Amber Franceschi, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Cliff Prewitt, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

1. Superior Titan Award- A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

• Perfect attendance during the month student(s) are being observed.
• Completed all homework assignments and tests.
• Passing grade.
• No discipline issues.
• Demonstrates good leadership skills.
• Exhibits a winning attitude and spirit toward learning and peers.

Mercer County Elementary School - Casey Howard

Mercer County Intermediate School – Oakley Kennedy

King Middle School – Warren Snydor

Mercer County Senior High School – Ruben Egbert

2. Other Student Recognitions:

MCIS FPS team came in first place at the state tournament.- Presley Nally, Jaxsyn Webb, Kessie Wieliczco, Jaylee Freeman

Envirothon Team that will advance to state competition- Kyleigh Gibson, Casey Robinson, Jace Good, Sydney Putnam, Aiden Mathews

Sydney Putnam - received multiple awards at KUNA in March. She was the only student to attend and participate at KUNA from MCSHS. No current students have ever attended, participated, or received as many awards at KUNA, especially when doing it individually. KUNA (KY United Nations Assembly) is a school/club conference for KY YMCA Youth Leadership Programs & Training. Over 700 students and more than 35 schools were in attendance from across the commonwealth. This was Sydney's first year as well as Dr. Sexton's.

YMCA Conference on National Affairs- Sydney Putnam

Gatton Academy @ WKU for the next two years- Sydney Putnam

4H Forestry Competition- Sydney Putnam, 2nd place in compass and pacing

Region 15 FCCLA President- Aiden Matthews

Governor's Scholars- Anna Davis, Mason Kirkland, Katie Lewis, Sam Lewis, Alena Trent

Governor's School for the Arts in Drama- Presley Boyne, Kylie Mobley

Governor's School for Entrepreneurs- Kate Carlton

Bluegrass Region FFA Secretary- Emily Chunglo

Bluegrass FFA Region Extemporaneous Speech Contest Winner- Emily Chunglo

GEAR UP Kentucky Summer Academy @ Morehead State University- Adriana Polhemus

4H Forestry Competition: Grayson Guerra- 1st place in compass and pacing, 

3. Staff Recognitions:

KEA teacher of the month presented by Brittany Hampton: Heather Sanders

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to three (3) minutes but not to exceed fifteen (15) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

This section of the agenda is reserved for reports only, no action will be taken.

Ending GF Cash Balance:
o $ 8.23 million as opposed to $7.31 million last year at the same time.

General Fund Revenue:
o Overall revenue was up 6% compared to the prior year at the same time.
o Receipts received in the year were 5% higher as opposed to the prior year at the same time.
o The district has received 89.3% of the revenue budgeted for the year at 75% through the fiscal year.
Suggests the district will receive more than what was budgeted.

General Fund Expenditures:
o Up 6% compared to the prior year at the same time.
o Expenses of $1.67 million in March.
o The district has expended and encumbered 67.1% of the expenses budgeted for the year at 75% through
the fiscal year. Suggests the district will expend less than what was budgeted.

• March 2023 Monthly Financial Reports - Amber Minor.pdf

The DPP will report to the board at this time.

• Attendance Report Month 7 22-23 with year to date information.xlsx

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

• District Technology plan 2024-2026 (1)
• Mercer_Technology_Plan_2024-26_DRAFT.pdf

The Superintendent will report to the board at this time.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• 3-21 minutes.pdf

• MARCH 2023 PAID WARRANT REPORT - Amber Minor.pdf

Please see attachment

• Proposed Start Stop Times 23-24

Would like to request that the board approve the 2023 senior trip to Kings Island.

Denver Colorado, July 2-6, 2023

For more information visit https://fcclainc.org/attend/national-leadership-conference

• School Fees 2023-24 - Amber Minor (1).pdf

The attached policies were meant to be included in the current year update of policies and procedures. The board is being requested to approve them on an emergency reading of the policy retroactive to July 1, 2022.

• 03.122 updated
• 03PV1211 (2) - Amber Minor.docx
• 03PV2211 (2) - Amber Minor.docx

• Carryforward requests - Amber Minor (1).pdf

The following items require board action, but do not require a roll call vote for approval.

• AN03.1231_DRAFT (1) - Chantal Joyce.docx
• AU03.2231_DRAFT - Chantal Joyce.docx

The following items require board action and a roll call vote for approval.

Dates to note: 

May 23: early dismissal for students

May 24: staff work day 

May 25: staff closing day 

• End of year plans 22-23.pdf
• Final calendar.pdf

The district received bids for banking services on March 24th. There were two banking institutions who responded to the request for proposals:

Farmers National Bank

Whitaker Bank

Please see attached bids for banking services and the Pledge of Collateral that also must be approved.

• Banking Interest Comparison March 2023 - Amber Minor.pdf
• Banking Interest Comparison March 2023 - Amber Minor.pdf
• Banking Services Bid Tabulation March 2023 - Amber Minor.pdf
• Farmers Bank FY23 - Amber Minor.pdf
• Whitaker Bank FY23 - Amber Minor.pdf

Please see the attached 2023 KETS 2nd Offer of Assistance in the amount of $22,941.90. The board will have to agree to match the amount in order to receive the amount from the state. The budget already has this budgeted moving forward. The funds are used to purchase technology for classrooms, teachers, school offices, etc.

• KETS 2nd offer of assistance.pdf

Funding will come from fund 51. See attached. 

• RFP MCIS Cafetria 2023 - Chris Minor (1)

The district opened bids for audit services on Friday, March 24th. The only company to submit a bid is the current auditor for the district, White and Company, P.S.C. The district has paid $18,300 for audit services the past 6 years. The bid from White and Company, P.S.C. has an annual cost of $19,575, which can be renewed through the 24-25 school year.

Money will come from general fund

• MERCER CO SCHOOL_202304171220 - Amber Minor.pdf
• Mercer County School District Engagement Letter 2023 - Amber Minor.pdf
• White and Company FY23 - Amber Minor.pdf

Update the salary schedule to include:

Classified Homebound $30/hour

• FY2023 SALARY SCHEDULE Updated April 2023 - Amber Minor.pdf

After review by the Director of Technology and the Director of Finance, Toshiba is who was selected as the vendor to be recommended for the upcoming Copier Contract. After evaluating our current usage and what we need moving forward, Toshiba can offer us, through the NASPO contract, better machines than we currently have at a slight increase of cost for the year.

The current charges/month are $4,172.70 with 25 machines. The updated contract would only have 24 machines, but they would be bigger machines to help with the volume of printing, and the charges/month are $4,270. The increase/month is $97.30. This contract would be in place for five years. As a whole, the district has been very pleased with our service and equipment from Toshiba.

• MERCER COUNTY NASPO MA#758 2000000228 (1)[95] - Copy (1) - Amber Minor.pdf
• NASPO MA#758 2000000228 MERCER COUNTY BOARD OF EDUCATION-HARRODSBURG Order Documents (1) - Amber Minor (1).pdf
• Non-Appropriation Addendum 450-0097397-000 - Amber Minor.pdf
• Papercut Maintenance + Service + Card Readers - Amber Minor.pdf
• Prosource Proposed Solution for District Wide Copier Fleet - Amber Minor.pdf
• SLG -Kentucky -Non Approp Addendum - Amber Minor.pdf

Approval to continue to use emergency certified subs. 

1.       PR#15 Baseball Dugout Piping per Field Order #12: $7,247.94

2.       PR #17 Soccer drainage – new drain basin: $4,424.00

3.       Electrical conduit to re-feed Musco lighting poles and the scoreboard; new quazite box: $13,500.00

-Change Order #2203-18-01: credit of ($1,600.00) for PR #16 Soccer lift station control panel

• CO7-2203-compiled.pdf

A motion is needed to enter into executive session