Welcome to the May 14, 2019, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

5 14 19 JCBE Meeting Audio

Please join us for our traditional moment of silence.

• 5 14 19 Meeting Notice
• 5 14 19 Agenda

Please join us for the Pledge of Allegiance.

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for May 14, 2019.

Order #2019-64 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for May 14, 2019. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mr. Chris Brady.

Tonight, teams from the Jefferson County Public Schools (JCPS) Superintendent’s Student Advisory Council (SSAC) will give a brief overview of their passion projects, including what they have learned and experienced from their research and work, action steps and solutions to their passion project. 

The council is a student-led, solutions-focused, project-based learning organization. The mission of the LIFT JCPS SSAC is to promote student leadership and self-discovery, connect students to their communities through service and philanthropy, and cyclically transition them into mentors for younger students.

Submitted by: Renee Murphy

• 05142019slideshow
• 3 Culturally Competency and Teacher Training
• 4 School Culture and Climate_Kaniya Harris and Madison Hand
• 6 Suspension Rates_Rimari, Tahj, Bertha
• Student Presentations

Superintendent Martin Pollio recommends the Board of Education recognize and receive a Student Demonstration from Jefferson County Public Schools Superintendent’s Student Advisory Council.

duPont Manual High School senior Sydney Finley and Butler Traditional High School senior Ashanti Scott have been named to the McConnell Scholars Program for the Class of 2023 at the University of Louisville.

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize Sydney Finley and Ashanti Scott for being named McConnell Scholars.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 5 14 19 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for May 14, 2019.

Order #2019-65 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for May 14, 2019. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. Benjamin Gies.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the April 23, 2019, regular meeting are presented for your review and approval.

Attachment

• 4 23 19 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the April 23, 2019, regular meeting.

Order #2019-66 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the April 23, 2019, regular meeting. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mr. Chris Brady.

• Superintendent Report 5 14 19 MAP Testing Results

All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.

A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.

Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV. 

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

The attached organizational chart revisions and job descriptions are submitted to create better efficiency, clarity and transparency in the District as part of the District’s intentional, systematic, and multi-year effort to create organizational coherence across all aspects of District operations.

In 2017, at the direction of the Board, then Acting Superintendent Pollio requested that the Council of the Great City Schools (CGCS) provide a high-level review and evaluation of the District’s organizational structure. Specifically, the Council reviewed and made recommendations regarding:

• The overall coherence and structure of how the District is organized;
• Spans of control, including staff and departments that report to cabinet members;
• Alignment of functions within major departments;
• Staffing and management levels within departments;
• Steps that would assist the District in achieving greater operational efficiency, effectiveness, and would enhance its ability to meet its strategic mission.

The CGGS report continues to serve as a critical framework for District leadership as it considers changes to the District’s structures, systems, and practices in order  to improve organizational coherence.

These changes were submitted by each respective Division Chief and reviewed with the Superintendent. In developing these recommended changes, Chiefs were challenged to:

• Align and structure their Divisions with a goal of making support for schools and student success a central organizing principle.
• Review spending on personnel to identify opportunities to reallocate resources to create additional funding to more directly support our students and priorities established by the Board in Vision 2020 in Action.
• Realign all positions for effectiveness and efficiency of District operations.
• Increase organizational coherence and fairness by aligning similar positions across Divisions and standardizing titles, salary grades and number of days for similar positions across the District.
• Enhance support for school administrators, teachers, and other staff through improved operational performance in Central Office and the redirection of funding to schools from Central Office.

This proposal focused on District Central Office personnel and organizational structure. In this proposal, there are 229 positions within the Divisions that are being eliminated; seventy-five (75) of those are currently vacant. One hundred fifty five (155) new positions are being created. Eighty-seven (87) administrators are being reclassified down, while twenty (25) positions are being reclassified up. Anyone reclassified down will be held harmless for one year at his/her current salary.

Employees represented in a collective bargaining agreement will be overstaffed. As changes are implemented, affected staff will have the opportunity to apply for the newly created positions as they are posted. All changes in this proposal will be implemented in compliance with the provisions of all collective bargaining agreements.

The following table shows the Divisions with a summary of the recommended changes and resulting estimated annual net savings to the District General Fund. Savings within divisions include reclassification of positions.

The changes to organizational charts and job descriptions in this recommendation represent the major and substantive changes under this reorganization effort. As part of this comprehensive organizational coherence project, all job descriptions in the District are being reviewed and edited for standardization of job title, format, and language. Changes to job descriptions to establish consistency across the system, with no changes in salary grade or annual number of days for current employees, will be brought forward as a separate item for approval by the Board at meeting in the near future. Those relatively minor changes to job descriptions, while important for organizational coherence, do not have a direct impact on the status of current employees, and are being brought forward separately in order to make the review and consideration of the major changes more comprehensible.

Submitted by: James Adams

Attachments

• Organizational Coherence Board Presentation
• Financial Summary of Reorganizational Proposal (002)
• Organizational Chart_FINAL 5 14 2019 Revised
• Organizational Chart_ MARKUP 5-14-2019
• Deleted Job Descriptions REVISED 05 14 2019
• New Job Descriptions REVISED 05 14 2019
• Revision Job Description Markups REVISED 05 14 2019
• Revisions Job Descriptions Final REVISED 05 14 2019

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts and job descriptions.

Order #2019-67 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts and job descriptions. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Benjamin Gies.

The Tentative Budget is submitted for Board approval per KRS 160.470 and JCPS Policy 04.1 Budget Planning and Adoption, and supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• FY20 Tentative Budget Presentation 05-14-2019
• Tentative Budget 2019-20

Superintendent Martin Pollio recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2019-20.

Order #2019-68 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2019-20. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Benjamin Gies.

Board policies 09.428 Student Rights and 09.438 Student Support and Behavior Intervention Handbook and KRS 158.148 establish a process and timeline for the review of the Code of Acceptable Behavior and Discipline and The Student Bill of Rights (Code). 

In compliance with Board policies and Kentucky Revised Statutes, multiple teams have reviewed the current Code to recommend changes for the 2019-20 school year. Dr. DeFerrari and her team conducted revision meetings on February 25, March 11, March 25, April 11, and April 18, 2019. Throughout this process, both internal and external stakeholders were involved in providing feedback on Code content. The process for feedback and potential recommendations for the 2019-20 Code was shared at the work session on April 23, 2019. The Board will review specific recommendations and provide feedback at the Regular Business Meeting on May 14, 2019.  Final code recommendations will be shared with the Board at a future date.  

Submitted by: Dr. Carmen Coleman

Attachments

• SSBIH - Board Member reference sheet
• SSBIH Combined Outline
• SSBIH Draft BOARD
• SSBIH Draft BOARD mark-up_v2
• SSBIH Outline - revised

Superintendent Martin Pollio recommends the Board of Education accept the attached Student Support and Behavior Intervention Handbook.

Order #2019-69 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education accept the attached Student Support and Behavior Intervention Handbook. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. Benjamin Gies.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for May 14, 2019.

Order #2019-70 - Motion Passed:  A motion that the Board of Education approve the consent calendar for May 14, 2019, minus the following items: X.F.2. Recommendation for Approval of Revised BG-1 Forms for Issuance of Local School Bond; X.X. Recommendation for Approval of External Auditors; X.Z. Recommendation for Approval of Resolutions Concerning Jefferson County School District Finance Corporation; X.CC. Recommendation for Approval of Contracts for Nonresident Pupils for Fiscal Year 2019-20; and X.DD. Recommendation for Approval of Draft Amended District Facilities Plan and Selection of Hearing Officer, passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.

Order #2019-71 - Motion Passed:  A motion that the Board of Education approve item X.F.2. Recommendation for Approval of Revised BG-1 Forms for Issuance of Local School Bond passed with a motion by Mr. James Craig and a second by Mr. Benjamin Gies.

Order #2019-72 - Motion Passed:  A motion that the Board of Education approve item X.X. Recommendation for Approval of External Auditors, passed with a motion by Mr. Benjamin Gies and a second by Mr. James Craig.

Order #2019-73 - Motion Passed:  A motion that the Board of Education approve item X.Z. Recommendation for Approval of Resolutions Concerning Jefferson County School District Finance Corporation, passed with a motion by Mr. James Craig and a second by Mr. Benjamin Gies.

Order #2019-74 - Motion Passed:  A motion that the Board of Education approve item X.DD. Recommendation for Approval of Draft Amended District Facilities Plan and Selection of Hearing Officer, passed with a motion by Mr. Benjamin Gies and a second by Mr. James Craig.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams

Attachment

• Certified Leaves of Absence 05 14 19

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Jimmy Adams

Attachment

• Personnel Actions 05 14 19

Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

This is a report of field trip requests submitted to the Board of Education on May 14, 2019.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Request by Destination 5-14-19
• Field Trip Request by School 5-14-19
• Field Trips Approved by the Superintendent 5-14-19

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of the replacement of two existing boilers.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Blue Lick ES - Boiler replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers as the architect/engineer, and the BG-1 form for the Boiler Replacement at Blue Lick Elementary School, for an estimated project cost of $127,410.

This project will consist of grading an existing field to meet regulations for a high school soccer field. It will include earth work, seeding, and irrigation.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Fairdale HS - Soccer field Grading

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Mindell Scott & Associates as the architect/engineer, and the BG-1 form for the Soccer Field Grading at Fairdale High School, for an estimated project cost of $65,768.

This project consists of removing and replacing the out of date fire sprinkler system.

On October 30, 2018, the Board of Education approved Kidwell Engineering & Design to prepare plans and specifications for Project 19-094.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 11, 2019. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Rev BG-1 Dawson Garage - Fire sprinkler

Superintendent Martin Pollio recommends the Board of Education award a contract to Johnson Controls for Fire Sprinkler Upgrade at Dawson Garage for the low base bid of $69,000; and approve the attached revised BG-1 form for $91,000.

This project consists of removing the existing rubber surface and filling any cracks. Resurface with new rubber surfacing and stripe.

On October 16, 2018, the Board of Education approved Jefferson County Public Schools to prepare plans and specifications for Project 19-082.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 25, 2019. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Rev BG-1 Fairdale HS - Track Resurfacing and Striping

Superintendent Martin Pollio recommends the Board of Education award a contract to Riverside Paving & Contracting Co., Inc. for Track Resurfacing & Striping at Fairdale High School for the low base bid of $144,000; and approve the attached revised BG-1 form for $152,500.

This project will consist of constructing secure entry vestibules at Byck Elementary School, Goldsmith Elementary School, Maupin Elementary School, and St. Matthews Elementary School.

On January 1, 2019, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 19-186.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 25, 2019. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Rev Bg-1 Security Vestibules - Various Locations

Superintendent Martin Pollio recommends the Board of Education award a contract to Martin Construction Co. for Security Vestibules at Various Schools for the low base bid of $143,000; accept Alternate 1 for a total bid of $169,000; and approve the attached revised BG-1 form for $203,000.

These projects were assigned to various architects/engineers to prepare plans and specifications and awarded to various contractors.

• BG# 19-006 Alex R. Kennedy Elementary School – Chiller & Boiler Replacement
• BG# 19-010 Atherton High School – Partial Roof Replacement
• BG# 19-007 Jacob Elementary School – Chiller Replacement
• BG# 19-011 Johnsontown Road Elementary School – Complete Roof Replacement
• BG# 19-012 Luhr Elementary School – Partial Roof Replacement
• BG# 19-008 Seneca High School – Chiller & Cooling Tower Replacement
• BG# 19-009 Southern High School – Boiler Replacement
• BG# 19-016 Westport Middle School – Partial Roof Replacement

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source. These projects were originally identified as Local FSPK Bond and now are being funded by Cash – Building Fund.

These projects directly support strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Revised BG-1 Alex R. Kennedy ES - Chiller, Boiler Repl
• Revised BG-1 Atherton HS - Partial Roof Repl
• Revised BG-1 Jacob ES - Chiller Repl
• Revised BG-1 Johnsontown Road ES - Complete Roof Repl
• Revised BG-1 Luhr ES - Partial Roof Repl
• Revised BG-1 Seneca HS - Chiller, Cooling Tower Repl
• Revised BG-1 Southern HS - Boiler Repl
• Revised BG-1 Westport MS - Partial Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 forms listed in the rationale.

These projects were assigned to various architects/engineers to prepare plans and specifications and awarded to various contractors.

• BG# 19-004 duPont Manual High School – Phase I HVAC Renovation
• BG# 19-002 Hite Elementary School – Phase I HVAC Renovation
• BG# 19-003 Phoenix School of Discovery at Jaeger Education Center – Phase I HVAC Renovation
• BG# 19-014 Stuart Academy – Partial Roof Replacement
• BG# 19-015 Valley High School – Partial Roof Replacement
• BG# 19-005 Westport Early Childhood Center – Phase I HVAC Renovation
• BG# 19-017 Wilt Elementary School – Complete Roof Replacement

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the “Cost of Issuance” and “Bond Discount.”

These projects directly support strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

• Rev BG-1 duPont Manual HS - Ph I HVAC Renov
• Rev BG-1 Hite ES - Ph I HVAC Renov
• Rev BG-1 Jaeger Educ Ctr - Ph I HVAC Renov
• Rev BG-1 Stuart Academy - Partial Roof Repl
• Rev BG-1 Valley HS - Partial Roof Repl
• Rev BG-1 Westport ECC - Ph I HVAC Renov
• Rev BG-1 Wilt ES - Complete Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 forms for the projects listed in the rationale.

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-013.

On February 13, 2018, the Board approved awarding a contract to Stateline Roofing & Metal Co., Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Conway MS - Partial Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Stateline Roofing & Metal Co., Inc. for Partial Roof Replacement at Conway Middle School for a total construction cost of $483,000.00.

On June 27, 2017, the Board of Education approved JRA Architects to prepare plans and specifications for Project 18-005.

On March 13, 2018, the Board approved awarding a contract to Morel Construction Co., LLC as the low bidder.

JRA Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Minor Daniels Academy - Ph I HVAC Renov

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Morel Construction Co., LLC for Phase I HVAC Renovation at Minor Daniels Academy for a total construction cost of $6,266,688.11.

On January 23, 2018, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 18-249.

On July 24, 2018, the Board approved awarding a contract to Badgett Constructors, LLC as the low bidder.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Southern HS - Paint Booth Repl

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Badgett Constructors, LLC for Paint Booth Replacement at Southern High School for a total construction cost of $263,145.30.

On March 12, 2019, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Jaeger Ed Ctr - Boiler Repl

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Jaeger Education Center.

On March 12, 2019, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

• BG-5 Jtown HS Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Jeffersontown High School.

On March 12, 2019, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 St. Matthews - Chiller,Boiler Repl

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Chiller and Boiler Replacement at St. Matthews Elementary School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by:  Dr. Michael Raisor

• Change Orders and Descriptions 5-14-19

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

This Easement is granted to allow Louisville Gas & Electric Company to expedite the construction of new underground service to support the Westport Early Childhood Center renovation project.

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Michael Raisor

Attachment

• LGE Utility Easement_Westport Early Childhood Ctr

Superintendent Martin Pollio recommends the Board of Education approve a Utility Easement for Westport Early Childhood Center.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 05 14 19
• 01 The Center for Gifted Studies at Western Kentucky University
• 02 NWEA, Inc.
• 03 KiZAN Technologies, LLC
• 04 Magnify Learning
• 05 Kentucky Center for the Arts
• 06 Emdin Support Services, LLC
• 07 Occupational Health Centers dba Concentra Medical Centers
• 08 Crystal Reporting Solutions
• 09 The Center for Gifted Studies at Western Kentucky University

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

• *Bid Tabulations, Contract Renewals, and Amendment_05 14 19
• Amendment on Instructional & Office Supplies (Line Item)
• Condiment (FFVP)
• Glass, Plastic & Glazing Compounds
• Graphics Shop Supplies (Materials Production)
• HVAC-Refrigeration Service
• Integrated Pest Management Pesticide Products and Accessories
• K-9 Service
• Locally Raised & Processed Protein
• Masonry & Concrete Restoration
• Montessori Materials & Teaching Tools
• Real Estate Auctioneer (Percentage)
• Sale of Buses (Various Units)
• SCNS Lunchroom Products (Manufacturers Only-Warehouse Delivery)
• SCNS Lunchroom Products (School Delivery)
• SCNS Lunchroom Products (Warehouse Delivery)
• SCNS Pizza (Prepared Ready-to-Serve)
• T-Shirts & Sweatshirts (Nutrition Services)
• Timeclock Kiosk

Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•T-Shirts & Sweatshirts (Nutrition Services);
•Condiment (FFVP);
•SCNS Lunchroom Products (Warehouse Delivery);
•HVAC/Refrigeration Service;
•Masonry & Concrete Restoration;
•SCNS Lunchroom Products (School Delivery);
•Locally Raised & Processed Protein;
•SCNS Lunchroom Products (MFG Only-WHSE Del.);
•Sale of Buses (Various Units):
•Integrated Pest Management Pesticide Products and Accessories;
•SCNS Pizza (Prepared Ready-to-Serve);
•Glass, Plastic & Glazing Compounds;
•Real Estate Auctioneer (Percentage);
•K-9 Service;
•Graphics Shop Supplies (Materials Production);
•Montessori Materials & Teaching Tools;
•Timeclock Kiosk;
•Contract Renewal on Competitive Negotiation for On-Line Payment System;
•Contract Renewal on Competitive Negotiation on Disability Income Program;
•Contract Renewal on Competitive Negotiation on Legal Services;
•Contract Renewal on Competitive Negotiation for Computer Aided Dispatch (CAD) System;
•Contract Renewal on Agenda Books (Elementary, Middle & High School);
•Contract Renewal on Linen Service for Shops & Garages (Towels & Coats);
•Contract Renewal on Automotive Repair Parts & Service (%);
•Contract Renewal on Rubber Mulch (Playgrounds);
•Contract Renewal on Automotive Repair Parts & Service (%) Supplement;
•Amendment on Instructional & Office Supplies (Line Item)

This report includes all professional services contracts approved by the Board as of July 1, 2018, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin 

Attachment

• Monthly Report of Professional Services Contracts of $5,000 or More 05 14 19

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

• Board Financial Report
• Notes of Interest

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended March 31, 2019.

This report is provided to the Board per JCPS Policy 04.36 Investments and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources. 

Submitted by: Cordelia Hardin

Attachment

• Quarterly Report of Investment Performance

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended March 31, 2019.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources. 

Submitted by: Cordelia Hardin

Attachment

• Invoice Report

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Invoices paid and to be paid for period of March 26 through April 21, 2019.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Purchase Orders by Department
• Purchase Orders by Vendor

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Purchase Orders issued during the period of March 26 through April 21, 2019.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Vouchers paid during the period of March 26 through April 21, 2019.

The submission of School Activity Fund Budgets as referenced in the Accounting Procedures for Kentucky School Activity Funds ("Redbook") is required by 702 KAR 3:130, which also prescribes the FSA-3 form to be used for this purpose and submitted to the Board for approval.

Through student participation in school activities, there may be fees collected and fundraisers held producing a need to track what is done, thus the need for the Redbook. As stated in the Redbook, district compliance must hold to its minimum standard. However, districts through their local board of education may strengthen and add to any document or procedure that is within the scope of their authority and their responsibility of ensuring an accurate accounting for all financial records, as well as ensuring School Activity Funds are expended as intended.

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Summary of School Activity Funds Budget 2019-20

Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of School Activity Fund Budgets.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on May 14, 2019.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report May 14 2019 Donor Order
• Donations and Small Grants Report May 14 2019 Location Order

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $163,101.50 to be used as stated in the attachment.

The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.

The third offer of assistance for Fiscal Year 2019 is $431,480.

The District has received a total of three offers of assistance for Fiscal Year 2019 totaling $1,812,214.

In Fiscal Year 2018 the District received a total of three offers of assistance totaling $1,826,469 in support of the Kentucky Education Technology System (KETS) Program and matched the offers with a like amount of funding.

The funding provides for continuing the program of progress toward meeting the District's unmet need in technology education and directly supports Vision 2020 strategy 1.1.3- provide equitable access.

Submitted by: Dr. Kermit Belcher

• Fund Utilization Form 3rd Offer 2019
• Third Offer of Assistance Notification

Superintendent Dr. Martin Pollio recommends the Board of Education accept an offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $431,480 and authorize the superintendent to commit $431,480 in local funds to the education technology restricted account to match the offer.

The Kentucky Department of Education (KDE) provided elementary schools $48,400 per year to support the hiring of one full-time mathematics intervention teacher and training for the mathematics team consisting of the intervention teacher, principal, and two classroom teachers per school.

Grants were renewed for 2019-20 based on successful implementation of intervention components, grant requirement compliance, and demonstrated student progress.

Schools were required to select one of four KDE approved mathematics intervention programs. The selected mathematics interventions must meet the needs of the primary students identified as struggling to meet grade level or benchmark expectations for mathematics. The mathematics interventions must supplement, not replace, regular classroom instruction for the students. The following schools received Mathematics Achievement Fund (MAF) grants for 2019-20.

Audubon Traditional Elementary School

Hazelwood Elementary School

Kenwood Elementary School

Kerrick Elementary School

This grant funding supports strategies 1.1.7 and 2.2.1 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

• FY 20 MAF Contract

Superintendent Martin Pollio recommends the Board of Education accept the Mathematics Achievement Fund Grant totaling $193,600 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement.

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers which are intended to promote and coordinate the flow of community resources and support to families and youths.

A letter dated, March 29, 2019, from the Cabinet for Health and Family Services specified funding for all in Jefferson County (letter attached).

The Division of Family Resource and Youth Services Centers FY20 FRYSC allocations is $181.12 per student amount calculated based upon free lunch numbers in December 2018. The allocation for 2019-20 school year will be $7,785,986.56. Please see attached spreadsheet for a breakdown of this funding for each center. 

Family Resource and Youth Services Centers support Vision 2020 Strategies, 1.1.3 Provide Equitable Access, 1.1.6 Strengthen Early Childhood Education and 2.1.3 Improve Culture and Climate. 

Submitted by: Dr. Carmen Coleman 

Attachments 

• FY20 FRYSC Breakdown of Funding by Center
• Letter from Cabinet for Health and Family Services, Additional Funding FY20

Superintendent Martin Pollio recommends the Board of Education accept FY20 funding in the amount of $7,785,986.56 for Family Resource and Youth Services Centers.

Attachment

• REACH Contract

Superintendent Martin Pollio recommends the Board of Education accept funding of $2,100 to our current contract of $327,021, increasing to $329,021 from Serve Kentucky (formerly known as Kentucky Commission on Community Service and Volunteerism) and authorize the superintendent to sign the attached agreement.

Teachers College, Columbia University was awarded a grant from the US Department of Education, Institute of Education Sciences, to research whether and how cycle-based budgeting and the concept of academic return on investment can be used to improve decision-making about educational programs and strategies, and ultimately lead to stronger student education outcomes.  

The year two sub award for JCPS covers the cost for a program analyst to support the grant activities; as well as travel to the annual principal investigator meetings, dissemination of project results at two conferences, and project management meetings at Columbia University. 

The grant supports Vision 2020 strategy 3.1.4 – ensure responsible stewardship of resources. 

The original agreement was approved by the Board on July 24, 2018. A match is not required and the sub award does not obligate the District after the period of performance.

Attached are the sub-award agreement amendment and year two budget.

• IES Year 2 Budget
• TC-JCPS_Amendment

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment that provides year two funding for the Institute of Education Sciences Grant with Teachers College, Columbia University and authorize the superintendent to sign same.

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers (FRYSC) which are intended to promote and coordinate the flow of community resources and support to families and youths. 

A letter received on February 27, 2019, from the Cabinet for Health and Family Services specified additional funding for all Family Resource and Youth Services Centers in Jefferson County at a rate of $2.90 per free lunch eligible student. The additional allocation for the 2018-19 school year will be an increase of $127,849.40.  Please see the attached spreadsheet for a breakdown of this additional funding. Centers highlighted in green have been directly impacted by these changes. 

Family Resource and Youth Services Centers support Vision 2020 Strategies, 1.1.3 Provide Equitable Access, 1.1.6 Strengthen early childhood education and 2.1.3 Improve Culture and Climate. 

Submitted by: Dr. Carmen Coleman

Attachments 

• FY 18-19 FRYSC Breakdown of Additional Funding
• Letter from Cabinet for Health and Family Services, Additional Funding
• SFY 18 FRYSC Commonwealth of Kentucky Contract Modification PON2 730 1900001056

Superintendent Martin Pollio recommends the Board of Education accepts additional funding of $127,849.40 for the 2018-19 school year for Family Resource and Youth Services Center

Kosair Charities donated $7,900 to support the Build A Bed Program.

Submitted by: Dr. Carmen Coleman

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $7,900 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

Approval of the 2020 Affiliate Partner Agreement with the Alliance for Young Artists and Writers, Inc. will expand opportunities for students in grades 7-12 visual arts programs. The Scholastic Art Awards program directly impacts students’ college/career readiness. The program is aligned with curriculum standards that support visual arts program goals, college/career portfolio preparation, and enrichment opportunities.  Data since 2007 shows that: 1) student participation increased by as much as 186 percent, 2) national student awards have increased by as much as 127 percent, and 3) an average of two million dollars in scholarship offers have been made to student participants each year.

Costs associated with this program are split between JCPS ($7000.00) and the Fund for the Arts ($3000.00). The Fund for the Arts covers all student entry fees for participating non-JCPS students.  JCPS student participation fees, national program costs (e.g., website maintenance, certificates, marketing materials, program support, etc.), plus print (e.g., programs, posters, labels, etc.) and postage/mailing costs are paid from the Curriculum Design and Learning Innovations' 2019-20 department General Funds fiscal budget. The budget estimate for the 2020 program is $7000.00 for JCPS students and $3000 for non-JCPS student participation.

This agreement directly supports strategies 1.1.3 Provide Equitable Access, 1.1.1 Adopt a Broader Definition of Learning, and 1.1.2 Personalize Learning in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachments

• Affiliate Partner Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached 2020 Affiliate Partner Agreement with the Alliance for Young Artist & Writers, Inc. for participation in the Art portion of the Scholastic Art & Writing Awards Program and authorize the superintendent to sign same.

This item was withdrawn prior to consideration by the Board.

Dual Credit personnel from Jefferson Community & Technical College (JCTC) have worked with the principal, administrators, and teachers at JCPS high schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement aligns with the new Dual Credit Scholarship Program (two courses per student lifetime) passed in the 2017 Legislative Session and the Work Ready Scholarship (two CTE Courses per academic year) passed in the 2019 Legislative session. These dual credit courses can transfer to any regionally accredited college or university for credit.

The attached Memorandum of Agreements detail the data exchange commitments, expectations of JCTC, the local school, the local school adjunct faculty, and students. JCTC faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. Specifically:

• Scholarship funds may be used for dual credit until the student exceeds their limits or state funds are exhausted. In that case, the student/family is responsible for paying tuition.

• Tuition is set to 1/3 KCTCS tuition (as required by the PPI agreement with the KHEAA)

• JCTC will not charge JCPS or JCPS students 50 percent of tuition for unsuccessful students when courses are taught on the high school campus. JCPS is responsible for reimbursing 50 percent of tuition for unsuccessful students when courses taken on the college campus or online.

This initiative aligns with Vision 2020 Strategies 1.1.3 and 1.1.7.

Submitted by: Dr. Carmen Coleman

Attachments

• JCTC MOA

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandums of Agreement between eligible JCPS High Schools and the Jefferson Community & Technical College for dual credit courses and authorize the superintendent to sign same.

This Memorandum of Agreement (MOA) outlines responsibilities for the school district which hosts an AFJROTC program (hereafter referred to as the “Institution”) and the United States Air Force. This agreement implements the provisions of Public Law 88-647, The Reserve Officer Training Corps Vitalization Act of 1964, and 10 United States Code, Chapter 102, Sections 2031-2033 (as amended), as well as Department of Defense (DoD) Instruction 1205.13. Requirements stated in Air Force Instruction 36-2010, Air Force Junior Reserve Officer Training Corps (AFJROTC) Instruction 36-2010, AFJROTC Operational Supplement and any subsequent operating policy modifications are hereafter referred to as “Air Force publications.”

The AFJROTC curriculum as an elective offering broaches the following concepts:

• Problem-solving: AFJROTC capacity in the student to have the confidence to explore, engage, diagnose, and solve both instructional questions and matriculation of life and also engages the student in a continual instructional application that gives the student the opportunity for individual and group problem-solving.

• Self-Discipline: AFJROTC gives the student confidence to internalize responsible decision making and a sense of self-reliance.

• Self-Determination: While the majority of today’s AFJROTC students do not participant in post-secondary transition to the military, the value afforded the student in decision making, goal orientation, and responsiveness to oneself and others is highly regarded by the student.

• Community Service: AFJROTC students provide numerous hours of community service.

The curriculum requires the student to have the confidence to lead oneself and other.  The AFJROTC Program provides rich curriculum to those student who choose this option as well as an excellent opportunity for the transfer of skills learned to many non-AFJROTC areas.  Many student who take this elective in high school successfully transition to post-secondary training, i.e., colleges, universities, technical schools, or work.

The host school is Marion C. Moore School.

This agreement supports Vision 2020 strategies 1.1.7 Eliminating achievement, learning, and opportunity gaps and 2.2.1 Define high-performing team and 3.4.1 Improve communications.

Submitted by: Dr. Devon Horton

Attachment

• Memorandum of Agreement with the Air Force Reserve Officer Training Corps for Marion C. Moore School

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Air Force Junior Reserve Officer Training Corps at Marion C. Moore School and authorized the superintendent to sign same.

The attached lease agreement allows Louisville/Jefferson County Metro Government, acting by and through Louisville Forward, use of a parking lot located at 1118-1128 East Broadway/Mercy Way for patrons of official evening and weekend events at nearby Paristown Hall. Rent is calculated using comparable leases of other not-for-profit entities within Louisville with a base rate of $525 annually and a cost share of 10 percent of total parking fee receipts required in the event Louisville Forward charges parking fees or allows a third party not-for-profit entity use and a parking fee is collected from users.  The lease agreement gives priority to after-hours use by Breck Metro in the event a school activity conflicts with an event at Paristown Hall. There is no cost to the District and revenue is anticipated to be generated from the lease agreement.

Submitted by: Kevin C. Brown

Attachment

• Lou.Jeff_Co_Lease_Agreement_5-14-19

Superintendent Martin Pollio recommends the Board of Education approve the attached Lease Agreement with Louisville/Jefferson County Metro Government, acting by and through Louisville Forward and authorize the superintendent to sign same.

This item was withdrawn prior to consideration by the Board. 

In order for students to be able to access college credit bearing courses such as dual credit, students must meet the college-readiness benchmarks as determined by the Council on Postsecondary Education (public postsecondary institutions). High School graduates enrolling at Jefferson Community & Technical College (JCTC) have the opportunity to take remedial or co-requisite courses, but current high school students are prohibited from this opportunity. The goal of Accelerate to College is to bridge the opportunity gap for dual credit by giving students a performance-based placement option in addition to an assessment-based option.

Accelerate to College (A2C) will be co-designed junior English and math courses that covers both the high school standards of junior English and Algebra 2 in addition to the learning outcomes of the last level of developmental reading, writing, and mathematics courses at the community college. A small team of JCPS English and math instructional leads and teachers along with JCTC instructors are building a course map, common assessments, rubrics, and expectations. Teams of teachers will be trained in the summer to pilot in several high schools (TBD). Students who successfully complete this course will be able to access college-level coursework in that area either their senior year as dual credit or after graduation at JCTC.

In addition to the A2C program, this collaboration will focus on reviewing current JCPS faculty credentials to identify additional teachers who meet the postsecondary standard for instructor status to increase dual credit on the high school campus. This review will also allow both partners to identify gaps in credentials and develop systems to fill those gaps. The credential portion of the project will allow JCPS to increase dual credit offerings in 2020-21 to students who successfully complete the A2C program. This partnership is funded by a grant from JP Morgan Chase to the Jefferson Community and Technical College Foundation.

The expressed purpose of this project is to remove the top two barriers to dual credit: student eligibility and teacher credentials. The guiding principle is to ensure each student has equal access (1.1.3) to and opportunity for success (1.1.7) in dual credit coursework.

Submitted by: Dr. Carmen Coleman

Attachment

• MOA Jefferson Community & Technical College

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Jefferson Community & Technical College to develop and implement the Accelerate to College Program to increase access to Dual Credit at JCTC and authorize the Superintendent to sign same.

In accordance with our evaluation of Request for Proposal 3047 Banking Services, we present the following items to document our existing contractual agreement with Branch Banking & Trust Company (BB&T).

1. Designation of BB&T as the depository bank with interest-bearing accounts during the current agreement. (160.570)
2. Approval of a Depository Bond from BB&T in the amount of 103 percent of current daily balances as shown in the attachment. (KRS 160.570)
3. Authorization to invest funds currently located at BB&T. All funds of the Board of Education are invested or deposited in an interest-bearing account. (KRS 66.480)

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Bond of Depository

Superintendent Martin Pollio recommends the Board of Education approve Routine Banking Services for fiscal year 2019-20.

The approval of Assistant Treasurers is in accordance with KRS 160.560. Branch Banking & Trust company, our current depository bank, will be notified and directed to honor the signatures of the Treasurer and/or Assistant Treasurers by submittal of the attached Signature Resolution and as authorized by Board Policy 4.3111 District Issuance of Checks.

J. Cordelia Hardin is currently serving as Treasurer for the Jefferson County Board of Education.

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Bank Signature Resolution 05 14 19

Superintendent Martin Pollio recommends the Board of Education approve Edward D. Muns, Gina M. Kokojan, and Denise DeWitt as Assistant Treasurers for Fiscal Year 2019-20 and further recommends approval of the attached Bank Signature Resolution for fiscal year 2019-20.

The Kentucky Department of Education has established the amount of each bond at $2,000,000 based on the 2018-19 Working Budget and other factors.

This agenda item supports Vision 2020 strategy3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Fidelity Bonds

Superintendent Martin Pollio recommends the Board of Education approve the attached Fidelity Bonds for the Treasurer and Assistant Treasurers for fiscal year 2019-20.

Per KRS 160.540, the Board of Education may borrow funds on the credit of the Board and may pledge the anticipated revenue from state and local sources for the payment of the principal and interest on the loan, with the loans to be repaid in the fiscal year in which they are borrowed. The property tax bills are distributed on or about November 1st and provide a discount period ending November 30th.

Approval of this recommendation will authorize the use of short-term borrowing in order to meet projected expenditures prior to receipt of local tax funds. This authorization will be exercised only if needed. There are no plans to borrow at this time.

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Superintendent Martin Pollio recommends the Board of Education authorize, if needed, the borrowing of funds not to exceed $25,000,000 from Branch Banking & Trust Company, our current depository bank, for fiscal year 2019-20, with loan proceeds to be deposited to the account of the Jefferson County Board of Education.

The selection of Strothman and Company PSC is in compliance with Kentucky Model Procurement Code KRS 45A.380. The scope of this audit conforms to state regulations and is in compliance with the Single Audit Program of the federal government.

Strothman and Company PSC was the winning bidder when these services were awarded through RFP 3041, which is attached. The cost of the audit for year ending June 30, 2019, is $319,000.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Independent Auditor's Contract 2019
• RFP 3041

Superintendent Martin Pollio recommends the Board of Education accept the attached Independent Auditors contract with Strothman and Company PSC, to conduct the audit of all financial statements of the Jefferson County Board of Education for fiscal year ending June 30, 2019.

On March 12, 2019, the Jefferson County Board of Education made changes to the facilities plan that included repurposing Gilmore Lane Elementary School beginning in the 2019-20 academic year. The current attendance area for Gilmore Lane Elementary School will be assigned to Indian Trail and Camp Taylor Elementary Schools. Since the schools remain in the same cluster, the school choices for the 2019-20 school year will remain the same.

Submitted by: Dr. Devon Horton

Attachment

• GilmoreLaneBoundaryReassignmentMapFINAL

Superintendent Martin Pollio recommends the Board of Education approve the attached Gilmore Lane Elementary boundary changes.

The approval of the attached Resolutions approves, ratifies and confirms the actions of the Jefferson County School District Finance Corporation. This action is necessary in order to effect the issuance of the Corporation’s School Building Revenue Bonds, Series 2019A (the “Series 2019A Bonds”).

Submitted by: Cordelia Hardin

Attachment

• 61831248-v2-JCBE19 Board Resolution Action Item
• 61831373v2JCBE19 New Money Series Resolution

Superintendent Martin Pollio recommends the Board of Education approve the attached resolutions concerning the Jefferson County School District Finance Corporation.

KRS 156.557 requires that a superintendent shall be evaluated annually according to a policy and procedures developed and adopted by a local board of education and approved by the Kentucky Department of Education (KDE).

On April 16, 2019, the Board adopted the Kentucky School Boards Association (KSBA) Superintendent Evaluation Process, which is a modified version of the KDE Superintendent Professional Growth and Effectiveness System (SPGES) and is focused on evidence and performance expectations using research-based effectiveness standards and district goals agreed upon by the Board members and the Superintendent.

The proposed amendment to Board Policy 02.14 adjusts language to align more closely with the evaluation process outlined in the KSBA Superintendent Process adopted by the Board.

Submitted by: Kevin Brown

Attachment

• 02.14 Evaluation of Superintendent

Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policy 02.14 Evaluation of the Superintendent for first submission and reading.

The Finance Division and the Diversity, Equity, and Poverty Division have been working over the past year to develop a Board policy to increase the procurement of goods and services by the District from minority, women and veteran business enterprises (M/W/VBE). Numerous cross-Division working meetings led to this draft policy, which has been subsequently reviewed by General Counsel, the Board Policy Committee, and the Kentucky School Boards Association.

This revised policy establishes broad goals for M/V/VBE participation; outlines a process for setting annual goals; sets forth the roles and responsibilities of District leadership and administration in implementing this policy; requires a good faith effort of bidders to meets the District’s M/W/VBE goals; requires documentation, reporting and evaluation; and requires the development/revision of District purchasing procedures to implement this policy.

The policy requires that the policy and procedures, and their implementation, must be in accordance with the Kentucky Model Procurement Code, related administrative regulations, and other pertinent state and federal laws governing purchasing by school districts.

The new language has been incorporated into an existing policy, 04.32 Purchasing, at the recommendation of the Kentucky School Boards Association.

Submitted by: Cordelia Hardin and John Marshall

Attachment

• 04.32 Purchasing

Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policy 04.32 Purchasing for first submission and reading.

This item was withdrawn prior to consideration by the Board.

Pursuant to 702 KAR 4:180, the Board of Education shall vote on the draft District Facilities Plan (DFP) as recommended by the Local Planning Committee (LPC).

The LPC held two meetings and two public forums to discuss the development of the amended DFP.   The draft amended DFP has been reviewed by KDE staff with a recommendation to approve.

The LPC voted to accept the draft amended DFP as reviewed by KDE, and recommended to submit to the Board of Education for approval.

Pursuant to the regulations, the Board of Education shall select a Hearing Officer to take public comments on the Board approved DFP.

Submitted by: Dr. Michael Raisor

Attachments

• KDE Approved Draft JCPS Amendment 2
• Plan Submittal

Superintendent Martin Pollio recommends the Board of Education approve the attached draft Amended District Facilities Plan as recommended by the Local Planning Committee and the Kentucky Department of Education, and select Dr. Michael Raisor, Chief Operations Officer, to serve as the Hearing Officer for the required public hearing.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 5 14 19 Planning Calendar
• 5 14 19 Planning Calendar Addendum

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #2019-75 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mr. James Craig.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A motion to adjourn the May 14, 2019, meeting of the Jefferson County Board of Education.

Order #2019-76 - Motion Passed:  A motion to adjourn the May 14, 2019, meeting of the Jefferson County Board of Education passed with a motion by Mr. Benjamin Gies and a second by Mr. James Craig.