Henderson County
February 17, 2025 6:00 PM
Board of Education Regular Meeting
Return
I. Welcome & Call Meeting to Order
Michael Waller
Rationale


I.A. Moment of Silence & Pledge of Allegiance
I.A.1. HCHS Student Ambassadors
Rationale

Alex Stinson

Carson Emmick

Carson Weiss

Gracie Majors

Attachments
II. Approval of Agenda
Michael Waller
Rationale


Actions Taken

Order #94 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

III. Students & Staff Recognition
Megan Mortis
III.A. Goldenrod Outstanding School Business Official Award - Cindy Cloutier
Attachments
III.B. Judge's Scholars
Rationale

North Middle School - John Murray V

Jefferson Elementary School - PJ Britt

Attachments
III.C. Stock Market Competition State Winner - AB Chandler
Rationale

Heaven Hurtz and Tracy Toews

Attachments
III.D. Love the Bus Month
Attachments
IV. Community Partner Spotlight - School Resource Officer Appreciation
Megan Mortis
Attachments
V. School Board Member Visits
Bob Lawson
Attachments
VI. Public Participation & Recognition of Guests
Michael Waller
Rationale


VII. Approve Minutes from Prior Meetings
Michael Waller
Rationale


Attachments
Actions Taken

Order #95 - Motion Passed:  A motion to approve the Minutes from the January 21, 2025 Special Meeting passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VIII. Reports
VIII.A. CTE Unit Construction Project Update
ARC Construction
VIII.A.1. Approve Change Order No. 02 for BG 22-506 - Henderson County High School CTE Renovation Project
Chad Thompson
Attachments
Actions Taken

Order #96 - Motion Passed:  A motion to approve Change Order No. 02 for the Henderson County High School CTE Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VIII.B. BG 25-251 - Fencing - Replace Fencing HCHS FB, Soccer, Softball, CAS, Jefferson Project
Craig Thomas
VIII.B.1. Approve Bid Recommendation
Attachments
Actions Taken

Order #97 - Motion Passed:  A motion to approve the bid from Cornerpost Fence Company in the amount of $281,300.00 for the Fencing Project as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.

VIII.B.2. Approve BG1 (Revised)
Attachments
Actions Taken

Order #98 - Motion Passed:  A motion to approve the Revised BG1 for the Fencing Project as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.

VIII.B.3. Approve Proposed Agreement Between Owner and Contractor
Attachments
Actions Taken

Order #99 - Motion Passed:  A motion to approve the proposed Agreement Between Owner and Contractor for the Fencing Project as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.

VIII.C. HCHS Athletics and Activities Report
Nathan Grace
Attachments
IX. Old Business
X. New Business
X.A. Adopt a Resolution authorizing the Henderson County School District Finance Corporation to issue School Building Revenue Bonds
Dwight Salsbury
Rationale

RESOLUTION OF THE BOARD OF EDUCATION OF THE HENDERSON COUNTY SCHOOL DISTRICT, CONFIRMING THE ACCEPTANCE OF AN OFFER OF ASSISTANCE FROM THE KENTUCKY SCHOOL FACILITIES CONSTRUCTION COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A PARTICIPATION AGREEMENT WITH SAID COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A LEASE AGREEMENT WITH THE HENDERSON COUNTY SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS; APPROVING CERTAIN ARCHITECTS' PLANS FOR THE CONSTRUCTION OF A CERTAIN SCHOOL BUILDING PROJECT; APPROVING THE EXECUTION OF CONTINUING DISCLOSURE PROCEDURES AND THE EXECUTION OF TAX COMPLIANCE PROCEDURES; AND APPROVING THE PLAN OF FINANCING THE COST OF SAID PROJECT.

 

Attachments
Actions Taken

Order #100 - Motion Passed:  A motion to adopt a Resolution authorizing the Henderson County School District Finance Corporation to issue School Building Revenue Bonds as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Joe McGarrh.

X.B. Recess for Henderson County School District Finance Corporation Meeting
Michael Waller
X.C. Resume Board of Education Regular Meeting
Michael Waller
X.D. Bonding Capacity
Dwight Salsbury
Attachments
X.E. Ratify Approval of Henderson Water Utility Temporary Easement
Elizabeth Bird
Attachments
Actions Taken

Order #101 - Motion Passed:  A motion to ratify approval of the Henderson Water Utility Temporary Easement as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

X.F. Award Geothermal Test Wells and Conductivity Testing Proposal for BG 25-225 - South Middle School HVAC Renovation Project
Chad Thompson
Attachments
Actions Taken

Order #102 - Motion Passed:  A motion to award the geothermal test wells and conductivity testing proposal to Durbin Enterprises, Inc. in the amount of $33,978.00 as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

X.G. Approve RFP Recommendation for Architectural Services on Future Projects
Chad Thompson
Attachments
Actions Taken

Order #103 - Motion Passed:  A motion to award the RFP for Architectural Services on Future Projects to RossTarrant Architecture passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

X.H. Consent Agenda
Michael Waller
Rationale


Actions Taken

Order #104 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Michael Waller and a second by Mr. Thomas Alves.

X.H.1. Approve Second Reading of District Improvement Plan
Attachments
X.H.2. Approve School Activity Fund Fundraiser Requests
Rationale

  • North Middle Y-Club KUNA Group (Calendar) to raise money to help students with cost of the trip to KUNA Conference in Louisville; and
  • East Heights PTA (Candy Grams) to be used on student success and rewards.

Attachments
X.H.3. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for the HCHS Wrestling Team to travel to Corbin, KY January 24-26, 2025 to compete in the KYWCA State Dual Tournament;
  • Retroactive approval for two HCHS students to travel to Louisville, KY February 5-8, 2025 to attend the KMEA Music Convention;
  • Retroactive approval for the HCHS Swim Team to travel to Bowling Green, KY February 7-8, 2025 to compete in the State Swim Meet;
  • Retroactive approval for FBLA State Officer and sponsor to travel to Frankfort, KY February 10-11, 2025 to attend Student Leadership Day;
  • HCHS Upward Bound students to travel to Louisville, KY February 21-22, 2025 to attend the KY Trio Day 2025 - Student Leadership Conference; and
  • HCHS Leo Club to travel to Cave City, KY February 28, 2025-March 2, 2025 to attend the 2025 District 43K Convention.

Attachments
X.H.4. Approve Grant Applications
Rationale

  • Cairo Elementary (KDE FY25 Equipment Assistance Grant) to help purchase two serving lines that are about 30 years old and are in need of constant repair;
  • East Heights Elementary (KDE FY25 Equipment Assistance Grant) to help purchase a walk-in freezer;
  • Niagara Elementary (KDE FY25 Equipment Assistance Grant) to help purchase an industrial stove;
  • South Heights Elementary (KDE FY25 Equipment Assistance Grant) to help purchase two serving lines that were handed down from the middle school and are too tall for elementary students;
  • South Middle School (KDE FY25 Equipment Assistance Grant) to help purchase a walk-in freezer; and 
  • North Middle School (Cedar West) to provide classroom materials to teach a lesson on coal.

Attachments
X.H.5. Approve Bid Recommendations
Rationale

Bid Recommendation:
Office Supplies Bid #2-25-5-2

Bid Renewal Recommendations:
Athletic Equipment and Supplies Bid #3-23-5-2
Print Bid #4-23-5-2

Attachments
X.H.6. Approve Shortened School Day for Three (3) Special Education Students
XI. Financial
Cindy Cloutier
XI.A. Treasurer's Report
Attachments
Actions Taken

Order #105 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending January 31, 2025 passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

XI.B. Paid Warrant Report
Attachments
Actions Taken

Order #106 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between January 22, 2025 and February 17, 2025 passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.

XII. Personnel Actions
Michael Waller
Rationale


Attachments
XIII. Executive Session pursuant to KRS 61.810(1)(f) for discussions which might lead to the discipline of a student and pursuant to KRS 61.810(1)(k) and KRS 156.557(6)(c) for preliminary and formative discussions regarding the Superintendent's Evaluation
Michael Waller
Actions Taken

Order #107 - Motion Passed:  A motion to move into executive session pursuant to KRS 61.810(1)(f) for discussions which might lead to the discipline of a student and pursuant to KRS 61.810(1)(k) and KRS 156.557(6)(c) for preliminary and formative discussions regarding the Superintendent's Evaluation at 7:24 p.m. passed with a motion by Mr. Wesley Smith and a second by Mrs. Tracey Williams.

Order #108 - Motion Passed:  A motion to move out of executive session at 9:00 p.m. passed with a motion by Mr. Michael Waller and a second by Mr. Wesley Smith.

XIV. Adjourn
Michael Waller
Rationale


Actions Taken

Order #109 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 9:00 p.m. passed with a motion by Mr. Michael Waller and a second by Mr. Thomas Alves.