This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

• 6 27 23 Meeting Notice

Four Jefferson County Public Schools (JCPS) students have been selected to join the Kentucky Department of Education’s (KDE) Student Advisory Council. The council is one of the most valuable groups that Dr. Glass meets with to better understand how to address students' needs. These students include: 

• Cameron Breier, a rising senior at duPont Manual High School
• Sophia Langford, a rising sophomore at Brown
• Austin Eric Vitato, also a rising sophomore at Brown
• Aliete Yanes Medina, a rising sophomore at Fern Creek High School

Students provide feedback on critical issues and work with KDE staff to develop ideas to improve and transform education. Council reports and recommendations have focused on issues related to school safety, mental health and efforts to strengthen diversity, equity, inclusion and belonging in Kentucky public schools.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize duPont Manual student Cameron Breier, Brown student Sophia Langford, Brown student Austin Eric Vitato, and Fern Creek High School student Aliete Yanes Medina for being selected to join the Kentucky Department of Education’s Student Advisory Council.

Order #2023-102 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education recognize duPont Manual student Cameron Breier, Brown student Sophia Langford, Brown student Austin Eric Vitato, and Fern Creek High School student Aliete Yanes Medina for being selected to join the Kentucky Department of Education’s Student Advisory Council. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 6 27 23 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 27, 2023.

Order #2023-103 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 27, 2023. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the June 6, 2023, June 13, 2023, and June 20, 2023, meetings are presented for your review and approval.

Attachment

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 6, 2023, June 13, 2023, and June 20, 2023, meetings.

Order #2023-104 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 6, 2023, June 13, 2023, and June 20, 2023, meetings. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.

In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.

• 2023 KSBA Admin Procedure Update Set #1 v2
• IT NIST Administrative Procedures

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

The Board will receive an update on current implementation efforts regarding the new school choice plan for the 2023-2024 school year. This will include updates on Choice Zone selections, the magnet strategy, and the Choice Zone support plan.

Submitted by: Robert Moore

• School Choice Board Update-June 27, 2023

Superintendent Martin Pollio recommends the Board of Education receive an update on the School Choice Plan implementation.

Order #2023-105 - Motion Passed:  A motion to approve the Consent Calendar minus: XI.R.3. Approval of Contractual Memorandum of Agreement with the Kentucky Department of Education and Acceptance of Funding to Support the 21st Century Community Learning Centers XI.R.4. Approval of Contractual Memorandum of Agreement with the Kentucky Department of Education Office of Transition Readiness for State Local Area Vocational Education Center (LAVEC) Grant Funds XI.R.5. Approval of Contract Modification with Kentucky Department of Education for the American Relief Programs - Stewart B. McKinney Homeless Grant (Version 2 – Modification #1) XI.R.6. Approval of Memorandum of Agreements with the Kentucky Department of Education for the Release of JCPS Employees passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Order #2023-106 - Motion Passed:  A motion to approve consent item XI.R.3. Approval of Contractual Memorandum of Agreement with the Kentucky Department of Education and Acceptance of Funding to Support the 21st Century Community Learning Centers passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

Order #2023-107 - Motion Passed:  A motion to approve consent item XI.R.4. Approval of Contractual Memorandum of Agreement with the Kentucky Department of Education Office of Transition Readiness for State Local Area Vocational Education Center (LAVEC) Grant Funds passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

Order #2023-108 - Motion Passed:  A motion to approve consent item XI.R.5. Approval of Contract Modification with Kentucky Department of Education for the American Relief Programs - Stewart B. McKinney Homeless Grant (Version 2 – Modification #1) passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

Order #2023-109 - Motion Passed:  A motion to approve consent item XI.R.6. Approval of Memorandum of Agreements with the Kentucky Department of Education for the Release of JCPS Employees passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

• CERTIFIED LEAVES 2023-06-27

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

• PERSONAL ACTIONS 2023-06-27

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

• Summary of Organizational Changes 06 27 23

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• ACADEMICS 2023-06-27

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• DIVERSITY, EQUITY, POVERTY PROGRAMS 2023-06-27

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• TECHNOLOGY 2023-06-27

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of trip requests submitted to the Board of Education on June 27, 2023.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Chris Perkins

Attachments

• Field Trips 6-27-23 Approved by the Superintendent
• FIELD TRIPS by School 6-27-23

Superintendent Martin Pollio recommends the Board of Education approve the Attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of renovating the 1400 W. Jefferson Street building for the Clothing Assistance Program and relocating current program here.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 CAP Relocation and Renovation

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of VBNA as the architect/engineer, and the BG-1 form for the Clothing Assistance Program Relocation and Renovation, for an estimated project cost for $600,000.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings, and lights. Exterior windows and minor building renovations may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of JRA Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Phase I HVAC Renovation at Byck Elementary School. The BG-1 will be submitted at the July 25, 2023, Board meeting.

A contract has been prepared for the purchase of 2.7539 acres located at 4927 Poplar Level Road between Jesus Medero Rubio and the Board of Education of Jefferson County, Kentucky for the purchase price of $756,000.

Pursuant to 702 KAR 4:050 The Kentucky Department of Education requires a separate BG-1 to be submitted for the cost of the property purchase and associated closing cost and legal fees.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Property Purchase - 4927 Poplar Level Rd

Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for an estimated cost of $765,000 for the purchase of 4927 Poplar Level Road.

On April 26, 2022, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 22-412.

On August 30, 2022, the Board approved awarding a contract to Badgett Constructors, LLC as the low bidder.

Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 Field ES - Lift Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Badgett Constructors, LLC for Lift Replacement at Field Elementary School for a total construction cost of $175,230.20.

On June 6, 2023, the Board of Education approved the contract completion and BG-4 form for Geoghegan Roofing.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Engelhard ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Engelhard Elementary School.

On March 28, 2023, the Board of Education approved the contract completion and BG-4 form for Martin Construction Co.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Farnsley MS - Classroom Renovation

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Classroom Renovation at Farnsley Middle School.

On June 6, 2023, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Farnsley MS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Farnsley Middle School.

On June 6, 2023, the Board of Education approved the contract completion and BG-4 form for Geoghegan Roofing.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Gutermuth ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Gutermuth Elementary School.

On June 6, 2023, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Kerrick ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Kerrick Elementary School.

On February 7, 2023, the Board of Education approved the contract completion and BG-4 form for Calhoun Construction Services, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Mill Creek ES - Phase I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Mill Creek Elementary School.

On June 6, 2023, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Newburg MS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Newburg Middle School.

On June 6, 2023, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Nichols Bus Compound - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Nichols Bus Compound.

On June 6, 2023, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 St Matthews ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at St. Matthews Elementary School.

On March 28, 2023, the Board of Education approved the contract completion and BG-4 form for Martin Construction Co.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Security Vestibules Phase I

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Security Vestibules Phase I at Various Schools.

On March 28, 2023, the Board of Education approved the contract completion and BG-4 form for Martin Construction Co.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Security Vestibules Phase II

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Security Vestibules Phase II at Various Schools.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there is a tie bid on BID ID# 8239 - Automotive/Bus Repair Parts & Services (Line Item).

Submitted by:  Cordelia Hardin

Attachments

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations and contract renewals.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 6-27-23

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

On May 23, 2023, the Board of Education requested a finding to make a minor change to the District’s Facility Plan (DFP), with such change being to add an athletic stadium at W.E.B. DuBois Academy.

On June 8, 2023, the Local Planning Committee (LPC) convened and voted on the recommendation to add an athletic stadium at W.E.B. DuBois Academy to the District’s Facility Plan

The vote was 11-0 in support of the finding.

Per 702 KAR 4:180 a change to the DFP must be approved by the LPC.

The project directly supports strategy 3.1.1 of Vision 2020

Submitted by: Chris Perkins

• DFP Finding - WEB DuBois Athletics Facility

Superintendent Martin Pollio recommends the Board of Education approve the finding of the Local Planning Committee to add an athletic stadium at W.E.B. DuBois Academy to the District’s Facility Plan.

This summary includes all professional services contracts approved as of July 1, 2022 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Cordelia Hardin 

Attachment

• Summary of Professional Services Contracts 22-23 - 06.27.23

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments 

• List of Contracts 06.27.23
• 01 - Hanover Research Council, LLC. (FY23-24)
• 02 - The Modern Classroom Project (FY23-24)
• 03 - Ohio Valley Educational Coop (FY23-24)
• 04 - The Collaboratve for Teaching and Learning (FY23-24)
• 05 - EL Education (FY23-24)
• 06 - Gardner & Associates
• 07 - UofL Health dba Frazier Rehab (FY23-24)
• 08 - University Instructors LLC (FY23-24)
• 09 - Crazee 4 Bricks dba Bricks 4 Kidz (FY23-24)
• 10 - Cvent, Inc. (FY23-25)
• 11 - Visually Impaired Preschool (FY23-24)
• 12 - SN Kentuckiana (FY23-24)
• 13 - Louisville Orchestra-Making Music (FY23-24)
• 14 - The Leadership Academy - Amendment to PSC
• 15 - American Program Bureau

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments 

• JCPS_Monthly May 2023
• Notes & Analysis - May 2023

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended May 31, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer - Invoice Report 05.22.23 - 06.11.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of May 22, 2023 through June 11, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

• Orders of the Treasurer - PO's by Department 05.22.23 - 06.11.23
• Orders of the Treasurer - PO's by Vendor 05.22.23 - 06.11.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of May 22, 2023 through June 11, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer - Vouchers 05.22.23 - 06.11.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of May 22, 2023 through June 11, 2023.

This is a report of donations and small grants submitted to the Board of Education on June 27, 2023.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report June 27 2023

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $102,339.84 to be used as stated in the attachment.

Louisville Metro donated $50,000 for the Newburg Middle School Football Field Capital Project.

LG&E and KU donated $1,000 for the following ExCEL Award recipient's:

* Gutermuth Elementary School - Cindy Hundley

* Pleasure Ridge Park High School - David McCoy

* The Academy at Shawnee - Ivonna Davila-Beegle

* Greathouse Elementary School - Megan Bryant

* Waggener High School - Phillip Cooper

* Phoenix School of Discovery - Tracy Ising

Submitted by: Cordelia Hardin

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $56,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

As specified in KRS 158.792, the Reading Diagnostic and Intervention Fund (RDIF) provides funding for purchase of high-quality instructional resources in structured literacy for tier two and/or tier 3 reading instruction and pay for extended time or release time for teachers to engage in accompanying vendor-directed high quality professional learning of the new or existing instructional resources. Therefore, a district/school shall use funding to purchase instructional resources in structured literacy for tier two and/or tier 3 reading instruction that are High-Quality Instructional Resources (HQIR), which the Kentucky Department of Education defines as being:

• Aligned to the KAS for Reading and Writing
• Research-based and/or externally validated.
• Comprehensive to include engaging texts (books, multimedia, etc.) and assessments.
• Based on fostering vibrant student learning experiences.
• Culturally relevant, free from bias; and accessible for all students.

This grant supports Vision 2020 strategies 1.1.3 Provide equitable access and 1.1.5 Improve student literacy.

Submitted by: Dr. Terra Greenwell

Attachment

• KDE Contract - Read to Achieve.FY23-24

Superintendent Martin Pollio recommends the Board of Education accept Kentucky Read to Achieve Reading Diagnostic and Intervention Grant totaling $280,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached contract.

The Louisville Metro Department of Public Health and Wellness is providing funding to improve child and adolescent vaccination coverage. Funds will be utilized to purchase items to teach students and families about vaccinations.

Funds must be spent by June 30, 2023, and there is no obligation for the District beyond the end date of the grant agreement.

Submitted by: Dr. Katy DeFerrari

• Grant Agreement - Lou Metro Govt-Dept of Public Health-Wellness-immunization grant

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $5000 from the Louisville Metro Department of Public Health and Wellness and authorize the superintendent to sign the attached grant agreement.

The Prichard Committee for Academic Excellence (Prichard) is the prime recipient of a five-year Full-Service Community Schools (FSCS) State Scaling grant from the US Department of Education. The FSCS model can improve the coordination, integration, accessibility, and effectiveness of services for children and families, particularly children attending high-poverty schools. FSCS provides comprehensive academic, social, and health services for students, student’s family members, and community members, resulting in improved educational outcomes for children.

As a participating District in the grant, two schools, McFerran Preparatory Academy and The Academy @ Shawnee, will implement the FSCS model over the next five years. Prichard will provide $300,000 each year for the project, part of which will support a full-time District Coordinator, a requirement for all participating Districts.

Submitted by: Robert Moore

Attachment

• MOA - Prichard Committee for Full-Service Community Schools Grant

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $300,000 from the Prichard Committee for Academic Excellence and authorize the superintendent to sign the attached agreement.

The Community Foundation of Louisville has approved a grant of $6,000 to the W.E.B. DuBois Academy. Funding for this grant is made possible by the Elizabeth W. Hardwick Fund for Education. This grant aligns with the District’s Racial Equity Pillar. W.E.B. Dubois Academy plans to use the grant to support students with blazers, ties, and other uniform items.

No matching funds are required and the grant does not obligate the District beyond the grant term.

Submitted by: Robert Moore

• Grant Agreement - Community Foundation of Louisville

Superintendent Martin Pollio recommends the Board of Education accept a grant of $6,000 from the Community Foundation of Louisville, Elizabeth W. Hardwick Fund for Education to support the W.E.B. DuBois Academy and authorize the Superintendent to sign the attached agreement.

The Kentucky Department of Education (KDE) has identified nine special education cooperatives around the state to provide training and technical assistance statewide as a network to districts. The Greater Louisville Education Cooperative (GLEC) includes Jefferson County Public Schools and the Kentucky School for the Blind as its member districts. GLEC endeavors to enhance the educational opportunities and outcomes of students with disabilities through effective leadership and the collaborative delivery of specialized services, research and technical assistance. JCPS serves as fiscal manager for GLEC.

Funds are awarded based on proposed scope of work for the Special Education Cooperatives throughout the state. KDE has outlined priorities for use of funds to improve behavior and academic achievement for students with disabilities. Each year the KDE uses these funds to support a host of regional and state-wide initiatives and activities designed to provide resources, opportunities, and access to educational programs that will improve outcomes for children with disabilities, and specially for the GLEC region. In addition, these funds support or entirely fund these programs which are part of the KDE’s Kentucky Technical Assistance Network (KTAN). Funds will also pay for supplies, materials, consultants, and professional development stipends. This funding directly supports Vision 2020 strategy 2.2.3.  

Submitted by: Kim Chevalier

Attachment

• KDE Grant-Greater Louisville Educ Coop-GLEC

Superintendent Martin Pollio recommends the Board of Education accept IDEA-B State Share Restricted Funds in the amount of $1,005,900 from the Kentucky Department of Education to provide technical assistance and support as described in the proposal.

Norton Hospital, Inc. will provide funding for the services of eighteen (18) full-time athletic trainers who will be assigned to middle and high schools listed in the attachment. The trainers will serve all student athletes at the participating schools. Norton and SN Kentuckiana Rehab will fund this initiative, providing thirty thousand dollars ($30,000.00) per trainer. Norton is being asked to contribute five hundred seventy thousand dollars ($540,000.00).

Submitted by: Robert Moore

Attachment

• Gift Agreement - Norton Hospitals

Superintendent Martin Pollio recommends the Board of Education approve the attached Gift Agreement with Norton Hospital, Inc. and authorize the superintendent sign same.

This Verizon Innovative Learning ("VIL") Lab program is part of a grant given to the Arizona Board of Regents for and on behalf of Arizona State University (ASU) by Verizon. The Verizon Innovative Learning Lab program Is a multi-year initiative that combines immersive cutting-edge technology with an innovative project-based curriculum and real-world problem solving in a custom-designed, state-of-the art Innovation Lab, all within the school building.

ASU is responsible for curriculum development and program implementation for Verizon Innovative Learning Schools. ASU develops, facilitates, and manages the elective curriculum, curriculum technology, professional learning, program implementation, and program measurement.

The purpose of this addendum is to outline the timeline for newly participating schools Carrithers Middle School, Farnsley Middle School, and Lassiter Middle School. In addition, the addendum will outline the implementation timeline of the Verizon Innovative Learning Lab program at Newburg Middle School and W.E.B. DuBois Academy for one year during the 2023-2024 school year. This additional year of full programmatic implementation support will aid in transitioning the schools to independent implementation after the term of this agreement.

This project aligns with Vision 2020 strategy 1.1.7. The project does not obligate the District after the agreement period ends.

Submitted by: Dr. Kermit Belcher

Attachment

• Addendum #3 - Verizon Innovation Learning

Superintendent Martin Pollio recommends the Board of Education approve the attached Addendum to Memorandum of Agreement with Arizona State University and authorize the Superintendent to sign same.

Jefferson Community & Technical College, Southwest Campus will continue to provide Jefferson County Public Schools (JCPS) with office and classroom space to support two JCPS staff or faculty to administer and prepare primary education coursework and privately advise students. Office space shall include utilities, security, and janitorial service, phone service, and internet connectivity. This office and classroom space and classroom technology shall be provided at no cost to JCPS for an additional year.

Submitted by:  Robert Moore

Attachment

• Amendment #4 to MOA - Jefferson Community & Tech College - Pathfinder

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment #4 to Memorandum of Agreement with the Jefferson Community and Technical College and authorize the superintendent sign same.

The 21st Century Community Learning Centers initiative provides academic, artistic, and cultural enrichment opportunities to children, particularly students who attend high poverty and low-performing schools, to meet challenging state standards, and local standards in core academic subjects, such as reading, math, and science.

The purpose of this Contractual Memorandum of Agreement with the Kentucky Department of Education is: 

• To provide students with homework assistance and a broad array of activities that can complement their regular academic programs while also promoting youth development; and offering literacy and other skill-building educational services to the parents and families of participating children.
• To increase academic achievement by ensuring that students have access to high-quality academic and engaging enrichment activities that support their learning and development. The 21st CCLC initiative further stresses the importance of diverse groups and organizations working together to strengthen school and community networks to help students and families succeed. Funds will enable schools and communities to design and implement effective out-of-school programs that will result in improved student achievement and be sustained through community partnerships after the grant funds end.

Submitted by: John Marshall

• KDE Contract - 21st Century Comm Learning Ctrs (FY23-24)

Superintendent Martin Pollio recommends the Board of Education approve the attached Contractual Memorandum of Agreement with the Kentucky Department of Education for supporting the 21st Century Community Learning Centers and authorize the superintendent to sign same.

This funding supports career pathway enhancements by strengthening the academic and technical skills of students and integrating academic content with Career and Technical Education (CTE) content within a state-approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections. Funds are distributed to the following high schools:

• Atherton, Ballard, Doss, Eastern, Fairdale, Fern Creek, Iroquois, Jeffersontown, Marion C. Moore, Pleasure Ridge Park, Seneca, The Academy @Shawnee, Southern, Valley, Waggener
• Butler Traditional, J. G. Brown, Central, DuPont Manual, Louisville Male, and Western High Schools
• Georgia Chaffee Teenage Parent Programs (TAPP)

  Funds are used for the following expenses:

  • Teacher professional development
  • Substitutes and travel expenses for curriculum-related field trips that enrich student experiences (restricted during COVID-19)
  • Career and Technical Student Organization Advisor registration and travel (restricted during COVID-19)
  • CTE teacher salaries
  • Technology and software
  • Equipment to meet industry standards
  • Consumable and non-consumable instructional enhancements to the career pathway curricular experiences for the students

Submitted by: Robert Moore

Attachment

• KDE Contract - Career & Tech Ed Funds FY24

Superintendent Martin Pollio recommends the Board of Education accept Perkins Carry Forward funding in the amount of $9,033,780.00 from the Kentucky Department of Education for the Office of Transition Readiness and authorize the superintendent sign the attached contract.

The attached contact modification with the Kentucky Department of Education will extend the contract end date from June 30, 2023, to September 30, 2024, for the American Relief Programs – SBM Homeless grant. There is no change in scope of services or funding. The modification is a time extension only.

The American Rescue Plan Act of 2021 - Homeless I funds (Year 2) are for distributing the second half of funds awarded to districts for the purposes of identifying homeless children and youth, and to continue providing wraparound services in light of the impact of the Coronavirus (COVID-19) pandemic, and providing assistance needed to enable homeless children and youth to attend school and participate fully in school activities.

The project directly supports Vision 2020 strategies 1.1.3, 1.1.5, and 1.1.7.

Submitted by: Dr. John Marshall

Attachment

• KDE Contract Mod - Stewart B McKinney Homeless Grant - Version 2 - Modification 1

Superintendent Martin Pollio recommends the Board of Education approve the attached Contract Modification with the Kentucky Department of Education and authorize the superintendent to same.

The Kentucky Department of Education has requested that the following JCPS employees be released on Memorandum of Agreement from July 1, 2023, through June 30, 2024:

• Deloreon Burton, Educational Recovery Leader
• Florence Chang, Strategic Analyst of Learning
• LaNedra Crosby, Educational Recovery Specialist
• Ashley Cottrell-Robinson, Educational Recovery Leader
• Crystal Darensbourg, Educational Recovery Specialist
• Kanna Edison, Educational Recovery Specialist
• Kathryn Fromholt, KSD Outreach Consultant
• Andrea Higdon, Educational Recovery Leader
• Amy Jeziorski, Educational Recovery Leader
• Roger Kissling, Educational Recovery Specialist
• Colleen Leitner, Educational Recovery Specialist
• Anna McKee, Educational Recovery Leader
• Alisha O’Connor, Educational Recovery Specialist
• Heather Ransom, Educational Consultant
• Jessica Simpson, Educational Recovery Leader
• Amy Stevens, Educational Recovery Leader
• Damien Sweeney, Director of DEIB
• Mary Telek, KSD Outreach Consultant
• Lauren Thieneman, Postsecondary Transition Specialist
• Kristen Thomas, Educational Recovery Leader
• Judi Vanderhaar, Educational Administration Program Consultant
• Holly Walker, Educational Recovery Leader
• Casey Watson, Educational Recovery Leader
• Jason Wheatley, Early Postsecondary Transition Specialist
• Katie Williams, Educational Recovery Leader

Submitted by:  Dr. Aimee Green-Webb

Attachment(s)

• Burton, D. 2023-06-27
• Chang, F. 2023-06-27
• Cosby, L. 2023-06-27
• Cottrell-Robinson, A. 2023-06-27
• Darensbourg, C. 2023-06-27
• Edison, K. 2023-06-27
• Fromholt, K. 2023-06-27
• Higdon, A. 2023-06-27
• Jeziorski, A. 2023-06-27
• Kessling, R. 2023-06-27
• Leitner, C. 2023-06-27
• McKee, A. 2023-06-27
• OConnor, A. 2023-06-27
• Ransom, H. 2023-06-27
• Simpson, J. 2023-06-27
• Stevens, A. 2023-06-27
• Sweeney, D. 2023-06-27
• Telek, M. 2023-06-27
• Thieneman, L. 2023-06-27
• Thomas, K. 2023-06-27
• Vanderhaar, J. 2023-06-27
• Walker, H. 2023-06-27
• Watson, C. 2023-06-27
• Wheatley, J. 2023-06-27
• Williams, K. 2023-06-27

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreements with the Kentucky Department of Education and authorize the superintendent to sign same.

The attached contact modification with the Kentucky Department of Education will extend the contract end date from June 30, 2023, to September 30, 2024, for the American Relief Programs – SBM Homeless grant. There is no change in scope of services or funding. The modification is a time extension only.

The American Rescue Plan Act of 2021 – Homeless I funds are for the purposes of identifying homeless children and youth, providing wraparound services in light of the impact of the Coronavirus (COVID-19) pandemic, and providing assistance needed to enable homeless children and youth to attend school and participate fully in school activities, including in-person instruction, summer learning and enrichment programs.

The project directly supports Vision 2020 strategies 1.1.3, 1.1.5, and 1.1.7.

Submitted by: Dr. John Marshall

Attachment

• KDE Contract Mod - Stewart B McKinney Homeless Grant - Version 4 - Modification 3

Superintendent Martin Pollio recommends the Board of Education approve the attached Contract Modification with the Kentucky Department of Education and authorize the superintendent to sign same.

The Kentucky Educational Collaborative for State Agency Children (KECSAC) has awarded the District $3,615,190 to partially fund salaries and other operating expenses at the following educational programs: 

Ackerly, Brook Dupont, Brook KMI, Father Mahoney's Boys and Girls Haven, Home of Innocents, Maryhurst, Peace, St .Joseph Catholic Orphan Society, Uspiritus-Brooklawn-Bellwood, and Western Day Treatment Program

The Agreement between KECSAC and JCPS outline the operation and distribution of the State Agency Children's Funds for the delivery of education services to State Agency Children in JCPS. The Agreement is reviewed and signed annually in order to receive grant funds. 

The resolution and KECSAC agreement are effective July 1, 2023, through June 30, 2024.

Submitted by: Robert Moore

Attachments

• MOA - KECSAC FY23-24
• Interagency Agreement - Ackerly
• Interagency Agreement - Brook Dupont
• Interagency Agreement - Brook KMI
• Interagency Agreement - Father Mahoneys Boys & Girls Haven
• Interagency Agreement - Home of the Innocents
• Interagency Agreement - Maryhurst
• Interagency Agreement - Peace
• Interagency Agreement - St. Joseph Catholic Orphan Society
• Interagency Agreement - Uspiritus-Brooklawn - Bellewood
• Interagency Agreement - Western Day Treatment Program

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $3,615,190 from the Kentucky Educational Collaborative for State Agency Children, approve the attached agreements, and authorize the superintendent to sign same.

The existing agreement between Jefferson County Public Schools (JCPS), 3DE Kentucky Schools (3DE), LLC, and Junior Achievement of Kentuckiana (JA) is amended to replace the Data Sharing Agreement with a Data Memorandum of Agreement (MOA).  Language in the original agreement was updated or removed because similar language exists in the Data MOA.  Additionally, the Data MOA provides 3DE with secondary data. 3DE will use this secondary data to include in the 3DE Student Achievement Metrics reports. These reports include performance across key impact metrics and it also provides achievement and climate outcomes of 3DE schools. Information in these reports will enable the JCPS High School division to examine aggregated student and school performance of those students in the 3DE schools and students in the corresponding grade of 3DE implementation.

This work supports Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Dena Dossett

Attachment

• Amendment to MOA - 3DE Kentucky-Junior Achievement

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with 3DE Kentucky Schools, LLC, and Junior Achievement of Kentuckiana and authorize the superintendent to sign the same.

For the past 25 years, the Foster Grandparents Program has successfully provided tutoring services to the District’s special needs students. Foster Grandparents volunteers are not JCPS staff members and there is no cost to the District for these services with the exception of in-kind contributions.

The signing of a districtwide Memorandum of Understanding authorizes local schools to accept the program on a voluntary basis and assign tutoring space and other materials and supplies necessary to implement the program.

Through the attached Memorandum of Understanding, the responsibilities of both JCPS and the Louisville Foster Grandparents Program will be clearly delineated and uniform throughout the District. This agreement is effective July 1, 2023, through June 30, 2026.

This project direct supports Vision 2020 Strategy 1.1.6.

Submitted by: Kim Chevalier

Attachment

• MOU - Louisville Metro Govt-Foster Grandparent Program

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Louisville Metro Office of Resilience and Community Services Foster Grandparent Program and Retired Senior and Volunteer Program

The Ohio Valley Educational Cooperative (OVEC) is a consortium of 15 school districts serving over 155,000 students in north-central Kentucky. The mission of the OVEC is to provide professional learning, advocacy, and services that support, lead, and inspire. The OVEC provides a wide variety of services and opportunities for teacher and administrator training.

The attached Consortium Agreement will allow the Board to renew its membership with OVEC. Membership dues for July 1, 2023, through June 30, 2024, are $22,000.

This initiative directly aligns with Vision 2020 strategy 2.1.3 Improving Culture and Climate.

Submitted by: Terra Greenwell

Attachment

• Consortium Membership Renewal FY23-24 OVEC

Superintendent Martin Pollio recommends the Board of Education approve the attached Consortium Membership Renewal Agreement to allow the Board to renew its membership with the Ohio Valley Educational Cooperative and authorize the superintendent sign same.

The Exceptional Child Education (ECE) Department will collaborate with the Office of Vocational Rehabilitation, Education, and Labor Cabinet (OVR) to establish an agreement for the Community Work Transition Program (CWTP). This program is designed to assist OVR-eligible students who have identified work as a possible desired post-school outcome and have demonstrated a need for assistance to transition from high school to post-school activities, including employment. The goal of this program is community work exploration and competitive integrated employment. JCPS job trainers will be trained annually on the policies and procedures of CWTP. Under the supervision of the ECE Department, job trainers will invoice OVR for services rendered to OVR-approved students. Job trainers will collaborate with school personnel to identify students for CWTP. 

Submitted by: Kim Chevalier

Attachment

• MOA - Office of Voc Rehab-Educ-Labor-CWTP

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with The Office of Vocational Rehabilitation, Education, and Labor Cabinet and authorize the superintendent to sign same.

• MOA - TECH-Nique

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with TECH-Nique, Inc. and authorize the superintendent sign same.

The Pathfinder School of Innovation (PSI), Department of Diversity, Equity, and Poverty (DEP), and Department of Culture and Climate (C&C) leases space at the University of Louisville's Burhan's Hall on the Belknap Campus. 

The attached amendment includes an additional four spaces (Burhans Hall 174 & 175 and Burhans Hall IIJ & IIK) for a total annual lease amount of $130,418.73.

Submitted by: Robert Moore

Attachment

• Amend to Lease Agreement - University of Louisville-Belknap Campus

Superintendent Martin Pollio recommends the Board of Education approve the attached Lease Agreement Amendment with the University of Louisville and authorize the superintendent sign same.

University of Louisville Health, Inc. (UofL Health) desires to support education focused on health care career pathways, the exploration of allied health careers, and the advancement of health career pathways for students of color and students who are from low-income families attending JCPS schools. UofL Health's Marketing Department will provide funding to help schools support a health care career pathway, explore allied health careers, and advance career pathways for students enrolled in the school.

Submitted by: Robert Moore 

Attachment

• _MOAUofLHealthHealthCareerPathways5252023_0

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with University of Louisville Health, Inc. and authorize the superintendent to sign the same.

JCPS/CTE is partnering with UPS to provide support to the UPS School to Work Program, which employs JCPS high school seniors who will gain work experience and earn college credits by working afternoon shifts as UPS package handlers and taking a college course twice a week in the UPS Training and Education Center located on UPS property. 

Submitted by:  Robert Moore

Attachment

• MOA - United Parcel Serv-School to Work Program FY23-24.6.7.2023

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with UPS and authorize the superintendent to sign same

Critical Mention, Inc. is a media monitoring tool that allows the JCPS Communications team to track all media coverage of JCPS, worldwide. It allows the Communications team to collect and keep track of information on the percentage of coverage that is positive vs. negative. 

Submitted by: Caroline Callahan

Attachment

• Renewal Statement of Work with Critical Mention, Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached Renewal Statement of Work with Critical Mention, Inc. and authorize the superintendent sign same.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. The CommonLit Platform provides resource to improve Digital Literacy for JCPS students. 

Submitted by: Robert Moore

Attachment

• DPA - CommonLit

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with CommonLit, Inc. and authorize the superintendent to sign same.

Jefferson County Public Schools (JCPS) uses the Student Tracker service from the National Student Clearinghouse to obtain accurate information on the educational outcomes of our graduates anywhere in the United States. Student Tracker covers more than 92 percent of all U.S. college enrollment.

Student Tracker provides the following information for JCPS high school graduates: college attendance, college enrollment, persistence in college, and degree attainment.

Submitted by: Dr. Dena Dossett

Attachment

• DPA - National Student Clearinghouse.6.15.2023

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with National Student Clearinghouse and authorize the superintendent to sign same.

Nearpod will provide districtwide software licenses which focuses on engaging students in the classroom. The districtwide license will include: access to Nearpod’s lesson, video, and activity creation and delivery platform; Nearpod Lesson Library with 9,500+ standards-aligned, interactive lessons for all K-12 subject areas, featuring favorite educational brands, Nearpod Video & Activity Library with 5,000+ standards aligned interactive videos and activities for all K-12 subject areas, featuring favorite educational brands, that can be used on their own, or added to Nearpod slides lessons.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Nearpod and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement Funds for the purchased licenses will come from individual participating school budgets. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DPA - Nearpod

Superintendent Martin Pollio recommends the Board of Education approve the attached data protection agreement with Nearpod Inc. and authorize the superintendent sign same.

This Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. The overarching purpose of this proposal is to support English/Language Arts instruction through the use of the Paxton Patterson College & Career Ready Labs. 

Submitted by: Robert Moore

Attachment

• DPA Paxton/Patterson, LLC

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Paxton/Patterson, LLC and authorize the superintendent sign same.

Renzulli Learning is an interactive online system that provides JCPS gifted students with a personalized learning environment, allowing teachers to easily differentiate instruction to increase engagement and achieve higher academic performance. 

Submitted by: Kim Chevalier

Attachment

• DPA - Renzulli Learning

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Renzulli Learning, LLC and authorize the superintendent to sign same.

The ThinkCERCA.com Inc. platform will be licensed to students in grades 3-12 and the professional services contract will support implementation of the software through training administrators, coaches, and teachers. The platform’s modules will align to JCPS Curriculum and instructional frameworks. The ThinkCERCA.com Inc. contract supports Vision 2020 Deeper Learning Goals 1.1.5 and 1.1.7 to transform the instructional core through literacy. Interdisciplinary literacy (including close reading and evidence-based writing) supports the P-12 literacy plan as outlined in the JCPS Comprehensive District Improvement Plan. Interdisciplinary literacy supports achievement, learning, and opportunity gaps by building the capacity of teachers and leaders to implement evidence-based practices for teachers across multiple disciplines (e.g., Science, English Language Arts, Social Studies, etc.). 

The purpose of this agreement is to delineate the operational guidelines for sharing data between ThinkCerca.com, Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement.

Submitted by: Dr. Terra Greenwell

Attachment

• DPA ThinkCERCA.com Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with ThinkCerca.com, Inc. and authorize the superintendent sign same.

Tools for Schools, Inc. will provide Book Creator software licenses. Book Creator is a digital tool that enables students to create and read multimodal digital books. It is an ideal tool for enhancing student engagement through story creation and multimedia design. When creating their own books, students can either generate their own content (by typing, drawing, or uploading self-made videos, audio files, and images) or they can curate online multimedia resources from the Internet. Book Creator can also be used in project-based learning activities because it allows real-time collaboration for multiple students to create one book. While students will get the most educational benefit out of designing their own books, they can also read multimodal books designed by others to enrich their knowledge.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Tools for Schools, Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. Funds for the purchased licenses will come from individual participating school budgets. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DPA - Tools for Schools - Book Creator

Superintendent Martin Pollio recommends the Board of Education approve the attached data protection agreement with Tools for Schools, Inc. and authorize the superintendent sign same.

A contract has been prepared for the purchase of 2.7539 acres located at 4927 Poplar Level Road between Jesus Medero Rubio and the Board of Education of Jefferson County, Kentucky for the purchase price of $756,000.

Pursuant to 702 KAR 4:050 the Kentucky Department of Education has given their preliminary approval to purchase this property.

The project directly supports strategy 3.1.1 of Vision 2020.

• Sale and Purchase Agreement - 4927 Poplar Level Rd

Superintendent Martin Pollio recommends the Board of Education approve the Sale and Purchase Agreement for the Purchase of 4927 Poplar Level Road in the amount of $756,000.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. Quizizz is a teacher-powered learning activity platform that allows teachers to create and adapt learning materials to motivate every student.

Submitted by: Robert Moore

Attachment

• DPA - Quizizz

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Quizizz and authorize the superintendent to sign same.

• MOA - YMCA - Child Enrichment Program FY23-24

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Young Men's Christian Association of Greater Louisville for the continued operation of the joint Childcare Enrichment Program and authorize the superintendent to sign same.

United States Department of Agriculture (USDA) has recently provided additional guidance to state agencies regarding their responsibility in ensuring that School Food Authority (SFA) comply with procurement requirements in Program regulations. KDE is now requiring each SFA to submit a Procurement Plan. The Procurement Plan will be reviewed by the state agency as part of its federal Administrative Review Process.

The attached plan identifies procurement methods implemented to provide food, equipment, supplies, and services for the child nutrition programs implemented by School and Community Nutrition Services.

Submitted by: Chris Perkins

Attachment

• SCNS Procurement Plan 2023-24

Superintendent Martin Pollio recommends the Board of Education approve the attached School and Community Nutrition Services (SCNS) Procurement Plan update.

The Kentucky Department of Education requires that the two attached forms be completed and signed in order for JCPS to participate in USDA Child Nutrition Programs during the 2023-2024 school year.

The Indirect cost form communicates if the Board will be collecting indirect cost from the School and Community Program. It also identifies if the Board has made adjustments to the indirect cost pool. 

The Intent to participate in the Community Eligibility Program form identifies if the Board will continue to participate in the Community Eligibility Program for the  2023-2024 School year. 

Submitted by: Chris Perkins

Attachments

• Community Eligibility Particpation Agreement Board Signatures Needed 2023-2024 SY
• Indirect Cost Signatures Needed 23-24 SY.doc

Superintendent Martin Pollio recommends the Board of Education approve the attached required forms for the KDE National School Lunch Indirect Cost Form and KDE Intent to Participate in the Community Eligibility Program Form and authorize the superintendent sign same.

The liability insurance premium will be $1,446,422 for $5,000,000 per occurrence, with a $12,000,000 aggregate and $500,000 for retention. This is an increase of $147,963 over last year's premium.

Submitted by: Cordelia Hardin

Superintendent Martin Pollio recommends the Board of Education renew the General Liability and Educators Legal Liability Insurance Policy with American Alternative Insurance Corporation for a period of one year beginning July 1, 2023, through June 30, 2024.

The District establishes uniform standard procedures for assessing learning, grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Board.

A broad-based committee, with subcommittees for each level (elementary, middle, and high school) reviewed and revised the documents for 2023-24. For each level, there are two documents:

• The Assessing Learning and Grading Framework
• The Student Progression and Promotion Handbook (for high schools, this includes graduation requirements)

While the Student Progression and Promotion Handbook for each level provides policies and procedures for how learners progress through each level and are promoted, the Framework focuses on the guiding purposes, principles, and recommended practices for assessing student learning and grading. The Assessing Learning and Grading Framework represents a continuation of the process over the last several years to build a bridge from prior grading practices to our Future State of learning and assessment. The Framework places a stronger emphasis on assessing student progress and mastery, and less on student engagement and effort.

The Office of Teaching and Learning utilized the District’s Racial Equity Analysis Protocol. This work supports Vision 2020 strategy 1.1.3- Provide Equitable Access.

Based on feedback provided after the presentation and First Reading of these documents at the June 6, 2023, meeting, the Middle School Assessing Learning and Grading Framework has been revised to reflect a change from six-week grading terms to nine-week grading terms.

Submitted by: Dr. Terra Greenwell

Attachments

• 20232024SPPALGFSummaryOfChanges
• 202324SPPALGFRecommendations
• ALGFElementary202324
• ALGFElementray202324Markup
• ALGFHigh202324
• ALGFHigh202324Markup
• ALGFMiddle202324
• ALGFMiddle202324Markup
• SPPGElementary202324
• SPPGElementary202324Markup
• SPPGHigh202324
• SPPGHigh202324Markup
• SPPGMiddle202324
• SPPGMiddle202324Markup

Superintendent Martin Pollio recommends the Board of Education approve the attached revised Elementary, Middle, and High School Student Progression and Promotion Handbooks and the Assessing Learning and Grading Frameworks for the 2023-24 school year.

The Board approves Nonresident Student Tuition Rates annually pursuant to KRS 158.120 and Board Policy 09.124 Admission of Nonresident Students. 

For the 2022-23 school year, 50 Anchorage students attended the following Jefferson County high schools:

Ballard (10), DuPont Manual (23), Eastern (14), J. Graham Brown (1), The Phoenix School of Discovery (1), and Waggener (1)

Submitted by: Cordelia Hardin

Attachment

• Proposed Non-resident Student Tuition Rates 2023-24

Superintendent Martin Pollio recommends the Board of Education approve the attached Nonresident Student Tuition Rates for Fiscal Year 2023-24.

Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which includes recommended amendments to board policies based on changes from the preceding year to state and federal statutes and administrative regulations.

The attached document shows proposed amendments to Board policies from the 2023 Annual KSBA Board Policy Update, incorporating suggested language from the Board Policy Committee, District staff, and the General Counsel.  Proposed new language is underlined, and proposed deletions are shown using strikethroughs. JCPS recommended new language is highlighted.

KRS 160.340 requires board policies be kept up to date with annual amendments by August 15.

The Board Policy Committee reviewed these policies during its meeting on June 12, 2023.

KDE Guidance-FERPA for 18-Year-Old Non-Dependent Students

09.14     Student Records

2023 KSBA Annual Board Policy Update

House Bill 538 AN ACT relating to discipline of students.

09.425 Assault and Threats of Violence

09.426 Disrupting the Educational Process

09.31 Due Process

09.434 Suspension

09.434 Suspension

09.4341 Alternative Education Programs

05.48 Weapons

09.421 Care of School and Personal Property

09.1221 Shortened School Day and/or Week

09.42811 Harassment/Discrimination

House Bill 547 AN ACT relating to First Amendment rights in public schools.

03.13241 Employee Religious Expression (Certified)

03.23241 Employee Religious Expression (Classified)

Senate Bill 5 AN ACT relating to education and declaring an emergency.

08.23 “Harmful to Minors” Complaint Resolution Process

08.2322 Review of Instructional Materials            

Senate Bill 9 AN ACT relating to hazing

09.422 Bullying and Hazing

Senate Bill 80 AN ACT relating to public safety.

10.5 Visitors to the Schools

Senate Bill 169 AN ACT relating to public-private partnerships.

House Bill 522 AN ACT relating to procurement.

04.32 Model Procurement Code Purchasing

702 KAR 7:125 Pupil Attendance

09.122 Attendance Requirements

704 KAR 3:305 Minimum Requirements for High School Graduation

08.113 Graduation Requirements

08.1131 Alternative Credit Options

08.11311 Early Graduation Program

704 KAR 3:395 Extended School Services

08.133 Extended School/Direct Student Services

Senate Bill 1 (2022 RS) AN ACT relating to education and declaring an emergency.

BB08.232 Instructional Resources

JCPS Staff Recommendation for Policy Change

06.34 Conduct on the Bus

Attachment

• 2023 KSBA Policy Update Set #1

Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies for first submission and reading.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 6 27 23 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.

Order #2023-110 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2023-111 - Motion Passed:  A motion to adjourn the June 27, 2023, meeting of the Jefferson County Board of Education at 7:20 p.m. passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.