Meetings are streamed live and archived through the District's YouTube channel at the following link: 

JCBE Meeting Videos

This meeting will be conducted via video teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live stream.

• Board Member Questions

Order #2025-65 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the April 29, 2025, recognitions. The recommendation passed with a motion by Mr. Trevin Bass and a second by Mr. James Craig.

Stephanie Bellot-Donaldson, a third-grade Spanish immersion teacher at Hawthorne Elementary School, was selected as this year’s recipient of the Regional Teacher of the Year Award presented by the Southern Conference on Language Teaching (SCOLT) at the 2025 conference in March. 

Stephanie was selected on the basis of her excellence in teaching, her strong contributions to world languages, her letters of recommendation, and an interview, according to the SCOLT. She will now advance to the national competition sponsored by the American Council on the Teaching of Foreign Language (ACTFL). During the ACTFL convention in New Orleans, LA this November, she and the four other regional Teachers of the Year will vie for the title of ACTFL National Language Teacher of the Year. 

The Southern Conference on Language Teaching (SCOLT) is a professional organization whose mission is to promote universal World Language education supported by the community, valued by political and business leaders, encouraged by parents and peers, and taught by exemplary instructors. 

Superintendent Martin Pollio recommends the Board of Education recognize Hawthorne Elementary School teacher Stephanie Bellot-Donaldson for winning the Regional Teacher of the Year Award presented by the Southern Conference on Language Teaching.

Alicia Arnett, JCPS Nutrition Service Center assistant director, won the Foodservice Achievement Management Excellence (FAME) National Silver Spirit Award for her innovative and collaborative approach to menu planning. Ms. Arnett was presented the award at this year’s School Nutrition Industry Conference in Phoenix, AZ at a banquet that was held in her honor.

The Silver Spirit Award is presented annually to one school nutrition professional in a management position who shows commitment to the people and programs of school nutrition and distinguishes themselves through innovative programs, marketing, training, customer service, and/or staff motivation.

Superintendent Martin Pollio recommends the Board of Education recognize JCPS Nutrition Service Center Assistant Director Alicia Arnett for winning the Foodservice Achievement Management Excellence (FAME) National Silver Spirit Award.

Two Jefferson County Public Schools (JCPS) educators have won the nation’s highest honor for math and science teachers—the Presidential Award for Excellence in Math and Science Teaching (PAEMST). 

duPont Manual High School teacher Benjamin Molberger and Central High School science teacher Miranda Messer are two of 336 U.S. teachers who were winners from 2021-2024 who were announced earlier this year.

Molberger's and Messer’s awards date back to 2021. At that time, Molberger was a math teacher at Atherton High School when his principal nominated him. He joined JCPS in 2011 and taught math at Doss, Atherton and Jeffersontown high schools before becoming an intervention teacher at Manual this school year.  

Messer has been a high school science educator for more than 20 years. She has spent the last six years at Central High School teaching biology, after working nine years as a district resource teacher influencing curriculum, assessment, and professional development.

Superintendent Martin Pollio recommends the Board of Education recognize JCPS educators Benjamin Molberger and Miranda Messer for winning the Presidential Award for Excellence in Math and Science Teaching (PAEMST).

Congratulations to Newcomer Academy student Jeila Ramos, who won the State Wrestling State Championship in the 138-pound weight class. Jeila competed on Southern High School’s team.

Jeila moved from Cuba with her sister to join their mother and enrolled at JCPS in October 2023. Having completed the 11th grade in Cuba, Jeila is an avid athlete with a passion for wrestling that began at age 10. Despite some losses, she reports a remarkable win rate of at least 95% in her wrestling career. As she approaches graduation from Newcomer Academy this year, Jeila aims to pursue higher education and hopes to earn a wrestling scholarship. Her goal is to major in Physical Therapy with a focus on sports injuries, reflecting her desire to help athletes maximize their performance.

Superintendent Martin Pollio recommends the Board of Education recognize JCPS student Jeila Ramos for winning the State Wrestling Championship.

Congratulations to duPont Manual High School student Ajay Sutaria for winning a “Best of Fair” designation and being named an International Science and Engineering Fair (ISEF) finalist. 

To put the achievement into perspective, tens of millions of students globally participate in science fairs, but only a select 1,800 students are chosen to compete internationally. 

Ajay is a sophomore at Manual and successfully designed and developed low-cost shoe inserts with distributed pressure sensors to track foot pressure patterns, facilitating the early detection of potential neuropathy development. His ultimate objective is to provide developing countries with affordable, reliable technologies to aid healthcare practitioners in delivering the best possible care to their patients, thus promoting democratized healthcare. 

Superintendent Martin Pollio recommends the Board of Education recognize duPont Manual High School student Ajay Sutaria for being named a International Science and Engineering Fair (ISEF) finalist.

We are celebrating brothers Abraham and Jacob Cruz and Kenay Valdez—all Pleasure Ridge Park students who are being hailed as heroes. They rescued a man who had suffered a medical emergency and accidentally driven his car into the Ohio River. Abraham, Jacob, and Kenay had just arrived at Greenwood boat ramp to go fishing when they saw the car go splashing into the Ohio River, the driver still inside. The three didn’t hesitate. Abraham and Kenay jumped into the chest-deep water and tied off the car with a rope to keep it from floating deeper into the river. Abraham wrestled the driver’s door open and carried the semi-conscious driver to the riverbank. Jacob, the weightlifter, pulled the car into shore by the rope. All three have been called heroes by local media, firefighters, police and, most importantly—their friends.

Submitted by: Carolyn Callahan 

Superintendent Martin Pollio recommends the Board of Education recognize three Pleasure Ridge Park High School students who helped save a man’s life.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 4 29 25 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda.

Order #2025-66 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda. The recommendation passed with a motion by Mr. Trevin Bass and a second by Ms. Tricia Lister.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the previous meeting(s) are presented for your review and approval.

Attachment

• 4 8 25 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the previous meeting(s).

Order #2025-67 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the April 8, 2025, meeting minutes. The recommendation passed with a motion by Ms. Gail Logan Strange and a second by Mr. James Craig.

• 2024-25 CSS Results

Order #2025-68 - Motion Passed:  A motion was presented to create an Equity Screener Committee for the purpose of scoring the equity screener responses from the finalists in the superintendent search, as well as assisting with the answering of any questions aspirants have about the Equity Screener. The committee shall be composed of three (3) Board Members appointed by the Board Chair and three (3) Screening Committee Members appointed by Committee Chair Shepard. The action passed with a motion by Ms. Tricia Lister and a second by Ms. Gail Logan Strange.

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

This item was tabled until the May 13 meeting. 

The Kentucky General Assembly passed House Bill 208 during the 2025 Regular Session, which requires a local board of education to adopt a policy to, at a minimum, prohibit student use of personal telecommunications devices during instructional time with specific exceptions. On February 25, 2025, the Board received a presentation and held a discussion regarding cell phone policies in schools.

This cell phone policy and related administrative procedure were drafted in conformity of the provisions of HB 208, and take into account the presentation and discussion at the February 25, 2025 Board meeting.

The Board Policy Committee reviewed this policy and administrative procedure during its meeting on April 21, 2025, and were recommended for approval by the Board.

09.4261                  Telecommunications Devices

09.4261 AP.3           School-Based Cell Phone Policies

Second reading is being waived due to the time-sensitive nature of the policy and procedure.

Submitted by Kevin Brown

• Cell phone POLICY presentation . 04-29-2025
• Cell Phones Policy & Procedure 04-29-2025 1st Reading and Approval v2

Superintendent Martin Pollio recommends the Board of Education waive the second reading and approve the attached cell phone policy and review the attached administrative procedure.

Order #2025-69 - Motion Passed:  A motion to table the cell phone policy until the May 13, 2025, Board meeting for further exploration, in view of adding elements that may promote the social and academic success of all students passed with a motion by Mr. Trevin Bass and a second by Mr. Taylor Everett.

KRS 158.148 requires a school district to adopt a Code of Acceptable Behavior and Discipline (Code) and establishes a timeline and process for the development and revision of the Code. In accordance with Board Policy 09.438, the District refers to its Code as the Student Support and Behavior Intervention Handbook (SSBIH).

The changes for 2025-26 have been developed by the SSBIH Committee. Consistent with Board Policy 09.428, the committee included two members from each of the following groups: student, parent, teacher (JCTA), assistant principal, principal, transportation, community, counselor, mental health, Exceptional Child Educators, and district trauma and behavior practitioners. Central office staff attended meetings to offer factual/technical information to committee members. In addition, the revisions address changes as required by statute, administrative regulation, Board Policy, Kentucky Department of Education updates, and District department level updates. Representatives from the Diversity, Equity and Poverty department (DEP) assisted the SSBIH Committee in the completion of the Racial Equity Analysis Protocol (REAP) on the proposed changes. The draft mark-up of the 2025-2026 SSBIH and an overview of changes by page number is attached.

Submitted by: Dr. Katy DeFerrari 

• 25-26 SSBIH DRAFT Recommendations Board Meeting 1st Reading 4.29.25 (1)
• DRAFT_SSBIH25-26 (1)
• SSBIH Recommended Changes 4.29.25 Board Meeting First Read

Superintendent Martin Pollio recommends the Board of Education receive the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2025-2026 school year for first submission and reading.

Order #2025-70 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2025-2026 school year for first submission and reading. The recommendation passed passed with a motion by Mrs. Linda Duncan and a second by Ms. Tricia Lister.

Order #2025-71 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the Consent Agenda for April 29, 2025. The recommendation passed with a motion by Mr. Trevin Bass and a second by Mr. James Craig.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Cynthia Grohmann

• CERTIFIED LEAVES 2025-04-29

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Cynthia Grohmann

Attachment

• PERSONNEL ACTIONS 2025-04-29

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

• Academics 2025-04-29

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

• CHIEF OF STAFF 2025-04-29

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

• OPERATIONS JOB DESCRIPTIONS 2025-04-29
• OPERATIONS ORG CHARTS 2025-04-29

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

• SCHOOLS JOB DESCRIPTIONS 2025-04-29
• SCHOOLS ORG CHARTS 2025-04-29

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on April 29, 2025.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Rob Fulk

Attachments

• Approved by the Superintendent 04-29-25
• FIELD TRIPS BY SCHOOL 04-29-25

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of creating a secure entry vestibule at the front entrance.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project.  Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-1 Hartstern ES - Secure Vestibule

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Potter Architects as the architect/engineer, and the BG-1 form for the Secure Vestibule at Hartstern Elementary School, for an estimated project cost for $120,000.

This project will consist of the repair and/or replacement of asphalt driveways and walkways at various schools. The schools include Johnsontown Road Elementary School, Kammerer Middle School, Laukhuf Elementary School, Marion C. Moore School, Newburg Middle School, Nichols Garage Compound, Pleasure Ridge Park High School, Slaughter Elementary School, and Southern High School.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 10, 2025. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Approval of Bid Various Schools - Paving Package I

Superintendent Martin Pollio recommends the Board of Education award a contract to Flynn Brothers Contracting, Inc. for the low bid of $163,000, and to Riverside Paving & Contracting Co., Inc. for the low bid of $88,800, and to Wingham Paving, Inc. for the low bid of $163,394, for a total bid of $415,194 for Paving Package I at Various Schools.

This project will consist of renovating 3 existing rooms to create a Makerspace Lab and school store, as well as some minor renovation work to the Energy Lab.

On October 15, 2024, the Board of Education approved McCulloch Associates Inc. to prepare plans and specifications for Project 25-036.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 8, 2025.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Doss HS - CTE Program Renovations

Superintendent Martin Pollio recommends the Board of Education award a contract to Corbett Construction Co., Inc. for Career and Technical Education Program Renovations at Doss High School for the low base bid of $174,000; accept Alternates 1, 2, and 3 for a total bid of $227,724; and approve the attached revised BG-1 form for $264,000.

This project will consist of renovating the existing life skills kitchen classroom with new casework and finishes and creating a larger school store for selling Career and Technical Education business class products.

On October 15, 2024, the Board of Education approved JRA Architects to prepare plans and specifications for Project 25-037.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 2, 2025.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Eastern HS - CTE Program Renovations

Superintendent Martin Pollio recommends the Board of Education award a contract to OMNI Commercial, LLC for Career and Technical Education Program Renovations at Eastern High School for the low base bid of $187,000; reject Alternate 1; and approve the attached revised BG-1 form for $221,000.

This project will consist of replacing portions of the domestic water pipes inside the school.

On July 23, 2024, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 25-031.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 8, 2025.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Stonestreet ES - Domestic Water Piping Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Lucas Plumbing and Contracting, Inc. for Domestic Water Piping Replacement at Stonestreet Elementary School for the low base bid of $375,000; and approve the attached revised BG-1 form for $425,000.

Jefferson County Public Schools Food Service Phase 43 scope includes upgrading equipment and fixtures to meet plumbing, MSD, Building, Fire, and Health codes.  Depreciated equipment or equipment no longer in use will be replaced/removed and the upgraded kitchen design will assist with efficiency and accessibility of equipment used to prepare over 90,000 meals each day. The list of schools is attached.

On October 15, 2024, the Board of Education approved BCCLT, Inc. to prepare plans and specifications for Project 25-039.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 27, 2025.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Food Service Phase 43

Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors, Inc. for Food Service Phase 43 at Various Schools for the low base bid of $539,869; reject Alternate 1; and approve the attached revised BG-1 form for $925,022.

On December 3, 2024, the Board of Education approved the Studio A, LLC to prepare plans and specifications for Project 25-041.

The project was initially funded by the JCPS Middle School Explore Program and it has been decided to use the funding elsewhere.

The Kentucky Department of Education requires the cancellation of the BG-1 form so the funds can be unencumbered. 

Submitted by: Dr. Rob Fulk

Superintendent Martin Pollio recommends the Board of Education approve the cancellation of the BG-1 form for Life Skills Kitchen at Olmsted Academy North.

On July 25, 2023, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 24-006.

On March 5, 2024, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.

Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 Auburndale ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Boiler Replacement at Auburndale Elementary School for a total construction cost of $137,791.

On July 25, 2023, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 24-008.

On March 5, 2024, the Board approved awarding a contract to Walker Mechanical Contractors, Inc. as the low bidder.

Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 Stopher ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Walker Mechanical Contractors, Inc. for Boiler Replacement at Stopher Elementary School for a total construction cost of $172,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.  Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Change Orders and Descriptions 4-29-25

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. 

Submitted by: Edward D. Muns

Attachments

• *Bid Tabulations and Contract Renewals_04 29 25
• Carpet, Supplies & Installation
• Uniforms for Students

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations and contract renewals.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Edward D. Muns

Attachments 

• List of Contracts 04.29.25
• 01 - Alignment Nashville - Nashville Hub (FY25-26)
• 02 - CK Lab Corp. - Amendment (FY24-26)
• 03 - U'Sellis Mayer & Associates, PSC. (FY25-26)
• 04 - Ohio Valley Educational Cooperative - (FY25-26)
• 05 - National Career Academy Coalition (FY25-26)
• 06 - American Alliance for Innovative Systems
• 07 - Prestige AV & Creative Services
• 08 - Millennium Learning Concepts, LLC.

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This summary includes all professional services contracts approved as of July 1, 2024 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Edward D. Muns

Attachment

• Summary of Professional Services Contracts - 04.29.2025

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Invoice Report 03.17.25 - 04.06.25

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of March 17, 2025 through April 6, 2025.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachments

• Orders of the Treasurer - PO's by Department 03.17.25 - 04.06.25
• Orders of the Treasurer - PO's by Vendor 03.17.25 - 04.06.25

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of March 17, 2025 through April 6, 2025.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Vouchers 03.17.25 - 04.06.25

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of March 17, 2025 through April 6, 2025.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Edward D. Muns

• March 2025 Monthly Financial Statement
• Notes of Interest March 2025

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for periods ended March 31, 2025.

This report is provided to the Board per JCPS Policy 04.36 Investments. 

Submitted by: Edward D. Muns

Attachment

• 24-25 Quarterly Interest Report 3rd Qtr

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended March 31, 2025.

This is a report of donations and small grants submitted to the Board of Education on April 29, 2025.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report April 29 2025

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $135,128.78 to be used as stated in the attachment.

Camp Taylor teacher, Derren Griggs was awarded $1,000 and recognized as a 2025 WHAS / Miracle Playground of KY and TN ExCEL Teacher.

Mildred V. Horn Foundation donated $7,000 to be support the Luhr Elementary Before School Program.

Roy Birmingham Scholarship donated $3,606 to the Fairdale High Bass Club. 

New Venture Fund donated $337.83 to the Louisville Lightening JCPS Adaptive Sports Team.

Metro United Way donated $2,000 to the 2025 JCPS Build A Bed Project.

Submitted by: Edward D. Muns

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $13,943.83 from the Jefferson County Public Education Foundation to be used as stated.

Catholic Charities agrees to provide funding in the amount of $643,370.18 for JCPS Adult Education and Continuing Education to provide employment services to include placement in JCPS jobs to eligible participants (Office of Refugee Resettlement eligible clients) in the Louisville area.

This funding is to connect (ORR)-eligible clients to sustained employment that meets their cost-of-living needs. The funding aims to help clients achieve long-term economic self-sufficiency for adults - through job placement, retention, recredentialing, and career coaching to support skilled work integration and to develop work experience for young adults for their future economic self-sufficiency. 

This grant is federally funded by the Kentucky Office of Refugee.

Submitted by: Robert Moore

Attachment

• Subaward - Catholic Charites of Louisville

Superintendent Martin Pollio recommends the Board of Education accept the attached Subgrant of $643,370.18 from Catholic Charities of Louisville, Kentucky Office for Refugees and authorize the superintendent to sign same.

The Carl D. Perkins Career and Technical Education Improvement Act of 2006 is designed to expand services for students enrolled in career and technical education programs.

Each school district eligible to receive funding from this Act will submit an application to Division of Career and Technical Education prior to May 15, 2025. This budget request is for fiscal year 2025-2026.

This funding supports career pathway enhancements by strengthening the academic and technical skills of students and integrating academic content with Career and Technical Education (CTE) content within a state-approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections. 

• Funds are used for the following expenses:

• Teacher professional development
• Substitutes and travel expenses for curriculum-related field trips that enrich student experiences (restricted during COVID19)
• Career and Technical Student Organization Advisor registration and travel
• State-recognized industry certificates and skill standards assessments
• Technology and software upgrades
• Equipment to meet industry standards
• Non-consumable instructional enhancements to the career pathway curricular experiences for the students

Submitted by: Robert Moore

Attachment

• Carl D. Perkins Career and Technical Education District Funding Assurances

Superintendent Martin Pollio recommends the Board of Education receive the attached KDE Funding Award Notification and Carl D. Perkins Career and Technical Education District Funding Assurances.

The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.

The second offer of assistance for Fiscal Year 2025 is $730,757. As stipulated in the award letter a copy of the journal from MUNIS accounting system demonstrating transfer of funds to Fund 2, Project 162L is attached. 

The funding provides for continuing the program of progress toward meeting the District's technology education needs and directly supports strategy 1.1.3 to provide equitable access. 

Submitted by: Eric Satterly  

Attachment

• SFCC KETS 2nd Offer FY2025

Superintendent Martin Pollio recommends the Board of Education accept an offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $730,757.00 and authorize the superintendent to commit local funds to the education technology restricted account to match the offer.

Indirect costs are expenditures in support of programs that are not directly identifiable to that program. The Kentucky Department of Education calculates the allowable percentage that may be applied to grants so the district may be reimbursed for a portion of the support expenses incurred.

For fiscal year 2025-26, the non-restricted indirect cost rate is 18.48 percent; the recommended rate to be applied to food service is to maintain the current rate of 13.19 percent. The restricted indirect cost rate of 5.10 percent is for use with grants. Each local board of education is encouraged to approve the rates prior to October 1, which is the beginning of the federal fiscal year.

If the rate is not approved by October 1, the district cannot apply the rate at a later time during the fiscal year. If the Board adopts the rates, they are not obligated to apply the indirect cost rates.

During fiscal year 2024-25, the non-restricted indirect cost rate was 17.23 percent and the restricted indirect cost rate was 4.14 percent.

Submitted by: Edward D. Muns

Superintendent Martin Pollio recommends the Board of Education approve Indirect Cost Rates for Fiscal Year 2025-26.

Mental health therapeutic services are provided to students and families transitioning from cycles of oppression for well-being and positive development for education by offering communal resources.

Submitted by: Dr. Katy DeFerrari

Attachment

• MOA - Altitude Adjustment

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Altitude Adjustment, LLC and authorize the superintendent to sign the same.

Jefferson County Public Schools is entering into an agreement with the American Institutes for Research (AIR) to collaborate to co-create an Equitable Collaboration Playbook to document promising practices and actionable strategies - in partnership with families, community members, and young people - that the district can use to authentically engage community and youth voices in school integration efforts.  

This Memorandum of Agreement regarding data sharing will allow both organizations to collaborate, share student information, and report student and program data to state and federal agencies.

There is no cost to JCPS. This research supports Vision 2020 strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps. 

Submitted by: Robert Moore

Attachment

• MOA- American Institutes for Research AIR

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with The American Institutes for Research (AIR) and authorize the superintendent to sign same.

JCPS will work in collaboration with Evolve 502 to provide academic support to JCPS students throughout the 2025 Success League and the 2025-2026 school year. Evolve502 will staff and oversee community learning hubs that will be available to all JCPS students.  These hubs will be free of charge for students and will offer a variety of sites throughout Jefferson County within proximity to families. The collaboration with Evolve502 will help mitigate summer learning loss and provide ongoing learning opportunities to students throughout the school year.

This work supports Vision 2020 Strategies 1.1.3, 1.1.7.

Submitted by: Dr. Terra Greenwell

Attachment

• MOA - Evolve502

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Evolve502 and authorize the superintendent sign same.

The Kentucky Department of Education has requested this contract modification for the following JCPS employees:

F. Chang - Consultant 

A. Cochran - Educ Recovery Specialist

A. Jeziorski - Educ Recovery Leader

B. Jones - Consultant

H. Ransom - Consultant

J. Vanderhaar - Consultant

L. Morris - Consultant

L. Thieneman - Consultant 

M. Phillips-Coogle - Consultant

M. Sircy - Consultant

W. Cox - Consultant

Submitted by: Cynthia Grohmann

Attachment

• KDE MOA - Modifcation F. Chang 2025-04-29
• KDE MOA - Modification A. Cochran 2025-04-29
• KDE MOA - Modification A. Jeziorski 2025-04-29
• KDE MOA - Modification B. Jones 2025-04-29
• KDE MOA - Modification H. Ransom 2025-04-29
• KDE MOA - Modification J. Vanderhaar 2025-04-29
• KDE MOA - Modification L. Morris 2025-04-29
• KDE MOA - Modification L. Thieneman 2025-04-29
• KDE MOA - Modification M. Phillips-Coogle 2025-04-29
• KDE MOA - Modification M. Sircy 2025-04-29
• KDE MOA - Modification W. Cox 2025-04-29

Superintendent Martin Pollio recommends the Board of Education approve the attached Contract Modifications with the Kentucky Department of Education and authorize the superintendent to sign same.

This lease agreement allows the JCPS Academics division to host the 2025 Academic Innovation Summit at the Kentucky International Convention Center in June 2025. The Summit will be a professional learning experience for school leaders and teachers anchored in Equitable Practices, Quality Curriculum Implementation, and Journey to Success.

This work supports Vision 2020 strategy 2.2.3 - Increase and deepen professional learning.

Submitted by: Dr. Terra Greenwell

Attachment

• Lease Agreement KY International Convention Center

Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with the Kentucky State Fair Board and authorize the superintendent to sign the same.

The Data Privacy Agreement (DPA) with Line Drive Photography is designed to provide quality portraits for school families and school yearbooks. All procedures and processes will be FERPA Compliant. Period, scope, and protections are also outlined in the attached agreement. Approval of this DPA will allow any JCPS location to purchase the resource following JCPS Model Procurement and Purchasing guidelines. The cost is not to exceed vendor standard pricing rates. 

This work supports strategies: 1.1.7

Submitted by: Robert Moore

Attachment

• DPA Line Drive Protography

Superintendent Martin Pollio recommends the Board of Education approve the attached Confidential Data Privacy Agreement with Line Drive Photography and authorize the superintendent to sign same.

This Memorandum of Agreement with Morning Star Counseling Services directly supports student and family well-being by providing vital mental health services. These services foster positive mental health, equip individuals to navigate life's challenges, and promote holistic growth through mindfulness and self-awareness, ultimately aiming to reduce depression, stress, and anxiety.

Submitted by: Dr. Katy DeFerrari

Attachment

• MOA - Morning Star Counseling Services

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Morning Star Counseling Services and authorize the superintendent to sign the same.

The software licenses and supporting resources provide supplemental course curriculum for our KDE-approved teaching and learning pathway. It ties directly to the Educators Rising Career Technical Student Organization and the UofL Dual Credit curriculum. Students in this program are part of our future teacher pipeline and the Grow Your Own Initiative.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA-compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District. 

Submitted by: Robert Moore

Attachments

• DPA - PHI DELTA KAPPA EDUCATORS RISING

Superintendent Martin Pollio recommends the Board of Education approve the attached Confidential Data Privacy Agreement with Phi Delta Kappa-Educators Rising and authorize the superintendent to sign same.

Mental health services are provided to expand possibilities for each student and family to confidently meet life’s challenges, serving students of all backgrounds with respect for humanity, compassion, and empathy, and building connections that strengthen individuals and foster a sense of belonging and community.

Submitted by: Dr. Katy DeFerrari

Attachment

• MOA - Pure Essience Counseling and Family Services

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Pure Essience Counseling & Family Services, LLC and authorize the superintendent to sign the same.

Resolution to initiate recognition of Service Employees International Union Local 32BJ (formerly Service Employees International Union Local 320 and NCFO Chapter 77) as the official representative of the hourly non-exempt plant operator employees within Jefferson County Public Schools in Job Family II.  Currently, SEIU is the official representative of regular, full-time, hourly Plant Operator employees in Job Family 1B, for the purpose of exchanging information, opinions, and proposals to endeavor to reach a collectively negotiated agreement on wage rates, duty hours, working conditions, and procedures for settling disputes.

Submitted by: Cynthia Grohmann

Attachment

• PO Accretion for Board Approval April 2025 - with tentative SEIU signature.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between the Jefferson County Board of Education and the Service Employees International Union (SEIU) Local 320.

Mental health services are provided to students and families to foster well-being, positive mental health, and support, ultimately aiming to achieve healing and wholeness to cultivate happiness by eliminating depression, stress, and anxiety.

Submitted by: Dr. Katy DeFerrari

Attachment

• MOA Transformative Justice Mental Health Clinic

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Transformative Justice Mental Health Clinic, PLLC and authorize the superintendent to sign the same.

Paper Education America Inc. (Paper) is an Educational Learning System that delivers unlimited academic support on demand 24/7. The District introduced Paper in 2022 as a way to help recover learning loss. 

Paper supports more than 200 courses, Advanced Placement, International Baccalaureate, Multi-Tiered Systems of Support, College and Career Readiness, as well as test preparation for ACT and SAT. Students can get help with all curricula, instructional strategies, and learning platforms that benefit JCPS students, regardless of their learning style and needs, including languages. The services also help ensure equitable access to extra support.

The Paper contract supports Deeper Learning Goals 1.1.2 to design personalized and engaging learning environments and experiences in all content levels for each student to facilitate mastery of academic standards and the development of learner capacities and dispositions. 

The purpose of this Confidential Data Privacy Agreement is to delineate the operational guidelines for sharing data between Paper Education America Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. 

Submitted by: Robert Moore

Attachment

• DPA - PAPER EDUCATION AMERICA INC

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Paper Education Company Inc. and authorize the superintendent to sign same.

The Board has a substantial interest in increasing access to mental health services provided to students and families. At no cost to the District, mental health providers with existing relationships with JCPS students are able to enter into memoranda of agreement authorizing those providers to provide services during the instructional day inside JCPS schools. This reduces learning loss by allowing students to access their mental health providers without leaving the school building. This resolution will allow the District to more effectively establish agreements with local mental health counseling agencies to increase access in this area at no cost to the District.

Submitted by: Dr. Katy DeFerrari

Attachment

• MOA TEMPLATE

Superintendent Martin Pollio recommends the Board of Education approve the attached Resolution of Authority and authorize the superintendent to sign the same.

• JCPS Phase IV Lau Plan for 2025-2026
• JCPS Phase IV NTI Continuation of Learning plan for 2025-26
• JCPS Phase IV Professional Development Plan for 2025-2026

Superintendent Martin Pollio recommends the Board of Education approve the attached JCPS Professional Development Plan, English Learner Plan, and Non-Traditional Instruction Continuation of Learning Plan as part of the required KDE Phase Four Diagnostics.

It is the goal of the HR department to ensure that schools are supported with highly qualified teachers. The One-Year Emergency Certification is necessary for teachers who do not hold a Kentucky Teaching Certificate.

Submitted by: Cynthia Grohmann

Superintendent Martin Pollio recommends the Board of Education approve the request to apply for Emergency Teacher Certification for the 2025-2026 school year.

It is the goal of the HR department to ensure that schools are supported by highly qualified teachers. Substitute Teachers provide instructional support in the absence of our permanent teachers. The One-Year Emergency Certification is necessary for Substitutes who do not hold a Kentucky Teaching Certificate.
The District may request one-year emergency certificates for substitute teachers who have completed specific curricular requirements. The sub teacher positions will be filled by qualified applicants giving preference to the factors of academic preparation, prior teaching experience or related educational work, and personal attributes compatible with the demands of the teaching profession. The District will obtain a one-year certification for any individual employed under the provision.

Submitted by: Cynthia Grohmann

Superintendent Martin Pollio recommends the Board of Education approve the request to apply for Emergency Substitute Teacher Certification for the 2025-2026 school year.

The Board Policy Committee reviewed these policies and administrative procedure during its meeting on April 21, 2025, and were recommended for approval by the Board.

08.2323                   Access to Electronic Media

05.51 AP.21             Employee Acceptable Use Agreement

Second reading is being waived due to the time-sensitive nature of the policies and procedure.

Submitted by Kevin C. Brown

Attachments

• AI Policy & Procedure 1st Reading and Approval

Superintendent Martin Pollio recommends the Board of Education waive the second reading and approve the attached Board policy and review the attached administrative procedure.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.

Order #2025-72 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Ms. Gail Logan Strange and a second by Mr. Trevin Bass.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2025-73 - Motion Passed:  A motion to adjourn the April 29, 2025, meeting of the Jefferson County Board of Education at 7:57 p.m. passed with a motion by Ms. Tricia Lister and a second by Mr. James Craig.