|
I.
Call to Order
|
|
Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos
|
This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 28, 2023.
Order #2023-75 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 28, 2023. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the May 9, 2023, meeting are presented for your review and approval.
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 9, 2023, meeting.
Order #2023-76 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 9, 2023, meeting. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.
IV.
Work Session
IV.A.
Acceptance of Student Support and Behavior Intervention Handbook for the 2023-2024 School Year for First Reading
KRS 158.148 requires a school district to adopt a Code of Acceptable Behavior and Discipline (Code) and establishes a timeline and process for the development and revision of the Code. In accordance with Board Policy 09.438, the District refers to its Code as the Student Support and Behavior Intervention Handbook (SSBIH).
The changes for 2023-24 have been developed by the SSBIH Committee. Consistent with Board Policy 09.428, the committee included two members from each of the following groups: student, parent, teacher (JCTA), assistant principal, principal, transportation, community, counselor, mental health, Exceptional Child Educators, and district trauma and behavior practitioners. Central office staff attended meetings to offer factual/technical information to committee members. In addition, the revisions address changes as required by statute, administrative regulation, Board Policy, Kentucky Department of Education updates, and District department-level updates. Representatives from the Diversity, Equity and Poverty Department (DEP) assisted the SSBIH Committee in the completion of the Racial Equity Analysis Protocol (REAP) on the proposed changes. This REAP was also reviewed by the District REAP Committee.
The draft markup of the 2023-2024 SSBIH, an overview of changes by page number, and corresponding materials will be presented.
Submitted by: Dr. Katy DeFerrari
Superintendent Martin Pollio recommends the Board of Education receive the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2023-2024 school year for first submission and reading.
Order #2023-77 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2023-2024 school year for first submission and reading. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
V.
Persons Requesting to Address the Board on Consent Calendar Items to be Voted Upon Separately at Board Member Request
- Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
- Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
- At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
- At the end of three minutes, the bell will sound twice, indicating that your time is up.
- The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
- The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual
VI.
Student Outcomes-Focused Governance Update
VII.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent Calendar for May 23, 2023.
Order #2023-78 - Motion Passed: A motion to approve the Consent Calendar MINUS:
VII.X. Adoption of Board Policies (First Reading) and
VII.Q. Approval of Tentative Budget for Fiscal Year 2023
passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.
Order #2023-79 - Motion Passed: A motion to schedule the Tax Rate Hearing no later than a date that would allow the petition committee the statutorily required 50 days to gather petitions for a potential recall vote passed with a motion by Dr. Christopher Kolb and a second by Mr. Joseph Marshall.
Order #2023-80 - Motion Passed: A motion to approve Consent Item VII.Q. Approval of Tentative Budget for Fiscal Year 2023 passed with a motion by Dr. Christopher Kolb and a second by Ms. Sarah McIntosh.
Order #2023-81 - Motion Passed: A motion to receive the Board Policies First Reading minus what Board Member McIntosh has brought before us passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
VII.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VII.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
VII.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
VII.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Academics
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VII.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Administration
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VII.C.3.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Diversity, Equity, and Poverty
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VII.C.4.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Finance
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VII.C.5.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Human Resources
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VII.C.6.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Operations Services
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VII.C.7.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Schools
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VII.D.
Recommendation for Approval of Field Trip Request and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on May 23, 2023.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VII.E.
Recommendation for Approval of Bids and Revised BG-1 Forms
VII.E.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Gym Wood Floor Replacement at Academy @ Shawnee
This project consists of removing and replacing the existing wood floor in the large gym.
On November 15, 2022, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 23-025.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 26, 2023. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Martin Flooring Company, Inc. for Gym Wood Floor Replacement at Academy @ Shawnee for the low base bid of $198,431; and approve the attached revised BG-1 form for $229,000.
VII.E.2.
Recommendation for Approval of Bid and Revised BG-1 Form for a New Front Entry Vestibule at Highland Middle School
This project will consist of interior renovations to create an entry vestibule at the main front of building.
On January 17, 2023, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 23-284.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on May 2, 2023. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Martin Construction Co. for a new front entry vestibule at Highland Middle School for the low base bid of $250,000; reject Alternate 1; accept Alternates 2 and 3 for a total bid of $260,000; and approve the attached revised BG-1 form for $310,000.
VII.E.3.
Recommendation for Approval of Bid and Revised BG-1 Form for a Security Vestibule at Wheatley Elementary School (Hudson Middle School)
This project will consist of creating a secure entry vestibule at the front entrance.
On March 28, 2023, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 23-398.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on May 9, 2023. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for a security vestibule at Wheatley Elementary School (Hudson Middle School) for the low base bid of $71,500; and approve the attached revised BG-1 form for $86,000.
VII.F.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VII.G.
Recommendation for Approval to Request a Finding to Add an Athletic Stadium at W.E.B. DuBois Academy to the District Facility Plan
The change will not substantially affect the District’s needs assessment, and it will only affect one facility.
An athletic stadium was not initially included in the project’s scope, because a site for the new campus was not determined at the time. This new athletic stadium must first be included in the District Facility Plan in order to proceed.
Upon approval, the Board will reconvene the Local Planning Committee and apprise the members of the need for the finding.
The project directly supports strategy 3.1.1 of Vision 2020
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education vote to request a finding to make a minor change to the District Facility Plan, with such change being to add an athletic stadium at W.E.B. DuBois Academy.
VII.H.
Recommendation for Approval of request from VBN Architects to Apply for Commercial Buildings Tax Deduction under Section 1331 of the Energy Policy Act of 2005
The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.
If the building is publicly owned, the person who created the technical specifications for installation of the energy-efficient property can claim the CBTD, according to IRS Notice 2008-40.
The tax credit expired on December 31, 2017, but was re-instated in December 2019, and then made permanent for projects placed in service after December 2020.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends that the Board of Education approve a request from VBN Architects that would allow them to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the Phase I HVAC Renovation at Ahrens Educational Resource Center/J. Graham Brown School, to be split with CMTA, Inc.
VII.I.
Recommendation for Notification of Louisville Water Company Easement for New Elementary School – Wilkerson Elementary School
The Louisville Water Company (LWC) easement is to provide new fire and water service for the project. The Water Main Extension Refunding agreement was approved at the March 23, 2021, Board meeting with the reservation that a Deed of Easement would be forthcoming.
The granting of the above easements will not affect the integrity or usefulness of the property crucial to the educational needs of the District.
This item directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education receive notice of a Louisville Water Company Easement for New Elementary School – Wilkerson Elementary School.
VII.J.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendments.
VII.K.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VII.L.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2022, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
VII.M.
Acceptance of Orders of the Treasurer
VII.M.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of April 10, 2023, through May 7, 2023.
VII.M.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of April 10, 2023, through May 7, 2023.
VII.M.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of April 10, 2023, through May 7, 2023.
VII.N.
Acceptance of School Activity Fund Budget Summary for Fiscal Year 2023-24
The submission of School Activity Fund Budgets as referenced in the Accounting Procedures for Kentucky School Activity Funds ("Redbook") is required by 702 KAR 3:130, which also prescribes the FSA-3 form to be used for this purpose and submitted to the Board for approval.
Through student participation in school activities, there may be fees collected and fundraisers held producing a need to track what is done, thus the need for the Redbook. As stated in the Redbook, district compliance must hold to its minimum standard. However, districts through their local board of education may strengthen and add to any document or procedure that is within the scope of their authority and their responsibility of ensuring an accurate accounting for all financial records, as well as ensuring School Activity Funds are expended as intended.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of School Activity Fund Budgets for Fiscal Year 2023-24.
VII.O.
Recommendation for Approval of Fidelity Bonds for Fiscal Year 2023-24
The Kentucky Department of Education has established the amount of each bond at $2,000,000 based on the 2022-23 Working Budget and other factors.
This agenda item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Fidelity Bonds for the Treasurer and Assistant Treasurers for fiscal year 2023-24.
VII.P.
Recommendation for Approval of Change Orders
In accordance with Procurement Regulations change orders shall be approved by board action. Change order descriptions are included in the attachment.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the change order included in the attachment.
VII.Q.
Recommendation for Approval of Tentative Budget for Fiscal Year 2023-2024
The Tentative Budget is submitted for the Board's approval per KRS 160.470 and JCPS Policy 04.1 Budget Planning and Adoption.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2023-2024.
VII.R.
Acceptance of Donations, Grants, and Funding
VII.R.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on May 23, 2023.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $296,402.99 to be used as stated in the attachment.
VII.R.2.
Acceptance of FY23 American Rescue Plan Elementary and Secondary School Emergency Relief Fund Before/After School Funding from the Kentucky Department of Education
The Kentucky Department of Education (KDE) has awarded funding to operate before and after-school programming in schools identified, including those reidentified, for Comprehensive Support and Improvement (CSI) in the fall of 2022. This program aims to provide evidence-based enrichment to address learning loss and the needs of low-income students, students with disabilities, English learners, migrant students, students experiencing homelessness, and children in foster care.
Funds are awarded to schools May 1, 2023, through September 30, 2024. The Title I and Accelerated Improvement Schools offices will manage these funds to support CSI schools.
Grant funds will pay for transportation, student supplies, materials, instructional resources, technology, and professional development.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept FY23 American Rescue Plan Elementary and Secondary School Emergency Relief Fund Before/After School Funding, totaling $6,645,507, from the Kentucky Department of Education.
VII.R.3.
Acceptance of FY23 American Rescue Plan Elementary and Secondary School Emergency Relief Fund Summer School Funding from the Kentucky Department of Education
The Kentucky Department of Education (KDE) has awarded funding to operate summer programming in schools identified, including those reidentified, for Comprehensive Support and Improvement (CSI) in the fall of 2022. This program aims to provide evidence-based enrichment to address learning loss and the needs of low-income students, students with disabilities, English learners, migrant students, students experiencing homelessness, and children in foster care.
Funds are awarded to schools May 1, 2023, through September 30, 2024. The Title I and Accelerated Improvement Schools offices will manage these funds to support CSI schools.
Grant funds will pay for transportation, student supplies, materials, instructional resources, technology, and professional development.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept FY23 American Rescue Plan Elementary and Secondary School Emergency Relief Fund Summer School Funding, totaling $1,992,596, from the Kentucky Department of Education.
VII.R.4.
Acceptance of FY23 Title I School Improvement Funds from the Kentucky Department of Education
School Improvement Funds (SIF) are grants to state educational agencies (SEAs). SEAs, in turn, make sub-grants to local educational agencies (LEAs) that demonstrate the greatest need and the strongest commitment to use the funds to provide adequate resources to raise students' achievement in the lowest-performing schools.
Funds are awarded to the District May 1, 2023, through September 30, 2024. The Title I and Accelerated Improvement Schools offices will manage these funds to support CSI schools.
Grant funds will pay for supplies, materials, instructional resources, and professional development.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept FY23 Title I School Improvement Funds 1003(a) totaling $6,288,847 from the Kentucky Department of Education.
VII.R.5.
Acceptance of Funding with Reconfiguration from the Commonwealth of Kentucky Cabinet for Health and Family Services for Family Resource and Youth Services Centers
The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers (FRYSC), which are intended to promote and coordinate the flow of community resources and support to families and youths in ways that strengthen their functioning and that enhance the growth and development of the individual members of the family unit.
The Jefferson County Region 3 allocation for the 2023-2024 school year is $9,359,852.32. The District will be receiving a modified contract from the Kentucky Cabinet for Health and Family Services with an allocation amount that includes the reconfiguration of one joint center being split into two centers. This was due to Cochran Elementary School being the only Choice School that did not have its own Family Resource Center.
The current funding with reconfiguration is for 116 centers.
Family Resource and Youth Services Centers support Vision 2020 Strategies, 1.1.3. Provide Equitable Access, 1.1.6. Strengthen Early Childhood Education.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached funding approval with the reconfiguration of one Family Resource Youth Services Center from the Commonwealth of Kentucky Cabinet for Health and Family Services.
VII.S.
Recommendation for Approval of Agreements
VII.S.1.
Recommendation for Approval of Affiliate Partner Agreement with the Alliance for Young Artists & Writers, Inc.
Approval of the 2024 Affiliate Partner Agreement with the Alliance for Young Artists & Writers, Inc. will expand opportunities for students in grades 7-12 in visual arts programs. The Scholastic Art Awards program directly impacts students’ college/career readiness. The program is aligned with curriculum standards that support visual arts program goals, college/career portfolio preparation, and enrichment opportunities. Data since 2007 shows that (1) student participation increased by as much as 186 percent, (2) national student awards have increased by as much as 127 percent, and (3) an average of $2 million in scholarship offers have been made to student participants each year.
Costs associated with this program are split between JCPS and the Fund for the Arts. The Fund for the Arts covers all student entry fees for participating non-JCPS students. JCPS student participation fees, national program costs (e.g., website maintenance, certificates, marketing materials, program support, etc.), plus print (e.g., programs, posters, labels, certificates, etc.) and postage/mailing costs are paid from the Curriculum Design & Learning Innovation department fiscal budget. The Alliance student entry fees are $10.00 for individual artwork submissions and $30.00 for senior art portfolio submissions. The budget estimate for the 2023 program is $9,025.00 for JCPS students and $4,000.00 for non-JCPS student participation.
This agreement directly supports strategies 1.1.3 Provide Equitable Access, 1.1.1 Adopt a Broader Definition of Learning, and 1.1.2 Personalize Learning in Vision 2020.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Affiliate Partner Agreement with the Alliance for Young Artists & Writers, Inc. and authorize the superintendent sign same.
VII.S.2.
Recommendation for Approval of Memorandum of Agreement with the Center for Healthy Minds, University of Wisconsin-Madison
The Healthy Minds Program (HMP), developed by the Center for Healthy Minds (CHM) is a free smartphone-based, training for well-being built upon decades of research. For selected Jefferson County Public Schools (JCPS) staff participating in the Scaling Well-Being for Educators project, CHM will evaluate HMP impacts on absenteeism and career persistence. Additionally, CHM will utilize secondary data to inform whether teacher participation in HMP has an impact on key student outcomes.
All procedures and processes will be FERPA compliant.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Center of Healthy Minds, University of Wisconsin-Madison and authorize the superintendent to sign same.
VII.S.3.
Recommendation for Approval of Device Transfer Agreement with Digital Promise
Digital Promise Global is donating the hotspots that were provided during the Verizon Innovative Learning Schools Cohort 8 to the following schools:
- Butler Traditional High School
- Fairdale High School
- Frederick Law Olmsted Academy South
- Iroquois High School
- Jeffersontown High School
- Liberty High School
- Louisville Central High School
- Newcomer Academy
- Seneca High School
- The Academy at Shawnee High School
- Valley High School
- Waggener High School
- Western Middle School
The total number of hotspots being donated is 2,371. The original agreement and addendum were approved on March 23, 2021, and July 27, 2021.
Submitted by: Dr. Kermit Belcher
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Device Transfer Agreement with Digital Promise and authorize the superintendent sign same.
VII.S.4.
Recommendation for Approval of Memorandum of Agreement with LaCasita Inc.
This initiative has been a 2-year collaboration between the District and La Casita Center to provide academic tutoring and kindergarten readiness programs, integrating culturally responsive teaching, English Language Development, and language support. District staff works closely with La Casita to help service students and extend their learning. This includes providing guidance and assistance in addressing barriers leading to equity disparities.
The District provides a staff member and up to five certified bilingual teachers or Bilingual Associate Instructors to support the tutoring and kindergarten readiness programs.
There is no obligation for the District beyond June 30, 2024. This initiative aligns with Vision 2020 Strategy, 1.1.3 Provide Equitable Access.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with La Casita Inc. and authorize the superintendent to sign the same.
VII.S.5.
Recommendation for Approval of Contract with Louisville Gas & Electric for Electric Vehicle Charging Station and Service at the VanHoose Education Center
Superintendent Martin Pollio recommends the Board of Education approve the contract for an electric vehicle charging station and service at VanHoose Education Center and authorize the Superintendent to sign same.
The granting of the above contract will not affect the integrity or usefulness of the property crucial to the educational needs of the District.
This item directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract for an electric vehicle charging station and service at VanHoose Education Center and authorize the Superintendent to sign same.
VII.S.6.
Recommendation for Approval of Agreement with Louisville Marriott East
The purpose of this leadership retreat is to provide assistant principals with tools and strategies to support student achievement, create safe learning environments, and ensure that all students receive equitable learning experiences. The use of strategies learned will also support the continuous development of equity-centered leaders.
This venue was selected because of the spaces needed for this leadership learning format, including the number of breakout spaces and the space for opening and closing sessions, venue availability, and free parking for participants. This retreat aligns with Vision 2020 strategy, 2.1.2. Cultivate Growth Mindset, Use research or evidence-based strategies and best practices to increase the capacities of teachers, staff, and school leaders to create a growth mindset in each student, and recognize student strengths.
The cost to the District is $13,150.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the Louisville Marriott to host the Assistant Principal Summer Leadership Retreat and authorize the superintendent sign same.
VII.S.7.
Recommendation for Approval of Memorandum of Agreement with Spalding University
The goal of Spalding University’s Competency Based Education program is to provide intense training and support for the design and implementation of learner-centered policies and practices. This program helps teachers design and implement environments and experiences that center learner voice, learner perspective, and lived experience, furthering the JCPS vision and strategic plan.
Additionally, this program offers growth opportunities and empowers them to be lifelong learners, resulting in higher rates of retention. This program offers financial support to teachers. This removes barriers and offers an equitable pathway for teacher-learners to grow in strategies and practices that are aligned with the JCPS vision, and offer pathways for teachers to learn and grow with financial and programmatic support of the district.
This program aligns with Vision 2020, strategies 1.1.1 Adopt a Broader Definition of Learning, and 1.1.3, Personalize Learning. The tuition for each candidate participating in the program will be $6,000 per term. JCPS shall pay tuition on behalf of each candidate.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Spalding University and authorize the superintendent to sign same.
VII.S.8.
Recommendation for Approval of Memorandum of Agreement Amendment with the University of Louisville
The District has been awarded grant funding from the Wallace Foundation to develop a comprehensive, aligned principal pipeline to benefit student achievement and produce equity-centered leaders who can help bring the vision of equity to fruition. The initiative seeks to benefit participating districts and yield broadly applicable approaches that other districts can adapt to their own contexts.
The Wallace Foundation requires the state education agency and two universities to be part of this initiative and, per the grant agreement, provide a specific amount of funding for each entity. The Wallace Foundation is requiring Year 1 grant allocation carryover to be spent during Year 2. The University of Louisville requires an MOA amendment to the Year 1 MOA to be able to spend this allocation per their grant and awards guidelines during Year 2.
This project directly aligns with the Racial Equity Plan and strategies 2.2.1 and 2.2.4 in Vision 2020.
Submitted by: Dr. Terra Greenwell
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement Amendment with the University of Louisville and authorize the superintendent to sign same.
VII.S.9.
Recommendation for Approval of Memorandum of Agreement with the University of Louisville Research Foundation - Cardinal Success Program
Through the Cardinal Success Program (CSP), University of Louisville College of Education and Human Development, students and faculty provide mental health and counseling services to students and families at the Academy @ Shawnee as well as individuals living in the surrounding community at no cost to the school.
Academy @ Shawnee provides three offices and a conference room on the first floor of the school for this project and has no obligation beyond June 30, 2024.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville for the Cardinal Success Program and authorize the superintendent to sign same.
VII.S.10.
Recommendation for Approval of Data Privacy Agreement with ePrep, Inc.
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.
The ePrep College Equipped Readiness Tool (CERT) provides resources to improve ACT prep and scores for JCPS high school students.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with ePrep, Inc. and authorize the superintendent to sign same.
VII.S.11.
Recommendation for Approval of Data Sharing Agreement with Global Game Changers Children's Education Initiative, Inc.
Global Game Changers provides high-quality after-school and summer academic interventions, tutoring, and enrichment activities for students who attend Byck, Breckinridge-Franklin, Rangeland, Young, and King Elementary Schools. The program also addresses social emotional and family wraparound needs of the students while serving students in school as well as out of school. This data sharing agreement specifies the data to be shared by JCPS with Global Game Changers as well as the data collected by Global Game Changers directly in order to provide the services outlined above.
The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Global Game Changers Children’s Education Initiative, Inc. and authorize the superintendent to sign same.
VII.S.12.
Recommendation for Approval of Data Protection Agreement with Instructure
Instructure will provide the Learn Platform licenses that will configure and share a custom district library of Ed Tech products with approval and privacy statuses, and custom tagging. In addition, Learn Platform will access privacy insights from trusted third-party sources, and communicate required information on classroom EdTech and student privacy information to families via a shareable, public library. They will access Inventory Dashboard and district-wide educator feedback on EdTech. EdTech requests will become standardized and vetting processes and customized educator request forms will be created. This will allow providers to complete applications and the district to maintain a centralized record of contracts.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Instructure and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached data protection agreement with Instructure and authorize the superintendent sign same.
VII.S.13.
Recommendation for Approval of External Auditors Contract
The selection of Dean Dorton Allen Ford PLLC is in compliance with Kentucky Model Procurement Code KRS 45A.380. The scope of this audit conforms to state regulations and is in compliance with the Single Audit Program of the federal government. The cost of the audit for year ending June 30, 2023, is $251,000, an increase of $16,000 from last year.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Independent Auditors contract with Dean Dorton Allen Ford, PLLC, to conduct the audit of all financial statements of the Jefferson County Board of Education for fiscal year ending June 30, 2023.
VII.S.14.
Recommendation for Approval of Memorandum of Agreement with Heuser Hearing and Language Academy
JCPS is obligated to provide free and appropriate public education for all children and youth with disabilities ages 3-21. Due to the program limitations for highly specialized populations, JCPS recognizes the need to provide educational programming for students with disabilities specifically Deaf/Hard of Hearing. The Heuser Hearing and Language Academy can provide an appropriate education to District students because the facilities offer highly specialized programs to specific populations.
Through a Memorandum of Agreement, which is revised and signed annually, the District and the Heuser Hearing and Language Academy have mutually agreed to provide services that will enable these students to receive a free and appropriate public education based on their individual level and unique needs. Students' programs are monitored to ensure that all due process procedures are followed.
The attached agreement shall be effective July 1, 2023, and ending on June 30, 2024.
This project supports Vision 2020 Strategy 1.1.1.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Heuser Hearing and Language Academy and authorize the superintendent to sign same.
VII.T.
Recommendation for Approval to Name the Small Gymnasium Floor at Pleasure Ridge Park High School the Lesley Drury Prather Court
Lesley Drury Prather, Class of 1998, is a Lady Panther legend. Lesley led both the Volleyball and Girls' Basketball teams to Pleasure Ridge Park (PRP) High School's first regional title and KHSAA state tournament appearances. In 1997, Lesley was selected to the All-State Tournament team as she led PRP to the State Final Four in Volleyball. In 1998, Lesley captured the KHSAA State High Jump title. She still holds many records in track and field, volleyball, and women's basketball. Lesley went on to play volleyball for the University of Louisville where she led them to three conference championships, four NCAA appearances, and a Sweet 16 appearance. She was named a two-time All-Conference USA player and to the AVCA All-Region team. As a letter winner from 1998 to 2001, she was also named to the Athletic Director's and C-USA Commissioner's Honor Roll. Lesley returned to PRP as volleyball head coach from 2003-2004 before being hired as head coach for Indiana University Southeast.
Lesley Drury Prather and her daughter Ryan were tragically killed in a car crash on their way to a Volleyball tournament in Missouri. Since their deaths, the Lesley and Ryan Foundation has been formed and has awarded scholarships to female student-athletes at Pleasure Ridge Park High School.
There is no other person in PRP's history that has had the success and impact on her community as Lesley Drury Prather. Therefore, in accordance with Board of Education Policy: Naming Facilities and Related Procedures, it is appropriate that the small gymnasium floor at Pleasure Ridge Park High School be named Lesley Drury Prather Court.
Note: Upon Board approval, a ceremonial game will be played on August 17, 2023, where the floor will be officially named in her honor.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve naming the Gymnasium Floor in the Small Gymnasium at Pleasure Ridge Park High School the Lesley Drury Prather Court.
VII.U.
Recommendation for Approval of Declaration for One-Year Emergency Substitute Teacher Certification for the 2023-24 school year.
It is the goal of the HR department to ensure that schools are supported by highly qualified teachers. Substitute Teachers provide instructional support in the absence of our permanent teachers. The One-Year Emergency Certification is necessary for Substitutes who do not hold a Kentucky Teaching Certificate.
The District may request one-year emergency certificates for substitute teachers who have completed specific curricular requirements. The sub teacher positions will be filled by qualified applicants giving preference to the factors of academic preparation, prior teaching experience or related educational work, and personal attributes compatible with the demands of the teaching profession. The District will obtain a one-year certification for any individual employed under the provision.
Submitted by: Dr. Aimee Green-Webb
Superintendent Martin Polio recommends that the Board of Education approve the request to apply for Emergency Substitute Teacher Certification for the 2023-24 school year.
VII.V.
Recommendation for Approval of External Support/Booster Organizations.
External support/booster organizations are adult/parent organizations established to promote school programs or complement student groups or activities, (i.e., PTA, PTO, booster organizations, etc.).
An external support/booster organization's purpose is to promote school programs, student groups, or activities at schools. Although external support/booster organizations work very closely with the District, they are separate legal entities and are responsible for adherence to IRS guidelines and Title IX regulations.
Pursuant to Kentucky Department of Education Accounting Procedures for the Kentucky School Activity Funds Redbook Incorporated by Reference in 702 KAR 3:130, new external support/booster organizations must receive local board approval to establish, lend support, seek assistance, or fundraise in the name of the district, school, students, or a district or school program.
In addition to each school having a PTA/PTSA/PTO, the External Support/Booster Organizations listed in the attachment request Board approval and have submitted appropriate documentation as required under the External Support/Booster Organizations General Guidelines of the Redbook.
The organizations' officers are solely responsible for ensuring that their group is in compliance with District policies, external support/booster organization guidelines in the Redbook, and state and federal regulations.
This report supports Strategies 3.1.4. Ensure responsible stewardship of resources and 3.2.1. Engage with families.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached list of External Support/Booster Organizations.
VII.W.
Recommendation for Adoption of Board Policies (Second Reading)
The Board Policy Committee reviewed these policies during its meeting on April 10, 2023. Additionally, Board policies 03.175 and 03.273 were subsequently revised at the May 15, 2023 meeting of the committee to align the amendments with an Opinion of the Kentucky Attorney General.
06.31 Bus Scheduling and Routing
03.175 Retirement (Certified)
03.273 Retirement (Classified)
08.2323 Access to Electronic Media (Acceptable Use Policy)
Submitted by: Kevin Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Board Policies.
VII.X.
Recommendation for Adoption of Board Policies (First Reading)
The Board Policy Committee reviewed these policies during its meeting on May 15, 2023.
03.2232 Sick Leave (Classified)
06.34 Conduct on Bus
09.1222 Nonresident Students
09.313 Athletics (Eligibility)
05.3 Community Use of School Facilities
Submitted by: Kevin Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policies for first submission and reading.
VIII.
Persons Requesting to Address the Board (if necessary)
IX.
Adjournment
Order #2023-82 - Motion Passed: A motion to adjourn the May 23, 2023, Board of Education meeting at 7:50 p.m. passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.
|