2024 as follows:

• Add elementary basketball coach (approved at last meeting)

              The schedule should reflect one basketball coach for girls and one basketball coach for boys at each            elementary school.

• Revised 2023-24 Annual Pay Scales

PSST, a trusted consulting firm, will deploy two experienced consultants to conduct an in-depth analysis of our various operational departments, including HR, PR, Benefits, Finance, and others. Over the course of 1.5 days, these consultants will immerse themselves in our current processes and procedures, engaging with departmental stakeholders, and posing relevant inquiries to gain a comprehensive understanding. 

We believe that engaging PSST for this Business Process Review will be instrumental in fortifying our district's operational foundation.  The insights and recommendations provided in the final report will enable us to make informed decisions and drive positive changes in our workflows.  

• PSST Business Process Review.pdf

This system will replace the antiquated EPES system and My School Bucks which is utilized by the school bookkeepers.  My School Bucks will remain active in regards to the School Nutrition program.  There is a one-time training and implementation cost of $4,600.  The annual cost of the program is $35,650 which provides SchoolCash Integration to Student Information System, SchoolCash Catalog, SchoolCash Register, SchoolCash Online, SchoolCash Donations, SchoolCash Access, training and ongoing support.  The initial term will allow for a slow implementation approach.  

• SchoolCash Management Solution (KEV).pdf

 Four Early Graduation requests are submitted for approval.

• Student ID 2120115676- CC at Bullitt Central High School
• Student ID 2120115222- EW at Bullitt Central High School
• Student ID 2120227754- ZW at Bullitt Central High School
• Student ID 2120139793- JT  at Bullitt Central High School

Approve Early Graduation requests as presented.

Motion Passed:  Approve Early Graduation requests as presented. passed with a motion by Mrs. Lisa Hodges and a second by Ms. Nita Neal.

Bullitt Lick Middle School continues to work on improvement in a variety of areas connected to continuous improvement related to consistency and retention of administration/staff, and moving learning outcomes forward.  Over the summer BLMS did not have an interim principal due to lack of availability of interims and timing of when the open position occurred.  Due to this, the current assistant principal took on principal responsibilities working most days in July 2023 asking for no compensation serving as the guide for teachers and families during this time.  The current principal and assistant principal have both worked to make improvements in behavioral systems and introduce more authentic learning experiences for students which is evident when spending time in the classrooms and the overall climate of the building.  To ensure that the current principal has support when school is out in Many 2024 to refine systems and improvement priorities can be planned and developed for the 2024-2025 school year.  I would like to add 10 extended days to the current assistant principal's contract.  This will be a one time addition for the 2023-2024 school year.   

• BLMS- Extended Days.pdf

Recommend approval as requested.

Motion Passed:  Recommend approval as requested. passed with a motion by Ms. Linda Belcher and a second by Ms. Nita Neal.

The BCPS Calendar Committee held its second meeting on November 16, 2023 to develop and finalize a calendar recommendation for the 2024-2025 school year for Board review. The Board is required to hold two meetings, one that includes hearing and discussing recommendations and another to include adoption of the calendar. Attached is rationale for the recommendation, state requirements, survey results and the recommended calendar for the 2024-2025 school year.

• 24-25 Calendar Committee Recommendation

Approve proposed 2024-2025 School Calendar as presented.

Motion Passed:  Approve proposed 2024-2025 School Calendar as presented. passed with a motion by Ms. Nita Neal and a second by Mrs. Lisa Hodges.

Pursuant to direction from Board Chair Darrell Coleman, a confidential settlement agreement has been negotiated in OCR Matter 03231215.  Authority is required by majority vote of the Board to allow the Chairman to execute the Mediation Agreement, incorporated herein by reference.  This Agreement was negotiated with input from Board Counsel but comes without the recommendation of the Superintendent or Board Counsel.

Approve the negotiated Mediation Agreement in OCR Docket Number 03231215 and authorize its execution by Board Chair Darrell Coleman. The Superintendent is directed to carry out the terms of the Confidential Agreement as set out therein.

Motion Passed:  Approve the negotiated Mediation Agreement in OCR Docket Number 03231215 and authorize its execution by Board Chair Darrell Coleman. The Superintendent is directed to carry out the terms of the Confidential Agreement as set out therein. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Lisa Hodges.

Adjourn at _:__ p.m.

Motion Passed:  Adjourn at 5:43 p.m. passed with a motion by Dr. Matt Mooney and a second by Ms. Linda Belcher.