Our mission is to create a collaborative community that ensures all students achieve at high levels and graduate prepared to excel in a global society.

Approve the agenda with any changes voiced including the lifting of items from the consent section for discussion.

• Wellness Report
• Wellness Report Card

Fayette County Board of Education Policy 01.45 states,

“...Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board...”

 Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District’s complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process.

At the beginning of the meeting, the public, who have signed up prior to the meeting, is invited to speak on items that are On the Agenda. This is not intended to be a time for debate, however, the Board will take the public's input into consideration when making their final decision this evening. Each speaker will be allowed a maximum of 5 minutes.

At the end of the meeting, members of the public who have signed up prior to the meeting are invited to address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 01.45). Please know that since these items are not on tonight's agenda, our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

Minutes from Board meetings

• Minutes of October 6, 2014

• Planning Minutes

• Regulary Meeting Minutes

• Award of Bids/Proposals

• Post Approvals

• Special and Other Leaves of Absence for 11-24-14 Board Agenda

• Appointment to the Certified Evaluations Appeals panel

• Field Trip Addition pt 2
• MS/HS Field Trip Additions
• Requests from Principals for Extended Field Trips
• Requests from Principals for Extended Field Trips

• Request for a Shortened School Day

• PD Leave Additions
• Professional Leave by District Personnel

• FY15 KETS Offer

• Instructional Materials / Textbook Plans
• Textbook Plans

• Declaration of Surplus

The renovation of the existing Breckinridge Elementary School is listed as priority 1c.4 on FCPS’s 2009 District Facility Plan. EOP Architects has produced Construction Documents (plans, specifications, bidding requirements, etc.) describing a renovation of the existing building and the construction of an addition totaling approximately 71,221 SF to serve 625 students, based upon FCPS elementary school program standards. Bids were received on March 15, 2011 and construction began in June, 2011. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Breckinridge -- CO 21 11-24-14

The renovation of the existing Deep Springs Elementary School is listed as priority 2c.5 on FCPS’s 2009 District Facility Plan. EOP Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 69,396 SF to serve 625 students, based upon FCPS elementary school program standards. Bids were received on February 6, 2013 and construction began in May, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Deep Springs -- CO15 11-24-14

The renovation of the existing Tates Creek Elementary School is listed as priority 2c.4 on FCPS’s 2009 District Facility Plan. GBBN Architects has produced Construction Documents (plans, specifications, bidding requirements, etc.) describing a renovation of the existing building and the construction of an addition totaling approximately 79,087 SF to serve 750 students, based upon FCPS elementary school program standards. Bids were received on May 17, 2012 and construction began in July, 2012. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Tates Creek Elem -- CO13 11-24-14

The renovation of the existing Jessie Clark Middle School is listed as priority 2c.11 on FCPS’s 2009 District Facility Plan. Tate Hill Jacobs Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 125,321 SF to serve 1,000 students, based upon FCPS middle school program standards. Bids were received on May 15, 2013 and construction began in June, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Jessie Clark -- CO12 11-24-14

KDE’s 702 KAR 4:160 requires 10% retainage on construction contracts until the project is 50% complete, when a reduction to 5% retainage is allowed. The contract with Alliance Corporation for the renovation of Jessie Clark Middle School in the amount of $18,041,500 (including direct purchase orders) was accepted and approved by the Board at its May 20, 2013 meeting. Since that time the progress of the work has been reviewed by the Department of Physical Support Services, the design consultants, Tate Hill Jacobs Architects, and the local building code officials. More than 58% of the construction is currently complete, leaving $5,058,510.98 for the remainder of the contract work, including the retainage amount. Currently, the contractor has requested with the approval of the surety, the recommendation of the architect and the concurrence of the FCPS Physical Support Services staff, a reduction of the retained amount to 5% of the total contract amount. The Kentucky Department of Education requires that this reduction of the retainage to 5% be approved by the Board. A full 10% retainage may be re-instated if satisfactory progress does not continue. Remaining payments to the contractor shall not be made until all work has been completed and accepted by the architect and the Department of Physical Support Services. Prior to final payment, a BG-4 Final Approval and Payment Application Form will be presented for signature by the Superintendent and acceptance of the work by the Board. Approval of this reduction of retainage complies with the intent of the requirements of 702 KAR 4:160 and the Kentucky Department of Education, District Facilities Branch.

• Jessie Clark -- reduction in retainage 11-24-14

The International Building Code as adopted by Kentucky requires the Owner of construction/renovation projects to contract directly with a qualified engineering firm that can act as a third-party Special Inspection Agent for the duration of a renovation/construction project. Previous editions of the code allowed the special inspector to be hired by the contractor. The current series of FCPS projects and all future projects will be required to have special inspectors hired directly by FCPS.

Several sections of the Kentucky Building Code require the special inspection of structural materials and their installation (i.e., concrete footings, bolted steel connections, masonry materials) prior to the work progressing to the next phase. This is meant to be a safeguard to Owner, the building occupants and the general public, and will help eliminate construction defects before structural components are concealed by finish materials.

In preparation for the start of construction, proposals were obtained from four (4) qualified engineering firms to serve as the Special Inspection Agent. The special inspector must be available as soon as the contractor begins foundation work and whenever inspection activities are required by the code throughout the life of the project. Based on the design team’s analysis of the proposals received, L.E. Gregg Associates appears to have submitted an acceptable proposal meeting all of the project criteria. The total anticipated value of the services needed for the project requires the approval of the Board.

• Squires -- Special Inspections 11-24-14

Maxwell Elementary School was renovated in 2000-2001. The HVAC system was replaced as part of that renovation. Over the last few years, several problems have arisen with the system. Some of the heat pump and make-up air unit components have malfunctioned causing uncontrolled interior temperatures, poor air circulation and complaints from the occupants. The FCPS Division of Maintenance has determined that the remainder of the HVAC components are beyond repair and that the entire system needs to be replaced. This project will involve the replacement of more than forty heat pump units located above the ceiling in classrooms and corridors; the cutting and reconnection of water lines, duct work and electrical service; and the replacement of suspended acoustical tile ceilings disturbed by the mechanical work.

Since this is a major renovation of a building system the project requires a BG-1 Project Application. EOP Architects was the consultant for the previous renovation and have provided a cost estimate as indicated below for use in preparing the BG-1. The project is currently scheduled to bid in early March 2015, and the work to start and complete during the summer of 2015. The project design work will

• Maxwell HVAC -- BG1 and Consultant 11-24-14

The construction of a new 1,800-student high school to be located on a new site to be determined is listed as priority 1a.1 on FCPS's 2013 District Facility Plan. The Director of FCPS Facility Design & Construction has drafted a preliminary building program of approximately 285,500 SF that is consistent with other recent FCPS high school projects. Project cost estimates include: building construction and site development costs; design and financing fees; furnishings; surveys; and other miscellaneous costs. The project design must begin immediately in order to be ready for occupancy in August 2017.

• Approval of Revised BG-1 Project

The construction of a new 1,800-student high school to be located on a new 65-acre site located at 1970 Winchester Road is listed as priority 1a.5 on FCPS's 2013 District Facility Plan. Tate Hill Jacobs Architects and Perkins + Will  have produced Design Development Documents describing the construction a new high school totaling approximately 285,790 SF to serve 1,800 students. The building program is the result of several months of discussions among the design team, the building committee and small user groups to describe the instructional vision for, and to determine the exact form of, the 21^st Century high school required of this project. KDE has withheld approval of the building area citing the Model Space Program for 1,500 students contained in 702 KAR 4:180, Table 304.7.3. Using 126 SF/student and an allowance of 120% of the Total Gross Area, KDE calculates that the maximum permissible building area for 1,800 students in the new high school shall be 272,160 SF. As indicated above the proposed new high school plan has 285,790 SF, of which 9,860 SF is an auxiliary gymnasium which the 4:180 model does not have. Removing the auxiliary gym and its 9,860 SF contribution from the argument, the proposed building would total 275,930 SF. This Total exceeds the limit by 3,770 SF (1.4%), or is 3,725 SF less than the new Bryan Station High School building approved by KDE in 2004.

KDE’s position is final. In his letter dated October 13, 2014, Hiren Desai, KDE’s Associate Commissioner in the Office of Administration and Support states that the current Design Documents are not approvable, and that a “possible resolution maybe for the district to request an official waiver (through KDE) from the Kentucky Board of Education for this particular project.” In order to remove this potential obstacle out of the path of the new high school’s progress, the approval of this waiver request is recommended

• Winchester Rd New High School -- Waiver Request 11-24-14

The renovation of the existing James Lane Allen Elementary School is listed as priority 2c.1 on FCPS’s 2009 District Facility Plan. Moody-Nolan Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 73,832 SF to serve 600 students, based upon FCPS elementary school program standards. Bids were received on March 29, 2012 and construction began in July, 2012. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed .

• Approval of a Proposed Change Order - James Lane Allen

• Therapy Lex, LLC contract approval

• Contract for Kyna Koch
• Kyna Koch Contract Approval

The Lexington-Fayette Urban County Government (LFUCG) is in the process of purchasing various properties for the Newtown Pike Extension project and the redevelopment of Davis Bottom. The LFUCG Department of Law has notified the Board that in August, 1936 the property at 714 ½ DeRoode Street (vacant lot) was deeded to the City of Lexington (50%) and the City of Lexington as the Trustee for Police/Fire Pension and Board of Education of the City of Lexington (25% each). Thus, the Board of Education as successor by merger to the Board of Education of the City of Lexington now holds a 25% equitable interest in this property while legal title to said interest is held by LFUCG as successor Trustee by merger to the City of Lexington. The LFUCG has offered to purchase the Board’s 25% equitable interest in this property for the fair market value of $1,300.00 (25% of $5,200). In order to effect this transaction, the Board is required to execute a Quilt Claim Deed to the LFUCG conveying all of the Board’s right, title and interest in and to the property known and designated as 714 ½ DeRoode Street.

• Quit Claim Deed

• Equity Council Recommendations
• Equity Council Recommendations Timeline Agenda Item

• Project AWARE Grant Program Manager
• Project AWARE Greant Program Manager

• Report on 2014 Financial Records Audit for Fayette County Public Schools

• Balance Sheet
• Monthly Financial Report
• Monthly Financial Report
• Monthly Financial Report

• Personnel Changes for 11-24-14 Board Agenda

NOTICE: Our next item is where members of the public may address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 1.45). Please know that since these items are not on tonight's agenda our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

A motion is in order to approve the following Board requests:

A motion is in order to:  "make the agenda dated November 24,2014 on which action has been taken at this meeting, a part of the minutes as if copied in the minutes verbatim."

Complete supplemental detail concerning this agenda is available for public review during normal business hours, 8:00 a.m. to 5:00 p.m. at the District Office.