This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium, VanHoose Education Center. Members are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826.

In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, public attendance at these meetings is permitted, however please be advised that COVID-related mitigation efforts will require a severely reduced seating capacity in Stewart Auditorium to ensure social distancing. As a result, all interested members of the public are strongly encouraged to participate by video-teleconference, which will be available for live public viewing at the following link: JCBE MEETING VIDEO.  All members can be seen and heard by viewing this live link.

Until meeting room capacity returns to normal, members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.

• 5 25 21 Meeting Notice
• 5 25 21 Agenda

Please join us for the Pledge of Allegiance.

The Superintendent’s Student Advisory Council (SSAC) comprises students from high schools across the District. The purpose of the group is to provide the Superintendent and senior staff members with feedback on ways that the District can improve students’ overall experience.

Each year, the SSAC takes on a project or projects addressing issues or challenges faced by students in the District. This year, the project focused on the question of student representation on the Board of Education as a way to amplify student voice in the decision-making process. The SSAC members conducted research regarding other school districts, and met frequently to work through a variety of issues that would need to be addressed, including how to ensure broad representation and equitable access, the selection process, and the responsibilities of student representatives.

Members of the SSAC will give a presentation sharing the results of their efforts regarding the issue of student representation on the Jefferson County Board of Education.

Submitted by: Renee Murphy

• SSAC Board Presentation

Superintendent Martin Pollio recommends the Board of Education recognize and receive a presentation from Superintendent’s Student Advisory Council.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 5 25 21 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for May 25, 2021.

Order #2021-84 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for May 25, 2021. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the May 4, 2021, and May 11, 2021, meetings are presented for your review and approval.

Attachment

• 5 11 21 Minutes
• 5 4 21 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 4, 2021, and May 11, 2021, meetings.

Order #2021-85 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 4, 2021, and May 11, 2021, meetings. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Dr. Christopher Kolb.

Until meeting room capacity returns to normal, members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.

KRS 158.148 establishes a process and timeline for the review and Board approval of the code of acceptable Behavior and discipline, which under Board policy 09.438, is called Student Support and Behavior Intervention Handbook (SSBIH). The SSBIH document also includes the Student Bill of Rights and Responsibilities, which the Board is permitted to adopt under KRS 160.295.

In compliance with Board policies and Kentucky Revised Statutes, the District SSBIH Review Committee has reviewed the current SSBIH and is making recommendations for changes to the Board for the 2021-22 school year. The Review Committee met on March 1, March 15, April 12, and April 22, 2021. Throughout this process, both internal and external stakeholders are involved in providing feedback on SSBIH content. The draft revisions and the process for review were shared with the Board at a Work Session on May 4, 2021.

Submitted by: Dr. Carmen Coleman

Attachments

• SSBIH Presentation 2nd Reading 5 25 21
• Draft Student Support and Behavior Intervention Handbook
• SSBIH Itemized Recommended Changes
• 21-22 SSBIH District Policy Review Process
• SSBIH Board Member Summary
• SSBIH Handbook REAP v2

Superintendent Martin Pollio recommends the Board of Education approve the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2021-22 school year.

Order #2021-86 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2021-22 school year. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. Joseph Marshall.

The Tentative Budget is submitted for the Board's approval per KRS 160.470 and JCPS Policy 04.1 Budget Planning and Adoption.

Submitted by: Cordelia Hardin

Attachments

• 2021-2022 Tentative Budget
• 2021-2022 Tentative Budget MUNIS Report
• JCPS Tentative Budget May 25, 2021 PowerPoint

Superintendent Martin Pollio recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2021-2022.

Order #2021-87 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2021-2022. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.

The District is an active member of the Council of the Great City Schools (CGCS), which brings together 77 of the nation’s largest urban public school systems, with a goal of working together to improve the education for children in the nation’s cities. The CGCS has been a key partner over the last four years in the District’s efforts to strengthen organizational coherence, and its recommendations have helped guide significant changes focused on improving the managerial effectiveness of the District.

The CGCS also provides support to boards of education of member districts as they fulfill the critical role of governance and oversight, offering peer support and the sharing of knowledge and best practices. Always interested in continuous improvement in support of students, the Board has agreed to work with the CGCS, and have them conduct an analysis of current Board processes and practices, and offer recommendations for ways to improve the ways the Board fulfills its governance role and works with the Superintendent and his leadership team

During this information session, the Board will hear from A.J. Crabill, the CGCS Director of Governance, and have the opportunity to discuss the process and timeline for CGCS governance support for the Board.

Superintendent Martin Pollio recommends the Board of Education receive a report from the Council of the Great City Schools regarding the process and timeline for support for the Board to reflect on its governance role.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for May 25, 2021.

Order #2021-88 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for May 25, 2021. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams

Attachment

• Certified Leaves 05.25.2021

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Jimmy Adams

Attachment

• Personnel Actions 05-25-2021

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

• Summary of Organizational Changes 05 25 21

The following organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Attached is the cost summary for all changes being submitted for approval.

Submitted by: Robert Moore and Jimmy Adams

Attachment

• Academic School Board Meeting Rev 2 2021-05-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts and job descriptions.

The following organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Jimmy Adams

Attachment

• HR Board Meeting 2021-05-25

Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.

The following organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Attached is the cost summary for all changes being submitted for approval.

Submitted by: Chris Perkins and Jimmy Adams

Attachment

• Operations Board Meeting 2021-05-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts and job descriptions.

This project consists of replacing the school’s boiler.

On March 9, 2021, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 21-217.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 27, 2021. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• RevBG-1 Newburg ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors, Inc. for Boiler Replacement at Newburg Middle School for the low base bid of $146,600; accept Alternates 1 and 2 for a total bid of $173,300; and approve the attached revised BG-1 form for $201,000.

This project consists of replacing the Outdoor Air Units at each school. The project will be paid with ESSER II funds as authorized by the CRRSA Act.

On March 9, 2021, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 21-221.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 27, 2021. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• RevBG-1 Various - OA Unit Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors, Inc. for Outdoor Air Unit Replacement at Farnsley and Newburg Middle Schools for the low base bid of $998,500; and approve the attached revised BG-1 form for $1,126,500.

This project consists of removing a wall, minor flooring and ceiling work, and installing casework and residential kitchen appliances for a cooking classroom. Plumbing and electrical work will be required as well.

On February 2, 2021, the Board of Education approved Potter & Associates Architects to prepare plans and specifications for Project 21-086.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on May 11, 2021. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• RevBG-1 WEB DuBois Academy - Kitchen Classrm Reno

Superintendent Martin Pollio recommends the Board of Education award a contract to Churchill McGee, LLC for Kitchen Classroom Renovation at W.E.B. DuBois Academy for the low base bid of $147,800; and approve the attached revised BG-1 form for $203,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 5-25-21

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.  

Submitted by: Cordelia Hardin

Attachments

• *Bid Tabulations, Contract Renewals, and Amendment_05 25 21
• Amendment on Integrated Pest Management Pesticide Products and Accessories
• Athletic Field Marking Paint
• Automotive-Bus Repair Parts & Services (Line Item)
• Cast Iron Condensing Boilers
• Masonry & Concrete Restoration
• Wood Floor Restoration

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendment.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments 

• List of Contracts 05 25 21
• 01 U'Sellis Mayer & Associates
• 02 Occupational Health Centers dba Concentra Medical Centers
• 03 Middleton Reutlinger
• 04 LRP Publications
• 05 Ann Cummins Bogan Consulting
• 06 International Institute of Restorative Practices
• 07 Ohio State University on behalf of International Data Evaluation Center
• 08 Solution Tree

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

The summary includes all professional services contracts approved as of July 1, 2020.

Submitted by: Cordelia Hardin 

Attachment

• Summary of Professional Services Contracts

Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of Professional Services Contracts.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Invoice Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of April 19 through May 9, 2021.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Purchase Orders by Department
• Purchase Orders by Vendor

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of April 19 through May 9, 2021.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of April 19 through May 9, 2021.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on May 25, 2021.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report May 25 2021 Donor Order
• Donations and Small Grants Report May 25 2021 Location Order

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $215,131.57 to be used as stated in the attachment.

School Improvement Grants (SIG) are grants to state educational agencies (SEAs). SEAs then make sub grants to local educational agencies (LEAs) that demonstrate the greatest need and the strongest commitment to use the funds to provide adequate resources in order to raise the achievement of students in their lowest-performing schools. Funds for Cohort Six schools were awarded for the period July 1, 2017 – September 30, 2021. KDE has now awarded an additional $13,981 to each of the following schools to be used by September 30, 2021:

• Doss High School
• Fairdale High School
• Iroquois High School
• Knight Middle School
• Olmstead Academy North
• Seneca High School
• Shawnee High School
• Southern High School
• Stuart Middle School
• Thomas Jefferson Middle School
• Western Middle School
• Western High School
• Westport Middle School

This funding directly supports strategies 1.1.5, 1.1.7, 2.1.2, and 2.1.3 in Vision 2020.

Submitted by: Robert Moore

Attachment

• Jefferson County REVISED Cohort 6 SIG awards April 2021

Superintendent Martin Pollio recommends the Board of Education accept additional Title I, Part A Section 1003(g) funds for $181,753 from the Kentucky Department of Education.

House Bill 352 (2020 Budget Bill) allocated $18.2 million dollars for school safety upgrades for school districts based on the requirements contained in Senate Bill 1 (2019) and are limited to the following six items:

• Main entrance electronic locks
• Main entrance camera
• Main entrance intercom
• Classroom door locks
• Classroom door window coverings
• Exterior door access control

The attached represents the cost of classroom door window coverings that qualify for reimbursement.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• School Security Funding Request -4

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $4,055.00 from the Kentucky Department of Education for School Security Projects.

Ballard Alumni Association has offered to donate to the District costs to complete the installation of a turf field on the Ballard High School property.

This donation supports strategy 3.1.1 in Vision 2020.

Submitted by: Robert Moore

Attachment

• Ballard Alumni Association

Superintendent Martin Pollio recommends the Board of Education accept the donation from Ballard Alumni Association totaling $150,000 and authorize Superintendent to sign the attached Memorandum of Agreement.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

Dual Credit personnel from Jefferson Community & Technical College (JCTC) have worked with the high school staff to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement aligns with the Dual Credit Scholarship Program. These dual credit courses can be transferred to any regionally accredited college or university for credit. JCTC is a Partner Postsecondary Institution with KHEAA for that program.

Specifically:

• Scholarship funds may be used for dual credit unless the student has exceeded two courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
• Tuition is set to 2/5 KCTCS tuition (as required by the PPI agreement with the KHEAA). JCTC will not charge JCPS for reimbursement of unsuccessful student tuition when the course is taken on a JCPS campus with JCPS faculty. JCPS is responsible for ½ tuition reimbursement for unsuccessful scholarship students when courses are taken on the JCTC campus or online with JCTC faculty.

The currently approved courses included in this agreement are attached. One list includes the General Education or transfer courses eligible for dual credit and the other is a list of Career & Technical Education courses by pathway eligible at JCTC.

The estimated budget impact is $5,000.

This work aligns with Vision 2020 strategies 1.1.3 - Provide equitable access and 1.1.7 - Eliminate opportunity gaps.

Submitted by: Robert Moore

Attachment

• MOA JCTC Dual Credit FY21-22

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Jefferson Community & Technical College (JCTC) for dual credit courses and authorize the superintendent to sign same.

Each year, the Jefferson County Public School District hosts the Showcase of Schools where families have the opportunity to engage in conversation with schools and District staff about many programmatic choices and opportunities offered by schools. Other services such as Early Childhood, Exceptional Childhood Education, Parent/Teacher Association, and Transportation are also represented at the Showcase.

The Showcase of Schools for the 2022-23 school year will be hosted on Saturday, October 9, 2021, in South Hall A Upper Concourse, South Hall B Upper Concourse, and South Overlook Suite Upper Concourse of the Kentucky International Convention Center. 

Communications will pay the Kentucky International Convention Center approximately $33,125 which includes $19,700 for room rental cost, and $13,375 for electricity (estimation).

This project directly support Vision 2020 Strategy 3.2.1 - Engage with families and Strategy 3.4.4 - Access to Public School Choice.

Submitted by: Renee Murphy

Attachment

• KICC Lease Agreement 19643-01

Superintend Martin Pollio recommends the Board of Education approved the attached lease agreement with Kentucky International Convention Center and authorize the superintendent to sign same.

In partnership with Norton Healthcare, medical services will be available in JCPS with the purpose of increasing student access to Healthcare, doing outreach to connect children with ongoing medical care, and doing point of care testing for ill students. This MOA is being expanded to provide support and assistance for communicable disease control and prevention including vaccine/immunizations. Services from Norton Healthcare will include partnering with school health staff to schedule clinics and/or student appointments where students will participate in virtual office visits or receive other services such as immunizations. Consent will be obtained prior to the institution of the program; parents/guardians will be invited to attend any virtual visits and nursing staff will be present for examinations as well.

This project directly supports strategy 2.1.3 Improve Culture/Climate in Vision 2020 and the JCPS Equity Reopening Plan. This project also aligns with JCPS Louisville Promise commitment of “public-private partnerships to provide quality and efficient services for meeting the physical and mental health needs of Louisville’s public school students”.

The District is not providing matching funds for this project and there is no cost to JCPS.

Submitted By: Dr. Carmen Coleman 

Attachment

• Agreement Norton Healthcare FY 2021 2022

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with Norton Healthcare, Inc. and authorize the superintendent to sign same.

Dr. Mark Lynn and Cindy Lynn (“Licensee”) desire to donate funds to the Ballard Alumni Association to use for funding improvements to the Ballard High School stadium and facilities. Donation(s) will be approved via memoranda of agreement between JCPS and the Ballard Alumni Association. In consideration of the Lynn’s generosity, the Ballard Alumni Association propose certain naming rights as identified in the Licensing Agreement and identified as the Ballard Stadium Turf Field and Ballard Stadium Scoreboard. The licensing agreement is consistent with Board Policy 05.11 and accompanying naming procedures. Three (3) letters of support are attached to the License Agreement as required by procedure.

The Licensing Agreement permits the use of:

1. The portion of the Stadium Turf Field at Ballard High School identified on Exhibit B in the Licensing Agreement will be designated as Dr. Mark Lynn and Cindy Lynn with naming right on the 30/35 yard line(s); and
2. The back of the "Ballard Stadium Scoreboard (facing Old Brownsboro Road) featuring Dr. Mark and Cindy Lynn Field/Home of the Ballard Bruins.

Submitted by: Robert Moore

Attachments

• License Agreement for Naming School Property at Ballard

Superintendent Martin Pollio recommends the Board of Education approve the attached Licensing Agreement for Naming School Property between Jefferson County Public Schools, Ballard Alumni Association, and Dr. Mark Lynn and Cindy Lynn; and authorize Superintendent to sign same.

The Educator Quality Oversight Committee (EQOC) has completed its annual review of the JCPS Certified Personnel Evaluation Plan (CEP) and recommends the attached revised draft become effective on July 1, 2021.

Kentucky Department of Education requires that the local Board of Education approve this plan for submission when substantive changes occur.

• 2021-7-1 CPEP Clean
• 2021-7-1 CPEP Draft Markup
• ASSURANCES 2021 - Jefferson County Public Schools (1)
• CPEP 2021 Change Summary

Superintendent Martin Pollio recommends the Board of Education approve the attached Jefferson County Public Schools Certified Personnel Evaluation Plan.

Proposed new Board Policy 08.1348 Certified Oral and Written Language Support sets forth the requirements for translation and interpreting services to be provided by the District for students, family members, and employees who need language support.

Administrative regulation 704 KAR 19.002 requires the Board review and approve Board Policy 09.4341 Alternative Education Programs on an annual basis. Proposed changes clarify the distinction between alternative education programs that use involuntary assignment and voluntary assignment, set forth the required components of the mandated administrative procedures for each alternative education program, and add language relating to the implementation of SB 128 (2020 RS) which created the 2021-22 Supplemental Year Program.

Also included is Set #4 of the District Board Policy Review Cycle. The policies being updated in this set all pertain to the Student Support Behavior Intervention Handbook.

The Board Policy Committee reviewed these policies during its meeting on May 10, 2021.

Board Polices

08.1348        Certified Oral and Written Language Support

09.4341        Alternative Education Programs

Policy Review Cycle Set #4 - Student Support and Behavior Intervention Handbook

Change          06.34            Conduct on Bus

Change          09.14            Student Records

Change          09.2212        Use of Physical Restraint and Seclusion

Change          09.226          Conduct on the School Bus

Change          09.4              Student Behavior

Change          09.422          Bullying and Hazing

Change          09.423          Use of Alcohol, Drugs, and Other Prohibited Substances

Change          09.4232        Tobacco, Alternative Nicotine, or Vapor Products

Change          09.426          Disrupting the Educational Process

Change          09.427          Student Dress Code

No Change     09.428          Student Rights

Change          09.4294        Driver’s License Revocation

Change          09.43            Student Disciplinary Processes

Change          09.431          Due Process (Students)

Change          09.432          Detention

Change          09.434          Suspension (Students)

Change          09.436          Search and Seizure

Change          09.438          Student Support and Behavior Intervention Handbook

Submitted by: Amy Dennes

Attachment

• Policies for 1st Reading 05-25-2021 FINAL

Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policies 08.1348 Certified Oral and Written Language Support, 09.4341 Alternative Education Programs, and Board Policies Relating to the Student Support and Behavior Intervention Handbook for first submission and reading.

The proposed policies were received by the Board of Education for First Reading May 4, 2021.

JCPS is initiating an ongoing cycle of policy review, whereby, over the course of five years, all Board policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements, is clear and accurate, and reflects current practice. In other instances, a policy will need to be updated, or language improved for clarity and standardization of usage. This third set of policies, is a continuation of this process.

The Board Policy Committee reviewed these policies during its meeting on April 26, 2021.

Nutrition Services

07.11             Meal Pricing (Change)                             

07.13             School & Community Nutrition Procurement (Change)

07.14             Financial Reports – School & Comm. Nutrition Services (Change)

07.16             Food Service – School Nutrition Employees (Change)

07.111           Competitive Foods (No Change)

07.161           Service Notification (No Change)

07.162           Service Termination for Food Service Employees (Change)

Facilities & Maintenance

05.2               Maintenance (No Change)

05.7               Recycling (No Change)

05.12             Site Acquisition (Change)

05.21             Responsibility for School Property (Change)

05.23             Energy Management (No Change)

Safety

05.41             Fire Drills (Change)

05.42             Severe Weather/Tornado Drills (Change)

05.46             Unmanned Aircraft Systems (Change)

05.47             Earthquakes (Change)

05.411           Building Lockdowns (Change)

Submitted by: Amy Dennes

Attachment

• Set 3 of Board Policies 2nd Reading

Superintendent Martin Pollio recommends the Board of Education adopt the attached Set #3 of revised Board Policies.

On March 24, 2021, Governor Andy Beshear signed into law Senate Bill 128, which creates the Supplemental School Year Program. This emergency legislation allows any K-12 student enrolled during the 2020-2021 school year to use the 2021-2022 school year as a supplemental year to retake or supplement courses the student already has taken. 

Families had until May 1 to submit their request. As of May 1, there were 777 students who have requested a supplemental year. These students will have the opportunity to change their mind. It is important that families understand the implications of making the selection for their student.

The Supplemental School Year Program was established for students to “retake or supplement courses or grades the student has already taken.” That is, courses taken during the supplemental year must be those the student previously was enrolled in or bear a reasonable connection to previous courses to be supplementary in nature. Students may not retake or supplement courses from any school year prior to the 2020-2021 school year.

Students who meet all graduation requirements in Spring 2021, but who choose to remain in school for the supplemental year are considered 2021 graduates. The student’s GPA upon graduation will remain the official GPA of record, however, the supplemental coursework and grades will be included in the student’s transcript for informational purposes.

Attachments include:

1. KDE SB128 Guidance
2. KDE SB128 Frequently Asked Questions
3. KDE SB128 Assurances that JCPS will submit upon board approval.

This item supports strategy 1.1.3 of Vision 2020.

Attachment

• SB 128 FAQ
• SB 128 Guidance
• SB128 Assurances

Superintendent Martin Pollio recommends the Board of Education approve the requests for students who requested to participate in the supplemental school year program.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 5 25 21 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #2021-89 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Dr. Christopher Kolb.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the May 25, 2021, meeting of the Jefferson County Board of Education.

Order #2021-90 - Motion Passed:  A motion to adjourn the May 25, 2021, meeting of the Jefferson County Board of Education at 7:52 p.m. passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.