Welcome to the August 22, 2017, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

8 22 17 JCBE Meeting Audio

Please join us for our traditional moment of silence.

• 8 22 17 Meeting Notice
• 8 22 17 Agenda as Amended

Please join us for the Pledge of Allegiance.

Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for August 22, 2017

Order #587 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for August 22, 2017. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Ms. Diane Porter.

Gil was selected to participate in Boys State, a mock government forum, and then was chosen by his peers to represent Kentucky at Boys Nation. He was 1 of 98 young men from across the nation to receive the distinguished honor of attending the national forum, which was held in Washington, D.C., in July. During the weeklong event, the young men met to conduct hearings on bills submitted by program delegates and to attend government trainings that included lectures, forums, and visits to federal agencies, national shrines, institutions, memorials, and historical sites.

The young delegates were also presented with the opportunity to meet and hear President Trump speak. 
 
Submitted by: Allison Gardner Martin

Acting Superintendent Martin Pollio recommends that the Board of Education recognize Gil Hernandez-Gasga, a student at Butler Traditional High School, for being selected to participate in Boys Nation.

The Pleasure Ridge Park High School Baseball Team won the 2017 Whitaker Bank/Kentucky High School Athletic Association (KHSAA) State Baseball Tournament, defeating Simon Kenton High School 6-5 to win its sixth state title. The championship game was played before a crowd of more than 1,900 fans at the Whitaker Bank Ballpark in Lexington.

The baseball team completed the season with a 15-consecutive game win. The team is coached by Bill Miller—an all-time winning state coach.

Submitted by: Allison Gardner Martin

Acting Superintendent Martin Pollio recommends that the Board of Education recognize the Pleasure Ridge Park High School Baseball Team for winning the 2017 Whitaker Bank/Kentucky High School Athletic Association State Baseball Tournament.

Athraa received the Outstanding Mathematics Design Collaborative Teacher Award from the Southern Regional Education Board (SREB) during its College- and Career-Readiness Standards Networking Conference in July, which was held in Nashville, Tennessee.

The award recognizes a teacher who has shifted instruction using Mathematics Design Collaborative practices that engage students in understanding, reasoning, and applying math content to complex problems.

Athraa was recognized for creating project-based assignments as culminating tasks that help students connect their learning to real-world activities. The results of her instruction were demonstrated in her student’s performance on district proficiencies and the statewide K-PREP test. 

Submitted by: Allison Gardner Martin

Acting Superintendent Martin Pollio recommends that the Board of Education recognize Athraa Alabudy, teacher at Olmsted Academy South, for receiving the Outstanding Mathematics Design Collaborative Teacher Award.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 8 22 17 Agenda as Amended

Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 22, 2017

Order #588 - Motion Passed:  A motion that the Board of Education amend the agenda for August 22, 2017, to include an additional action item for approval of a proposed collective bargaining agreement between the Board of Education and Service Employees International Union Local Number 320 passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

Order #589 - Motion Passed:  A motion that the Board of Education amend the agenda for August 22, 2017, to change the Comprehensive Educational Financial Planning and Management Calendar for Fiscal Year 2018-19 to an Information Item passed with a motion by Dr. Lisa Willner and a second by Ms. Diane Porter.

Order #590 - Motion Passed:  A motion that the Board of Education approve the agenda for August 22, 2017, as amended passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the August 8, 2017, regular meeting are presented for your review and approval.

Attachment

• 8 8 17 Minutes

Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 8, 2017, regular meeting.

Order #591 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 8, 2017, regular meeting. The recommendation passed with a motion by Ms. Diane Porter and a second by Dr. Christopher Kolb.

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

The agenda was amended to move the Comprehensive Educational Financial Planning and Management Calendar to an Information Item.

With this Memorandum of Understanding (MOU), Jefferson County Public Schools will formalize participation in Louisville Promise, a community-wide partnership based on the Say Yes to Education Model, to build systems and align resources to ensure that every child in Louisville is prepared for college, career, and a successful, productive life. The signatories are also expressing a commitment to driving sustainable economic and workforce development through quality implementation of a postsecondary readiness, access, and completion strategy. The purpose of this MOU is to document the commitment of the partners “to work together to facilitate success of the Louisville Promise Strategy.”

Currently, the Louisville Promise Partners are Jefferson County Public Schools, Louisville Metro Government, the Jefferson County Teachers Association, the 15th District Parent Teacher Association, Metro United Way, 55,000 Degrees, Centerstone, KentuckianaWorks, the James Graham Brown Foundation, the C.E. and S. Foundation, the Community Foundation of Louisville, Jefferson Community and Technical College, the University of Louisville, Simmons College, 15,000 Degrees Initiative, Greater Louisville Inc., Spalding University, and the Louisville Urban League. Additional signatories to the partnership are anticipated as the initiative proceeds.

The Louisville Promise Partners will implement a system to be developed with significant guidance and technical support from the Weiss Institute to manage and expand the services and opportunities provided to students. The system will include: a comprehensive database of services available within the community; a student-level data system capable of tracking services provided and outcomes for each student, providing a common platform to systematically monitor student, school, and system progress; and a set of personalized, data-driven, evidence-based interventions to make certain that all students are on track to be successful in college and/or career. The Partners will work systematically to offer equitable and quality programming at scale and to align core funding (school district, city, state, federal, and private) to sustain effective programming over time.

Through the effective delivery of these supports and opportunities and the successful implementation of the Postsecondary Planning System, the Louisville Promise Strategy will provide a path for all public school students to be prepared for postsecondary education. 

As part of the Louisville Promise Strategy, the Partners will work with postsecondary institutions, the philanthropic community, and Weiss to develop, fund, and implement a scholarship and grant program, to be governed by an independent scholarship board. Financial barriers to attending college for public school students will be removed or significantly diminished through tuition scholarships and grants to support attendance at any public higher education institution in the Commonwealth of Kentucky.

The signatories of this Agreement pledge to collaborate, communicate, and share outcomes by participating regularly in the Louisville Promise collaborative governance process, attend regular meetings of the Louisville Promise Cabinet and of established Task Forces, and use data to make decisions regarding allocation of resources to improve efficiency and effectiveness.

Submitted by: Jonathan Lowe 

Attachments

• LOUISVILLE PROMISE MOU LETTER - 08-14 edited FINAL
• LP MOU Signature Page--POLLIO Rev

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with the Louisville Promise Partners on behalf of Jefferson County Public Schools and authorize the Acting Superintendent to sign same.

Order #592 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with the Louisville Promise Partners on behalf of Jefferson County Public Schools and authorize the Acting Superintendent to sign same. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Ms. Diane Porter.

In compliance with KRS 160.470 and the regulations of the State Board of Education, the Jefferson County Board of Education is required to approve tax rates for the fiscal year beginning July 1, 2017, through June 30, 2018.

The estimated gross revenue generated by the 70.4 cent rate (decrease from fiscal year 2016-17) is $487,121,674 million. Of this amount, $37,233,164 million will be allocated to the Building Fund for capital projects and debt payment on bond issues. The balance, $449,888,510 million, will be allocated to the General Fund to pay for educational services and operations. Approximately $30.8 million is expected to be generated from motor vehicle.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Tax Rates 2017-18 Attachment

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached tax rates for fiscal year 2017-18.

Order #593 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education approve the attached tax rates for fiscal year 2017-18. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.

• SEIU

Order #594 - Motion Passed:  A motion that the Board of Education Approve the collective bargaining agreement between the Board of Education and Service Employees International Union Local Number 320 as presented to the Board, subject to the superintendent receiving the signatures to such agreement of the representatives of the union listed in the agreement as the signatories for the union, and that the Board authorize the representatives of the school district listed therein as the signatories for the school district to sign the agreement after the signatures of the representatives of the union have been received passed with a motion by Mr. Chris Brady and a second by Dr. Christopher Kolb.

This calendar includes activities and deadlines for action by the Board, superintendent, and district staff and is in compliance with Fiscal Management Policy 04.1 Budget Planning and Adoption.

This process will enable the Board and superintendent to receive input from many sources that will assist in making major decisions on the budget for fiscal year 2018-19.

This agenda item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• 18-19 Comprehensive Calendar

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Comprehensive Educational Financial Planning and Management Calendar for Fiscal Year 2018-19.

Order #595 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive the attached Comprehensive Educational Financial Planning and Management Calendar for Fiscal Year 2018-19. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.

Acting Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for August 22, 2017

Order #596 - Motion Passed:  A motion that the Board of Education approve the consent calendar for August 22, 2017, minus XI.F., XI.I., XI.J., and XI.K. passed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.

Order #597 - Motion Passed:  A motion that the Board of Education approve item XI.F. Approval of Bid and Revised BG-1 Form for a Welding Lab at Pleasure Ridge Park High School passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.

Order #598 - Motion Passed:  A motion that the Board of Education approve item XI.I. Recommendation for Approval of Bid Tabulation and Contract Renewals passed with a motion by Mrs. Linda Duncan and a second by Mr. Benjamin Gies.

Order #599 - Motion Passed:  A motion that the Board of Education approve item XI.J. Recommendation for Approval of Professional Services Contracts of $5,000 or More passed with a motion by Mrs. Linda Duncan and a second by Mr. Benjamin Gies.

Order #600 - Motion Passed:  A motion that the Board of Education approve item XI.K. Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tiffeny Armour

Attachment

• Certified Leaves of Absence 08 22 17

Acting Superintendent Martin Pollio recommends the Board of Education approve the request for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tiffeny Armour

• Personnel Actions 08 22 17

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions the he has taken per KRS 160.380.

The job descriptions for Coordinator Family Resource Center, Coordinator Family Resource Youth Services Center, and Coordinator Youth Services Center are submitted as a clarification for current roles within the Family Resource Youth Services Center. Family Resource Center Coordinators (FRC) serve children under school age and in elementary school. Family Resource Youth Services Centers Coordinator (FRYSC) serve children under school age, elementary, middle and high school. Youth Services Centers Coordinators serve students in middle and high school. The submissions of these job descriptions are in line with Vision 2020 Strategies 1.1.1, 1.1.2, 1.1.3, 1.1.7, 3.1.1, 3.1.2, 3.1.4, 3.2.1, and 3.2.3.

The job description for Coordinator ECE – Behavior is submitted as a new position to provide leadership within Academic Achievement Area 5 to coordination of projects, programs, and activities routinely affecting more than one major unit or department per Vision 2020 Strategies 2.2.1, 3.1.1, 3.1.4, and 3.2.3.

The job description for Outreach Worker Teenage Parent Program is submitted as a revision to more accurately reflect job responsibilities and reporting relationship, as well as to clarify the requirement of a Commercial Driver’s License. This is in line with Vision 2020 Strategies 1.1.7, 2.1.1, 2.1.3, and 3.1.3.

The job description for Social Worker Foster Care/Homeless Support is submitted as a revision to the existing Social Worker Foster Care job description to clarify job responsibilities and emphasize the position’s role in Homeless Support programs. This is in line with Vision 2020 Strategies 1.1.7, 2.1.1, 2.1.3, and 3.1.3.

The job description for Social Worker – Pupil Personnel is submitted as a revision to the existing Social Worker job description to clarify job responsibilities and modify the listed qualifications to ensure well-qualified staffing for this position. This is in line with Vision 2020 Strategies 1.1.7, 2.1.1, 2.1.3, 3.1.1, 3.1.2, 3.1.3, 3.1.4, 3.3.2, and 3.3.3.

Submitted by Tiffeny Armour

Attachment

• Job Descriptions

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.

The Organizational Chart for Academic Achievement K-12 Area 5 (FI1) is submitted with the addition of new position Coordinator ECE – Behavior, to which Specialist II (ECE Administration), Placement Specialist, Clerk I, and Specialist II (EBD) and its respective reporting positions will report. The addition of this position is to provide leadership to coordination of projects, programs, and activities routinely affecting more than one major unit or department per Vision 2020 Strategies 2.2.1, 3.1.1, 3.1.4, and 3.2.3. The annual cost for this addition is $104,785.

The Organizational Chart for Exceptional Child Education (EC1, Page 1 of 3) is submitted to add a Specialist II position. This position had previously existed within the ECE cost center and was moved to Academic Achievement K-12 Area 5 (FI1) to support the behavior programs within Area 5. The addition of a Specialist II position to the EC1 cost center will allow for additional support in ECE Administration. This addition is in line with Vision 2020 Strategies 1.1.5, 1.1.7, and 3.1.2. The annual cost for this addition is $100,827, which is entirely grant funded.

The Organizational Chart for Early Childhood (EA1) is submitted to delete the vacant position of Early Childhood Staffing Specialist (220), delete the relocated position of Instructional Assistant (187) VIPS, and delete one (1) Clerk II (187) to accurately reflect the position as school-based rather than under the Central Office Cost Center. These changes align with Vision 2020 Strategies 3.1.1, 3.1.4, and 3.4.1. The removal of the Clerk II position has no cost impact, the removal of the Early Childhood Staffing Specialist removes a cost of $100,827, which is entirely grant funded, and the removal of the Instructional Assistant VIPS has no significant cost difference, as the position is now provided through an agreement with VIPS.

The Organizational Chart for Diversity, Equity, and Poverty (DV1) is submitted to reflect a name change for the Social Worker Foster Care position to Social Worker Foster Care/Homeless Support, as well as to add an additional Social Worker Foster Care/Homeless Support position. The position of Teacher K-12 is being eliminated to reallocate funding for the addition of the new Social Worker Foster Care/Homeless Support. This is in line with Vision 2020 Strategies 1.1.3, 1.1.7, 2.1.3, 3.1.2, and 3.1.4. The removal of the Teacher K-12 position provides $63,900 in available funds, and the addition of the Social Worker Foster Care/Homeless Support requires a cost of $73,470. This totals a net cost of $9,570, which is grant funded.

The Organizational Chart for Pupil Personnel (PP1) is submitted to reflect the title change of Social Worker to the more specific title of Social Worker – Pupil Personnel. This is in line with Vision 2020 Strategies 3.1.1 and 3.1.3. This is a cost neutral change.

The net total for all Organizational Chart changes submitted is $114,355.

Submitted by Tiffeny Armour 

Attachment

• Organizational Charts
• _Summary_0

Acting Superintendent Dr. Martin Pollio recommends the Board of Education approve the attached Organizational Chart changes for FI1, EC1, EA1, DV1, and PP1.

This is a report of field trip requests submitted to the Board of Education on August 22, 2017.

Administrative Regulation 702 KAR 5:060 requires the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests by Destination 08 22 2017
• Field Trip Requests by School 08 22 2017

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests.

This project will consist of converting an existing classroom into a welding lab by installing electrical requirements, a ventilation system and a compressed air system.

On June 13, 2017, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 17-291.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on August 8, 2017. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 PRP HS - Welding Lab

Acting Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for a Welding Lab at Pleasure Ridge Park High School for the low base bid of $158,593; and approve the attached revised BG-1 form for $181,500.

On July 25, 2017, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

This project directly supports strategy 3.1.1 Improve Physical Infrastructure of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 Academy @ Shawnee Pool HVAC Repl

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Pool HVAC Unit Replacement at Academy @ Shawnee.

On July 25, 2017, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

This project directly supports strategy 3.1.1 Improve Physical Infrastructure of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 Atkinson Academy Chiller Boiler Repl

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Chiller/Boiler Replacement at Atkinson Academy.

On July 25, 2017, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

This project directly supports strategy 3.1.1 Improve Physical Infrastructure of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 Cochran Chiller Boiler Repl

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Chiller/Boiler Replacement at Cochran Elementary.

On July 25, 2017, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

This project directly supports strategy 3.1.1 Improve Physical Infrastructure of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 Fairdale HS Chiller Repl

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Chiller Replacement at Fairdale High School.

On July 25, 2017, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

This project directly supports strategy 3.1.1 Improve Physical Infrastructure of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 Fairdale Tech Boiler Repl

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Fairdale High School Tech Building.

On June 27, 2017, the Board of Education approved the contract completion and BG-4 form for Badgett Constructors, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

This project directly supports strategy 3.1.1 Improve Physical Infrastructure of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• BG-5 Hazelwood ES Pool Demo

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Pool Demolition at Hazelwood Elementary School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

This project directly supports strategy 3.1.1 Improve Physical Infrastructure of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 8 22 17

Acting Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.  This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals, and Request For Proposal renewals from July 1, 2016 to date.

Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

• *Bid Tabulation and Contract Renewals_08 22 17
• 7458 Public Safety Eqpt., Supplies & Uniforms (%)
• RFP Spreadsheet for Board Agenda.

Acting Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulation and contract renewals:
• Public Safety Eqpt., Supplies & Uniforms (%);
• Contract Renewal on Integrated School and Community Nutrition Services Management Information System; and
• Contract Renewal for Employment Agencies (For Districtwide Substitute Personnel).

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 08 22 17
• 01 Jefferson County Sheriff's Office
• 02 Devonshire Smith Diversity and Education Solutions
• 03 The Louisville Orchestra
• 04 Southern Regional Education Board
• 05 Corwin Press
• 06 NWEA

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

This report includes all professional services contracts approved by the Board since July 1, 2017, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Of the $1.6 million in professional services contracts, more than $1.2 million, or 73 percent, was submitted by Academic Services.

Submitted by: Cordelia Hardin 

Attachment

• Monthly Report of Professional Services Contracts of $5,000 or More

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

• Purchase Order Report by Dept 08 22 17
• Purchase Order Report by Vendor 08 22 17

Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of July 24 through August 7, 2017.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 08 22 17

Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of July 24 through August 7, 2017.

Acting Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on August 22, 2017.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Dr. Dena Dossett

Attachment

• Donations and Small Grants Report August 22, 2017

Acting Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $39,193.76 to be used as stated in the attachment.

The grant purpose is to continue to increase identification of and services to students from underrepresented groups for the district’s gifted and talented programs. The grant supports Vision 2020 strategies 1.1.3. Providing Equitable Access, and 1.1.7. Eliminating Achievement, Learning, and Opportunity Gaps.

The Javits grant will continue to support the implementation of the Young Scholars model at five elementary schools during the third year. The Young Scholars model will be expanded to the comparison schools during year three.

Gifted and Talented Lead Teachers at each comparison school will begin their work towards a Gifted and Talented endorsement. Project teachers at the five intervention schools will continue their role as Gifted and Talented Lead Teachers within their school. They will continue to share their expertise with other teachers through Professional Learning Communities. Continued professional development will also be provided to school counselors. Another summer enrichment program will be offered for all identified Primary Talent Pool students (K-3) in both comparison and project schools.

Participating teachers will continue to increase their understanding of the behaviors that correlate with high potential in underrepresented student populations; they will continue learning to enhance professional practice to foster and support diverse learners and emerging talent, and they will increase student readiness for gifted program participation.

Grant funds support teacher extra service (summer program), stipends and substitutes, benefits, mileage, curriculum materials, supplies, contractual and transportation costs.

Intervention Schools participating in year three:

• Gilmore Lane Elementary School
• King Elementary School
• Shacklette Elementary School
• Watson Lane Elementary School
• Zachary Taylor Elementary School

Comparison Schools participating in year three:

• Blake Elementary School
• Byck Elementary School
• Jacob Elementary School
• Semple Elementary School

Submitted by: Dr. Carmen Coleman

Attachment

• Javits Gifted and Talented Year 3

Acting Superintendent Martin Pollio recommends the Board of Education accept a Javits Gifted and Talented Grant in the amount of $257,322 from the Kentucky Department of Education.

Funds are awarded based on an application for the Special Education Cooperatives throughout the state. The Kentucky Department of Education (KDE) has identified nine cooperatives around the state to provide training and technical assistance to districts throughout the state. KDE has allowed JCPS to be its own special education cooperative with the inclusion of Kentucky School for the Blind.

KDE has outlined priorities for use of funds. Funds will be used to provide training and technical assistance in core content instruction; differentiated instruction and technology-based supports; evidence-based practices to improve behavior and academic achievement.

Funds will also pay for supplies, materials, consultants, and professional development stipends.

This funding directly supports strategy 2.2.3 of Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

• 2017-18 IDEA-B Notice of Approval

Acting Superintendent Martin Pollio recommends the Board of Education accept IDEA-B State Share Restricted funds in the amount of $920,500 from the Kentucky Department of Education.

The National Center for Families Learning donated $50,000 to implement NCFL Family Learning through JCPS Adult Ed.

The Louisville Metro Council Neighborhood Development Fund donated $10,000 to fund a playground at Norton Commons Elementary School.

The Louisville Metro Council Neighborhood Development Fund donated $9,000 to fund a playground at Zachary Taylor Elementary School.

The Louisville Metro Council Neighborhood Development Fund donated $9,000 to fund a playground at Shelby Elementary School.

The Louisville Metro Council Neighborhood Development Fund donated $10,000 to fund a playground at Maupin Elementary School.

The Lousville Metro Council Neighborhood Development Fund donated $3,400 to support the Phenomenal G.I.R.L. Program.

Eleven separate donors donated a total of $590 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School Library.

Submitted by: Kristin Wingfeld

Acting Superintendent Martin Pollio recommends the Board of Education accept funding totaling $91,990 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

The Louisville Free Public Library Foundation agrees to provide funding in the amount of $23,700 to support a four-component National Center for Family Learning modeled Family Literacy program that includes Adult Education, Parent Education, Children's Education, and Parent and Child Together Time (PACT).

The program will provide weekly English Language and Adult Basic Education instruction, parent engagement, interactive literacy activities, Kindergarten readiness programming, and high-quality out-of-school time programming for ESL and GED students and their parents.

This program supports Vision 2020 by engaging parents and community stakeholder's in supporting student success and supporting immigrant/refugee families to fully participate in and support their children's education.

This agreement does not financially obligate the district, nor is there any indirect cost.

Submitted by: Allison Martin

Attachment

• Agreement Attachment A

Acting Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $23,700 from the Louisville Free Public Library Foundation and authorize the superintendent to sign the attached agreement.

Acting Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

The following contractor will provide on-site behavioral and mental health services to JCPS students:

• Abundant Hope Counseling Services, LLC

The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance, and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreements shall be effective beginning August 23, 2017, and ending on December 31, 2017.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by Dr. Carmen Coleman

Attachment

• MOA - Abundant Hope Counseling Services, LLC

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement and authorize the superintendent to sign same.

The Kentucky Department of Education requires that a new agreement be signed when there is a change in Superintendent in order for JCPS to participate in USDA Child Nutrition Programs.

The project directly supports Vision 2020 Core Values. 

There is no cost to the District related to this MOU.

Submitted by: Dr. Michael Raisor

Attachment

• KDE SCNS Permanent Agreement

Acting Superintendent Martin Pollio recommends the Board of Education approve the Kentucky Department of Education Permanent Agreement to participate in the National School Lunch, School Breakfast, Summer Food Service, and the Child and Adult Care Food Programs.

The Kentucky Department of Education has requested that JCPS employee Natalie Bedell Redman be released on a Memorandum of Agreement from July 1, 2017, through June 30, 2018. This Contract supersedes the previous KDE Educational Recovery Specialist contract for Natalie Bedell Redman approved by the Board on May 23, 2017. This modification adjusts the amount of salary, fringes, and indirect cost paid to the district due to a decrease in number of days worked from 220 to 215.

The Educational Recovery Specialist (ERS) will be responsible for working with staff in a persistently low-achieving school as identified through the criteria set forth in Every Student Succeeds Act, KRS 160.346 and the Kentucky Department of Education regulations with any and all functions relating to instruction and school improvement with an emphasis on reading and math. The ERS will be under the authority of the Office of Continuous Improvement and Support, the Kentucky Department of Education.

There is no cost to the district for this Memorandum of Agreement with the Kentucky Department of Education.

Strategy 1.1.5: Improve student literacy

Strategy 1.1.7: Eliminate achievement, learning, and opportunity gaps

Submitted by: Dr. Marco Muñoz

Attachment

• Redman N KDE MOA 2017_18 215 Days

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2017-18 school year and authorize the superintendent to sign same.

Approval of these agreements will provide additional revenues for Jefferson County Public Schools. The licensee will initially pay $20,000 per year for each agreement. That fee will grow by 3 percent per year. They will also pay $2,500 to each school at the beginning of the agreement and $2,500 at each five (5) year renewal that will be passed on to Ballard High School, Barret Traditional Middle School (referred to as Beargrass FA in the agreement), duPont Manual High School (referred to as LOU CDL in the agreement), and Pleasure Ridge Park High School (referred to as LOU PRP2 in the agreement) as a donation to be spent on educational activities.

This item supports Vision 2020 Goal Improving Infrastructure and Integrating Systems.

• Ballard High School Cell Site # LS 1520 MOA
• Ballard High School Cell Site # LS1520 Agreement
• Ballard High School FA # 10068345
• Beargrass Cell Site #LS1099 MOA
• Beargrass Cell Site# LS1099 Agreement
• Beargrass FA#10021070
• LOU CDL Cell Site # LS1148 MOA
• LOU CDL Cell Site #LS1148
• LOU CDL FA #10050351
• LOU PRP 2 Cell Site# LS1067 Agreement
• LOU PRP2 Cell Site# LS1067 MOA
• LOU PRP2 FA# 10021068

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Communications Facility Space License Agreements with New Cingular Wireless for Ballard High School, Barret Traditional Middle School, duPont Manual High School, and Pleasure Ridge Park High School.

Approval of this agreement will allow Southpointe Partners an additional year to obtain required government approvals and develop the proposed project in accordance with the plans and specifications. This agreement extends the government approvals period until June 15, 2018, and extends the completion deadline until the last day of summer recess at Bates Elementary School in August 2018.

This item supports Vision 2020 Goal Improving Infrastructure and Integrating Systems.

• Second Amendment (Executed by Southpointe)

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Second Amendment to Real Estate Purchase and Sale Agreement between Southpointe Partners and the Jefferson County School District Finance Corporation.

Through a federal grant from the Corporation for National and Community Service, 55,000 Degrees is supporting AmeriCorp VISTA members placed at nonprofit organizations throughout the community. The VISTA program was founded as Volunteers in Service to America as a national service program to fight poverty in America. 

The primary purpose of this agreement is to support five AmeriCorps VISTA members placed with Business School Partnerships, Diversity, Equity and Poverty (2), Data Management, Planning and Program Evaluation, and the Resource Development Office for the 2017-18 school year.

Each VISTA member receives a living allowance and/or education award and other benefits from 55,000 Degrees through the grant. The District contributes $5,000 per VISTA member towards the living allowance and other expenses. VISTA members are college graduates and work regular full-time schedules. The District is not required to pay the $5,000 until a VISTA member has been identified and placed in the appropriate office.

This agreement is in effect from August 23, 2017, to August 22, 2018, and the District has no obligation beyond the end date of the agreement.

Submitted by: Dr. Dena Dossett

Attachment

• 55000 Degrees Agreement

Acting Superintendent Martin Pollio recommends that the Board of Education approve the attached Agreement with 55,000 Degrees and authorize the superintendent to sign same.

Kentucky Higher Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families.

Kentucky Campus Compact (KYCC) is a statewide coalition of college and university presidents that promotes public and community service that develops citizenship skills, helps campuses forge effective community partnerships, and provides resources and training to integrate civic and community-based learning into the curriculum.

KHEAA will place a fully-trained AmeriCorps College Coach in Southern High School to serve as a full-time near-peer mentor for students.

KHEAA will provide regular, rotating oversight for AmeriCorps members to ensure they are engaged in service activities to help high school students and their parents develop higher education aspirations, understand their options for postsecondary education, and learn about/utilize the resources available to help pay for education beyond high school.

JCBOE will ensure that Southern High School provides the KCC AmeriCorps member with on-site supervision, mentorship, sufficient work space and appropriate student access, data and resources. There is no cost to the District related to this MOU. This project directly supports strategy 1.1.7 of Vision 2020.

Submitted by: Dr. Paige Hartstern

Attachment

• Memorandum of Understanding with KYEAA & KCC on behalf of Southern High School

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Kentucky Higher Education Assistance Authority and Kentucky Campus Compact on behalf of Southern High School and authorize the acting superintendent to sign same.

On October 25, 2016, the Board approved a $200 perfect attendance bonus for Bus Drivers and Special Needs Transportation Assistants (SNTAs) to promote an increase in daily attendance. The Kentucky Department of Education has notified JCPS that it is illegal to pay a $200 attendance bonus because it does not comply with state regulations. KDE has also advised that an attendance bonus cannot be paid if the cost of the bonus exceeds the cost to provide substitute bus drivers. To comply with these regulations, the flat $200 attendance bonus has been discontinued. Since there is still a shortage of Bus Drivers and the need for all Bus Drivers and SNTAs to be in attendance every day, we are submitting for approval a new differential pay rate of an additional $2.50 per hour for all full-time Bus Drivers and SNTAs.

Effective with time worked beginning August 14, 2017, a Bus Driver or SNTA reporting to work every day for their normal scheduled route during the two week pay period would receive the new differential pay rate of $2.50 per hour for each hour worked in the pay period in addition to the employee’s regular hourly rate. The $2.50 per hour differential pay rate would only be paid if the employee worked all scheduled hours and used no leave time in the pay period. Any corrections in time reporting which disqualifies the Bus Driver or SNTA for the $2.50 differential pay will result in the differential pay being recouped in the next available paycheck after the error is identified.

This program will be reviewed at the end of the January 26, 2018, pay period to determine if it has been successful and whether it will be continued for the balance of this school year.

This agenda item supports Vision 2020 Focus Area Learning, Growth, and Development.

Submitted by: Cordelia Hardin

Attachment

• 2017 FAQs - JCPS Bus Driver and SNTA $2.50 Differential Pilot Program

Acting Superintendent Martin Pollio recommends the Board of Education approve the 2017 JCPS Bus Driver and SNTA $2.50 per hour differential pilot program. A list of frequently asked questions is attached.

The proposed language amendment highlighted in yellow is recommended by the Board Policy Committee, which discussed this policy at their meeting held on August 1, 2017.

The proposed changes were recommended by the Kentucky School Boards Association in their annual 2017 Policy Update and will align Board Policy with the federal Every Child Succeeds Act of 2015 and Senate Bill 1 (2017 RS).

Submitted by: Jonathan Lowe 

Attachment

• Board Policy 01.111- District Planning Comm

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 01.111 – District Planning for first submission and reading.

The proposed language amendment highlighted in yellow is recommended by the Board Policy Committee and was discussed at their meeting held on August 1, 2017.

The proposed change was recommended by the Kentucky School Boards Association in their annual 2017 Policy Update. The change clarifies the language in Board Policy to better reflect statutory requirements regarding the renewal of a superintendent’s contract. 

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

• Board Policy 02.1311 - Contract Renewal of the Superintendent Comm

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 02.1311 – Contract Renewal of a Superintendent for first submission and reading.

The proposed language amendment highlighted in yellow is recommended by the Board Policy Committee and was discussed at their meeting held on August 1, 2017.

The proposed change was recommended by the Kentucky School Boards Association in their annual 2017 Policy Update. The change will align Board Policy with changes to 702 KAR 7:065 requiring middle school coaches obtain and maintain CPR certification. 

• Board Policy 03.1161 - Coacches and Assistant Coaches Comm

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 03.1161 – Coaches and Assistant Coaches for first submission and reading.

The proposed language amendment highlighted in yellow is recommended by the Board Policy Committee and was discussed at their meeting held on August 1, 2017.

The proposed change was recommended by the Kentucky School Boards Association in their annual 2017 Policy Update. The change aligns Board Policy with the federal Every Child Succeeds Act of 2015 with regard to Parent and Family Engagement within the Title I program.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

• Board Policy 08.13451 - Title I Parent and Family Engagement Policy Comm

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 08.13451 – Title I - Parent and Family Engagement Policy for first submission and reading.

The proposed language amendment highlighted in yellow is recommended by the Board Policy Committee and was discussed at their meeting held on August 1, 2017.

The proposed change was recommended by the Kentucky School Boards Association in their annual 2017 Policy Update. The change brings Board Policy regarding the revocation of driver’s licenses into alignment with amendments to KRS 159.010 in 2013 that changed the compulsory attendance age from 16 to 18.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

• Board Policy 09.4294 Driver's License Revocation Comm

Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 09.4294 – Driver’s License Revocation for first submission and reading.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 8 22 17 Planning Calendar

Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #601 - Motion Passed:  Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

• 8 22 17 Member Horne Board Report
• 8 22 17 Member Horne Board Report 2
• 8 22 17 Member Willner Board Report

A motion to adjourn the August 22, 2017, meeting of the Jefferson County Board of Education.

Order #602 - Motion Passed:  A motion to adjourn the August 22, 2017, meeting of the Jefferson County Board of Education passed with a motion by Ms. Diane Porter and a second by Mr. Benjamin Gies.