Henderson County
May 19, 2025 6:00 PM
Board of Education Regular Meeting
Return
I. Welcome & Call Meeting to Order
Michael Waller
Rationale


I.A. Moment of Silence & Pledge of Allegiance
I.A.1. HCHS Student Ambassadors
Rationale

Jackelyn Arroyo

Jaycie Beals

Jack Logan

Baylee Womack

Taylor Womack

Attachments
II. Approval of Agenda
Michael Waller
Rationale


Actions Taken

Order #140 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

III. Students & Staff Recognition
Megan Mortis
III.A. Judge's Scholars
Rationale

February 11, 2025 Judge's Scholar - Addison Baskett from Niagara Elementary
March 25, 2025 Judge's Scholar - Madison Bristow from Central Academy
April 22, 2025 Judge's Scholar - Anna Carrier from Henderson County High School

Attachments
IV. Community Partner Spotlight
Ryan Reusch
Attachments
V. Public Participation & Recognition of Guests
Michael Waller
Rationale


VI. Approve Minutes from Prior Meetings
Michael Waller
Rationale


Attachments
Actions Taken

Order #141 - Motion Passed:  A motion to approve the Minutes from the April 21, 2025 Regular Meeting passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII. Reports
VII.A. Construction Manager Report
Colton Miller, Codell Construction
VII.B. Strategic Plan Update
Bob Lawson
Rationale

https://drive.google.com/file/d/13fUn4hKaz2eHVwH3Ztz6JmAC3r_jweJt/view?usp=sharing

VIII. Old Business
IX. New Business
IX.A. Approve BG5 Project Closeout Form for BG 20-249 - HVAC Replacement at South Heights Elementary School Project
Chad Thompson
Attachments
Actions Taken

Order #142 - Motion Passed:  A motion to approve the BG5 Project Closeout Form for the HVAC Replacement at South Heights Elementary School Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.B. Approve Change Order No. 4 for BG 22-506 - Henderson County High School CTE Renovation Project
Chad Thompson
Attachments
Actions Taken

Order #143 - Motion Passed:  A motion to approve Change Order No. 4 for BG 22-506 - Henderson County High School CTE Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.C. Approve Bid for BG 25-225 - South Middle School HVAC Renovation Project
Chad Thompson
Attachments
Actions Taken

Order #144 - Motion Passed:  A motion to accept the base bid for BP#1 for the South Middle School HVAC Renovation: Early Demolition Package to be awarded to Logan & Logan Construction LLC as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.D. Consent Agenda
Michael Waller
Rationale


Actions Taken

Order #145 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.D.1. Approve School Activity Fund Fundraiser Request
Rationale

  • HCHS Football Team to replace the Mulch Fundraiser with the 5 F's Fundraising Online Program for the 2024-2025 school year.

Attachments
IX.D.2. Approve 2025-2026 School Activity Budgets and Fundraisers
Attachments
IX.D.3. Approve 2025-2026 School Fees
Attachments
IX.D.4. Approve 2025-2026 Bid List
Attachments
IX.D.5. Approve Grant Applications
Rationale

  • HCHS ($1,000) Preston Foundation Grant to help cover the cost of essential supplies for the Teddy Bear Clinic; and
  • South Heights ($1,500) Henderson Kentucky Education Foundation Engagement Grant to revitalize the outdoor space to create a sensory swing area that accommodates students in wheelchairs and those with sensory regulation challenges.

Attachments
IX.D.6. Transportation Requests
Rationale

  • YMCA to use a bus for their Summer day camps starting June 2, 2025 through July 24, 2025;
  • Bend Gate Clubhouse to use a bus for the Summer day trips from June 3, 3025 through July 23, 2025;
  • East Heights Clubhouse to use a bus for Summer day trips beginning July 3, 2025 and ending July 24, 2025;
  • Becks Hybrids is requesting three busses on August 6, 2025 to transport local farmers for their annual field/demonstration day;
  • Housing Authority of Henderson to use a bus for the CATS Center summer day camps; and
  • Henderson City Police and the Henderson County Sheriff's Office are requesting the use of a bus to transport students to "Camp Blue and Brown" (from Central Academy to Atkinson pool) from June 2, 2025 through July 23, 2025.

Attachments
IX.D.7. Declare Bus/Vehicle Surplus and approve Sale/Donation Requests
Rationale

  • Eight (8) busses to be declared surplus and sold to the highest bidder;
  • Two (2) cargo vans to be declared surplus and sold at public auction; and
  • Two (2) Suburbans to be declared surplus and donated to the Henderson Police Department to be used for the SRO partnership with Henderson County Schools.

Attachments
IX.D.8. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for HCHS Bass Fishing Team to travel to Lake Cumberland, Halcomb's Landing, Jamestown, KY to compete in the KHSAA Bass Fishing State Championship May 7-10, 2025;
  • HCHS JROTC to travel to the Wendell H. Ford Regional Training Center in Greenville, KY May 29-June 2, 2025 to attend the JCLC Summer Camp; and
  • HCHS Track Team to travel to Lexington, KY May 30-31, 2025 to compete in a Track Tournament.

Attachments
IX.D.9. Approve Bid Recommendations
Rationale

Bid Recommendations:
Library Books, Supplies, and Services Bid #6-25-5-5
Pest Control Services Bid #7-25-5-5

Bid Renewal Recommendations:
Fleet Insurance Bid #5-24-5-5, Liability Insurance Bid #6-24-5-5, and Property Insurance Bid #7-24-5-5
New or Retread Tires & Tubes Bid #9-24-5-6

Attachments
IX.D.10. Review of District Comprehensive School Improvement Documents
Rationale

  • 2025–2026 Professional Development Plan for Districts
  • 2024–2025 English Learner Plan for Districts (Lau Plan)
  • 2024–2025 Non-Traditional Instruction (NTI) Continuation of Learning Plan for Districts 

Attachments
IX.D.11. Approve Shortened School Day for Two (2) Special Education Students
IX.D.12. Approve Fidelity Bond of Treasurer
Attachments
X. Financial
Cindy Cloutier
X.A. Tentative Budget for 2025-2026
Attachments
Actions Taken

Order #146 - Motion Passed:  A motion to approve the Tentative Budget for 2025-2026 as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

X.B. Treasurer's Report
Attachments
Actions Taken

Order #147 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending April 30, 2025 passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

X.C. Paid Warrant Report
Attachments
Actions Taken

Order #148 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between April 22, 2025 and May 19, 2025 passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

XI. Personnel Actions
Michael Waller
Rationale


Attachments
XII. Executive Session pursuant to KRS 61.810(1)(b) for deliberations on the future acquisition or sale of real property and KRS 61.810(1)(c) for discussions of proposed or pending litigation
Michael Waller
Actions Taken

Order #149 - Motion Passed:  A motion to move into executive session pursuant to KRS 61.810(1)(b) for deliberations on the future acquisition or sale of real property at 6:36 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.

Order #150 - Motion Passed:  A motion to move out of executive session at 7:23 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.

XIII. Adjourn
Michael Waller
Rationale


Actions Taken

Order #151 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 7:23 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.