Welcome to the November 12, 2019, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

11 12 19 Meeting Audio

Please join us for our traditional moment of silence.

• 11 12 19 Agenda
• 11 12 19 Meeting Notice

Please join us for the Pledge of Allegiance.

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for November 12, 2019.

Order #2019-189 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for November 12, 2019. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Chris Brady.

On July 11, 2007, the United States Congress established November as National Homeless Youth Awareness Month. Since then, the resolution has been adopted by many national organizations and school districts across the country. 

Homeless youth face many challenges in their education. Research has shown that homeless students are eight times more likely to be asked to repeat a grade. In addition, homeless families move two to three times during a school year, which greatly affects a homeless student’s academic achievement.

According to District data, 5,172 JCPS students reported being homeless last school year. We believe that number is actually much higher. Our Office of Accessibility and Opportunity within the Department of Diversity, Equity and Poverty works tirelessly throughout the year to identify and provide numerous supports to students and their families who qualify for services under the federal McKinney-Vento Homeless Assistance Act.

The purpose of this recognition is to bring attention to the prevalence of homeless youth within JCPS and create an awareness of the challenges faced by students experiencing homelessness. 

Submitted by: Renee Murphy and John Marshall

: https://www.youtube.com/watch?v=G2Cxm2LSr3I

Superintendent Martin Pollio recommends the Board of Education recognize November as National Homeless Youth Education Month in Jefferson County Public Schools.

The Council of the Great City Schools’ 63rd Annual Fall Conference was held Oct. 22-27, 2019 in Louisville and was hosted by Jefferson County Public Schools. 

The event brought in more than 1,200 educators from big-city schools across the country.

More than 50 District staff members, led by Dr. Staci Eddleman, pitched in to make the conference a huge success.

The conference featured numerous student performances and presentations made by JCPS officials on a variety of topics, including the district's Backpack of Success Skills, Academies of Louisville, and Racial Equity Plan. 

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize JCPS staff for their outstanding effort in helping make the Council for Great City Schools Conference A Success.

JCPS Resource Librarian Janet Lanham recently received a Lifetime Achievement Award from the Kentucky Library Association. This award is given to a librarian who has given continuous sustained support and significant contributions of leadership, mentorship, and the building of relationships to the field of libraries. This award honors the work and commitment of the librarian.  

Submitted by; Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize District Resource Librarian Janet Lanham for receiving a Lifetime Achievement Award from the Kentucky Library Association .

Atherton High School teacher Sandra Forster-Terrell was recently named the 2019 Kentucky World Language Association’s Outstanding German Teacher of the Year.

The Kentucky World Language Association is a network of individuals who support, promote and advocate the teaching and learning of a variety of world languages and cultures.

Forster-Terrell is a native of Austria and attended the University of Vienna at Austria earning degrees in biology and English as a foreign language.

She has been a teacher since 2002 and has been at Atherton since 2004.

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize Atherton High School teacher Sandra Forster-Terrell for being named the 2019 Kentucky World Language Association’s Outstanding German Teacher of the Year.

duPont Manual High School teacher Cindy Shiroma was recently named the 2019 Kentucky World Language Association’s Outstanding Latin Teacher of the Year.

The Kentucky World Language Association is a network of individuals who support, promote and advocate the teaching and learning of a variety of world languages and cultures.

Shiroma has taught Latin for 15 years at the high school and middle school levels. She graduated from the University of Kentucky with a bachelors degree in animal science and a masters degree in classical languages. 

She has served as vice president and president of the Kentucky Classical Association and is currently serving as State Certamen Chair for the Kentucky Junior Classical League.

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize duPont Manual High School teacher Cindy Shiroma for being named the 2019 Kentucky World Language Association’s Outstanding Latin Teacher of the Year.

Elena Kamenetzky, a Japanese teacher at Eastern High School, is the 2019 recipient of the Kentucky World Language Association (KWLA) Outstanding Teacher of the Year Award. She received the award on Sept. 28 at the KWLA annual conference in Lexington.

The KWLA is a network of individuals who support, promote and advocate the teaching and learning of a variety of world languages and cultures. Kamenetzky majored in Education and Asian Studies at Macalester College in St. Paul, Minnesota.

Before coming to teach Japanese at Eastern High School in 2010, Ms. Kamenetzky was an assistant teacher of English at two middle schools as part of the JET Program in Achi Village, Japan from 2006 to 2009.

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize Eastern High School teacher Elena Kamenetzky for being named the 2019 Kentucky World Language Association Outstanding Teacher of the Year.

Atherton High School math teacher Erin Schneider is a recipient of a Presidential Award for Excellence in Mathematics and Science Teaching. Established in 1983, the award is the highest given by the U.S. government to kindergarten through 12th grade teachers of math and science.

Schneider has been an educator in JCPS for 28 years. She has spent the last eight years at Atherton High School, where she currently teaches geometry. Schneider has also served as a district resource teacher and teacher at Fairdale High School. As a recipient of the award, Schneider receives a $10,000 award and just returned from from an awards ceremony in Washington, D.C.

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize Atherton High School teacher Erin Schneider for receiving a Presidential Award for Excellence in Mathematics and Science Teaching.

Barret Traditional Middle School was named a 2019 National Blue Ribbon School by the U.S. Department of Education in September.

The award, being given to 362 public and private schools across the country this year, is based on a school’s overall academic excellence or progress in closing achievement gaps among student subgroups.

Barret, located in the Crescent Hill neighborhood, is one of five public schools and nine total schools in Kentucky to be named this year. Its award is for overall academic excellance. 

There have only been three public middle schools ever to receive this award in Kentucky.

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize Barret Traditional Middle School for being Named 2019 National Blue Ribbon School.

Seneca High School scholars that are part of the Lead4Change Student Leadership Program recently won third place in the national competition and donated their winnings to a charity that means a lot to their school.

Carole's Kitchen, a non-profit organization, sets up a food pantry inside Seneca every Thursday afternoon, providing fresh fruits and veggies to Seneca students and families. Before the final bell rings and classes are dismissed, students are able to grab what they need.

Because of the impact Carole’s Kitchen has had on Seneca High families, the students wanted to do something to show their appreciation. Last year, the school’s RedHawk Rangers teamed with Carole’s Kitchen as their service project partner.

They ended up placing 3rd in the nation and won a $500 donation, which they gave back to Carole’s Kitchen.

The Seneca Redhawk Rangers have competed in the Lead4Change competition four out of the last five years and they have won four of those years. These students are passionate about service leadership and helping the community. They perform about 1,000 community service hours a school year and have donated to the community a sum of $40,500, and $15,000 worth of technology products to the school.

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize Seneca High School RedHawk Rangers for receiving Third Place Honors in the National Lead4Change Student Leadership Program Challenge.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 12, 2019.

Order #2019-190 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 12, 2019. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the October 15, 2019, regular meeting are presented for your review and approval.

Attachment

• 11 12 19 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 15, 2019, regular meeting.

Order #2019-191 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 15, 2019, regular meeting. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

In addition to the Superintendent’s regular report, there is an attachment with a set of procedures that are part of the work to establish systemic organizational coherence in order to align with the provisions of the Corrective Action Plan.

• Procedures Set 3

All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.

A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.

Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV. 

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

On August 27, 2019, the Board approved the creation of a Females of Color STEAM Academy program, a program designed to address the needs of African-American females and other females of color. In the intervening time, the Diversity, Equity, and Poverty Division has worked with a large number of stakeholders and community members to gather input regarding the name for the program.

This Agenda Item provides Board members the opportunity to hear the outcomes of that community feedback, to offer their own input, and to discuss as a Board prior to making a decision. A final recommendation for the naming of the program will be brought forward for Board action at a subsequent Board meeting.

The groups that were participating in the naming discussion are as follows:

• Omega Psi Phi Fraternity Incorporated
• Shawnee Satellite Office Parent Group
• Religious Educators group of Smoketown
• PTA JCTMS - Principal - Dr. Reid was present
• Teachers of Diversity, Equity, and Poverty
• Principal of the school/program - Ronda Cosby
• Branding Team
• Community Conversation - DuBois Academy
• Community Conversation (Layne Elementary) - Principal Dr. Ron Marshall was present
• One Fold Creative Marketing Firm
• Maranatha Hispanic Church of Parkland - Pastor Eduardo Cutino & Madelin

Through that process, numerous possible names for the Females of Color STEAM Academy program were suggested and discussed in depth. At the conclusion of this process, consensus was reached to recommend that the program be named the Mae Jemison School of Excellence.

The committee learned about Dr. Mae C. Jemison's life, highlights of which are provided below:

Dr. Mae C. Jemison is the first Black woman to travel to space. Being frustrated that there were no women traveling to space, Dr. Jemison recalled, "Everybody was thrilled about space, but I remember being really, really irritated that there were no women astronauts.

She was a crew member on the Space Shuttle Endeavor. Ms. Jemison founded a technology research company and founded an educational foundation that assists in learning, exploration, and science. She has also written several children's books.

Along with being a scientist and earning a chemical engineering degree from Stanford University in 1977, she also earned another bachelor's degree in African-American studies. She also served as the president of the Black Student Union and was very active on campus. Mae Jemison earned her doctorate in medicine in 1987.

Dr. Mae Jemison was also a ballerina and studied dance at an early age. She entered high school at the age of 12. In high school, she joined the school dance team, where she learned several forms of dance. She performed as a back-up dancer in the renowned play West Side Story. Even after earning her doctorate, she enrolled in the world-famous Alvin Ailey Dance Theatre.

In 2004, she was inducted into the International Space Hall of Fame. In 2002, Dr. Mae C. Jemison was listed as one of the 100 greatest African Americans by international leader Molefi Asante. In 1993, she was inducted into the Women's Hall of Fame.

Superintendent Martin Pollio recommends the Board of Education receive information on the naming of the Females of Color STEAM Academy program

Order #2019-192 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive information on the naming of the Females of Color STEAM Academy program. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

On May 8, 2018, the Board approved Board Policy 09.131 District Commitment to Racial Educational Equity. The policy requires that regular reports be made to the Board regarding “implementation of this policy…and progress on meeting the measurable goals established in the system-wide plan.”

The System-wide Racial Educational Equity Plan, which contains strategies for achieving and maintaining racial educational equity for all students, was developed through a collaborative process involving all Chiefs and Divisions, and led by the Superintendents and Chief Equity Officer. It was approved by the Board on January 8, 2019.

The plan identifies action steps to be taken in 2019 and 2020 to improve racial educational equity and to reduce persistent gaps in achievement, learning, expectations, opportunities, and disciplinary outcomes among student groups based on race and ethnicity. The plan also establishes specific goals on measurable indicators to determine effectiveness of the plan.

This information item reflects the beginning efforts and systemic alignment as the district moves forward with improving the decades-old inequities negatively affecting students of color. Each Division and school is accountable for the metrics identified in the District-wide plan or in their school plan. This report provides the most current available information on the metrics established in the plan. Regular reporting on progress toward goals will be provided on a regular basis.

This information item will inform the Board regarding the status of the Racial Equity metrics and goals, as well as the plans to address, maintain, and/or accelerate efforts to achieve District racial equity goals. It provides the Board the opportunity to discuss and provide input regarding Racial Equity Plan implementation.

Submitted by: Dr. John Marshall

Attachment

• JCBE RACIAL EQUITY UPDATE PDF
• Racial Equity Plan Progress Notes

Superintendent Martin Pollio recommends the Board of Education receive an update on the implementation of the Racial Equity Policy.

Order #2019-193 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on the implementation of the Racial Equity Policy. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.

The Comprehensive Annual Financial Report is submitted for acceptance in accordance with Fiscal Management Policy 04.9 Audits and in compliance with the guidelines and statutes of the Commonwealth of Kentucky. 

This report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Comprehensive Annual Financial Report

Superintendent Martin Pollio recommends the Board of Education accept the attached Comprehensive Annual Financial Report for year ended June 30, 2019.

Order #2019-194 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education accept the attached Comprehensive Annual Financial Report for year ended June 30, 2019. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

KRS 158.85(5) requires the District to complete an annual assessment of the nutrition and physical activity environment in the District and issue a report at least sixty (60) days prior to the public forum required by KRS 158.856(5). The report may be issued via posting to the District's website.

In conducting the required assessment, the District utilized the Healthy School Program (HSP) assessment tool from the Alliance for a Healthier Generation (AFHG), which is recommended by the Kentucky Department of Education.  A summary document is attached. The report is based on the HSP assessments completed by each school location. The nutrition analysis for school breakfast and lunch is included, as required.  

The public forum will occur on January 23, 2020. After the January public forum, the Superintendent will submit a summary of the findings and recommendations of the 2019-2020 Nutrition and Physical Activity Report as required by KRS 158.856(6) to the Kentucky Department of Education by May 1, 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Nutrition & Physical Activity Report

Superintendent Martin Pollio recommends the Board of Education receive the 2019-2020 Nutrition and Physical Activity Report.

Order #2019-195 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the 2019-2020 Nutrition and Physical Activity Report. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Chris Brady.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for November 12, 2019.

Order #2019-196 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for November 12, 2019. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Dr. Corrie Shull.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams

Attachment

• Certified Leaves of Absence 11_12_19

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Jimmy Adams

Attachment

• Personnel Actions 11_12_19 FINAL

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

The attached job description changes are submitted to create better efficiency in the District.

Submitted by: Mr. Jimmy Adams

Attachment

• Job Descriptions 11_12_19

Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.

The attached organization chart changes are submitted to create better efficiency in the District.

Submitted by: Mr. Jimmy Adams

Attachment

• Organizational Charts 11_12_19
• Summary of Organizational Changes 11 12 19

Superintendent Martin Pollio recommends the Board of Education approve the attached organization chart changes.

This is a report of field trip requests submitted to the Board of Education on November 12, 2019.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips to be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

• FIELD TRIPS BY SCHOOL 11-12-19
• FIELD TRIPS BY DESTINATION 11-12-19
• FIELD TRIPS approved by Superintendent 11-12-19

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

On June 27, 2017, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 17-003.

On February 13, 2018, the Board approved awarding a contract to EH Construction, LLC.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Gheens Academy - Ph I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Phase I HVAC Renovation at Gheens Academy for a total construction cost of $9,992,995.14.

On June 28, 2016, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 17-003.

On March 7, 2017, the Board approved awarding a contract to EH Construction, LLC.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 PRP HS - Ph I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Phase I HVAC Renovation at Pleasure Ridge Park High School for a total construction cost of $16,277,484.02.

On August 27, 2019, the Board of Education approved the contract completion and BG-4 form for Carlon Roofing & Sheet Metal Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Farnsley MS - Metal Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Metal Roof Replacement at Farnsley Middle School.

This project is to replace the deteriorated facilities of Watson Lane Elementary School and Wilkerson Elementary School. This project also includes the demolition of the existing Wilkerson Elementary School building.

On August 27, 2019, the Board of Education approved the Project, Assignment of Studio Kremer Architects, and the BG-1 Form.

The abatement consultant is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision of abatement during the execution of the construction contract. The abatement consultant will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Environmental Concerns, Inc. as Asbestos Abatement Consultant for the New Elementary School - Dixie Corridor.

This project is to replace the deteriorated facility at Indian Trail Elementary School and incorporate the resides of Gilmore Lane Elementary School. This project also includes the demolition of the existing Indian Trail Elementary School building.

On August 27, 2019, The Board of Education approved the Project, Assignment of Pickett Passafiume Architects, and the BG-1 Form.

The abatement consultant is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision of abatement during the execution of the construction contract. The abatement consultant will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Environmental Concerns, Inc. as Asbestos Abatement Consultant for the New Elementary School - Newburg Area.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by:  Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 11-12-19

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.  This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

Copies of the above-referenced competitive negotiations, bid tabulations, and amendment are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

• *Competitive Negotiations, Bid Tabulations, Contract Renewals, and Amendment_11 12 19
• Amendment - Automotive Bus Repair Parts & Services (Line Item)
• Asbestos Air Monitoring, Lab Analysis Services & Lead Testing
• Bus Body Parts & Accessories
• Competitive Negotiation for Government Relations Services
• Competitive Negotiation for Student Assignment Plan Consulting Services
• Competitive Negotiation for Third Party Medicaid Administrative and Recovery Services
• Concrete Repair Service
• Employment Agencies (For Districtwide Substitute Personnel)
• Environmental Clean-up Response
• Gases, Industrial_Welding & Supplies
• Glass, Plastic & Glazing Compounds
• Kitchen Fire Suppression Systems (Inspection & Service)
• Markerboards, Tackboards, Etc.
• Swimming Pool Liner Replacement with Installation for Central High School
• Water Coolers, Fountains & Parts

Superintendent Martin Pollio recommends the Board of Education approve the following competitive negotiations, bid tabulations, contract renewals, and amendment:
•Competitive Negotiation for Third Party Medicaid Administrative and Recovery Services;
•Competitive Negotiation for Government Relations Services;
•Competitive Negotiation for Student Assignment Plan Consulting Services;
•Water Coolers, Fountains & Parts;
•Employment Agencies (For Districtwide Substitute Personnel);
•Markerboards, Tackboards, Etc.;
•Environmental Clean-Up Response;
•Asbestos Air Monitoring Lab Analysis Services & Lead Testing;
•Bus Body Parts & Accessories;
•Gases, Industrial/Welding & Supplies;
•Glass, Plastics & Glazing Compounds;
•Concrete Repair Service;
•Swimming Pool Liner Replacement with Installation for Central High School;
•Kitchen Fire Suppression Systems (Inspection & Service);
•Contract Renewal on Floor Finish & Related Items;
•Contract Renewal on Chemical Dilution Supplies & Hand Soap;
•Contract Renewal on Repower Engine Kit for Navistar Bus;
•Contract Renewal on Uniform & Floor Mat Rental (SCNS);
•Contract Renewal on Wrecker Service;
•Contract Renewal on Diesel & Gasoline Part C;
•Contract Renewal on Services: Printing for Construction Documents;
•Contract Renewal on Health Equipment & Supplies (Percentage); and
•Amendment on Automotive/Bus Repair Parts & Services (Line Item)

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

• List of Contracts 11 12 19
• 01 Carly Muetterties
• 02 The Danielson Group
• 03 Sara Young
• 04 In Class Today, Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

The summary includes professional services contracts of $20,000 or more approved by the Board as of July 1, 2019, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin 

Attachment

• Summary of Professional Services Contracts of $20,000 or More 11 12 19

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts of $20,000 or more.

KRS 160.270 was amended to allow the Board to authorize the superintendent to approve purchases, in accordance with small purchase procedures adopted by the board, for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

The summary is provided per Board Policy 01.11 General Powers and Duties of the Board and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Professional Services Contracts less than $20,000 11 12 19

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts less than $20,000.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

• Notes of Interest - September 2019
• September 2019 Monthly Financial Report

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended September 30, 2019.

This report is provided to the Board per JCPS Policy 04.36 Investments and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources. 

Submitted by: Cordelia Hardin

Attachment

• Quarterly Report of Investment Performance

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended September 30, 2019.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources. 

Submitted by: Cordelia Hardin

Attachment

• Invoice Report

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Invoices paid and to be paid for period of September 24 through October 20, 2019.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Purchase Order Report by Department
• Purchase Order Report by Vendor

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Purchase Orders issued during the period of September 24 through October 20, 2019.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Vouchers paid during the period of September 24 through October 20, 2019.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on November 12, 2019.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report November 12 2019 Donor Order
• Donations and Small Grants Report November 12 2019 Location Order

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $113,938.38 to be used as stated in the attachment.

The Board approved the initial School Climate Transformation Grant on October 13, 2014. The period of performance is October 1, 2014, through June 30, 2020. However, funding for each year is contingent on Congress continuing to appropriate sufficient funds for the program and substantial progress by the District in meeting project objectives. The Year Five award totals $749,917. This is the last year for the grant.

The grant provides funding for district-level support for implementing classroom management, Restorative Practices (RP), and Positive Behavior Interventions and Supports (PBIS). Project goals include reducing office disciplinary referrals, decreasing out-of-school suspensions, improving attendance rates, and furnishing effective support and training for successful school implementation of multi-tiered behavior support systems.

The grant pays the salaries and benefits of four District Behavior Support Systems Resource Teachers who along with the District's Behavior Support Systems Coordinator provide coaching and support to all JCPS schools on implementing behavior support systems. Funds are used for travel, supplies, contractual services, and indirect costs are also included in the grant budget. The grant award notification from the US Department of Education is attached. 

This initiative directly supports Vision 2020 strategy 2.1.3 Improve culture and climate: Use research- or evidence based strategies and best practices to improve district, school, and classroom culture and climate to ensure that all student and staff work and learn in a safe, respectful, and equitable environment.

Submitted by Dr. Carmen Coleman

• School Climate Transformation Grant

Superintendent Martin Pollio recommends the Board of Education accept the Year Five School Climate Transformation Grant totaling $749,917 from the US Department of Education.

Annsley Frazier Thornton School of Education donated $1000 for the Hilliard Lyons Award recipient at Lincoln Performing Arts School.

An anonymous donation of $1000 was received for the Hilliard Lyons Award recipient at Cochran Elementary.

Class Act Federal Credit Union donated $1000 for the Hilliard Lyons Award recipient at Smyrna Elementary.

Frazier History Museum donated $1000 for the Hilliard Lyons Award recipient at Coleridge Taylor Montessori Elementary.

Fund for the Arts donated $1000 for the Hilliard Lyons Award recipient at Youth Performing Arts School.

Global Game Changers donated $1000 for the Hilliard Lyons Award recipient at Byck Elementary.

JB Hilliard, WL Lyons, LLC donated $20,000 for the Hilliard Lyons Award recipients at Brooklawn, Coleridge Taylor Montessori Elementary, DuPont Manual High, Fern Creek High, Greenwood Elementary, Hazelwood Elementary, Kenwood Elementary, Lassiter Middle, Noe Middle, Phoenix School of Discovery, Smyrna Elementary, and Whitney Young Elementary.

Jefferson Community Technical College donated $1000 for the Hilliard Lyons Award recipient at Butler Traditional High.

Junior Achievement of Kentuckiana, Inc. donated $1000 for the Hilliard Lyons Award recipient at Johnson Traditional Middle.

Kentucky Science Center donated $1000 for the Hilliard Lyons Award recipient at Westport Middle.

Metro United Way donated $1000 for the Hilliard Lyons Award recipient at Okolona Elementary.

Spatial Data Integrations, Inc donated $1000 for the Hilliard Lyons Award recipient at Jacob Elementary.

Unistar, LLC donated $1000 for the Hilliard Lyons Award recipient at Roosevelt Perry Elementary.

University of Louisville donated $1000 for the Hilliard Lyons Award recipient at Lincoln Elementary.

YMCA of Greater Louisville donated $1000 for the Hilliard Lyons Award recipient at Wilder Elementary.

Submitted by: Amy Dennes

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $34,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

This agreement establishes and sustains collaborative procedures between JCPS, 3DE, and Junior Achievement (JA) of Kentuckiana to ensure a productive arrangement for design and implementation of the 3DE Model at two high schools to be identified beginning in the 2020-21 school year.

3DE has created and will create in connection with this agreement certain 3DE programs and 3DE materials, which include curriculum enhancement materials, such as case-based learning experiences using case design expertise including banks of lessons and activities to connect project-based and standards-based education.  Such 3DE programs and 3DE materials will be used to ensure that all courses offered through 3DE schools will be infused with 3DE interdisciplinary case methodology framework. Additional curriculum enhancements, such as entrepreneurial content and integrated financial literacy assets will also be provided by 3DE.

There is no cost to the District. 3DE and JA of Kentuckiana will engage with businesses and the local community to raise funds and secure community resources to be used for the 3DE schools.

This project directly aligns with Vision 2020 Strategy: 1.1.1 Adopt a broader definition of learning.

Submitted by: Dr. Devon Horton

Attachment

• JCPS-3DE Kentucky and Junior Achievement of Kentuckiana, Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with 3DE Kentucky and Junior Achievement of Kentuckiana and authorize the superintendent to sign same.

According to Attendance Works, ongoing pain, along with associated trouble eating and sleeping, makes oral health one of the leading causes of chronic school absenteeism among young students. In partnership with JCPS School Health Services and district FRYSC's, Davis Cosmetic & Family Dentistry, LLC will support student attendance by providing dental screening and treatment services for those children having difficulty accessing care. 

Davis Cosmetic & Family Dentistry, LLC will provide preventive and restorative dental services, including exams, cleanings, fluoride treatments, x-rays, sealants to those children whose guardians have given consent for services at school. Simple treatment services will be offered when indicated. 

Participating schools will provide the use of facilities, attempt to provide a minimum of 25 children per site for treatment, assist provider staff with interpretation of policies and procedures and assist with obtaining consent forms for services. The District is not providing matching funds for this project. 

This project direct supports strategy 2.1.3 in Vision 2020 

Submitted by: Dr. Carmen Coleman 

Attachment 

• MOA Davis Cosmetic & Family Dentistry

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Davis Cosmetic & Family Dentistry, LLC and authorize the superintendent to sign same.

This Memorandum of Agreement sets out the terms by which Fund for the Arts and JCPS will work together to implement the 5x5 Arts Initiative, which works to provide five live arts experiences to elementary school students before they complete the fifth grade. The 5x5 program is part of the broader Fund for the Arts "Every Child" Arts Education Initiative.

The District agrees to match costs up to the amount of and not to exceed $100,000 for schools’ participation in the 5x5 program in 2019-20. Fund for the Arts provides ticket vouchers and pays transportation costs for student field trips, in-school performances or artist residencies costs in excess of $100,000 per year.

Submitted by: Dr. Carmen Coleman

Attachment

• Fund for the Arts MOU

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement for the Fund for the Arts 5x5 Program, and authorize the superintendent to sign same.

The Hope Collaborative Program utilizes the Character Counts framework which incorporates recommendations included in the Common Core 21 Century Skills' Framework of Student Outcomes and Support Systems, State Standards for Social/Emotional Learning, The Institute for Excellence & Ethics, and the National Center for Mental Health Promotion and Youth Violence Prevention.

In 2018-2019, the Hope Collaborative Group Mentoring Program launched successfully at six schools, providing mentoring from 43 mentors to 140 JCPS students. The program was well-received by students and school staff.

This project directly aligns with Vision 2020 Strategy 2.1.3 Improve Culture and Climate.

Submitted by: Dr. Carmen Coleman

Attachment

• Hope Collaborative MOU

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Hope Collaborative and authorize the superintendent to sign same.

• Fanesha McPherson Jones_MOA
• Irina McGrath_MOA
• Shannon Stone_MOA

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for 2019-20 school year and authorize the superintendent to sign same.

Martin and Muir Counseling, Inc. will provide on-site behavioral and mental health services to JCPS students. The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling. Parent or Guardian must give written consent for any services.

JCPS or JCPS students, parents or legal guardians for services rendered, will incur no costs. The agency will only bill for cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so. 

The agreement shall be effective November 13, 2019, and ending on June 30, 2020. 

This work supports Vision 2020 Strategy: 1.1.7. 

Submitted by: Dr. Carmen Coleman 

Attachment 

• MOA Martin and Muir Counseling, Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Martin and Muir Counseling, Inc., and authorize the superintendent to sign same

According to Attendance Works, ongoing pain, along with associated trouble eating and sleeping, makes oral health one of the leading causes of chronic school absenteeism among young students. In partnership with JCPS School Health Services and Fistrict FRYSCs, School Smiles will support student attendance by providing dental screening and treatment services for those children having difficulty accessing care. 

School Smiles will provide preventive and restorative dental services, including exams, cleanings, fluoride treatments, x-rays, and sealants to those children whose guardians have given consent for services at school. Simple treatment services will be offered when indicated. 

Participating schools will provide the use of facilities, attempt to provide a minimum of 25 children per site for treatment, assist provider staff with interpretation of policies and procedures and assist with obtaining consent forms for services. The District is not obligated to provide matching funds for this project. 

This project directly supports Vision 2020 strategy 2.1.3

Submitted by:  Dr. Carmen Coleman 

Attachment 

• MOA School Smiles

Superintendent Martin Pollio recommends the Board of Education approve a Memorandum of Agreement with School Smiles and authorize the superintendent to sign same.

Spalding University and JCPS will develop an Aspiring Leaders Program of courses, related course activities, and clinical field experiences for candidates pursuing principal certification. This program will be co-designed by Spalding and JCPS based on requirements in Kentucky laws and regulations along with University and national accreditation standards.

Spalding and JCPS will design and deliver coursework and professional learning sessions that bring together Spalding staff, JCPS personnel, and Candidates.

There is no cost to JCPS under this agreement.

This agreement supports Vision 2020 Strategy 2.2.4 Develop Leaders.

Submitted by Dr. Carmen Coleman

Attachment

• Spalding MOU

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Spalding University and authorize the superintendent to sign same.

InClass Today will help JCPS increase student instructional time by developing and sending absence reports that use behavioral science to provide parents and guardians with actionable information about their child’s attendance.

InClass Today will use data from JCPS to deliver the Absence Reports Program, analyzing the data using algorithms that maximize program efficacy to determine which students’ families receive Absence Reports, determining appropriate content for each student based on their grade, attendance record, language, and other factors, and generating, printing and mailing the Absence Reports.

Specific students may be excluded by JCPS, and InClass Today will exclude students whose parents or guardians have elected to opt-out of receiving Absence Reports, as well as those with undeliverable addresses or who don’t meet other eligibility criteria.

JCPS will pay InClass Today $291,750 to generate and send up to 150,000 Absence Reports over six mailing dates to parents and guardians of students who have missed 5 percent or more days of school.

The purpose of this agreement is to delineate the operational guidelines for sharing data between InClass Today and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.

All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This supports Vision 2020 Strategy 3.1.1, Improve physical infrastructure.

Submitted by: Dr. Carmen Coleman

Attachment

• InClass Today DSA

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with InClass Todays and authorize the superintendent to sign same.

Liminex, d/b/a GoGuardian, is a classroom/user/device management software that is able to view student activity and history on Chromebooks (with the expectation it will expand to include devices which run Windows OS).  This product will allow teachers to restrict access to websites and videos in their classroom, share their screen with students, view student browsing activity and pull history on student browsing.

The purpose of this agreement is to delineate the operational guidelines for sharing data between GoGuardian and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This project supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• Liminex Data Sharing Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Liminex.

PBIS Rewards from Motivating Systems will be used to assist in Positive Behavioral Interventions and Support programs. PBIS Rewards is an online system to immediately acknowledge positive student behavior from a mobile device and track point totals in a web portal which allows for goal setting and student access.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Motivating Systems and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This project supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• Motivating Systems Data Sharing Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Motivating Systems.

Hero, provided by Schoolmint Inc., will be used by school administrators to track and manage student behavior and discipline data. Student behavior & discipline updates are communicated with parents through the software using push notifications and/or via email if the guardian email address is on file inside the school's Hero account. Students may also view their behavior history inside the Hero app.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Schoolmint Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This project supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• Schoolmint Inc Data Sharing Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement for Schoolmint Inc. and authorize the superintendent to sign same.

Students enrolled in pharmacy technician training programs will use PharmaSeer, provided by Assessment Technologies, which is a digital learning resource, to supplement their classroom training. Self-assessments will help students evaluate their confidence before and after lessons. Teachers will use the built in facilitator dashboard to monitor student usage of the online content, performance and seat time.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Assessment Technologies Institute and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This project supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• Assessment Technologies Data Sharing Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Assessment Technologies Institute.

The Kentucky Department of Education (KDE) has requested the modification of the original Memorandum of Agreement for Heather Ransom due to change in number of days from 217 to 205.

Submitted by: James Adams

Attachment

• KDE MOA Ransom

Superintendent Martin Pollio recommends the Board of Education approve the attached revised 2019-20 Memorandum of Agreement with the Kentucky Department of Education for Education Academic Program Consultant and authorize the superintendent to sign same.

This Easement and M.O.U. will allow Louisville/Jefferson County Metro Government to construction sidewalks along Lagrange Road in front of Bowen Elementary School as part of the highway improvement project on Lagrange Road between Lyndon Lane and Whipps Mill Road.

Fair Market Value in the amount of $3,750.00 will be given for the temporary and permanent easements.

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Michael Raisor

Attachment

• Metro Easement for Bowen ES

Superintendent Martin Pollio recommends the Board of Education approve the Deed of Permanent Easement and Memorandum of Understanding for the Lagrange Road Bike/Pedestrian Path at Bowen Elementary School.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Office of Special Education and Early Learning.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD253, SSD254 , SSD255, SD256 and SSD257 rather than by name. 

Student SSD253 has a medical condition, with proper physician documentation, which requires a 4 hour and 50 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a regular high school setting. 

Student SSD254 has a medical condition, with proper physician documentation, which requires a 4 hour and 55 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a regular high school setting.

Student SSD255 has a medical condition, with proper physician documentation, which requires a 3 hour and 55 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a separate/special class in a regular elementary school setting.

Student SD256 has a medical condition, with proper physician documentation, which requires a 3 hour and 55 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a special school setting.

Student SD257 has a medical condition, with proper physician documentation, which requires a 1 hour and 20 minute school day, two days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a special school setting. 

Superintendent Martin Pollio recommends the Board of Education approve a shortened school day and/or week for five students in the Exceptional Child Education Program for the 2019-2020 school year.

Per 704 KAR 3:540, local school districts and schools shall use uniform academic course codes, listed and described in the Academic Course Code List, to classify all courses offered in each school when reporting to the Kentucky Department of Education (KDE). In the recent KDE “Pathways to Equity” course code revisions, it is now required that local school boards approve any course linked to KDE code 909999, school defined course.

Below is a list of these courses and course notes for JCPS. Several of these courses are linked to specialized magnet programming at a particular school. Several others are holding courses to “save a place” in a student’s schedule for performance-based learning opportunities (courses that are funded based on standard completion as opposed to completion of time-based courses). Per KDE processes, all students must have a complete schedule for calculation of attendance and funding. KDE will provide a Performance-based Learning state code in the 2019-20 school year.

KDE has developed a revised process for schools/districts to request a new state code for the 2019-20 school year. That process was not available for 2018-19 school year.  

Courses in Use at Schools (other than specialized courses listed above):

• INTERNATIONAL STUDIES ABROAD
• DuPont Manual
• PERFORMANCE BASED LEARNING  
• Atherton High
• Ballard High
• Central High School MCA
• DuPont Manual
• Eastern High
• Fairdale High
• Fern Creek High
• Iroquois High
• Jeffersontown High
• Louisville Male High
• Seneca High
• The Academy @ Shawnee
• Valley High
• SPEECH/PUBLIC SPEAKING
• Highland Middle
• J. Graham Brown School
• VIRTUAL LEARNING & LEARN (JCHS) PB
• Jefferson County High School

Submitted by: Dr. Carmen Coleman

Attachments

• 909999 Courses for 19-20
• 909999 Courses Updated Aug 28, 2019

Superintendent Martin Pollio recommends the Board of Education approve the use of the Kentucky Department of Education state code 909999 (school-defined course) for select JCPS Course Codes.

The federal Every Child Succeeds Act of 2015 requires that a school receiving Title I grant funds must notify a parent or guardian if their child is assigned to a class taught by a teacher for four (4) or more weeks who does not meet Kentucky certification requirements at the grade level and subject area to which they are assigned.

Current district practice is to require all schools, both Title I and non-Title schools, to provide such notification. This proposed policy change aligns Board policy with current practice.

Submitted by: Amy Dennes

Attachment

• 03.4 Substitute Teachers

Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policy 03.4 Substitute Teachers for first submission and reading.

This proposed policy sets forth the requirements, in accordance with state law and administrative regulation, regarding student disciplinary processes.

This policy aligns Board policy with the more detailed procedures set forth in the Student Support and Behavior Intervention Handbook.

Submitted by: Amy Dennes

Attachment

• 09.43 Student Disciplinary Processes

Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policy 09.43 Student Disciplinary Processes for first submission and reading.

This proposed policy sets forth the requirements, in accordance with KRS 158.150, for the suspension of a student by an administrator, including regarding who may suspend, due process, written notification and documentation, restrictions on suspension, and students with disabilities.

This policy aligns Board policy with the more detailed procedures set forth in the Student Support and Behavior Intervention Handbook.

• 09.434 Suspension

Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policy 09.434 Suspension for first submission and reading.

The proposed revised policy was received by the Board of Education for First Reading October 15, 2019.

Kentucky Administrative Regulation 704 KAR 19:002 requires a local board of education to adopt a Board Policy relating to alternative education programs.

KRS 160.380 defines an "alternative education program" as “a program that exists to meet the needs of students that cannot be addressed in a traditional classroom setting but through the assignment of students to alternative classrooms, centers, or campuses that are designed to remediate academic performance, improve behavior, or provide an enhanced learning experience. Alternative education programs do not include career or technical centers or departments.”

This definition encompasses a wide array of programs, including those with to which students are voluntarily assigned and involuntarily assigned. Students with disabilities under IDEA may be assigned to an alternative school program by the Admissions and Release Committee (ARC) There are two types of alternative education programs covered under 704 KAR 19:002:

• An alternative education program that is a district-operated facility with no definable attendance boundaries that is designed to remediate academic performance, improved behavior or provide and enhanced learning experience.
• Kentucky Educational Collaborative for State Agency Children (KECSAC) funded programs serving state agency children.

704 KAR 19:002 also requires a local board of education to “…adopt and annually review procedures for the operation of each alternative education program within the district.

Locally-adopted policies and procedures shall include the:

1. Purpose of the program, including the ways the program supports the district’s college and career readiness goals for students;

2. Eligibility criteria, as appropriate;

3. Process for entering students into the program;

4.  Process for transitioning students out of the program;

5. Composition of the team to develop the ILPA, which shall include an invitation to the parents to participate and, as appropriate, an invitation to the student to participate; and

6. Procedures for collaboration with outside agencies involved with involuntary placements, including courts or other social service agencies to address student transitions between programs.”

In order to comply with the requirement, district staff has prepared profiles of each district alternative education program providing the information required under 704 KAR 19.002

Submitted by: Amy Dennes

Attachment

• 09.4341 Alternative Education
• Alternative Education Program Profiles Summary Document

Superintendent Martin Pollio recommends the Board of Education adopt the attached revised Board Policy 09.4341 Alternative Education and accept the Alternative Education Program Profiles.

The proposed revised policy was received by the Board of Education for the First Reading October 15, 2019.

District staff reviewed KSBA sample language for this policy and recommends adopting that version in lieu of the existing District Wellness policy. The KSBA sample language covers all elements required by law, and offers some additional flexibility in implementation.

Submitted by: Amy Dennes

• 09.2 Student Welfare and Wellness v2

Superintendent Martin Pollio recommends the Board of Education adopt the attached Board Policy 09.2 Student Welfare and Wellness.

KRS 160.270 requires a local board of education to hold “at least one (1) regular meeting each month, at a time and place fixed by the Board.”

On September 24, 2019, the Board approved the Board Meeting Schedule for 2020.

Under the 2020 schedule, both types of regular meetings, Board Business Meetings and Board Work Session Meetings, will have a Consent Calendar to allow the Board to act upon items necessary for the Board to conduct the regular business of the District.

Board Policy 01.45 establishes the standard format for regular Board meeting agendas and sets the dates for publishing materials. This policy needs to be amended to align it with the Board Meeting Schedule for 2020 approved by the Board.

The proposed change also creates an agenda item on Board Work Session Meetings for persons to address the Board regarding agenda and non-agenda items.

Submitted by: Amy Dennes

• 01.45 Board Meeting Agenda v3

Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policy 01.45 Board Meeting Agenda for first submission and reading.

The proposed revised policy was received by the Board of Education for First Reading October 15, 2019.

On August 6, 2019, as part of the 2019 Annual KSBA Policy Update, this policy was updated to make changes required by legislative action: SB 1 - relating to gifts for school safety; and HB 21 - relating to gifts for FRYSCs. In addition to those changes, the KSBA Update included KSBA sample language requiring Board approval before a school’s acceptance of a gift or donation of $1,000 or more.

Historically, JCPS policy has never had such a limit. Adoption of this proposed amendment will merely revert the language to the JCPS policy and practice of many years, whereby at each Board Business meeting, the Board accepts donations and small grants that have been received by schools in the previous month in a report identifying the school, source of donation, purpose, and amount.  All small gifts and donations must be included in the report that the Board accepts.

Submitted by: Amy Dennes

• 04.61 Gifts Donations and Grants rev v3

Superintendent Martin Pollio recommends the Board of Education adopt the attached revised Board Policy 04.61 Gifts, Donations, and Grants.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 11 12 19 Planning Calendar
• 11 12 19 Planning Calendar Addendum

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #2019-197 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A motion to adjourn the November 12, 2019, meeting of the Jefferson County Board of Education.

Order #2019-198 - Motion Passed:  A motion to adjourn the November 12, 2019, meeting of the Jefferson County Board of Education passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.