|
I.
Moment of Silence
Welcome to the March 13, 2018, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
3 13 18 JCBE Meeting Audio
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for March 13, 2018.
Order #53 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for March 13, 2018. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. Chris Brady.
III.A.
Recognition of Farmer Elementary School Students, Kentucky Junior Beta Club Convention Competition Winners
Farmer Elementary students won first-place honors in the Robotics and Scrapbook competitions, second-place honors in the Technology competition, third-place honors in the Oil Painting competition, and fourth-place honors in the Tower of Power competition of the Kentucky Junior Beta Club Convention. The competition was held in Lexington, from Wednesday, January 31, through Friday, February 2.
The Kentucky Junior Beta Club Convention hosts various competitions that give students the opportunity to showcase their academic, critical-thinking, artistic, and leadership skills and talents. The convention theme was “Beta on My Mind” and the Robotics theme was “Divide and Conquer.”
The Farmer Elementary School sponsors of the Junior Beta Club team are Missy Davis, Jessica Goodman, and Wendy House.
Submitted by: Allison Gardner Martin
Acting Superintendent Martin Pollio recommends the Board of Education recognize Farmer Elementary School students for winning first-, second-, and third-place honors in the Kentucky Junior Beta Club Convention competitions.
III.B.
Recognition of and Student Demonstration from Eastern High School Students in Celebration of March as Music In Our Schools Month
The 2018 theme for Music In Our Schools Month (MIOSM) is “Music Connects Us.” This is a yearly celebration during March that engages music educators, students, and communities across the nation in drawing attention to the importance of music education. It is a great opportunity to highlight the talent of exemplary music educators who teach comprehensive, sequential music education through concerts, lessons, public performances, and advocacy activities. In addition, students have many opportunities to showcase their talents in their school communities and through musical competitions, which help them develop and grow their musical talents as well as connect to the world through music.
In celebration of MIOSM, Eastern High School students will perform an instrumental music selection. The students are directed by Mike Arthur.
Submitted by: Allison Gardner Martin
Superintendent Marty Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Eastern High School students in celebration of March as Music In Our Schools Month.
III.C.
Recognition of the Churchill Park School Early Childhood Program
The Churchill Park School Early Childhood Program earned a Kentucky All STARS five-star rating from the Cabinet for Health and Family Services, Department for Community Based Services, the Division of Child Care, and the Kentucky Department of Education (KDE). The Kentucky All STARS is the state’s expanded five-star quality rating and improvement system, which serves all early care and education programs—including childcare centers, Head Start, and public preschool —that receive public funding. The unified system is based on Kentucky’s Early Childhood Standards and researched-based indicators of quality.
The Kentucky All STARS recognizes programs that have made a commitment to continual quality improvement and provides programs with additional support, including training, technical assistance, and coaching.
Submitted by: Allison Gardner Martin
Superintendent Marty Pollio recommends the Board of Education recognize the Churchill Park School Early Childhood Program for earning a Kentucky All STARS five-star rating from the Cabinet for Health and Family Services, the Department for Community Based Services, the Division of Child Care, and the Kentucky Department of Education.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 13, 2018.
Order #54 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 13, 2018. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the February 27, 2018, regular meeting are presented for your review and approval.
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 27, 2018, regular meeting.
Order #55 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 27, 2018, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.
VI.
Superintendent's Report
VII.
Persons Requesting to Address the Board Regarding Action, Information, or Consent Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
01.421 - Public Participation in Open Meetings
VIII.
Persons Requesting to Address the Board Regarding Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
01.421 - Public Participation in Open Meetings
IX.
Action Items
X.
Information Items
X.A.
Review of Charter School Policies
During 2017 Regular Session, the Kentucky General Assembly passed House 520, which established charter schools in the Commonwealth for the first time. The legislation gives local school boards the responsibility to act as charter school authorizers and requires boards to adopt policies regarding charter schools.
These policies set forth parameters for the charter school contracting, monitoring and evaluation, transparency, finances, renewal, revocation, and closure.
Submitted by: Cassie Blausey, Director of School Choice
Attachments
XI.
Consent Calendar
Acting Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for March 13, 2018.
Order #56 - Motion Passed: A motion that the Board of Education approve the consent calendar for March 13, 2018, minus item XI.Q. Recommendation for Approval of New Policies Relating to Charter Schools: 01.91 Authorization of Charter Schools and 01.911 Charter School Application Process (Second Reading) passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
Motion Withdrawn: A motion that the Board of Education pull Policy Relating to Charter Schools: 01.91 was withdrawn by Dr. Lisa Willner.
Order #57 - Motion Passed: A motion that the Board of Education table item XI.Q. Recommendation for Approval of New Policies Relating to Charter Schools: 01.91 Authorization of Charter Schools and 01.911 Charter School Application Process (Second Reading passed with a motion by Dr. Lisa Willner and a second by Dr. Christopher Kolb.
XI.A.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tiffeny Armour
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
XI.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tiffeny Armour
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.
XI.C.
Recommendation for Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on March 13, 2018.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
XI.D.
Recommendation for Approval of Bids and Revised BG-1 Forms
XI.D.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Window Replacement Phase I at the J. Graham Brown School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
On July 25, 2017, the Board of Education approved Luckett & Associates to prepare plans and specifications for Project 18-027.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 22, 2018. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Martin Construction Co. for Window Replacement Phase I at the J. Graham Brown School for the low base bid of $249,000; and approve the attached revised BG-1 form for $284,000.
XI.D.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Chiller and Boiler Replacement at Meyzeek Middle School
This project will replace the existing chiller and boiler.
On July 25, 2017, the Board of Education approved Shrout, Tate, Wilson Engineers to prepare plans and specifications for Project 18-009.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 27, 2018. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical for Chiller and Boiler Replacement at Meyzeek Middle School for the low base bid of $969,000; approve Alternate 2 for a total bid of $978,715; reject Alternate 1; and approve the attached revised BG-1 form for $1,104,000.
XI.D.3.
Recommendation for Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Minor Daniels Academy
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovation may occur.
On June 27, 2017, the Board of Education approved JRA Architects to prepare plans and specifications for Project 18-005.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 20, 2018. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education award a contract to Morel Construction Co., LLC. for Phase I HVAC Renovation at Minor Daniels Academy for the low base bid of $5,790,000; accept Alternates 1, 2, 3, 4, and 6 for a total bid of $6,000,000; reject Alternate 5; and approve the attached revised BG-1 form for $6,865,000.
XI.E.
Recommendation for Approval of Revised BG-1 Form for Partial Roof Replacement at Noe Middle School
On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-031.
On February 7, 2017, the Board of Education approved awarding a contract to Highland Roofing for $78,495.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Partial Roof Replacement at Noe Middle School.
XI.F.
Recommendation for Approval of Contract Completion and BG-4 Form for Science Lab Renovation Phase II at Atherton High School
On November 29, 2016, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 17-119.
On April 25, 2017, the Board approved awarding a contract to Badgett Constructors, LLC as the low bidder.
Studio Kremer Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Badgett Constructors, LLC for Science Lab Renovation Phase II at Atherton High School for a total construction cost of $162,400.
XI.G.
Recommendation for Approval of Project Closeouts and BG-5 Forms
XI.G.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Academy @ Shawnee
On February 13 2018, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Academy @ Shawnee.
XI.G.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Central High School Magnet Career Academy
On February 13 2018, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Central High School Magnet Career Academy.
XI.H.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
XI.I.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendment
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations, contract renewals, and amendment:
•Mail Service (Part A - Pre-Sort Mail) (Part B - Mail Preparation);
•Magazine & Periodical Subscriptions (Percentage);
•Flashlights, Batteries, Etc.;
•Equipment, Special Education for OT/PT Program;
•Bags, Cook Chill Operation & Cook Tank;
•Reconditioning of Athletic Equipment;
•Contract Renewal - Competitive Negotiation on Audit Services Part A - Financial Statement Audit;
•Contract Renewal - Moving Service;
•Contract Renewal - Laser Printer Repair Service;
•Contract Renewal - Industrial V-Belts (Percentage); and
Amendment - Plumbing Supplies & Equip. (Line Item).
XI.J.
Recommendation for Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
XI.K.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of February 12 through February 25, 2018.
XI.L.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of February 12 through February 25, 2018.
XI.M.
Acceptance of Donations, Grants, and Funding
Acting Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
XI.M.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on March 13, 2018.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards $50,000 or less.
Submitted by: Dr. Dena Dossett
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $67,819.93 to be used as stated in the attachment.
XI.M.2.
Acceptance of Funding for Title I Part D, Project #314D
The Kentucky Department of Education has awarded funding in the amount of $229,506 for Title I, Part D, Project 314D.
Title I, Part D, of ESEA, as amended, also called The Prevention and Intervention Programs for Children and Youth who are Neglected, Delinquent or At-Risk, provides financial assistance to educational programs for youth in state-operated institutions or community day programs.
The program also provides financial assistance to support school districts' programs involving collaboration with locally operated correctional facilities.
All funds must be spent or encumbered by September 30, 2019.
This project directly supports Vision 2020 Strategy 1.1.3- Provide Equitable Access.
Submitted by: Dr. Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends that the Board of Education accept funding in the amount of $229,506 for Title I, Part D, Project #314D
XI.N.
Recommendation for Approval of Agreements
Acting Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
XI.N.1.
Recommendation for Approval of Memorandum of Agreement with Center for Accessible Living
The ECE department proposes to collaborate with the Center for Accessible Living (CAL) to offer pre-employment transition services (Pre-ETS) for JCPS students. The Office of Vocational Rehabilitation authorizes agencies to be Community Rehabilitation Partners (CRP) in order to provide pre-employment transition services to students. The ECE department seeks to increase transition/post-secondary opportunities for our students served in MSD programs.
The Center for Accessible Living's Pre-ETS Program, provided through their Community Rehabilitation Partner credential, is designed to assist Exceptional Child Education (ECE) students who qualify to receive services from the Office of Vocational Rehabilitation (OVR) and who have identified employment as a desired post-school outcome. Additionally, these students will have demonstrated a need for vocationally relevant transition services in order to successfully transition from high school to employment. Pre-ETS services will be provided in the areas of job exploration counseling, work-based learning experiences, counseling on post-secondary transition, workplace readiness training, and instruction in self-advocacy.
The Center for Accessible Living will provide eligible students with transition services through collaboration with JCPS staff. Approval of the attached third-party cooperative agreement will allow the district to participate in the partnership.
There is no cost to the District. The Office of Vocational Rehabilitation funds the work of CAL. These services are directly connected to the District's strategic plan: 1.1.3.
Submitted by: Dr. Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Center for Accessible Living.
XI.N.2.
Recommendation for Approval of Memorandum of Agreement with Center for Collaborative Education
This project provides JCPS an opportunity to pilot a performance assessment system through the use of micro-credentials. Performance Assessment for Learning Micro-credentials (PALM) is a form of performance assessment that builds capacity in performance assessment, wherein allowing the teacher to experience competency-based learning and facilitate it for their students.
The approximate cost to the district will be $37,000 to run a cohort of 30 participants. This project directly supports strategies 1.1.3, 1.1.4, 2.2.1, 2.2.3, and 2.2.4.
Submitted by: Dr. Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve a Memorandum of Agreement with the Center for Collaborative Education and authorize the superintendent to sign the attached agreement
XI.N.3.
Acceptance of Funding from the Kentucky Department of Education for Career and Technical Education Programs
The District was awarded additional funding in support of Career and Technical Education (CTE) programs. The original award period was July 1, 2017, to June 30, 2018, and was approved by the Board on July 25, 2017.
Grant funds are for improvement and enhancement of CTE program equipment, curriculum and instruction. Funding will supplement the purchase of new technology for career pathways at:
- Atherton High School
- Jeffersontown High School
- Waggener High School
This funding directly supports strategy 1.1.3 in Vision 2020.
Submitted by: Dr. Carmen Coleman
Acting Superintendent Martin Pollio recommends the Board of Education accept Carl D. Perkins, Title I, Part C, Career & Technical Education funding totaling $66,638.
XI.N.4.
Recommendation for Approval of Lease Agreement with Kentucky Exposition Center for 2018 Deeper Learning Symposium
Jefferson County Public Schools is sponsoring a Deeper Learning Symposium to be hosted on June 6, 7, and 8, 2018, in South Wing B and C of the Kentucky Exposition Center in Louisville, Kentucky.
The symposium will be comprised of both keynote speakers and exceptional Deeper Learning advocates from across Kentucky and the United States.
The Deeper Learning Symposium is a powerful conference led by educators who are focused on innovative teaching and learning.
There is a cost of $39,795 to rent the Kentucky Exposition Center.
Budget code: AO11053 0449 900XX
Submitted by: Dr. Carmen coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with the Kentucky Exposition Center to accommodate the Jefferson County Public Schools Deeper Learning Symposium and authorize the superintendent to sign same.
XI.N.5.
Recommendation for Approval of Sub-grant Agreement with the University of Louisville for the Mathematics and Science Partnership Grant from the Kentucky Department of Education
The Kentucky Department of Education awarded a Mathematics and Science Partnership (MSP) grant to Jefferson County Public Schools. The University of Louisville (UofL) serves as the institution of higher education partner, which KDE requires for MSP grants. This is the second and final year of the grant.
UofL commits to collaborate with JCPS personnel to design and facilitate teacher professional development for 50 middle school science teachers. The focus of professional learning is to develop high-quality three-dimensional KAS (NGSS) aligned formative assessments, adopt interpretative approaches for analyzing student work, and adjust daily instruction to support students’ progress. Activities include full day and after school professional learning sessions and a summer workshop. Additional services include qualitative data collection (classroom visits, teacher interviews, and surveys) and analysis, as well as feedback for teachers on assessments throughout the development process. The cost of all services from UofL shall not exceed the amount approved by KDE in the grant application budget for year two of the project, $59,931.
The project directly supports strategy 1.1.4 of Vision 2020 - Reduce, revise, and refine assessments.
Submitted by: Dr. Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached sub-grant agreement with the University of Louisville for the Mathematics and Science Partnership Grant from the Kentucky Department of Education
XI.N.6.
Approval of Amended Lease Agreement with Kentucky International Convention Center for 2018 JCPS Showcase of Schools
Each year, the Jefferson County Public School District hosts the Showcase of Schools where families have the opportunity to engage in conversation with schools and District staff about many programmatic choices and opportunities offered by schools. Other services such as Early Childhood, Exceptional Childhood Education, Parent/Teacher Association, and Transportation are also represented at the Showcase.
The Showcase of Schools for the 2018-19 school year will be hosted on Saturday, October 27, in North Halls C, D, & E of the Kentucky International Convention Center.
Academic Services will pay the Kentucky International Convention Center approximately $33,375 which includes $20,000 for room rental costs, and $13,375 for electricity (estimation).
This directly supports Vision 2020 Strategy 3.2.1- Engage with families and Strategy 3.4.4 - Access to Public School Choice.
Submitted by: Dr. Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached amended lease agreement with the Kentucky International Convention Center to accommodate the Jefferson County Public Schools Showcase of Schools and authorize the superintendent to sign same.
XI.N.7.
Recommendation for Approval of Memorandum of Agreement By and Between the Jefferson County Board of Education and Jefferson County Teachers Association for TAPP School
The parties hereby agree that the initial staffing of TAPP School shall be by the process outlined below:
- Any bargaining unit employees assigned to Westport TAPP and South Park TAPP that do not wish to be a part of the new TAPP School may voluntarily overstaff themselves and will be given a total of fifteen (15) choices on the Teacher Transfer List.
- The remaining bargaining unit employees assigned to Westport TAPP and South Park TAPP that wish to be a part of the new TAPP School will be assigned to positions according to their seniority based on the needed positions.
- Those not assigned through the seniority process will be involuntarily overstaffed and given fifteen (15) choices on the Teacher Transfer List.
- The 2017-18 Westport TAPP and South Park TAPP transfer list will be combined and sorted in seniority order. Vacancies that remain after the process outlined in #2 above will be filled by consulting the combined 2017-18 transfer list. Transfers and staffing processes outlined in the JCTA/JCBE Agreement (2013-18) will be followed.
- This specific understanding and agreement is recognized as being of no precedent, shall not be construed in any way to be precedent nor be used to substantiate any present or future claim by any person or party.
Submitted by: Tiffeny Armour
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement By and Between the Jefferson County Board of Education and Jefferson County Teachers Association and authorize the superintendent to sign the same.
XI.O.
Acceptance of Head Start Monthly Report
Jefferson County Board Of Education is the grantee for operating the Head Start/Early Head Start Program. This monthly report which includes program enrollment and operations and financial statements is in compliance with governance and fiduciary responsibilities of the JCBE as the school district’s Head Start governing body as provided for in the Head Start Act Section 642 (d)(2) and the Head Start Program Performance Standards 1301.2.
The Policy Council, in collaboration with the Board and the JCPS Early Childhood management team, is responsible for the direction of the District’s Head Start and Early Head Start programs. As such, program information reported during the monthly policy council meeting is subsequently reported to the Board of Education. The Policy Council receives monthly reports on enrollment, attendance, nutrition services, financial statements, program compliance with health and comprehensive services, parent engagement, and staffing. The Policy Council also receives monthly updates on the status of implementation of the Corrective Action Plan.
This report supports Vision 2020 strategy 1.1.6 Strengthening Early Childhood and 3.2.1 Engaging with Families.
Submitted by: Dr. Carmen Coleman
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education accept the February 2018 Head Start Monthly Board Report.
XI.P.
Recommendation for Approval of request from CMTA, Inc. to Apply for Commercial Buildings Tax Deduction Under Section 1331 of the Energy Policy Act of 2005
The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.
If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the CBTD, according to IRS Notice 2008-40.
CMTA, Inc. provided architect/engineering services for the following projects:
- Pleasure Ridge Park High School – Ph I HVAC Renovation
All of these projects qualify for the full building tax deduction. The Medora Elementary School project will be split with Pickett/Passafiume/Architects; the Pleasure Ridge Park High School project will be split with Studio Kremer Architects.
Submitted by: Dr. Michael Raisor
Acting Superintendent Martin Pollio recommends that the Board of Education approve a request from CMTA, Inc. that would allow CMTA to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the three Jefferson County Public School’s construction projects listed in the rationale.
XI.Q.
Recommendation for Approval of New Policies Relating to Charter Schools: 01.91 Authorization of Charter Schools and 01.911 Charter School Application Process (Second Reading)
During 2017 Regular Session, the Kentucky General Assembly passed House 520, which established charter schools in the Commonwealth for the first time. The legislation gives local school boards the responsibility to act as charter school authorizers and requires boards to adopt policies regarding charter schools.
These policies set forth parameters for the authorization of charter schools by the Board and the process for interested parties to apply to open a charter school within the District boundaries.
Submitted by: Cassie Blausey, Director of School Choice
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Board policies.
XI.R.
Recommendation for the Creation of an Audit and Risk Management Advisory Committee
Board Policy 01.22 states:
The Board may establish committees when deemed necessary by the Board. These committees shall serve in an advisory capacity and may not take action to bind the Board. All Board committee meetings shall be subject to the Kentucky Open Meetings Act.
Many organizations of the size and scale of the Jefferson County Public Schools – public and private – have implemented audit and risk management committees to assist management and the Board with the recommendations and improvement of enterprise risk management practices.
To further the strategic and financial success of the school district and to ensure that risks to the school district’s vision and mission are identified and well managed, it is essential to provide strong, deliberate focus on financial and risk management issues. A committee consisting of independent experts with the expertise in financial, operational, and risk management experience will support management and advise the Board in its decision-making capability.
The JCPS Audit and Risk Management Advisory Committee shall be an advisory committee of the Board of Education. The establishment of the advisory committee charter will be brought to the Board as an action item at a later date.
Submitted by: Acting Superintendent Dr. Martin Pollio
Acting Superintendent Martin Pollio recommends the Board of Education establish an Audit and Risk Management Advisory Committee, and appoint members of the committee at a future meeting upon the recommendation of the Chairperson of the Board of Education.
The JCPS Audit and Risk Management Advisory Committee shall coordinate administratively with the Superintendent of Jefferson County Public Schools or his designee, and will coordinate its work plan with the Chairperson of the Board of Education.
XI.S.
Revision of Board Policies (First Reading)
The attached document shows proposed changes to Board policies. The changes have been recommended by JCPS staff or the Kentucky School Board Association, and have been reviewed by General Counsel and the Board Policy Committee.
09.4361 – Police Interrogations and Investigations
03.11 – Hiring (Certified)
03.21 – Hiring (Classified)
04.31 – Fiscal Accounting and Authority to Encumber/Expend Funds
01.821 – Board Member Compensation and Expenses
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies for first submission and reading.
XII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #58 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.
XIII.
Committee Reports
XIV.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XV.
Executive Session (If Needed)
Order #59 - Motion Passed: A motion that the Board of Education enter executive session for the purpose of pending litigation pursuant to KRS 61.810(1)(c) passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
Order #60 - Motion Passed: A motion that the Board of Education adjourn executive session and return to open session passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.
Order #61 - Motion Passed: A motion that the Board of Education enter executive session for the purpose of discussions that might lead to the appointment of an individual employee pursuant to KRS 61.810(1)(f) passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.
Order #62 - Motion Passed: A motion that the Board of Education adjourn executive session and return to open session passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
XVI.
Action Item (If Needed)
XVII.
Adjournment
A motion to adjourn the March 13, 2018, meeting of the Jefferson County Board of Education.
Order #63 - Motion Passed: A motion to adjourn the March 13, 2018, meeting of the Jefferson County Board of Education passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.
|