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I.
Call to Order
Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos
This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Central High School. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public are permitted to attend in-person or watch the live-stream of the meeting via the following link: JCBE MEETING VIDEO.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 31, 2021.
Order #2021-145 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 31, 2021. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Dr. Christopher Kolb.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the August 17, 2021, and August 23, 2021, meetings are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 17, 2021, and August 23, 2021, meetings.
Order #2021-146 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 17, 2021, and August 23, 2021, meetings. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
IV.
Work Sessions
IV.A.
Fiscal Year 2021-22 Working Budget
This presentation will provide an overview of the Working Budget for Fiscal Year 2020-21, which will be presented for the Board’s approval on September 14, 2021.
Submitted by: Cordelia Hardin
Attachment
IV.B.
Student Learning Centers
Over the last several years, JCPS has had a district focus on Racial Equity. As one of the Three Pillars for the district, improving equitable outcomes for students has been a priority at both the school and central office level.
As schools continue targeted efforts to utilize the Racial Equity Analysis Protocol (REAP) tool to examine practices and policies that may be negatively impacting students of color, the district has also been examining ways to improve learning outcomes for students as well.
The creation and utilization of Student Learning Centers is an equity strategy. All children and families benefit from access to resources and opportunities that support advanced learning and healthy development. Student Learning Centers address systemic barriers that limit opportunities for students, often based on race and class, ensuring fair access to supports that will prepare them for future success.
During this presentation, the Board of Education will have the opportunity to receive information and engage in discussions regarding Student Learning Centers and the commitment and focus the Centers will have on our students of color.
The initial phase and planning on Student Learning Centers is well underway. Input has been gathered from community partners and the District will continue to gather feedback from key stakeholders. Strong support for Student Learning Centers will be imperative in creating an environment that will change the trajectory for students of color.
Submitted by: Carmen Coleman
Attachment
IV.C.
A New Way Forward: Update Regarding the 2021-22 School Year
This work session will provide an update regarding the 2021-22 school year, to include enrollment information, the Pathfinder School of Innovation, and ongoing work to use the best guidance available for state and national experts to respond appropriately and effectively to the evolving challenges presented by the COVID-19 pandemic.
Submitted by: Amy Dennes
Attachment
V.
Persons Requesting to Address the Board
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
VI.
Consent Calendar
Order #2021-147 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for August 31, 2021. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.
VI.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VI.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
VI.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
VI.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Academic Schools
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VI.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Communications & Community Relations
The attached job description change is submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VI.C.3.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Diversity, Equity and Poverty
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VI.C.4.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Exceptional Child Education
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VI.C.5.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - General Counsel
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VI.C.6.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Operations
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VI.D.
Recommendation for Approval of Field Trip Request
This is a report of field trip requests submitted to the Board of Education on August 31, 2021.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VI.E.
Recommendation for Approval of Projects, Assignment of Architect/Engineer, and BG-1 Forms
VI.E.1.
Recommendation for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for Rubber Floor Removal at Marion C. Moore School
This project will consist of the removal of the existing original rubber flooring in the small gym.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Environmental Health Management as the architect/engineer, and the BG-1 form for the Rubber Floor Removal at Marion C. Moore School, for an estimated project cost for $229,000.
VI.E.2.
Recommendations for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for Wood Floor Installation at Marion C. Moore School
This project will consist of the installation of wood flooring in the small gym.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Pickett Passafiume Architects as the architect/engineer, and the BG-1 form for the Wood Floor Installation at Marion C. Moore School, for an estimated project cost for $119,498.
VI.F.
Recommendation for Approval of Revised BG-1 Forms for Issuance of Local School Bond
These projects were assigned to various architects/engineers to prepare plans and specifications and awarded to various contractors.
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BG #20-040
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New Elementary School – West Broadway Corridor
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BG #20-041
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New Middle School – East End
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BG #21-001
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Ahrens ERC/J. Graham Brown School – Phase I HVAC Renovation
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BG #21-007
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Iroquois High School – Partial Roof Replacement
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BG #21-008
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Lincoln Elementary Performing Arts School – Partial Roof Replacement
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BG #21-013
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Rutherford Elementary School – Chiller & Water Heater Replacement
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BG #21-014
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Stuart Academy – Boiler Replacement
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BG #21-015
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Wellington Elementary School – Boiler Replacement
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BG #21-217
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Newburg Middle School – Boiler Replacement
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BG #21-266
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Phoenix School of Discovery – Partial Roof Replacement
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In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the “Cost of Issuance” and “Bond Discount.”
These projects directly support Vision 2020 strategy 3.1.1.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends that the Board of Education approve the attached revised BG-1 forms for the projects listed in the rationale.
VI.G.
Recommendation for Approval of Contract Completion and BG-4 Form for Chiller Replacement at Highland Middle School
On August 27, 2019, the Board of Education approved Shrout, Tate, Wilson Engineers to prepare plans and specifications for Project 20-028.
On March 19, 2020, the Board approved awarding a contract to Hussung Mechanical Contractors, Inc. as the low bidder.
Shrout, Tate, Wilson Engineers has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Hussung Mechanical Contractors, Inc. for Chiller Replacement at Highland Middle School for a total construction cost of $839,458.47.
VI.H.
Recommendation for Approval of Project Closeouts and BG-5 Forms
VI.H.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Churchill Park School
On July 27, 2021, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Churchill Park School.
VI.H.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Pedestrian Bridge Replacement at Dixie Elementary School
On July 27, 2021, the Board of Education approved the contract completion and BG-4 form for Todd Johnson Contracting, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Pedestrian Bridge Replacement at Dixie Elementary School.
VI.H.3.
Recommendation for Approval of Project Closeout and BG-5 Form for Phase I HVAC Renovation at Fairdale HS – Technical Bldg.
On July 27, 2021, the Board of Education approved the contract completion and BG-4 form for Redlee Construction.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Fairdale HS – Technical Bldg.
VI.H.4.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Wilt Elementary School
On July 27, 2021, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Wilt Elementary School.
VI.I.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VI.J.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendments.
VI.K.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VI.L.
Acceptance of Summary of Professional Services Contracts for Fiscal Year 2021-22
The summary includes all professional services contracts approved as of July 1, 2021.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of Professional Services Contracts for Fiscal Year 2021-22.
VI.M.
Acceptance of Orders of the Treasurer
VI.M.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of August 2 through August 15, 2021.
VI.M.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of August 2 through August 15, 2021.
VI.M.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of August 2 through August 15, 2021.
VI.N.
Acceptance of Donations, Grants, and Funding
VI.N.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on August 31, 2021.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $79,749.79 to be used as stated in the attachment.
VI.N.2.
Acceptance of Funding from Louisville Metro Government for Sponsorship of Neighborhood Place
Louisville/Jefferson County Metro Government and JCPS jointly fund several programs operated within the District that benefits students and families in Jefferson County.
Neighborhood Place is a partnership between Kentucky Cabinet for Health and Family Services—Jefferson County Region, Louisville Metro Government, Louisville Metro Health Department, Seven Counties Services, Inc., and Jefferson County Public Schools.
Neighborhood Place offers a network of community-based, one-stop service centers that provide basic human services that improves the convenience and efficiency of services that support children and families.
Neighborhood Place is the primary referral point for families served by Family Resource and Youth Service Centers (FRYSC) when families have multiple needs or needs beyond those provided by the FRYSC centers. The services provided are consistent with the provisions of KERA to remove barriers to student achievement.
This action allows the District to bill Louisville Metro Government for the Neighborhood Place program and receive appropriate funding.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $84,000 from Louisville/Jefferson County Metro Government for Neighborhood Place and authorize the superintendent to sign the attached External Agency Grant Agreement.
VI.N.3.
Acceptance of Funding from the Jefferson County Public Education Foundation
Humana Foundation donated $5000 to support Whitney Young Elementary School.
Submitted by: Amy Dennes
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $5000 from the Jefferson County Public Education Foundation to support Whitney Young Elementary School.
VI.O.
Recommendation for Approval of Agreements
VI.O.1.
Recommendation for Approval of Memorandum of Understanding with Kentucky State University
Kentucky State University through their College of Agriculture, Communities and The Environment Extension Office for 4-H and Youth Development Education, received a grant from the national 4-H organization to implement a mentoring program at Conway Middle based on the 4-H National Mentoring model.
This project aligns with Vision 2020 Strategies 1.1.5 and 1.1.7.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Kentucky State University and authorize the superintendent to sign same.
VI.O.2.
Recommendation for Approval of Memorandum of Agreement with Louisville Urban League for Street Academy
JCPS and Louisville Urban League (LUL) will work together to offer scholarships to disadvantaged JCPS students to LUL's Street Academy program which offers intensive tutoring, social and emotional support, college and career readiness training, and standardized test prep for students of all ages in JCPS. In partnership with the Diversity Equity and Poverty Department, families will be recruited who agree to buy-in to the program to participate in twelve month intervals to ensure that the achievement gap is closed for those students.
The project directly supports Vision 2020 strategies 1.1.3, 1.1.5, 1.1.7, 3.2.1, and 3.2.4
Submitted by: Dr. John Marshall
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Louisville Urban League for the purpose of funding the Street Academy Program and authorize the superintendent sign same.
VI.O.3.
Recommendation for Approval of Memorandums of Agreements with Spalding University for Dual Credit
This agreement with Spalding University details the partnership between Spaulding University and Eastern High School of Business program. Dual Credit personnel from Spalding University have worked with the Eastern High School staff to identify teachers with the necessary credentials to offer dual credit for students scheduled in the High School of Business pathway.
The district-wide agreement with Spalding University provides an online course aligned with the Accounting CTE pathway and is open to any Accounting student in JCPS. The agreement aligns with the Dual Credit Scholarship Program. These dual credit courses can be transferred to any regionally accredited college or university for credit. Spalding University is a Partner Postsecondary Institution with KHEAA for that program.
Specifically:
- Scholarship funds may be used for dual credit unless the student has exceeded 2 courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition. Both programs are Work Ready KY Scholarship funds.
- Tuition is set to 2/5 KCTCS tuition (as required by the PPI agreement with the KHEAA). Spalding will not charge JCPS for reimbursement of unsuccessful student tuition.
Financial Commitment:
- JCPS assumes no additional costs to provide these learning opportunities
- JCPS students/families may be required to pay tuition if students have exhausted their dual credit scholarship opportunities.
This work supports Vision 2020 strategies 1.1.3 - Provide equitable access and 1.1.7 - Eliminate opportunity gaps.
Submitted by: Robert Moore
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandums of Agreement with Spalding University for dual credit courses and authorize the superintendent to sign the same.
VI.O.4.
Recommendation for Approval of Amendment to the Existing Agreement with Ulliman Schutte Construction
At its May 4, 2021, meeting, the Board of Education approved a donation agreement with Ulliman and Schutte Construction to donate the materials, labor, and project management to construct a new playground and outdoor classroom at Whitney Young Elementary School. Due to supply chain issues, the attached amendment extends the donation period from September 30, 2021, to December 31, 2021.
This project aligns with Vision 2020 strategy 3.1.1 improving district infrastructure.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education extend the donation period for installation of new playground and outdoor classroom equipment at Whitney Young Elementary School and authorize the Superintendent to sign the attached donation amendment.
VI.O.5.
Recommendation for Approval of Data Sharing Agreement with LibraryWorld, Inc.
LibraryWorld, Inc. will provide access to LibraryWorld.com to various schools that will focus on automating their textbooks and library collections.
The purpose of this agreement is to delineate the operational guidelines for sharing data between LibraryWorld, Inc. and JCPS and define the respective roles and responsibilities of each party.
Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with LibraryWorld, Inc. and authorize the superintendent to sign same.
VI.O.6.
Recommendation for Approval of Data Sharing Agreement with Presence Learning
The purpose of this agreement is to delineate the operational guidelines for sharing data between Presence Learning and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Presence Learning.
VI.O.7.
Recommendation for Approval of Data Sharing Agreement with BusinessU LLC
BusinessU LLC will provide annual site licenses to the BusinessU platform to 32 business/marketing teachers at 13 JCPS high schools.
The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data-sharing agreement.
This work supports Vision 2020 strategies 1.1.3 and 1.1.7.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with BusinessU LLC and authorize the superintendent sign same.
VI.O.8.
Recommendation for Approval of Memorandum of Agreement with the Kentucky Department of Education for the Release of JCPS Employee
The Kentucky Department of Education has requested that the following JCPS employees be released on Memorandum of Agreement from July 1, 2021, through June 30, 2022:
Jason Wheatly, Early Postsecondary Transition Spec.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education and authorize the superintendent to sign same.
VI.O.9.
Recommendation for Approval of Amendment to Data Sharing Agreement with Florida Virtual School
This amendment will be effective September 1, 2021, and will add additional data not reflected in the original agreement and alter the data fields shared.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Florida Virtual School and JCPS and define the respective roles and responsibilities of each party. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
Submitted by: Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Data Sharing Agreement with Florida Virtual School and authorize the superintendent to sign same.
VI.P.
Recommendation for Approval of Comprehensive Financial Planning Calendar
This calendar includes activities and deadlines for action by the Board, superintendent, and District staff and is in compliance with Fiscal Management Policy 04.1 Budget Planning and Adoption.
This process will enable the Board and Superintendent to receive input from many sources to assist in making major decisions on the budget for fiscal year 2022-23.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Comprehensive Financial Planning Calendar for fiscal year 2022-23.
VI.Q.
Recommendation of Election of Board Member to Serve on the Local Planning Committee
Pursuant to Section 101.11 of the Kentucky School Facilities Planning Manual 702 KAR 4:180, one member of the Local Board of Education shall be selected by the Local Board to serve on the Local Planning Committee (LPC). A newly elected board may replace the local board representative selected by the preceding board of education.
Superintendent Martin Pollio recommends the Board of Education elect Board Member James Craig to serve on the Local Planning Committee.
VI.R.
Recommendation for Approval of Business/Community Leader Representative for the Local Planning Committee
Pursuant to 702 KAR 4:180, the local Board of Education shall select the business/community leaders to serve on the Local Planning Committee (LPC).
Three representatives from the business community are required to serve on the LPC. The LPC is the organizational unit charged with the task of developing the District Facilities Plan once every four years.
- Marland Cole – Executive Director of Evolve 502
- Rebecca Fleischaker – Director and Co-Chief of Department of Economic Development, Louisville Forward
- Richard Mosqueda – Schools Outreach Pastor for Northeast Christian Church
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education approve Marland Cole, Rebecca Fleischaker, and Richard Mosqueda to serve as the Business/Community Leader Representative for the Local Planning Committee.
VI.S.
Recommendation for Approval of Temporary Changes to Salary Pay Rates
Due to the impact on staffing resulting from the COVID-19 pandemic, the following temporary pay rates are being submitted for approval. JCPS is experiencing staffing shortages in transportation which impacts our ability to provide transportation needed for students. These temporary rates are in addition to the rates approved previously by the board on July 27, 2021, through June 30, 2022. Approval of this agenda item will provide the temporary pay rates below through the 2021-2022 school year, currently May 26, 2022.
Certified Teachers
Currently, certified teachers are paid $25.00 per hour for transportation support. The recommendation is to pay certified teachers their hourly pay rate for transportation support. In addition, if certified teachers are driving the bus for transportation and this time is reported by transportation, they will be paid their hourly pay rate plus an additional $6.00 per hour incentive pay. To be eligible for the $6.00 per hour, the employee must work and be present every contract day in the applicable pay period based on their regular/primary working calendar assignment. If the employee has a paid leave day, dock hours, or dock days in their primary position with the District, they will not be eligible for the $6.00 per hour for the entire pay period. If retroactive corrections to attendance reporting are received, the $6.00 per hour incentive pay will be adjusted accordingly. This additional $6.00 per hour is for hours they drive the bus only and is not paid on their regular contract work hours or any other extra service. The additional $6.00 per hour incentive pay is not subject to KTRS withholdings.
Classified Hourly Staff
Any classified hourly staff driving a bus for transportation and reported by transportation will be paid their hourly rate plus an additional $6.00 per hour incentive pay for any hours driving the bus for transportation. To be eligible for the $6.00 per hour, the employee must work and be present for all contract days/hours in the applicable pay period based on their regular/primary working calendar assignment. If the employee has a paid leave day, dock hours, or dock days in their primary position with the District, they will not be eligible for the $6.00 per hour for the entire pay period. If retroactive corrections to attendance reporting are received, the $6.00 per hour incentive pay will be adjusted accordingly. This additional $6.00 per hour is for hours they drive the bus only and is not paid on their regular contract work hours or any other extra service.
Substitutes
Any time reported by transportation for a classified substitute driving bus, the substitute will be paid their normal hourly rate plus $6.00 per hour for every hour they are reported by transportation for driving the bus.
Submitted by: Cordelia Hardin
Superintendent Martin Pollio recommends the Board of Education approve Temporary Changes to Salary Pay Rates as listed in the rationale.
VI.T.
Adoption of Set #6 of Board Policies as Part of the District Policy Review Cycle (Second Reading)
The Board Policy Committee reviewed these policies during its meeting on August 2, 2021, and received their first reading at the August 17, 2021, Board meeting.
The District has undertaken an ongoing cycle of policy review, whereby, over the course of five years, all Board policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements, is clear and accurate, and reflects current practice. In other instances, a policy will need to be updated to reflect current state or federal law, or to better reflect current District practice. Some changes are made to improve clarity and standardization of usage. The review process includes the use of the Racial Equity Analysis Protocol (REAP). This sixth set of policies, is a continuation of this process.
Diversity, Equity & Poverty/School Based Decision-Making
02.413 Exemption (SBDM)
02.421 Election of School Council Members (SBDM)
02.422 School Council Authority (SBDM)
02.423 School Council Meetings (SBDM)
02.4231 School Council Relationships (SBDM)
02.4241 School Council Policies (SBDM)
02.42411 Appeal of Decisions (SBDM)
02.4244 School Hiring (SBDM)
02.431 Training of School Council Members (SBDM)
02.432 Waiver of School Policies (SBDM)
02.433 Other Board Policy
Schools
09.1231 Dismissal from School
09.221 Supervision of Students
09.223 Student Automobile Use
09.3 Student Activities
09.32 Student Organizations
09.3211 Use of School Facilities by Noncurriculum-Related Student Groups
09.341 School Performances
09.35 Social Events
09.421 Care of School and Personal Property
09.4281 Reporting Educational Concerns or Grievances
10.5 Visitors to Schools
Pupil Personnel
09.1 School Census
09.111 Withdrawals
09.12 Admissions and Attendance
09.121 Entrance Age
09.122 Attendance Requirements
09.123 Absences and Excuses
09.1221 Shortened School Day and/or Week
09.1223 Persons Over Compulsory Attendance Age
Submitted by: Amy Dennes
Superintendent Martin Pollio recommends the Board of Education approve the attached Set #6 of Board Policies as part of the District Policy Review Cycle for second submission and final reading.
VI.U.
Recommendation for Approval of COVID Sick Days
The Kentucky Board of Education passed an emergency regulation, 702 KAR 1:191E, providing quarantine leave for employees exposed to COVID-19, but is not available to an employee that tests positive for COVID-19.
Pursuant to guidance from KDE and KRS 161.155, districts may grant additional sick leave for employees who test positive for COVID-19.
If approved, up to ten (10) additional sick days, retroactive to July 1, 2021, will be granted to employees who are fully vaccinated (as defined by the Centers for Disease Control and Prevention) or those with documented medical or religious reasons that they cannot be vaccinated.
The employee must have appropriate medical documentation of a positive case of COVID-19 requiring isolation for themselves or requiring quarantine or isolation for their child to receive the ten (10) additional days.
An employee or their child, who requires hospitalization or other physician ordered convalescence due to COVID-19 and exhausts the additional ten (10) days, would be eligible for additional days based on updated medical documentation.
This provision is for the 2021-2022 school year.
Submitted by: Cordelia Hardin
Note: The highlighted language was inadvertently included in the rationale and is not part of the motion. The PowerPoint and discussion clearly indicate that the additional days apply to all employees regardless of vaccination status. Action was carried out on the recommended motion and was formally approved by the Board.
Superintendent Martin Pollio recommends the Board of Education approve allowance of additional sick days due to positive COVID-19 tests of employees.
VII.
Persons Requesting to Address the Board (if necessary)
VIII.
Adjournment
Order #2021-148 - Motion Passed: A motion to adjourn the August 31, 2021, meeting at 8:56 p.m. passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
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