Welcome to the July 16, 2019, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

7 16 19 JCBE Meeting Audio

Please join us for our traditional moment of silence.

• 7 16 19 Meeting Notice
• 7 16 19 Agenda_Revised

Please join us for the Pledge of Allegiance.

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for July 16, 2019.

Order #2019-108 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for July 16, 2019. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. James Craig.

Order #2019-109 - Motion Passed:  A motion that the Board of Education approve the minutes of the June 25, 2019, regular meeting passed with a motion by Dr. Corrie Shull and a second by Mr. Chris Brady.

The J. Graham Brown School was a national winner in the 2019 Follett Challenge, which encouraged schools across the country to share incredible programs that are changing the way teachers are teaching and students are learning.

Social Students Teacher Liz Byron, Librarian Amanda Klakamp, and student Natalie Copeland were responsible for the entry, entitled The Advocacy Projects. In the five-minute video, Byron challenged herself to help make history come alive for her students -- and her students launched a series of projects they cared about. Their driving question was: How can we use our knowledge of the past and responsibility as U.S. and global citizens to affect change for the greater good of society. From substance abuse and cultural love and understanding to homelessness and body positivity, they spent a year making history come alive in the present.

Brown School was named one of 10 People's Choice finalists by Follett, a top provider of education technology, services and print and digital content, and higher education's leading campus retailer. They received $8,000 in products and services.

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize J. Graham Brown School for being a national winner in the Follett Challenge.

Four Class of 2019 seniors recently graduated from Jefferson County Public Schools with 13 years of perfect attendance throughout their entire school career. The students include Matthew Sutter from Atherton High School, Darvell Bricest and Elijah Collins from Butler Traditional High School and Tori Vestal from duPont Manual High School. In addition, Gianna Cecil from Louisville Male High School graduated with 12 years of perfect attendance.

There were approximately 6,280 seniors in the Class of 2019. Each year, JCPS schools are in session 175 days for students. For the four students who never missed a day since kindergarten, that's 2,275 days of school. For the other one, she was present, ready, and on time for 2,100 instructional days without an absence.

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize five Class of 2019 seniors for maintaining perfect attendance throughout their entire school career.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 7 16 19 Agenda_Revised

Superintendent Martin Pollio recommends the Board of Education approve the agenda for July 16, 2019.

Order #2019-110 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for July 16, 2019. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Chris Brady.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the June 25, 2019, regular meeting are presented for your review and approval.

Attachment

• 6 25 19 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 25, 2019, regular meeting.

All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.

A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.

Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV. 

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

Accept resignation of Ben Gies, Board Member, District 4 and declaring a vacancy in District 4, Jefferson County Board of Education

• Ben Gies Resignation Letter 7 1 19

A request from District 4 Board of Education Member Benjamin Gies to resign from the Jefferson County Board of Education

Order #2019-111 - Motion Passed:  A motion to accept the resignation of Board Member Benjamin Gies and declare a vacancy in District 4 passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

During the 2019 Regular Session, the Kentucky General Assembly passed House Bill 22, which alters the manner in which a vacancy on a local board of education is to be filled. It provides that a vacancy on a local board of education shall be filled a majority vote of the remaining members, rather than be filled by the Commissioner of Education.

As part of its annual update of policies and procedures, the Kentucky School Boards Association has provided the District with recommended revisions to Board Policy 01.3 Board Vacancy to reflect the changes to state law, attached here.

Because HB 22 went into effect on June 27, 2019, and because a member of the Jefferson County Board of Education subsequently resigned, the Superintendent recommends both first reading and final adoption of Board Policy 01.3 policy at this meeting. The recommendation conforms to the provisions of Board Policy 01.5 School Board Policies, which states in part, “Policies shall be submitted to the Board for first reading prior to approval by the Board. In an emergency situation, the Board may enact or revise a policy in the same meeting that it is initially introduced.”

Final adoption at this meeting will ensure that the policy governing the process for filling the vacancy is in compliance with current state law, which requires a series of actions by the Board within two months of a vacancy being declared by the Board.

The Kentucky School Board Association has provided districts with the following Administrative Procedures to assist in the implementation of Board Policy 01.3 Board Vacancy:

• 01.3 AP 2 Board Vacancy Forms
  • Form to Provide Notice that a Vacancy Exists
  • Sample Newspaper Advertisement Announcing a Board Vacancy
  • Form to Provide Notice that a Vacancy has been Filled by the Board
  • Form Letter to Newly Appointed Board Member
• 01.3 AP 2.1 Application for Board Vacancy

Superintendent Pollio plans to have the District adopt these administrative procedures to ensure that the forms and communications used in the process to fill a vacancy comply with state law. They are provided here for the Board’s review.

Submitted by: Amy Dennes

Attachment

• 01.3 Board Vacancies.pdf
• 2019 KSBA Admin Procedures -Board Vacancy.pdf

Superintendent Martin Pollio recommends the Board of Education adopt the attached Board Policy 01.3 Board Vacancy and receive Administrative Procedures 01.3 AP.2 and 01.3 AP.21.

Order #2019-112 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education adopt the attached Board Policy 01.3 Board Vacancy and receive Administrative Procedures 01.3 AP.2 and 01.3 AP.21. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Board policies 09.428 Student Rights and 09.438 Student Support and Behavior Intervention Handbook and KRS 158.148 establish a process and timeline for the review of the Code of Acceptable Behavior and Discipline and The Student Bill of Rights (Code). 

In compliance with Board policies and Kentucky Revised Statutes, multiple teams have reviewed the current Code to recommend changes for the 2019-20 school year. Dr. DeFerrari and her team conducted revision meetings on February 25, March 11, March 25, April 11, and April 18, 2019. Throughout this process, both internal and external stakeholders were involved in providing feedback on Code content. The process for feedback and potential recommendations for the 2019-20 Code was shared at the Board work session on April 23, 2019. Additionally, the Board reviewed specific recommendations and provided feedback at the Regular Business Meeting on May 14 and June 11, 2019. The final Student Support and Behavior Intervention Handbook is attached for Board approval for implementation during the 2019-20 school year.  

Submitted by: Dr. Carmen Coleman

• Draft Student Support and Behavior Intervention Handbook 7 16 19.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2019-20 school year.

Order #2019-113 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2019-20 school year. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.

Board Policy 01.22 states:

The Board may establish committees when deemed necessary by the Board.  These committees shall serve in an advisory capacity and may not take action to bind the Board. All Board committee meetings shall be subject to the Kentucky Open Meetings Act.

At the June 25, 2019 Board Work Session, the Board received and discussed a presentation from Chief Financial Officer Cordelia Hardin providing an overview of local taxation, revenue trend data, and changes in state appropriations, and retirement expenses over the last decade. Also, Chay Ritter, a KSBA- approved trainer from the Office of Finance and Operations at the Kentucky Department of Education (KDE), presented options for generating additional revenue for consideration by the Board.

At the Board Work Session, Board members concluded that additional information, research, and analysis regarding options for the generation of additional revenue was needed. The Revenue Advisory Task Force will undertake that work and submit a report to the Board with its findings.

The findings of the Task Force will deepen the Board’s understanding of the issues under consideration and to inform possible Board action regarding the generation of additional revenue for the District. It will assist the Board and Superintendent as they seek to develop a timely and intentional long-term plan to address the over $1 billion in unmet District facilities needs to increase the efficiency and effectiveness of schools in improving student outcomes.

A recommendation regarding the appointment of members to the Revenue Advisory Task Force, as well as a recommended timeline with clearly delineated goals, objectives, and deliverables will be presented to the Board for action at a future meeting.

The creation of the Revenue Advisory Task Force, in addition to the June 26, 2019 Board Work Session, directly addresses action steps within the final Corrective Action Plan (CAP) under the Settlement Agreement with KDE. The Agreement states “KDE recommends that the Board members consider any and all additional revenue sources (e.g. nickel equivalent tax, utility tax) to address critical facility needs.”

Submitted by: Cordelia Hardin

Superintendent Martin Pollio recommends the Board of Education create a Revenue Advisory Task Force, and at a later meeting appoint Task Force members and approve a timeline with specific goals, objectives, and deliverables.

Order #2019-114 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education create a Revenue Advisory Task Force, and at a later meeting appoint Task Force members and approve a timeline with specific goals, objectives, and deliverables. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Chris Brady.

In accordance with the Settlement Agreement with the Kentucky Department of Education (KDE), JCPS worked with KDE representatives to create a corrective action plan (CAP) to address the deficiencies described in the Management Audit Findings. The Final CAP includes the following areas: (1) Planning, (2) Operations, (3) Finance, (4) Personnel Management, (5) Instructional Management, (6) Career & Technical Education (CTE), (7) Safe Crisis Management (SCM), (8) Individuals with Disabilities Education Act (IDEA), and (9) Early Childhood. The Final CAP supersedes the previous corrective action plans relating to CTE, SCM, and IDEA, which are incorporated, with modest amendments, in the Final CAP.

The Superintendent or his designee will provide monthly status reports to the KDE Commissioner or the KDE Commissioner’s designee related to progress on implementation of the Final CAP, and KDE staff will provide continual feedback, at least monthly, to JCPS related to the progress of JCPS in the implementation of the Final CAP.  In addition, JCPS staff will provide quarterly progress reports to the Jefferson County Board of Education.

While KDE noted that JCPS has started the correction process in most if not all of these areas; the official starting point for this Final Corrective Action Plan is October 1, 2018, with October 1, 2020, as the end date. This board report will provide a summary of recent actions from the CAP in the areas of Planning and District Finance. 

Attachments include the following documents submitted to KDE: (1) the progress notes from April and May of 2019 and (2) the PowerPoint slides presented to the Kentucky Department of Education on June 5, 2019.

Submitted by Dr. Dena Dossett

Attachments

• JCPS CAP KBE June 2019 Presentation
• JCPS CAP Update 7 16 19
• JCPS Final CAP June 2019

Superintendent Martin Pollio recommends the Board of Education receive a progress report regarding the JCPS Final Corrective Action Plan.

Order #2019-115 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a progress report regarding the JCPS Final Corrective Action Plan. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for July 16, 2019.

Order #2019-116 - Motion Passed:  A motion that the Board of Education approves the consent calendar for July 16, 2019, minus item X.G.1. Recommendation for Approval of BG-1 Form for Phase I HVAC Renovation at Bates Elementary School, passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

Order #2019-117 - Motion Passed:  A motion that the Board of Education approves consent item X.G.1. Recommendation for Approval of BG-1 Form for Phase I HVAC Renovation at Bates Elementary School passed with a motion by Mrs. Linda Duncan and a second by Dr. Christopher Kolb.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams

Attachment

• Certified Leaves of Absence 07 16 19

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Jimmy Adams

Attachment

• Personnel Actions 07 16 19

Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

In order to continue the work of organizational alignment, the attached job description reflects changes made to better represent the position within the organizational structure of JCPS.

• Executive Director Technology Integration FINAL 7.16.pdf
• Executive Director Technology Integration MARKUP 7.16.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached job description.

In order to continue the work of organizational alignment the attached organizational charts reflect changes to improve the organizational structure of JCPS.

SN1 (page H-2) reporting relationship change

DV1 (page I-1)  reporting relationship changes

CE1 (page K-3) reclassify Executive Director Technology Integration position from certified administrator to classified administrator and change the number of days from 260 days to 220 days plus optional 20 extended days

Submitted by: Jimmy Adams

Attachments

• Organizational Chart FINAL 7_16_2019
• Organizational Chart MARKUP 7_16_2019
• Summary of Organizational Changes 07 16 19

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.

This is a report of field trip requests submitted to the Board of Education on June 16, 2019.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

• FIELD TRIPS BY DESTINATION 7-16-19
• FIELD TRIPS BY SCHOOL 7-16-19

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project includes the architectural renovation to three areas of Atherton High School for the Career and Technical Education pathways of Health Sciences, Media Arts, and Engineering. The scope will include reconfiguring walls, ceilings, electrical and data wiring, and HVAC to better support teaching these pathways.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Atherton HS - CTE Program Renovations

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of EOP Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Career and Technical Education Program Renovations at Atherton High School, for an estimated project cost of $926,093.

This project consists of the partial roof replacement of 476 squares on Sections 7, 8, 10, 13, 14, and 18.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Attachment

• BG-1 Butler THS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Butler Traditional High School, for an estimated project cost for $810,760.

This project consists of the partial roof replacement of 90 squares on the library.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Fairdale ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Patrick D. Murphy Co., Inc. Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Fairdale Elementary School, for an estimated project cost for $154,430.

This project consists of the partial roof replacement of 100 squares on Section 14.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Fern Creek HS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Fern Creek High School, for an estimated project cost for $171,395.

This project consists of the partial roof replacement of 85 squares on Sections 10 and 11.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

• BG-1 Hazelwood ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Hazelwood Elementary School, for an estimated project cost for $144,382.

This project consists of the partial roof replacement of 324 squares of shingles and 35 squares of flat metal roofing on Sections 3, 4, 5, and 6.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Highland MS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Highland Middle School, for an estimated project cost for $610,040.

This project consists of the partial roof replacement of 529 squares on Sections 4A, 5B, 5D, 5E, 6, 9, and 10.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Marion C Moore - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Marion C. Moore School, for an estimated project cost for $899,000.

This project consists of the partial roof replacement of 612 squares on Sections 2, 3, and 5.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Stuart Academy - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Stuart Academy, for an estimated project cost for $981,288.

This project consists of the partial roof replacement of 245 squares on Sections 5 and 9.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project.  Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 TJMS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Patrick D. Murphy Co., Inc. Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Thomas Jefferson Middle School, for an estimated project cost for $415,564.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovation may occur.

On June 11, 2019, the Board of Education approved JRA Architects and Environmental Concerns, Inc. (Asbestos Abatement only) to prepare plans and specifications.

The project directly supports strategy 3.1.1 of Vision 2020.

Attachment

• BG-1 Bates ES - Phase I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for the Phase I HVAC Renovation at Bates Elementary School, for an estimated project cost for $6,974,600.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovation may occur.

On June 11, 2019, the Board of Education approved Potter & Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) to prepare plans and specifications.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Georgia Chaffee TAPP - Phase I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for the Phase I HVAC Renovation at Georgia Chaffee TAPP School, for an estimated project cost for $5,527,050.

On May 13, 2013, the Board of Education approved the project and BG-1 form for Project 13-260.

On July 8, 2013, the Board of Education approved CMTA, Inc. and Environmental Concerns, Inc. (Asbestos Abatement only) to prepare plans and specifications for Project 13-260.

This project was placed on hold due to funding in fiscal year 2014, with the anticipation of proceeding with the project at a future date.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• RevBG-1 Fairdale HSTB - Phase I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Phase I HVAC Renovation at Fairdale High School Technical Building, for an estimated project cost of $6,417,850.

This project will consist of the replacement of two existing boilers.

On May 14, 2019, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 19-301.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on June 26, 2019. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

• RevBG-1 Blue Lick ES - Boiler repl

Superintendent Martin Pollio recommends the Board of Education award a contract to Coleman-B&R LLC for Boiler Replacement at Blue Lick Elementary School for the low base bid of $79,000; and approve the attached revised BG-1 form for $158,500.

This project includes the removal of sections of the existing gym to open up a mezzanine space built during the 2012 renovation project. The space will be trimmed out and finished for the bleachers to be installed.

On April 16, 2019, the Board of Education approved JRA Architects to prepare plans and specifications for Project 19-270.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on June 25, 2019. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• RevBG-1 Eastern HS - Gym Mezzanine Bleachers

Superintendent Martin Pollio recommends the Board of Education award a contract to Derek Engineering, Inc. for Gym Mezzanine at Eastern High School for the low base bid of $129,403; accept Alternate 1 for a total bid of $143,254; and approve the attached revised BG-1 form for $329,000.

This project consists of renovating an existing space and turning it into a Diesel Mechanic Lab. This includes installing overhead doors, electric for equipment, building a classroom wall, creating tool storage, removing existing flooring, and minor HVAC work.

On April 16, 2019, the Board of Education approved K. Norman Berry Architects to prepare plans and specifications for Project 19-280.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on June 26, 2019. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• RevBG-1 Fairdale HS - Diesel Lab Renovation

Superintendent Martin Pollio recommends the Board of Education award a contract to Marksbury Cornett Construction LLC for Diesel Lab Renovation at Fairdale High School for the low base bid of $248,000; and approve the attached revised BG-1 form for $287,000.

On February 13, 2018, the Board of Education approved Biagi, Chance, Cummins, London and Titzer, Inc. to prepare plans and specifications for Project 18-270.

On May 29, 2019, the Board approved awarding a contract to Advanced Electrical Systems, Inc. as the low bidder.

Biagi, Chance, Cummins, London and Titzer, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Doss HS - Stadium Lighting Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Advanced Electrical Systems, Inc. for Stadium Lighting Replacement at Doss High School for a total construction cost of $404,008.37.

On May 14, 2019, the Board of Education approved the contract completion and BG-4 form for Stateline Roofing and Metal Co., Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Conway Partial Roof

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Conway Middle School.

On February 12, 2019, the Board of Education approved the contract completion and BG-4 form for Derek Engineering, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

• BG-5 Moore Culinary Arts Reno

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Culinary Arts Renovation at Marion C. Moore School.

On May 14, 2019, the Board of Education approved the contract completion and BG-4 form for Badgett Constructors, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Southern HS Paint Booth

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Paint Booth Replacement at Southern High School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 7-16-19

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

This Easement is granted to allow Louisville/Jefferson County Metro Government a 300 square foot plot at McFerran Elementary School in order to construction a TARC Bus Shelter.

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Michael Raisor

Attachment 

• TARC Easement for McFerran

Superintendent Martin Pollio recommends the Board of Education approve an Easement for a TARC Bus at McFerran Elementary School.

The current walking track and sports field utilized by Kennedy Montessori Elementary School are partially located on a plot of land conveyed to the Urban Renewal and Community Development Agency of Louisville in 1968 during the construction of the Shawnee Expressway.

This transfer of land would give the Board of Education ownership of the entire footprint utilized by the School. This estimated fair market value of this land is $14,000.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Kennedy Montessori Warranty Deed

Superintendent Martin Pollio recommends the Board of Education approve the attached Warranty Deed and donation of land for $1 dollar for .4068 acres adjacent to Kennedy Montessori Elementary School from the Urban Renewal and Community Development Agency of Louisville.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.  This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

Copies of the above-referenced competitive negotiation, bid tabulations, and amendment are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

• *Bid Tabulations, Contract Renewals, and Amendment_07 16 19
• Aluminum, Sheet Metal & Steel
• Amendment on Integrated Pest Management Pesticide Products and Accessories
• Athletic Supplies & Eqpt. (Line Item)
• Competitive Negotiation for Food Trailer for Nutrition Services
• Insulation Pipe & Accessories (Percentage)
• JCPS Optional & Magnets Showcase of Schools
• Off Duty Police-Corrections Officer Security
• Paper (Materials Production)
• Road Salt
• Seat Material (School Bus)
• T-Shirts (Mayor's Cup)
• Tractor & Mower Parts (Percentage)
• Vehicle Paint & Related Items Tabulation
• Video & Sound Recordings and DVDs (Percentage)

Superintendent Martin Pollio recommends the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendment:
•Competitive Negotiation for Food Trailer for Nutrition Services;
•Seat Material (School Bus);
•Road Salt;
•Paper (Materials Production);
•Insulation Pipe & Accessories (Percentage);
•Off Duty Police/Corrections Officer Security;
•Aluminum, Sheet Metal & Steel;
•Vehicle Paint & Related Items;
•Athletic Supplies & Eqpt. (Line Item);
•Tractor & Mower Parts (Percentage);
•Video & Sound Recordings and DVDs (Percentage);
•JCPS Optional & Magnets Showcase of Schools;
•T-Shirts (Mayor's Cup);
•Contract Renewal on Competitive Negotiation on Challenger Center Operations;
•Contract Renewal on Competitive Negotiation on Visitor Management Software Solution;
•Contract Renewal on Competitive Negotiation for Flight Training Service;
•Contract Renewal on Contractual Services on Garage Equipment;
•Contract Renewal on Large Lunchroom Equipment (Percentage);
•Contract Renewal on High School Diplomas;
•Contract Renewal on Public Safety Equipment, Supplies & Uniforms (Percentage);
•Contract Renewal on Titles I and III Non-Public Instructional Services;
•Contract Renewal on Cafeteria Graphic Design & Installation Services;
•Contract Renewal Plumbing Supplies (Percentage);
•Contract Renewal on Modification & Fabrication of Stainless Steel & Aluminum (For Food Service Equipment);and
•Amendment on Integrated Pest Management Pesticide Products and Accessories

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

• List of Contracts 07 16 19
• 01 BrightBytes, Inc.
• 02 Education International, LLC
• 03 BSCS Science Learning
• 04 Collaborative for Teaching and Learning
• 05 University of Louisville Research Foundation, Inc.
• 06 University of Louisville Research Foundation, Inc.
• 07 Millennium Learning Concepts, LLC
• 08 Prestige AV and Creative Services
• 09 Franklin Covey Client Sales, Inc.
• 10 Edmentum
• 11 FastBridge Learning
• 12 EL Education
• 13 Big Picture Company dba Big Picture Learning

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided in accordance with Board Policy 01.11, General Powers and Duties of the Board and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Final Report of Professional Services Contracts for Fiscal Year 2018-19

Superintendent Martin Pollio recommends the Board of Education receive the Final Report of Professional Services Contracts of $5,000 or more approved during fiscal year 2018-19.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources. 

Submitted by: Cordelia Hardin

Attachment

• Invoice Report

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Invoices paid and to be paid for period of May 21 through June 23, 2019.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Purchase Order Report by Department
• Purchase Order Report by Vendor

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Purchase Orders issued during the period of May 21 through June 23, 2019.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Vouchers paid during the period of May 21 through June 23, 2019.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

• May 2019 Monthly Board Financial Report
• Notes of Interest - May 2019

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended May 31, 2019.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on July 16, 2019.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants report July 16 2019 Donor Order
• Donations and Small Grants Report July 16 2019 Location Order
• Share Our Strength No Kid Hungry PRP

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $126,519.42 to be used as stated in the attachment.

The Kentucky Department of Education awarded Family and Children's Place (FCP) a 21st Century Community Learning Center (21st CCLC) grant to partnership with Engelhard Elementary School. 21st CCLC will provide academic, artistic, and cultural enrichment for students after school and during the summer. The FCP grant is $150,000 per year for three years. Two years of additional funding at a reduced amount are available based upon performances.

FCP will provide a full-time on-site coordinator, extended service time for teachers, instructional assistants, and contractual costs with enrichment partners.

Engelhard Elementary School will use funding to directly pay transportation costs and extended time pay and fringes for one certified teacher to provide instruction during the after-school and summer programs.

The attached agreement is for the first year of the program. Additional agreements will be required for future program years. 

The project directly supports Vision 2020 strategies 1.1.3, 1.1.5 and 1.1.7.

Submitted by Dr. Devon Horton

Attachment

• Family and Children's Place

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $31,311 from Family and Children's Place and authorize the Superintendent to sign the attached Memorandum of Agreement.

Heart of America has offered to donate costs for equipment, material, and any non-district labor to construct a Technology Innovation Lab at Frederick Law Olmsted Academy North. 

Heart of America partners with the Verizon Innovative Learning Initiative (VILS) to transform spaces in participating VILS schools into modern learning environments equipped with state-of-the art technology, furniture and equipment. 

This donation supports Vision 2020 strategies 1.1.1, Adopt a broader definition of learning, 1.1.3, Provide equitable access and 1.1.7, Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Kermit Belcher

Attachment

• VILs Lab

Superintendent Martin Pollio recommends the Board of Education accept a donation from Hearts of America totaling $250,000 and authorize Superintendent to sign the attached Memorandum of Agreement.

Genetech donated $9,184.54 to Career and Technology Education (CTE) for purchase of equipment.

Ray C. Glass and Elizabeth S. Glass donated $500.00 for Build a Bed.

Louisville Metro donated $10,000.00 for development of Suffrage curriculum and website.

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $19,684.54 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

The Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks will provide funding in the amount of $8,844 to JCPS Adult and Continuing Education to support the Power of Work (POW) program.

The purpose of this initiative is to provide education, training, workforce development, and other support services for eligible TANF participants enrolled in the Power of Work program. Funds will cover salaries, fringe benefits, supplies, and parking expenses of the Power of Work staff.

This program aligns with the District’s Vision 2020 by providing students, parents, and community members with the quality academic instruction needed to become contributing members of the community. 

No matching funds are required. This grant does not obligate the District financially, nor is there any indirect cost. The term of each of these contracts is July 17, 2019, through June 30, 2020.

Submitted by:  Dr. Carmen Coleman

Attachments

• KYCC (POW) Agreement

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $8,844 from KentuckianaWorks and authorize the superintendent to sign the attached agreement.

The Flexible Focus Fund was created to permit the state and local school districts additional flexibility in the distribution of program funds while still addressing the governing statutes and serving the need and the intended student population. The Kentucky Department of Education has awarded Flexible Focus Funds to the District for 2019-20 as follows:

Extended School Services                                           $3,444,176

Safe and Drug Free Schools                                        $1,197,366

Preschool                                                                  $10,475,529

This project directly supports Vision 2020 Strategy 1.1.3 Provide Equitable Access

Submitted by: Dr. Carmen Coleman

Attachment

• Flexible Focus Funds from the Kentucky Department of Education

Superintendent Martin Pollio recommends the Board of Education accept Flexible Focus Funds totaling $15,117,071 from the Kentucky Department of Education.

Funding the amount of $3,042,841 will be used to cover Career and Technical Education teacher salaries and benefits. Career and Technical Education programs offer career exploration and preparation opportunities to students that prepare them for both college and career by:

• Enhancing student learning through integration of academic and technical content to create authentic learning experiences;

• Collaborating with business, labor, and industry partners to provide experiential learning opportunities aligned with community needs and student interests; and

• Collaborating with community and postsecondary partners to enable students to earn credentialed diplomas featuring industry certificates and college credit.

Career and Technical Education funding does not require a cost share or match does not obligate the District financially.

Submitted by: Dr. Carmen Coleman

Attachment

• Office of Transition Readiness Contract

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $3,042,841 from the Kentucky Department of Education for the Office of Transition Readiness Career and Technical Education Pathways and authorize the superintendent to sign the attached agreement.

The KET Foundation has awarded the District a $2,600 Ready to Learn grant to implement the PBS Kids Scratch Jr Family Creative Learning program at Camp Taylor and Cochran Elementary Schools through their Family Resource Centers. The PBS Kids Scratch Jr Family Creative Learning program is a series of four after-school sessions designed to support and foster collaboration, communication, creativity, and problem-solving skills among family members while also empowering their self-perceived potential to be involved in STEM subjects.

Grant funds will be used to pay two instructional assistants to work during the after-school program and to provide food for students and their families during the sessions. The District agrees to provide space, food, and facilitators to lead the program. Matching funds are not required, and there is no obligation to the District beyond October 30, 2019.

This grant supports Vision 2020 strategies 1.1.1 and 3.3.3.

Submitted by: Dr. Devon Horton

Attachment

• KET Foundation Ready to Learn Grant

Superintendent Martin Pollio recommends the Board of Education accept a $2,600 KET Foundation Ready to Learn grant to support the implementation of the PBS Kids Scratch Jr Family Creative Learning program and authorize Superintendent to sign the attached Memorandum of Agreement.

The Apprenticeship 502 project aligns with Vision 2020 strategies 1.1.1 and 1.1.2. The project goal is to increase the number of registered apprenticeship positions available to high school students. Grant funds will pay for a limited-term Apprenticeship Coordinator who will develop marketing materials for youth apprenticeships, work with project partners (KentuckianaWorks, Greater Louisville Inc., Jefferson Community and Technical College, Louisville Metro Government, the Manufacturing Skills Standards Council and the Labor Institute for Training) to recruit business to become apprenticeship sponsors, and increase the number of students obtaining industry recognized credentials through secondary and post-secondary coursework and training. 

Grant funds will pay for the salary and benefits of the limited-term Apprenticeship Coordinator, travel expenses for staff to participate in technical assistance training related to growing apprenticeship programs, business recruitment and apprenticeship signing day event costs, design and printing of marketing materials, and bus transportation for students to attend the planned events.

The period of performance is July 17, 2019, through September 25, 2020. Matching funds are not required, and the grant does not obligate the district beyond the period of performance.

Submitted by: Dr. Carmen Coleman

Attachments

• PAYA Grant

Superintendent Martin Pollio recommends the Board of Education accept a $150,000 grant from New America and the Partnership to Advance Youth Apprenticeships and approve the attached grant agreement.

The Corporation for National and Community Service, through the Kentucky Cabinet for Health and Family Services, Department for Family Resource Centers and Volunteer Services, Serve Kentucky awarded the District a $327,021 grant to recruit 24 AmeriCorps members. The grant agreement was approved by the Board of Education on July 24, 2018, and an amendment to add $2,100 for criminal background checks was approved by the Board of Education on May 14, 2019. 

Serve Kentucky is amending the contract to extend the period of performance from 8/1/2018-7/31/2019 to 8/1/2018-6/30/2020, increase funding by $360,369, and add language to Section 2.01 of the contract - regarding updates to the federal requirements for FY 2019. 

REACH (Ready to Extend A Caring Hand) Corps Members will provide mentoring services for students with high rates of unexcused absences, and they will recruit, train, and manage volunteers to support school improvement efforts. 

REACH Corps Member responsibilities include: 

• Providing one-on-one mentoring to students with 7-15 unexcused absences at elementary and middle schools;
• Serving as a liaison with the parents/guardians of participating students;
• Assisting the Family Resource and Youth Services Coordinator in identifying and addressing student needs;
• Promoting effective citizenship and serving as a community role model;
• Continuing outreach through after-school programs; and
• Recruiting volunteers to serve the school in a variety of areas.

The period covered by the new grant award will be August 1, 2019, through June 30, 2020. AmeriCorps Members will be placed in the Family Resource and Youth Services Centers at project schools.

The grant pays part of the salary and benefits for a full-time Member Coordinator and a part-time Member Care Coordinator. The grant also pays for part of the member living allowances, criminal background checks, and indirect costs. In addition, the grant covers a portion of travel, supplies, health and other insurance, evaluation and contractual costs. Each school will contribute $5,750 from their school or Family Resource Youth Services Center budget as a match. Matching funds support the Member Coordinator, part-time Member Care Coordinator, the remaining member living allowance costs as well as travel, supplies, member gear and the balance of member health and other insurance costs. 

In return for the matching funds, the school receives an AmeriCorps Member who serves at their assigned school five days a week for 8 hours a day. Project administration is provided through Community Support Services and evaluation services are provided by Accountability, Research and Systems Improvement. 

REACH Corps supports Vision 2020 Strategy 1.1.7. Members provide evidence-based mentoring and differentiated supports for students and their families with the goal of increasing school attendance and parental involvement and providing early interventions to avoid high school dropout. 

Project Schools include: Academy @ Shawnee, Atkinson Academy, Coleridge-Taylor Elem., Carrithers Middle, Conway Middle, Crosby Middle, Farnsley Middle, Frayser Elementary, Gutermuth Elementary, Kammerer Middle, King Elementary, Luhr Elementary, Maupin Elementary, Marion C. Moore, Noe Middle, Olmsted Academy North, Olmsted Academy South, Portland Elementary, Thomas Jefferson Middle, Wellington Elementary, Western Middle, Westport Middle, Wheatley Elementary, and  Wilkerson Elementary Schools.

Submitted by: Dr. Carmen Coleman

Attachment: KY Doc ID No. PON2 730 1900001735 version 3  

• REACH Contract Modification PON2 730 1900001735

Superintendent Martin Pollio recommends the Board of Education approved the attached contract modification with the Kentucky Cabinet for Health and Family Services, accept an increase of grant funding, and authorize the superintendent to sign same.

School Improvement Funds (SIF) are grants to state educational agencies (SEAs). SEAs, in turn, make subgrants to local educational agencies (LEAs) that demonstrate the greatest need and the strongest commitment to use the funds to provide adequate resources in order to raise the achievement of students in their lowest-performing schools. Funds were awarded to the following schools for the period January 1, 2019 – September 30, 2021:

Grant funds will pay for supplies, materials, and professional development. Funds will also support schools hiring additional staff for academic and behavioral interventions for the grant period.

There are no matching funds required for the grant, and there is no financial obligation to the District beyond the grant period.

Submitted by: Dr. Devon Horton

• FY20 Title I School Improvement Award Notifications

Superintendent Martin Pollio recommends the Board of Education accept Title I School Improvement Funds for $5,116,354 from the Kentucky Department of Education.

The Jobs for Kentucky's Graduates (JKG) Program is based on the Jobs for American's Graduates (JAG) Model, a multi-year dropout prevention program application that serves students and provides support for an additional 12 months post-graduation.

Participating schools agree to employ a full-time, mutually acceptable staff qualified to fulfill the responsibilities of the JKG Specialist; provide furnished classroom and office space; provide the JAG Model Program in a regularly scheduled class or classes for credit; provide post-graduation services to students for 12 months, and establish an in-school advisory committee.

JKG will provide the funding to each participating school to implement the program and the schools will be required to cover any remaining salary and benefits for the full-time JKG Specialist. Phoenix School of Discovery will employ two JKG Specialists, one for each level, middle and high.

Doss High School: $30,447

Fairdale High School: $28,496

Phoenix School of Discovery: $135,000

The Academy @ Shawnee: $29,152

This project aligns with Vision 2020 strategy 1.1.1, “Adopt a broader definition of learning.”

Submitted by: Dr. Carmen Coleman

Attachments

• Doss-JAG
• Fairdale-JAG
• Phoenix-JAG
• Shawnee-JAG

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $223,095 from Jobs for Kentucky's Graduates Program and authorize the superintendent to sign the attached Memorandums of Understanding.

The Kentucky Department of Education has awarded a 21^st Century Community Learning Center (21^st CCLC) grant for $302,000 for Minors Lane Elementary School and Iroquois High School. Each school will receive $151,000 per year for three years.

The attached agreement is for the first year of the program for Iroquois and the second year of funding for Minors Lane. Additional agreements will be required for future program years. 

21st CCLC will provide academic, artistic, and cultural enrichment for students after school and during the summer. This funding will provide a full-time on-site coordinator, extended service time for teachers, instructional assistants, and contractual costs with enrichment partners. In addition, the funding will also cover transportation costs for afterschool transportation and transportation for the summer program.

The project directly supports Vision 2020 strategies 1.1.3, 1.1.5 and 1.1.7.

Submitted by: Dr. John Marshall

• KDE 21st Century CLC Grant

Superintendent Martin Pollio recommends the Board of Education accept $302,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement.

The Kentucky Department of Education awarded four elementary schools Math Achievement Fund (MAF) grants for 2019-22.

MAF schools are required to submit by August 1, 2019, assurances documenting they will comply with all requirements of the MAF program signed by the MAF teacher, principal, participating classroom teachers, and the Superintendent.

The MAF grant funding was accepted and approved by the Board on May 14, 2019.

This grant supports Vision 2020 strategies 1.1.3 Provide equitable access and 1.1.5 Improve student literacy.

Submitted by: Dr. Carmen Coleman

Attachments

• MAF Assurances

Superintendent Martin Pollio recommends the Board of Education authorize the superintendent to sign the attached assurances for each Math Achievement Fund school.

The Kentucky Department of Education awarded 18 elementary schools Read to Achieve (RTA) funding for 2019-22.

RTA schools are required to submit by August 1, 2019, assurances documenting they will comply with all requirements of the RTA program signed by the RTA teacher, principal, participating classroom teacher, Library Media Specialist, and the Superintendent.

The RTA grant funding was accepted and approved by the Board on June 11, 2019.

This grant supports Vision 2020 strategies 1.1.3 Provide equitable access and 1.1.5 Improve student literacy.

Submitted by: Dr. Carmen Coleman

Attachments

• RTA Assurances

Superintendent Martin Pollio recommends the Board of Education authorize the superintendent to sign the attached assurances for each Read To Achieve school.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers which are intended to promote and coordinate the flow of community resources and support to families and youths in ways that strengthen their functioning and that enhance the growth and development of the individual members of the family unit. 

The Jefferson County Region 3 allocation for 2019-20 school year will be $7,785,986.50 (see contract line #13). On May 14, 2019, the Board of Education approved the funding letter for the FY20 FRYSC allocations. The initial MOA is effective from July 1, 2019 through June 30, 2020. Please note, on June 4, 2019, a docu-signature was submitted to the Commonwealth of Kentucky Cabinet for Health and Family Services pending Board approval due to contract timelines.

FRYSC has experienced growth and expansion over the last year resulting in the need for increased technical assistance by the Division of FRYSC. In order to meet this need, the Division is adding the Bullitt County School District to FRYSC Region 3. The Cabinet for Health and Family Services uses multi-provider contracts when the scope of work is the same and there are multiple providers for a particular program. The FRYSC program meets this criteria and therefore has been using multi-provider contracts for many years. There is a single multi-provider contact in place for each FRYSC region. Until July 1, 2019, Jefferson County happened to be a self-contained FRYSC region, however, upon adding Bullitt County, a multi-provider contract is necessary. Separate commodity lines ensure that funds are separated by school district and payments are made in the same manner as in the past. 

Family Resources and Youth Services Centers support Vision 2020 Strategies: 1.1.3 Provide Equitable Access, 1.1.6 Strengthen Early Childhood Education, and 2.1.3 Improve Culture and Climate

Submitted by: Dr. Carmen Coleman

Attachment

• Cabinet for Health and Family Services (FRYSC)

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Commonwealth of Kentucky Cabinet for Health and Family Services for the Family Resource Youth Services Centers.

For several years, JCPS teachers have been located in several non-JCPS agency schools/programs. These agency schools are able to provide an appropriate education to District students because the facilities offer highly specialized programs to specific populations.

Through a Memorandum of Agreement, which is revised and signed annually, the District and the Heuser Hearing and Language Academy have mutually agreed to provide services that will enable these students to receive appropriate public education on their individual level and unique needs. Students' programs are monitored in order to ensure that all due process procedures are followed.

The attached agreement shall be effective July 17, 2019, and ending on June 30, 2020.

This project supports Vision 2020 Strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

• MOA for Heuser Hearing and Language Academy

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Heuser Hearing and Language Academy and authorize the superintendent to sign same.

The JCPS Equity and Inclusion Institute will be held on August 5, 2019, at the Kentucky International Convention Center. Participants will learn about instructional equity and inclusion strategies as they relate to diverse student populations. The Institute will feature nationally recognized speakers and participants will have the opportunity to attend rotating sessions throughout the morning. Participants will engage in interactive activities, guided discussions, and surveys in the sessions.

This work supports Vision 2020 strategy 1.1.7 Eliminate Achievement, Learning, and Opportunity Gaps.

Submitted by: Dr. John Marshall

Attachment

• KY International Convention Center Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with Kentucky International Convention Center and authorize the superintendent to sign same.

This program directly supports Vision 2020 strategies 1.1.3 (equitable access) and 1.1.7 (elimination of opportunity gaps) by providing expanded options for advanced learning.

AdvanceKentucky is an initiative in partnership with the National Math and Science Initiative (NMSI) Advanced Placement Teacher Training and Incentive Program (APTIP), Kentucky Department of Education, and Kentucky Science and Technology Corporation. The primary goal of Advance Kentucky is to increase the number of students accessing AP math, science, and English courses and earning a passing score of 3 or higher on AP MSE exams with a particular focus on underrepresented youth. The focus of this model, which is based on successful programs in Florida and Texas, promotes early preparation and extra supports and incentives for students and is based on open enrollment practices for Pre-AP and AP courses. Both Seneca and Valley High Schools have participated in the AdvanceKentucky Model.

Beginning in the 2019-20 school year, KSTC is affording previous AdvanceKentucky schools a teacher-based model of support to continue the whole-school model of open access for AP Courses and student success. This program is modeled on the original program of training, stipends, and incentives to specific AP teachers. KSTC selected teachers based on an application process.

Kentucky Science and Technology Corporation will provide the following to the named teachers:  

• Up to a $500 stipend for participating in specific activities listed in the MOA;
• $100 for each student earning a qualifying score and possibly of a threshold bonus. These funds are kept in a revolving AdvanceKentucky fund to which AP MSE teachers may apply for personal or departmental use on specific school-related materials or training;
• Funding for registration fees for Advanced Placement Summer Institute, fall training, or equivalent training;
• Funding for registration fees for up to two Pre-AP teachers to attend Laying the Foundation training; and
• Funding for instructional supports

Students in the named teachers AP Course will receive:

• $100 for a qualifying score on the linked exam;
• Funding for 50 percent of exam fees not otherwise covered by other sources;       

The following schools have or are implementing the Advance Kentucky model:

• Moore, Waggener, and Valley High Schools: 2012-15
• Fern Creek, Seneca, and Southern High Schools: 2013-16
• The Academy @ Shawnee: 2014-17
• Doss and PRP High Schools: 2015-18
• Central High School: 2016-19
• Iroquois High School: 2017-20

Submitted by: Dr. Carmen Coleman

Attachment

• _SenecaHSLetterOfAgreement_0.pdf
• _ValleyHSLetterOfAgreement_0.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached letter of agreement with Kentucky Science and Technology Corporation and authorize the superintendent to sign same.

Through a reciprocal agreement with the Kentucky State Fair Board, Jefferson County Public Schools is allowed the use of an allotted number of meeting rooms free of charge each fiscal year.

The attendance of 5,000 to 6,000 employees for the annual JCPS Benefits/Health Fair necessitates a large venue such as the Kentucky Exposition Center.

Submitted by: Jimmy Adams

Attachment

• Lease Agreement with Kentucky State Fair Bord

Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with the Kentucky State Fair Board and authorize the superintendent to sign same.

Central High School and Pleasure Ridge Park High School are AIS schools located within the Park Du Valle Community Health Center (PDCHD) service area. Data from each schools suggests that some students may be experiencing difficulty with regular access to health care. This community partnership can help ensure an equitable learning environment and ensure a system is in place to promote student readiness to learn.

In partnership with Central High School and Pleasure Ridge Park High School, PDCHC will provide medical, dental, and behavioral health services at the schools/centers under the direction of a licensed physician, physician assistant, or advanced practice registered nurse with the assistance of a certified medical assistant, dentist, registered dental hygienist, dental assistant, and/or behavioral health clinician. PDCHC shall provide administrative support, schedule appointments, maintain patient records, including documentation necessary for insurance billing, and provide on-site nursing assistance during clinics. PDCHC is required to follow all policies, guidelines, and protocols as established by JCPS Health Services. 

Each participating school (Central High School & Pleasure Ridge Park High School) will provide appropriate facilities for PDCHC and will obtain any necessary written permissions from parents and/or guardians of students. 

This project directly supports Vision 2020 strategies 1.1.3 and 3.1.1.

The District is not providing matching funds for this project and has no obligation beyond July 17, 2022. 

Submitted by: Dr. Carmen Coleman

Attachments

• Park DuValle Community Health Center Agreement
• Park DuValle Community Health Center Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached agreements with the Park Du Valle Community Health Center, Inc. and authorize the superintendent to sign same.

This agreement details the course approved by Sullivan University for articulation and the conditions under which graduates from this pathway can take advantage of the opportunity to progress more quickly through the pre-law curriculum once matriculated at Sullivan.

Sullivan Course PLS 114 Introduction to Law & the Legal System (4 Credit hours) is the equivalent to JCPS Course 45862041/2 and KDE State Code 461051 Introduction to Law and 45860941/2 and KDE State Code 461019 Civil Law and Procedures and JCPS Code 45861941/2 and KDE State Code 461047 Advanced Legal Practice.

Sullivan Course PLS 201 Criminal Law (4 credit hours) is equivalent to JCPS Course Code 45861841/2 and KDE State Code 461020 Criminal Law and Procedures

Students who are admitted and enrolled at Sullivan in the Paralegal Studies program must submit an official high school transcript for review. If the student achieved a grade of “C” or better, they will receive college credit for the above courses if on their official transcript.

This articulation agreement is an initial step towards a dual credit agreement with Sullivan University for Paralegal Studies. Faculty at Sullivan University and pre-law teachers at Seneca and Waggener High Schools are working collaboratively to build aligned curriculum in anticipation of dual credit opportunities in the future.

This program directly supports Vision 2020 strategies 1.1.3 Equitable Access and 1.1.7 Elimination of Opportunity Gaps

Submitted by: Dr. Carmen Coleman

Attachment

• High School to College Articulation Agreement Sullivan University

Superintendent Martin Pollio recommends the Board of Education approve the attached Articulation Agreement with Sullivan University and authorize the superintendent to sign same.

Western Kentucky University (WKU) received funding from the Wallace Foundation to redesign the Department of Educational Administration, Leadership and Research (EALR) Principal Preparation Program to impact the development of school leaders by improving their preparation and clinical experiences. JCPS has been invited to participate as a district partner in this initiative which will inform statewide policies about program accreditation and principal licensure that will promote higher quality leadership training and preparation statewide. It is important to note that this agreement does not in any way prohibit JCPS from forming partnerships with other universities.

A key component of this initiative is the development of a Leader Tracking System that will help districts to quickly identify potential school and district leaders according to criteria they establish.

The district will receive funding for staff travel to Wallace Foundation networking and training sessions, technology, and materials and supplies.

The original agreement was approved by the Board on January 9, 2019.

This funding directly aligns with Vision 2020 Strategy 2.2.4, Develop leaders.

This project does not require a financial commitment from the District.

Submitted by: Dr. Carmen Coleman

Attachment

• Western Kentucky University MOA Amendment

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement amendment with Western Kentucky University and authorize the superintendent to sign same.

In partnership with the Academy@ Shawnee, Atkinson Academy, Byck Elementary, Hazelwood Elementary, Maupin Elementary, Wheatley Elementary, McFerran Elementary, and Young Elementary Schools, the Shawnee Christian Healthcare Center, Inc. (SCHC) will supply health services at eight schools and two early childhood centers, Dawson Orman and Du Valle. SCHC is a not-for-profit health care clinic in the Shawnee neighborhood collaborating with the schools and centers to provide school-based health services. As stated in #l(h) of the MOA, this center will not proselytize, pray, or distribute materials directly to students. 

SCHC will provide medical, dental, and behavioral health services at the schools/centers under the direction of a licensed physician, physician assistant or advanced practice registered nurse with the assistance of a certified medical assistant, dentist, registered dental hygienist, dental assistant, and/or behavioral health clinician. SCHC shall provide administrative support, schedule appointments, maintain patient records, including documentation necessary for insurance billing, and provide on-site nursing assistance during clinics. SCHC is required to follow all policies, guidelines, and protocols as established by JCPS Health Services.

Each participating schools (Shawnee, Atkinson, Byck, Hazelwood, Maupin, Young, McFerran, and Wheatley) and centers (Dawson Orman and Du Valle) will provide appropriate facilities for SCHC and will obtain any necessary written permissions from parents and/or guardians of students. 

During the 2018-19 school year, SCHC also provided services during evening events at schools such as Open House, Family Pancake Night, and Math Night. SCHC worked with coaches to assure all students completed required sports physicals with parent permission. Services provided by SCHC from September 2018 through April 2019, included:

• 77 visits, 18 with a primary healthcare provider across three schools
• 654 dental visits including screenings, cleanings, and sealant

For the 2019-20 school year, plans include:

• Coordinating with elementary schools to assist with kindergarten physicals and dental screenings.
• Coordinating with early childhood centers to address physicals and dental screenings.
• Coordinating with the Shawnee Youth Services Center to address incoming sixth graders' health needs.
• Offering vaccinations at the schools/centers to assist parents in complying with requirements.

The project directly supports Vision 2020 Strategies: 1.1.3 and 3.1.1. 

The District is not providing matching funds for this project and has no obligation beyond June 17, 2022. 

Submitted by: Dr. Carmen Coleman 

Attachments

• Shawnee Christian Healthcare Agreement
• Shawnee Christian Healthcare Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached agreements with the Shawnee Christian Healthcare Center, Inc. and authorize the superintendent to sign same.

For the past five years, the University of Louisville College of Education and Human Development (CEHD) has provided funding to support the Professional Development School Collaboration between CEHD and Jefferson County Public Schools. These funds will support a Teacher-in-Residence at Atkinson, Cochran, and Portland Elementary Schools, and Westport Middle School for the 2019-20 school year.

The total funding provided is $192,193.20, which covers teacher salary, fringe benefits, and indirect costs. There is no financial obligation for the District.

This agreement supports Vision 2020 Strategies 1.1.5 and 2.2.1

Submitted by: Dr. Devon Horton

Attachments

• UofL CEHD MOA Atkinson Academy.pdf
• UofL CEHD MOA Cochran Elem.pdf
• UofL CEHD MOA Portland Elem.pdf
• UofL CEHD MOA Westport Middle.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandums of Agreement with the University of Louisville and authorized the superintendent to sign same.

Digital Promise and the Verizon Foundation have issued a Memorandum of Understanding for Verizon Innovative Learning Initiative for the 2019-20 school year for the following schools:

• Academy @ Shawnee Middle School
• Frederick Law Olmsted Academy North
• Lassiter Middle School
• Newburg Middle School
• W.E.B. DuBois Academy

Verizon’s intention is to offer an extension of two years to schools in good standing as of July 30, 2020. The initiative provides the following resources:

• A tablet device for each student and each teacher during the two-year project period. Each tablet will be equipped with a 5 GB LTE monthly data plan for access to educational resources on the internet when the user is away from school
• $25,000 per school per year to help support a full-time instructional coach for each school
• Professional learning for all teachers involved in the project provided both in person and virtually
• Professional learning for instructional coaches and support in identifying, implementing, and tracking the professional learning of educators at each school
• Twice annual progress reports provided to District leaders
• Ongoing project planning and implementation support

The Verizon Innovative Learning Initiative aligns with Vision 2020 Strategy 1.1.3 by providing engaging learning opportunities, supports, and resources.

All funding, technology and support totaling $5,181,280 was originally accepted and approved by the Board on April 24, 2018.

The project does not obligate the District financially after the project period. Schools retain all devices but are not required to purchase data plans or sustain instructional coaches after the project period.

The Verizon Innovative Learning Initiative is a national program with approximately 100 schools. Digital Promise, the entity administering the project, requests that all participating districts sign the memorandum first before Digital Promise countersigns and fully executes the agreement. 

Submitted by: Dr. Kermit Belcher

Attachment

• Digital Promise Yr 2

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Digital Promise and authorize the Superintendent to sign same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between the Jefferson County Board of Education and Edmentum, Inc. and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.

The Courseware Tools of this agreement will be used in the areas of core content, Health, PE, World Languages, College and Career Readiness, CTE, and other electives for Credit Recovery (First Priority), First Time Credit (to supplement instruction), and Blended Learning. 

As part of the licensing for the multiple courseware products, Edmentum will need to have access to student data to allow students to have online access to courses 24 hours a day, 7 days a week and to provide a report on the student's progress. 

This agreement aligns with Vision 2020 1.1.2 and 1.1.3.

Submitted by: Dr. Carmen Coleman

Attachment

• Data Sharing Use Agreement - Edmentum

Superintendent Martin Pollio recommends the Board of Education approve the Data Sharing/Use Agreement with Edmentum and authorize the superintendent to sign same.

Kentucky Higher Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families.

Kentucky Campus Compact (KYCC) is a statewide coalition of college and university presidents that promotes public and community service that develops citizenship skills, helps campuses forge effective community partnerships, and provides resources and training to integrate civic and community-based learning into the curriculum.

KHEAA will place a fully-trained AmeriCorps College Coach in Valley and Southern High Schools to serve as a full-time near-peer mentor for students.

KHEAA will provide regular, rotating oversight for AmeriCorps members to ensure they are engaged in service activities to help high school students and their parents develop higher education aspirations, understand their options for postsecondary education, and learn about/utilize the resources available to help pay for education beyond high school.

Submitted by: Dr. Devon Horton

Attachments

• KHEAA_KCC_Southern.pdf
• KHEAA_KCC_Valley.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Kentucky Higher Education Assistance Authority and Kentucky Campus Compact on behalf of Valley and Southern High Schools and authorize the superintendent to sign same.

Spalding University (Spalding) intern(s) will work with an artist-in-residence selected by JCPS to design and paint a mural at one JCPS school.

The intern and the artist-in-residence under the supervision of District staff will do the design and painting of the mural. The design process will include meeting with administrators to determine the location of the mural within the selected school, theme, color scheme, and other specifics and creating concept sketches using both traditional and digital media.  

The mural will be painted at the selected school using acrylic paints selected for high durability, traditional brushes, and airbrush techniques. After completion of the mural, the intern(s) will do up to five classroom visits at the selected school with the artist-in-residence, at times mutually agreed upon by JCPS and Spalding. 

This project aligns with strategies 1.1.1 and 3.1.1 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

• Spalding Affiliation Agreement

Superintendent Martin Polio recommends the Board of Education approve the attached Affiliation Agreement with Spalding University and authorize the superintendent to sign same.

This item was withdrawn prior to consideration by the Board. 

At the May 14, 2019, meeting, the Board approved major and substantive changes to organizational charts and job descriptions as part of the District’s effort to create organizational coherence across Divisions. At that time, the Board was told that additional minor and technical changes would be submitted separately at a later date, in order to make the review and consideration of the major changes on May 14 more easily understood.

District staff has conducted a comprehensive review of all job descriptions for the District and are submitting the attached for review and approval. While the number of resulting recommended changes are many, each change, in and of itself, is small. There are two more sets of job descriptions that will be presented at the next two business meetings which will complete the project.

None of the job descriptions being submitted at this meeting have an impact on the status of current employees. The revised job descriptions have no changes to salary grade or annual number of days for current employees.

Job descriptions have been edited for language, format, and standardization of job titles across the District, and have been updated to ensure that the job descriptions are not using obsolete language.

Having a comprehensive, up-to-date, standardized set of job descriptions will improve the efficiency of the Human Resources Division, as part of the larger project to significantly increase its capacity to attract, develop, and retain a highly qualified, diverse, and engaged workforce. It will also offer clarity and consistency to current and prospective employees.

• Job Descriptions Final
• Job Descriptions Markup

Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.

Jefferson County Public Schools establishes uniform standard policy and procedures for grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Jefferson County Board of Education.

A broad-based committee reviewed and revised the policies and procedures outlined in the 2019-20 Student Progression, Promotion, and Grading Handbooks for the elementary, middle, and high schools. 

General revisions reflect changes in Board policy, points of clarification, and recommended changes from the broad-based committee and feedback from JCPS role groups.

Following the first reading, further revisions were made that include alignment to: the new state graduation requirements, special education language, deeper learning definitions/expectations, and clarifications for procedures for earning credits for high school.

Attachments are as follows:

• 2019-20 Revised Elementary SPP&G Handbook
• 2019-20 Revised Middle School SPP&G Handbook
• 2019-20 Revised High School SPP&G Handbook
• Summary documentation

This item supports Vision 2020 strategy 1.1.3- Provide equitable access.

Submitted by: Dr. Carmen Coleman

• JCBE SPPG Summary of Changes
• ES SPPG 19 20
• MS SPP&G 19-20
• HS SPPG 19 20

Superintendent Martin Pollio recommends that the Board of Education approve the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2019-20 school year.

Beginning in the 2018-19 school year, the turnaround plans for schools identified as comprehensive support and improvement (CSI) are subject to review and approval by the local board of education as outlined in KRS 160.346 and 703 KAR 5:280. The plans include evidence-based interventions to be used to increase student performance and address the critical needs identified in the school audit; list of persons involved in turnaround efforts; and resources identified for school improvement. 

The attachments include: (1) a link to the list of turnaround plans for CSI schools; and (2) the KDE approval letters indicating that the plans are sufficient to meet the needs of the schools’ turnaround efforts.

Submitted by: Dena Dossett

Attachments

• CSI Turnaround Plans
• KDE Approval Letters

Superintendent Martin Pollio recommends the Board of Education approve the turnaround plans for the Comprehensive Support and Improvement Schools.

Unmanned aircraft systems (i.e. “drones”) are becoming more prevalent, and their use in a school context or on school property needs to be addressed. This policy is being proposed to protect the health and safety of District students, employees, and visitors, and to comply with Federal Aviation Administration (FAA) requirements to prevent the disruption with active flight activities in the region.

The Kentucky Schools Boards Association does not have model language relating to this issue. This policy was developed by District staff based on FAA requirements and a review of policies from other school districts and other public entities. It has been reviewed by the Board Policy Committee and the General Counsel.

Submitted by: Amy Dennes

Attachment

• 05.46 Unmanned Aircraft Systems v2.pdf

Superintendent Martin Pollio recommends the Board of Education receive the attached proposed new Board Policy 05.46 Unmanned Aircraft Devices for first submission and reading.

This policy revision clarifies language relating to student directory information, establishing the parameters for the permissible and impermissible uses of photographs or video of students. The policy provides for a procedure for a parent, guardian, or eligible student to opt out of the release of student directory information.

Submitted by: Amy Dennes

Attachment

• 09.14 Student Records.pdf

Superintendent Martin Pollio recommends the Board of Education receive the attached revised Board Policy 09.14 Student Records for first submission and reading.

Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which provides recommended amendments to board policies based on changes from the preceding year to state and federal statutes and administrative regulations.

The attached document shows proposed amendments to Board policies from the KSBA 2019 Board Policy Update, incorporating suggested language from the Board Policy Committee, District staff, and the General Counsel.  Proposed new language is underlined, and proposed deletions are shown using strikethroughs.

KRS 160.340 requires board policies be kept up to date with annual amendments by August 15.

      Policy Number            Policy Name

Prohibition of Discrimination of Pregnant People

01.1                          Legal Status of the Board

03.113                      Equal Employment Opportunity (Certified)

03.212                      Equal Employment Opportunity (Classified)

03.133                      Duties (Certified)

03.233                      Duties (Classified)

03.162                      Harassment/Discrimination (Certified)

03.262                      Harassment/Discrimination (Classified)

Child Abuse & Neglect (CA/N) Checks

02.421                      Election of School Council Members (SBDM)

03.11                        Hiring (Certified)

03.21                        Hiring (Classified)

03.6                          Volunteers

JCPS Superintendent & Board

01.821                     Board Member Compensation & Expenses

02.4244                   School Hiring (SBDM)

03.114                     Contract

Human Resources - Leave

03.123                     Leaves & Absences

03.1233                   Child Rearing/Adoption Leave

03.1234                   Extended Disability Leave (Certified)

03.2234                   Extended Disability Leave (Classified)

Finance

01.11                        General Powers & Duties of the Board

04.32                        Model Procurement Code Purchasing

04.6                          Investments

04.61                        Gifts, Donations & Grants

School Safety

03.19                        Staff Meetings & Professional Development (Certified)

03.29                        Staff Meetings & Professional Development (Classified)

05.4                          Safety

05.48                        Weapons

05.5                          Security of Facilities

08.14                        Guidance

09.22                        Student Health & Safety

09.425                      Assaults & Threats of Violence

09.429                      Threat Assessments

Smoking Prohibition

03.1327                    Use of Tobacco, Alt.  Nicotine, or Vapor Products (Certified)

03.2327                    Use of Tobacco, Alt. Nicotine, or Vapor Products (Classified)

05.31                        Rental Application & Contract

06.221                      Bus Drivers' Use of Tobacco and Other Substances

09.4232                    Tobacco, Alternative Nicotine, or Vapor Products

10.5                          Visitors to Schools

Miscellaneous

02.4241                    School Council Policies (SBDM)

05.23                        Energy Management

08.113                      Graduation Requirements

09.126                      Students of Military Families

09.224                      Emergency Medical Treatment

Submitted by: Amy Dennes

Attachment

• 2019 KSBA Board Policy Annual Update v2

Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies for first submission and reading.

The attached policy was received for first reading on June 11, 2019.

The JCPS Final Corrective Action Plan with the Kentucky Department of Education (KDE) includes the following recommendation:

“D1. Partner with KSBA to align and standardize policies and procedures.”

As part of implementation of that recommendation, KSBA determined that JCPS had not formally adopted a Board policy relating to providing a shortened school day to students under certain very limited circumstances. Thus, the Board needs to adopt this policy to align with state requirements.

The Final Corrective Action Plan requires the District to “establish and implement a process to ensure all Board policies and procedures regarding Special Education are sent to the Commissioner for review if change will impact the final CAP.” In compliance with that requirement, this policy was submitted to KDE for review and guidance.

During that review process, KDE provided clarification regarding the process that is required for Board approval of a shortened school day and/or week. The language incorporated in this Board policy was developed with input from staff of the KDE Office of Special Education and Early Learning with input from the KDE General Counsel.

Submitted by:

Amy Dennes

• 09.1221 Shortened School Day and or Week.pdf

Superintendent Martin Pollio recommends the Board of Education adopt the attached Board Policy 09.1221 Shortened School Day and/or Week.

The attached policies were received for first reading on June 11, 2019.

The JCPS Final Corrective Action Plan with the Kentucky Department of Education includes the following recommendation:

“D1. Partner with KSBA to align and standardize policies and procedures.”

As part of implementation of that recommendation, KSBA has determined that JCPS has several Board policies that need to be incorporated into the numeric policy classification system from the previously used letter classification system. They also determined that the District was missing several policies the KSBA recommends for districts across the state.

During the process of classification system conversion, JCPS staff reviewed each policy and made changes as needed. The revisions incorporate language from the original policies, KSBA model language, recommendations from the Kentucky Department of Education and JCPS staff, as well as changes recommend by the Board Policy Committee, which reviewed the policies at its meeting on May 20, 2019.

Amend Existing Policies:

08.1    Curriculum

Incorporates the following (alphabetical versions to be deleted):

IA Instructional Goals (with amendment)

IB Academic Freedom

IGDK Junior Reserve Officers Training Corps Program

IGAP Comprehensive Arts Education

08.22 Promotion and Retention

Adopt Missing Policies Relating to Student Discipline:

09.436 Search & Seizure

09.4281 Educational Concerns or Grievances

09.431 Due Process

09.432 Detention

Repeal Alphabetical Policy Already Incorporated in Numeric Policy

IA Instructional Goals

Language has been incorporated in Board Policy 08.1 Curriculum

IB Academic Freedom

Language has been incorporated in Board Policy 08.1 Curriculum

IGDK  Junior Reserve Officers Training Corps Program

Language has been incorporated in Board Policy 08.1 Curriculum                          

IGAP Comprehensive Arts Education

Language has been incorporated in Board Policy 08.1 Curriculum

IKEB Acceleration

Language already incorporated in 08.22 Promotion and Retention

Submitted by: Amy Dennes

Attachment

• Polices To Be Repealed
• Policies To Be Adopted

Superintendent Martin Pollio recommends the Board of Education revise, adopt, and repeal the attached Board policies to update and convert them from the letter classification system to the number classification system.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 7 16 19 Planning Calendar
• 7 16 19 Planning Calendar Addendum

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #2019-118 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A motion to adjourn the July 16, 2019, meeting of the Jefferson County Board of Education.

Order #2019-119 - Motion Passed:  A motion to adjourn the July 16, 2019, meeting of the Jefferson County Board of Education passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.