Welcome to the June 27, 2017, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

6 27 17 JCBE Meeting Audio

Please join us for our traditional moment of silence.

• 6 27 17 Meeting Notice
• 6 27 17 Agenda

Please join us for the Pledge of Allegiance.

Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for June 27, 2017

Order #558 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for June 27, 2017. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

In October 2015, the Jefferson County Public Schools (JCPS) Magnet Steering Committee was created at the request of the Jefferson County Board of Education (JCBE) to develop a long-term plan to clarify the purpose, mission, and goals of the district’s magnet programs in response to recommendations from Magnet Schools of America (MSA). 

The committee’s focus has been to propose improvements that will ensure that JCPS magnets are magnetic, diverse, equitable in access, and focused on student success. The Magnet Steering Committee completed its tenure as of June 27, 2017, and the members presented the Board with their final report on the current state of magnets in JCPS and proposals for key system improvements in response to the MSA recommendations.

The committee is made up of community members, parents, teachers, principals, students, and central office staff.

Submitted by: Allison Gardner Martin

• Board Recognitions

Superintendent Donna Hargens recommends the Board of Education recognize the Jefferson County Public Schools Magnet Steering Committee.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 6 27 17 Agenda

Superintendent Donna Hargens recommends the Board of Education approve the agenda for June 27, 2017

Order #559 - Motion Passed:  A motion that the Board of Education amend the agenda for June 27, 2017, to add an action item after the executive session, at the end of the meeting passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

Order #560 - Motion Passed:  A motion that the Board of Education amend the agenda for June 27, 2017, to allow speakers on non-agenda items to address the Board after the Superintendent's Report passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.

Order #561 - Motion Passed:  A motion that the Board of Education approve the agenda for June 27, 2017, as amended passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the June 13, 2017, regular meeting are presented for your review and approval.

Attachment

• 6 13 17 Minutes

Superintendent Donna Hargens recommends the Board of Education approve the minutes of the June 13, 2017, regular meeting.

Order #562 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the minutes of the June 13, 2017, regular meeting. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.

• SUPERINTENDENT REPORT - POWERPOINT - 06 27 17
• SUPERINTENDENT REPORT 06 27 17

On behalf of the Central High School Law & Government Magnet Program, the Central High School family respectfully requests permission to name our courtroom the Alberta O. Jones Courtroom.

Alberta O. Jones was a trailblazer and role model. Her dedication to education and law was extraordinary. Her life is an example of the principles that are the foundation of our law magnet, which is hard work, dedication, passion, compassion, justice, effort and attitude.

Ms. Jones is an alumnus of Central High School and a graduate of the class of 1948 ½. She attended Louisville Municipal College for Negroes before it merged with the University of Louisville. She graduated third in her class from the University of Louisville. Ms. Jones attended the University of Louisville Law School for one year before transferring to Howard University Law School where she graduated fourth in her class.

Ms. Jones was the first African-American woman to sit for the Kentucky Bar Exam and in 1959 was the first to be admitted to the Kentucky Bar Association. She served as the first African- American prosecutor in Kentucky and was a member of the Jefferson County Attorney’s Office where she handled Domestic Relations cases. Notably, she was Muhammad Ali’s first attorney and negotiated his first contract.

Alberta O. Jones was a champion of civil rights. She attended the March on Washington in 1963 when Dr. Martin Luther King, Jr. delivered his famous, “I Have a Dream” speech. Ms. Jones was a leader in the civil rights movement in Louisville and established the Independent Voters Association which advocated for voter rights. Additionally, she was a member of numerous civil rights organizations, including the NAACP and Urban League.

Tragically, Alberta O. Jones was murdered in August 1965. She was kidnapped from a car, beaten unconscious and thrown into the Ohio River. Her case has never been solved, and her killer(s) has never been arrested and brought to justice.

Alberta’s surviving sister, Flora Shanklin, recently visited our courtroom and gave the blessing of her family and permission to name our courtroom in memory of her sister.

Therefore, in accordance with Board Policy 05.11 School Property-Naming Facilities and Alterations and related procedures, it is appropriate that Central High School’s courtroom be named the Alberta O. Jones Courtroom.

Submitted by: Dr. Michael Raisor

Attachments

• FRYSC Letter Central HS Courtroom
• Principal Letter Central HS Courtroom
• PTA Letter Central HS Courtroom
• SBDM Letter Central HS Courtroom
• 05.11 - School Property - Naming Facilities and Alterations

Superintendent Donna Hargens recommends the Board of Education approve the naming of Central High School’s Law & Government Magnet Program’s Courtroom the Alberta O. Jones Courtroom.

Order #563 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the naming of Central High School’s Law & Government Magnet Program’s Courtroom the Alberta O. Jones Courtroom. The recommendation passed with a motion by Ms. Diane Porter and a second by Mr. Benjamin Gies.

The Jefferson County Board of Education has received data regarding the need to improve learning outcomes. There has been ongoing work to improve academic achievement for males of color. Although improvements have been made, a pedagogically innovative and culturally responsive program was designed to support this diverse group of students. 

It has been recommended that the Jefferson County Board of Education approve a program to increase the performance of the males of color in Jefferson County Public Schools.

Submitted by: Dr. John Marshall

• Males of Color Final

Superintendent Donna Hargens recommends the Board of Education approve an A5 program for the Young Males of Color Academy.

Order #564 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve an A5 program for the Young Males of Color Academy. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Ms. Diane Porter.

The Comprehensive School Survey (CSS) is provided annually to all staff, parents/guardians and students in grades four through twelve to understand shareholder’s perceptions regarding academic indicators, school community, service, environment, safety, and employee job satisfaction. This survey serves as a valuable resource to gather insights, identify specific needs, and develop strategies to help us ensure student success and a positive school climate. This report will present data on the survey’s key constructs connected to the Vision 2020 metrics regarding capacities and dispositions, culture and climate, effective teams, and customer satisfaction and understanding.

Submitted by: Dr. Dena Dossett

Attachment

• Comprehensive School Survey Results PowerPoint

Superintendent Donna Hargens recommends the Board of Education receive a report on the Comprehensive School Survey results within the framework of Vision 2020 metrics

Order #565 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive an report on the Comprehensive School Survey results within the framework of Vision 2020 metrics. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. Benjamin Gies.

Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for June 27, 2017

Order #566 - Motion Passed:  A motion that the Board of Education approve the consent calendar for June 27, 2017, minus Items IX.O. and IX.R.13. passed with a motion by Dr. Christopher Kolb and a second by Mr. Benjamin Gies.

Order #567 - Motion Passed:  A motion that the Board of Education approve Consent Item IX.O. passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.

Order #568 - Motion Passed:  A motion that the Board of Education approve Consent Item IX.R.13. passed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.

Order #569 - Motion Passed:  A motion to award on tie bid for Item No. 1 on Bid ID 7452 to Louisville Tractor, Inc. passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tom Hudson

Attachment

• Certified Leaves of Absence 06 27 17

Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tom Hudson

Attachment

• Personnel Actions 06 27 17

Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

The attached job descriptions for Post-Secondary Transition Liaison and Post-Secondary Transition Resource Teacher are submitted as new positions.

Submitted by: Tom Hudson

Attachments

• Post-Secondary Transition Liaison
• Post-Secondary Transition Resource Teacher

Superintendent Donna Hargens recommends the Board of Education approve the attached job descriptions for Post-Secondary Transition Liaison and Post-Secondary Transition Resource Teacher.

The Organizational Chart for EC1 is submitted to include the addition of two new positions, Post-Secondary Transition Liaison and Post-Secondary Transition Resource Teacher.

Submitted by: Tom Hudson

Attachments

• Organizational Chart 6 27 17
• Organizational Chart with notes 6 27 17

Superintendent Donna Hargens recommends the Board of Education approve the attached Organizational Chart changes for EC1.

This is a report of field trip requests submitted to the Board of Education on June 27, 2017.

Administrative Regulation 702 KAR 5:060 requires the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests by Destination 06 27 2017
• Field Trip Requests by School 06 27 2017

Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovation may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachments

• BG-1 Crums Lane ES Phase I HVAC Renovation

Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Phase I HVAC Renovation at Crums Lane Elementary School, for an estimated project cost of $6,297,900.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovation may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Gheens Academy Phase I HVAC Renovation

Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of CMTA, Inc. and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Phase I HVAC Renovation at Gheens Academy, for an estimated project cost of $13,985,375.

This project will replace the existing boiler.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Johnson Trad MS Boiler Repl

Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Boiler Replacement at Johnson Traditional Middle School, for an estimated project cost of $390,658.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovation may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Minor Daniels Academy Phase I HVAC Renovation

Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of JRA Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Phase I HVAC Renovation at Minor Daniels Academy, for an estimated project cost of $6,956,000.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovation may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted By: Dr. Michael Raisor

Attachment

• BG-1 Waggener HS Phase I HVAC Renovation

Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of CMTA, Inc. and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Phase I HVAC Renovation at Waggener High School, for an estimated project cost of $19,881,250.

On July 26, 2016, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 17-026.

On November 29, 2016, the Board approved awarding a contract to Badgett Constructors, LLC as the low bidder.

Tony Kleyer, Architect has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Hazelwood ES - Pool Demo

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Badgett Constructors, LLC for Pool Demolition at Hazelwood Elementary School for a total construction cost of $90,251.

On January 10, 2017 the Board of Education approved the contract completion and BG-4 form for The Bri-Den Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Western HS Part Roof Repl

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Western High School.

On May 9, 2017, the Board of Education approved the contract completion and BG-4 form for Tecta America Zero Company.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Westport TAPP Part Roof Repl

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Westport TAPP.

On March 7, 2017, the Board of Education approved the contract completion and BG-4 form for Geoghegan Roofing.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

• BG-5 Wheeler ES Part Roof Repl

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Wheeler Elementary School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 6 27 17

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.  This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals, and Request For Proposal renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

• *Bid Tabulations, Contract Renewals, and Amendment_6 27 2017
• Air Filter Media
• Amendment - Gases, Industrial Welding Supplies
• Bakery Products
• Cafeteria Graphic Design & Installation Services
• Classroom Management Videos
• Commercial Mower
• Fence & Accessory Items, Installed
• Fresh Fruit & Vegetable Program (FFVP & CACFP)
• Linen Service (SCNS)
• Printing. 2017-2018 Code of Acceptable Behavior
• RFP Spreadsheet for Board Agenda.
• SCNS Dairy Products & Other Beverages
• Seat Material (School Bus)
• Stump Cutter

Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, contract renewals, and amendment:
•Printing: 2017-2018 Code of Acceptable Behavior;
•Fresh Fruit & Vegetable Program (FFVP & CACFP);
•Seat Material (School Bus);
•Linen Service (SCNS);
•Bakery Products;
•Air Filter Media;
•Classroom Management Videos;
•Cafeteria Graphic Design & Installation Services;
•SCNS Dairy Products & Other Beverages;
•Fence & Accessory Items, Installed;
•Stump Cutter;
•Commercial Mower;
•Contract Renewal - Competitive Negotiation for Audit Services Part B: Internal Audit Services;
•Contract Renewal - Competitive Negotiation for Legal Services; and
•Amendment - Gases, Industrial/Welding & Supplies.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 06 27 17_Revised
• 01 Silver Strong & Associates, LLC
• 02 Franklin Covey Client Sales, Inc.
• 03 Solution Tree
• 04 YMCA of Greater Louisville, Inc.
• 05 Association for Supervision and Curriculum Development
• 06 Holistic Life Foundation, Inc.
• 08 Buck Institute for Education
• 09 Solution Tree, Inc.

Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

This report includes all professional services contracts approved by the Board since July 1, 2016, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Of the $4.7 million in professional services contracts, more than $3.0 million, or 64%, was submitted by Academic Services.

Submitted by: Cordelia Hardin 

Attachment

• Monthly Report of Professional Services Contracts of $5,000 or More-June 2017

Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

Insurance coverage assists in protection of district assets and is in compliance with Board Policy 1.11 General Powers and Duties of the Board. Terms of these policies require annual renewal.

This agenda item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Approved Insurance Renewals 2017-18

Superintendent Donna Hargens recommends the Board of Education receive a report of approved insurance renewal through Underwriters Safety and Claims and Lanier Company, as detailed in the attachment.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report Revised 6-23-17

Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of May 22 through June 12, 2017.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

• May 2017 Board Financial Report
• May 2017 Munis Report
• Notes of Interest - May 2017

Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Financial Report for period ended May 31, 2017.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 06 27 17

Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of May 22 through June 12, 2017.

Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on June 27, 2017.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report June 27, 2017

Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $164,259.05 to be used as stated in the attachment.

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers (FRYSC) in those schools where at least 20 percent of the student body is eligible to receive free school meals. FRYSCs are intended to promote and coordinate the flow of community resources and support families and youths in ways that strengthen their functioning and that enhance the growth and development of the individual members of the family unit.

JCPS operates 96 FRYSCs that provide support to 131 schools. During the 2016-17 school year, FRYSCs provided 900,000 needed interventions and supports to students and their families in efforts to help our most at-risk students overcome non-academic obstacles as they strive to achieve academically at high levels. Each center has a unique blend of programs, referrals and partnerships, all of which depend on location, available services, local need, and community input.

Beginning with the original grants in 1991-92, pairings were determined by the school/community support of the program, principal collaboration, space/location, and/or existing cluster assignments. In order to add additional FRYSCs (create a full time position) the district would submit a request to the state including the cost of the additional coordinator. In recent years the state has denied the request to separate schools/or add additional centers to due to lack of funding. The last new center that was approved for JCPS was during the 2009-2010 school year. Several centers have reorganized as recently as the 2014-2015 school year, however there was no additional funding provided by the state to do this. The student population or building location changing is the factor that prompted the reorganization of the center. This is a one-year allocation that begins on July 1, 2017. Due to a funding shortfall of this grant, the General Fund provides over $1 million dollars in additional support to the FRYSCs.

FRYSCs have established a record of success based on improved student performance in class work, homework, and peer relations as reported by teachers. Parents also report that they experience greater satisfaction and involvement with schools as a result of assistance through their local FRYSC. 

This program directly supports Vision 2020 Strategy 1.1.3 and 1.1.6.

Submitted by: Dr. Alicia Averette on behalf of Superintendent Donna Hargens

Attachments: KY Doc. ID PON2 730 1700001808 1 and FY17-18 School List

• KY ID# PON2 730 1700001808 1
• School Listing FY17-18

Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $6,879,032.65 from the Kentucky Cabinet for Health and Family Services for Family Resource and Youth Services Centers and authorize the superintendent to sign the attached agreement.

The Kentucky Department of Education has awarded the district $20,000 to be used to supplement the salary of a coordinator to administer comprehensive county-wide community education programs to expand the utilization of schools for all members of the community. There is a $5,000 (25 percent) match supplied by JCPS Adult and Continuing Education.

The Community Education program will support schools in reducing the drop-out rate, decreasing the number of students who are retained, increase student attendance and provide preparation and planning for life after public school. The program is operated through JCPS Adult and Continuing Education. The funds will be used to cover staff salaries, fringe benefits and expenditures. JCPS Adult and Continuing Education is responsible for the 25 percent match or $5,000. There is no other indirect cost to the district.

The term of the contract is July 1, 2017, through June 30, 2018.

Vision 2020 Goal Communications, Engagement, and Access to Information

Submitted by: Allison Martin

Attachment: Contract No. PON2 540 1700002606 1

• Contract No. PON2 540 1700002606 1

Superintendent Donna Hargens recommends the Board of Education accept a Community Education Grant in the amount of $20,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement.

The Kentucky Department of Education (KDE) provided elementary schools $50,000 per year to support the hiring of one full-time mathematics intervention teacher and training for the mathematics team consisting of the intervention teacher, principal, and two classroom teachers per school. Grants are renewable for up to four years, contingent on successful implementation of intervention components, grant requirement compliance, demonstrated student progress and the availability of funds.

Schools were required to select one of four KDE approved mathematics intervention programs. The selected mathematics interventions must meet the needs of the primary students identified as struggling to meet grade level or benchmark expectations for mathematics. The mathematics interventions must supplement, not replace, regular classroom instruction for the students.  The following schools received Mathematics Achievement Fund (MAF) grants for 2017-18:

Audubon Elementary

Hazelwood Elementary

Kenwood Elementary

Kerrick Elementary

Any elementary school could apply for the MAF grant. Schools were required to commit funding for all program requirements in excess of the $50,000 grant.

This grant funding supports strategies 1.1.7 and 2.2.1 in Vision 2020.

Submitted by: Dr. Donna Hargens

Attachments

• KDE MAF Contract

Superintendent Donna Hargens recommends the Board of Education accept Mathematics Achievement Fund Grants totaling $200,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement and assurance forms.

The Kentucky Department of Education (KDE) is providing $50,000 per year for a two-year period to support the hiring of one full-time reading intervention teacher and training for one classroom teacher (per year) per school. The school must assure complete sustainability of the school’s proposed intervention services for the two-year period. After this two-year period, Read To Achieve (RTA) schools will be eligible to request a grant renewal for an additional two years contingent upon successful implementation of all program components, grant requirement compliance, demonstrated student progress and the availability of funds.   

Schools were required to select one of four KDE approved reading intervention programs. The reading intervention must supplement, not replace, regular classroom instruction for the students.  The following schools received RTA grants for 2017-18:

Chenoweth Elementary

Coleridge-Taylor Montessori Elementary

Foster Traditional Academy

Greenwood Elementary

Gutermuth Elementary

HB Slaughter Elementary

Johnstown Road Elementary

Kerrick Elementary

King Elementary

Lincoln Elementary Performing Arts

Minors Lane Elementary

Portland Elementary

Price Elementary

Rutherford Elementary

Semple Elementary

Watterson Elementary

Wilkerson Elementary

Young Elementary

Any elementary school could apply for the RTA grant. Schools were required to commit funding for all program requirements in excess of the $50,000 grant.

This grant funding supports strategies 1.1.7 and 2.2.1 in Vision 2020.

Submitted by: Dr. Donna Hargens

Attachments

• KDE RTA Contract

Superintendent Donna Hargens recommends the Board of Education accept Read To Achieve Grants totaling $900,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement and assurance forms.

The district was approved for a five-year Head Start/Early Head Start grant through June 30, 2021, and has received additional funding for the period July 1, 2017 – June 30, 2018, including:

• an additional $122,657 for Head Start Cost of Living Adjustment (COLA)

• an additional $30,412 for Early Head Start COLA

The Board approved the most recent Head Start/Early Head Start grant award on April 25, 2017.

This project directly supports strategy 1.1.6 of Vision 2020.

Submitted by: Karen Branham on Behalf of Superintendent Donna Hargens

Attachment

• 2017-18 Cola Funding for HS EHS

Superintendent Donna Hargens recommends the Board of Education accept additional funding totaling $153,069 from the Administration for Children and Families for the Head Start/Early Head Start programs

This funding supports implementation of the Born Learning Academy program at Blake and Portland Elementary Schools through the Family Resource Centers (FRC). Statewide expansion of the Born Learning Academies in every district is a key element included in the state of Kentucky’s Race to the Top Early Learning Grant.

Parent engagement workshops will present the Born Learning curriculum, which is designed to engage families with children before kindergarten and provide them with strategies they can use at home to maximize the child’s early learning and development.

Funding will support parent workshops and other parent engagement activities.

This funding supports strategy 1.1.6 in Vision 2020.

Submitted by:  Dr. Paige Hartstern and Joe Leffert on behalf of Superintendent Donna Hargens

Attachments

• Born Learning Academy -- Blake E.S.
• Born Learning Academy -- Portland E.S.

Superintendent Donna Hargens recommends the Board of Education approve acceptance of funding totaling $11,200 from the Kentucky Cabinet for Health and Family Services’ Division of Family Resource and Youth Services Centers and authorize superintendent to sign same.

The Kentucky Educational Collaborative for State Agency Children (KECSAC) has awarded the District $2,529,234 to partially fund salaries and other operating expenses at the following educational programs:

* Ackerly Inpatient/ Norton Children's Hospital: $48,282;

* Bellewood: $129,900;

* Boys and Girls Haven: $89,136;

* Brook-Dupont: $85,422;

* Brook-KMI: $207,984;

* Brooklawn: $460,536;

* Home of the Innocents: $519,960;

* Maryhurst: $248,838;

* Our Lady of Peace: $579,384;

* St. Joseph Children's Home: $85,422; and

* Western Day Treatment: $74,280

The resolutions and KECSAC agreements are effective beginning July 1, 2017, and will expire June 30, 2018.

This supports Vision 2020 Strategy 1.1.2 and 1.1.7.

Submitted by: Dr. Alicia Averette on behalf of Superintendent Donna Hargens

Attachments

• Ackerly - Norton's
• Bellewood
• Boys & Girls Haven
• Brook - Dupont
• Brook.KMI
• Brooklawn
• Home of the Innocents
• Maryhurst
• MOA - KECSAC
• Our Lady of Peace
• St. Joeseph Catholic Orphan Society
• Western Day Treatment

Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $2,529,234.00 from the Kentucky Educational Collaborative for State Agency Children for Ackerly Inpatient/ Norton Children's Hospital, Bellewood, Boys and Girls Haven, Brook-Dupont, Brook-KMI, Brooklawn, Home of the Innocents, Maryhurst, Our Lady of Peace, St. Joseph Children's Home, and Western Day Treatment (Centerstone of Kentucky, Inc.) authorize the superintendent to execute the attached agreements.

Yearly funding is allocated by the Education Professional Standards Board for compensation for the JCPS cooperating teachers who supervise student teachers. The attached listing for the 2016-17 school year shows the JCPS cooperating teachers and the compensation each will receive.

Submitted by: Tom Hudson

Attachment

• Cooperating Teacher Public School Report 2016-17

Superintendent Donna Hargens recommends the Board of Education accept funds totaling $58,850.51 from the Education Professional Standards Board.

Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.

The Alliance for Healthier Generation’s Healthy Schools Program (AFHG) will provide technical assistance, recognition, resources, and supports. AFHG's Healthy School Program aligns with Federal and State standards and the support offered by the program can help create a healthier, more productive learning environment for students and staff, while increasing school compliance with standards. An evaluation of AFHG's Healthy School Program by the Centers for Disease Control and Prevention in Preventing Chronic Disease (May 2015) found that the Healthy School Program is an effective model for addressing childhood obesity among engaged schools.

The District is not committing any funds toward this program. School Staff, Health Services Staff, and Nutrition Services staff will coordinate, support, and implement this program.

The attached Memorandum of Understanding shall be effective beginning June 28, 2017, and can be terminated by either party.

This agreement directly supports strategies 1.1.3, 2.1.3, and 3.2.1 in Vision 2020.

Submitted by: Dr. Alicia Averette on behalf of Superintendent Donna Hargens

Attachment

• MOU - Alliance A for Healthier Generation

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Understanding with the Alliance for Healthier Generation (AFHG) and authorize the superintendent to sign same.

This Memorandum of Agreement Addendum was created so Centerstone of Kentucky, Inc. can provide services to students at the Binet School. The purpose of the services is to support students transitioning to adulthood after leaving the school.

The Memorandum of Agreements shall be effective beginning June 28, 2017, and ending on December 31, 2017.

This project directly supports Vision 2020 Strategy 1.1.1.

Submitted by: Dr. Alicia Averette on behalf Superintendent Donna Hargens

Attachments

• Centerstone of Ky_Original MOA the Board approved on 1 24 17
• MOA - Centerstone Addendum - Binet

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement Addendum with Centerstone of Kentucky, Inc. and authorize the superintendent to sign same.

The attached memorandum of agreement with Centerstone of Kentucky, Inc. details a comprehensive treatment program for the seriously emotionally disturbed students at Waller-Williams Environmental School.

A partnership among education, mental health, and social services agencies offers families and youth an opportunity for effective solutions to the complex problems faced by Waller-Williams students. Intervention with students is likely to elicit better parent involvement, more effective resolution of emotional-behavioral problems through educative-therapeutic collaboration, and to facilitate the student's return to his/her home school more quickly.

This program proposes to increase student success at Waller-Williams through collaboration between teacher and therapist in the classroom; provide therapeutic services to the students and their families; and foster a classroom and school climate that is consistently positive, nurturing, and structured for effective behavior management.

Centerstone of Kentucky, Inc. will provide therapists and service coordinators and JCPS will provide resources to house these Centerstone staff members in the Waller-Williams facility. Clinical services, based on individual student need, will be provided that may include individual, group, and/or family therapy; crisis management; psychiatrist evaluation for consultation and medication evaluation. Other services, based on individual student need, will be provided and may include: Service coordination, group consultation, psycho-educational instruction, support groups for parents, adjunctive services, and staff in-service and training.

An evaluation of this collaborative effort will be completed with a collection of data on emotional/behavioral change, parent participation, family/service provider satisfaction, and program transitions and changes.

This Agreement shall be effective beginning July 1, 2017, and ending June 30, 2018.

This project supports Vision 2020 Strategy 1.1.3.

Submitted by: Dr. Alicia Averette on behalf of Superintendent Donna Hargens

Attachment

• MOA - Centerstone of Ky

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with Centerstone of Kentucky, Inc. to continue collaborative therapeutic services at Waller-Williams Environmental School and authorize the superintendent to sign the same.

Community Care of Kentucky, will provide on-site dental diagnostic and preventive services for students to help with any dental issues and to help meet state health requirements. Community Care of Kentucky will perform procedures that are normally done in a standard dental office setting within JCPS facilities.

The District is not required to make any commitment after the dental diagnostic preventive services and is not committing any funds toward this project. Staff from Health Services, Family Resource Centers, and school nurses will coordinate and implement this project.

The attached Memorandum of Agreement shall be effective beginning June 28, 2017, and ending on June 28, 2018.

This agreement directly supports strategies 1.1.3 and 2.1.3 in Vision 2020.

Submitted by: Dr. Alicia Averette on behalf of Superintendent Donna Hargens

Attachment

• MOA - Community Care of Ky

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with Community Care of Kentucky, and authorize the superintendent to sign same.

The Leader in Me (R) Program (TLIM) provides a process to help schools proactively design a culture based on content from The 7 Habits of Highly Effective People focusing on the principles of personal and interpersonal effectiveness, such as responsibility, vision, integrity, teamwork, collaboration, and renewal. These skills include critical thinking, goal setting, listening and speaking, self-directed learning, presentation-making, and the ability to work in groups.

Gilmore Lane Elementary School will receive teacher and student materials, books, consulting and other services valued at $37,933.02 through the agreement. The school agrees to pay $7,500 each year of the program for the TLIM Coach Travel and expenses.

The Leader in Me (R) Program supports  Vision 2020 strategies 1.1.7 and 2.1.2.

Submitted by: Dr. Paige Hartstern on behalf of Superintendent Donna Hargens

Attachment

• Sponsorship Agreement with Franklin Covey for the Leader in Me Program_Gilmore Lane E.S.

Superintendent Donna Hargens recommends the Board of Education approve the Sponsorship Agreement with Franklin Covey for The Leader in Me (R) Program at Gilmore Lane Elementary School.

Gordon Dental Associates, LTD will provide on-site dental diagnostic and preventive services for students to help with any dental issues and to help meet state health requirements. Gordon Dental Associates, LTD will perform procedures that are normally done in a standard dental office setting within JCPS facilities.

The District is not required to make any commitment after the dental diagnostic preventive services and is not committing any funds toward this project. Staff from Health Services, Family Resource Centers, and school nurses will coordinate and implement this project.

The attached Memorandum of Agreement shall be effective beginning June 28, 2017, and ending on June 28, 2022.

This agreement directly supports strategies 1.1.3 and 2.1.3 in Vision 2020.

Submitted by: Dr. Alicia Averette on behalf of Superintendent Donna Hargens

Attachment

• MOA - Gordon Dental Associates

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with Gordon Dental Associates, LTD and authorize the superintendent to sign same.

Jewish Hospital & St. Mary’s Healthcare, Inc., D.B.A. Frazier Rehab Institute (Jewish) will provide certified athletic trainers to Pleasure Ridge Park, duPont Manual, and Doss High Schools, to assist the schools in developing and maintaining an athletic training program designed to reduce athletic injuries and promote the safe and prompt rehabilitation of students after athletic injuries.

Jewish will provide a trainer to attend all home football, soccer, field hockey, basketball, baseball and track and field events unless otherwise agreed by both Parties.  A trainer will be at each participating school for an average of fifteen (15) hours per week for program implementation and/or game coverage.

JCPS agrees to purchase all athletic training supplies to be used by the trainer. JCPS agrees to provide an athletic training room for the trainers. JCPS agrees to allow advertisement in the stadium and/or gymnasium at each participating school as well as Public Address (PA) announcements during any home events where the PA system is utilized.

This project directly supports Vision 2020 focus area Improving Infrastructure and Integrating Systems.

Submitted by: Dr. Glenn Baete on behalf of Superintendent Donna Hargens

Attachment

• Jewish Hospital_Frazier Rehab MOA

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with Jewish Hospital & St. Mary’s Healthcare, Inc. D.B.A. Frazier Rehab Institute and authorize the superintendent to sign same.

For several years, JCPS teachers have been located in several non-JCPS agency schools/programs. These agency schools are able to provide an appropriate education to district students because the facilities offer highly specialized programs to specific populations.

Through a Memorandum of Agreement, which is revised and signed annually, the District and the Heuser Hearing and Language Academy have mutually agreed to provide services that will enable these students to receive an appropriate public education on their individual level and unique needs. Students' programs are monitored in order to ensure that all due process procedures are followed.

The attached agreement shall be effective July 1, 2017, and ending on June 30, 2018.

This project supports Vision 2020 Strategy 1.1.1.

Submitted by: Dr. Alicia Averette on behalf of Superintendent Donna Hargens

Attachment

• MOA - Heuser Hearing & Language Academy

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement between the Board of Education and the Heuser Hearing and Language Academy and authorize the superintendent to sign the attached agreement.

The Kentucky Department of Education has requested that the following JCPS employees be released on a Memorandum of Agreement from July 1, 2017, through June 30, 2018:

• Kanna Edison

• Amy Stevens

The Educational Recovery Specialists (ERS) will be responsible for working with staff in a persistently low-achieving school as identified through the criteria set forth in Every Student Succeeds Act, KRS 160.346 and the Kentucky Department of Education regulations with any and all functions relating to instruction and school improvement with an emphasis on reading and math. The ERS will be under the authority of the Office of Continuous Improvement and Support, the Kentucky Department of Education.

Strategy 1.1.5: Improve student literacy:

Strategy 1.1.7: Eliminate achievement, learning, and opportunity gaps

Submitted by: Dr. Marco Muñoz on behalf of Superintendent Donna Hargens 

Attachment

• Edison KDE MOA 2017_18
• Stevens_Amy KDE MOA 2017_18

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2017-18 school year and authorize the superintendent to sign same.

AdvanceKentucky is an initiative in partnership with the National Math and Science Initiative (NMSI) Advanced Placement Teacher Training and Incentive Program (APTIP), Kentucky Department of Education, and Kentucky Science and Technology Corporation. The initiative has earned funding in the past as a part of the Kentucky Department of Education’s Race to the Top grant and Berea College’s Investing in Innovation (i3) development grant serving rural schools in Eastern Kentucky.

APTIP increases dramatically the performance of high school students in rigorous Advanced Placement (AP) courses in Math, Science, and English (MSE). The comprehensive approach includes intensive teacher training, support from master teachers, more time on task for students in special study sessions, open enrollment, and incentives. Passing AP exam scores are almost universally accepted for course credit by the nation’s colleges and universities, which see success in AP courses as reliable indicators of students’ subject-area knowledge and capacity for college-level thinking.  

The primary goal of Advance Kentucky is to increase the number of students accessing AP math, science, and English courses and earning a passing score of 3 or higher on AP MSE exams with a particular focus on underrepresented youth. The focus of this model, which is based on successful programs in Florida and Texas, promotes early preparation and extra supports and incentives for students and is based on open enrollment practices for Pre-AP and AP courses.

Kentucky Science and Technology Corporation will provide the following:  

Stipends:  

• Each AP Math, Science, and English (MSE) teacher will receive a $500 stipend for participating in specific activities;
• Each AP MSE teacher will receive $100 for each student earning a qualifying score and possibly a $1,000; $2,000; or $3,000, threshold bonus. These funds are kept in a revolving AdvanceKentucky fund to which AP MSE teachers may apply for personal or departmental use on specific school-related materials or training;
• Students will receive $100 for each AP MSE qualifying score;
• Three content coordinators (AP teachers) will receive stipends for extracurricular responsibilities;
• A designated school administrator may earn a threshold bonus of $3,000 for the total number of qualifying scores school-wide; and
• A designated school AP Coordinator will have the opportunity to earn a threshold bonus of $700 based on total number of students earning an AP MSE qualifying score.  

Training Costs and Exam Fees:

• Funding for 50 percent of exam fees not otherwise covered by other sources;       
• Funding for registration fees for all designated AP MSE teachers for Advanced Placement Summer Institute, fall training, or equivalent training; and
• Funding for registration fees for up to five Pre-AP teachers to attend Laying the Foundation training

Student Study Sessions and Equipment/Supply Costs:

• Payment of teacher stipend for 18 hours of AP MSE sessions; and
• Payment of $5,000 for technology plus up to $25/enrollment for instructional supports.

The attached agreement details the scope of work for both the Kentucky Science and Technology Corporation and Iroquois. The Terms of the Agreement shall commence in the summer of 2017 and end on July 31, 2020, subject to annual renewals between the individual school/Jefferson County Public Schools and the Kentucky Science and Technology Corporation based on ongoing performance and availability of funding.

The following schools have or are implementing the Advance Kentucky model:

• Moore, Waggener, Valley: 2012-2015
• Fern Creek, Seneca, Southern: 2013-2016
• The Academy @ Shawnee: 2014-2017
• Doss, PRP: 2015-2018
• Central: 2016-2019

This program directly supports Vision 2020 strategies 1.1.3 Equitable Access and 1.1.7 Elimination of Opportunity Gaps by providing expanded options for advanced learning.

Submitted by: Dr. Donna Hargens

Attachment

• KSTC Letter of Agreement

Superintendent Donna Hargens recommends that the Board of Education approve the attached letter of agreement with Kentucky Science and Technology Corporation to implement AdvanceKentucky, Kentucky's Affiliate to the National Math and Science Initiative (NMSI) Advanced Placement Teacher Training and Incentive Program (APTIP) at Iroquois High School.

Through a reciprocal agreement with the Kentucky State Fair Board, Jefferson County Public Schools is allowed the use of an allotted number of meeting rooms free of charge each fiscal year.

The attendance of 5,000 to 6,000 employees for the annual JCPS Benefits/Health Fair necessitates a large venue such as the Kentucky Exposition Center.

Submitted by: Tom Hudson

Attachment

• KY Expo Ctr Lease-JCPS Benefits Health Fair

Superintendent Donna Hargens recommends the Board of Education approve the attached lease agreement between the Kentucky State Fair Board and Jefferson County Public Schools and authorize the superintendent to sign same

This agreement complies with the new Dual Credit Scholarship program and includes negotiated points outlined in the Postsecondary Partner Institution agreement. HB 206 established a Dual Credit Scholarship program that provides students with a scholarship for up to two dual credit courses at Partner Postsecondary Institutions. Funds are limited, so seniors will have priority over juniors in this program. Spalding is a Partner Postsecondary Institution.

Dual Credit personnel from Morehead State University have worked with the principal, administrators, and teachers at Eastern and Ballard High Schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement continues the current arrangements. These dual credit courses can be transferred to any regionally accredited college or university for credit.

The attached Memorandum of Agreement details the data exchange commitments, expectations of Morehead State University, the local school, the local school adjunct faculty, and students. Morehead State University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status.

The agreement details the courses and teachers eligible for dual credit. Juniors and seniors scheduled in the high school courses listed may participate in dual credit if they meet the qualifications for the course. Specifically:

• Scholarship funds may be used for dual credit unless the student has exceeded 2 courses or state funds are exhausted. In that case, Morehead State will award the student a scholarship to cover tuition.

• Tuition is set to 1/3 KCTCS tuition (as required by the PPI agreement with the KHEAA) which will likely be $54 per credit hour.

• Morehead State will not charge the school or district tuition for unsuccessful students.

Ballard courses include:

• ART 109 Digital Foundations (3 credit-hours, Spring)

Eastern courses include:

• MATH 152 College Algebra (3 credit-hours, Spring)

• MUSH 261 Global Music Experience (3 credit-hours, Spring)

• SPA 101 Spanish I (3 credit-hours, Fall)

• SPA 101 Spanish II (3 credit-hours, Spring)

This program directly supports Vision 2020 strategies 1.1.3 Equitable Access and 1.1.7 Elimination of Opportunity Gaps by providing expanded options for advanced learning.

Submitted by: Dr. Donna Hargens

Attachment

• Ballard HS MOA
• Eastern HS MOA

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement between Eastern High School and Ballard High School and Morehead State University for dual credit courses and authorize the superintendent to sign same.

Upon acceptance of this agreement, Norton Hospital, Inc. (Norton) will provide partial funding to enable Jefferson County Public Schools (JCPS) to contract fifteen (15) full-time athletic trainers to be assigned to designated participating high schools.  The athletic trainers will serve all student athletes at the participating schools. Norton is being asked to contribute $337,500 payable on or before November 1, 2017, to be used exclusively to support the Program at the participating schools.

Upon acceptance of this agreement, JCPS shall enter into a contract with KORT for the services of fourteen (14) athletic trainers and with ProRehab of Louisville for the services of one (1) athletic trainer. JCPS will utilize the funding provided by Norton exclusively to support the Program at the participating schools.

This project directly supports Vision 2020 focus area Improving Infrastructure and Integrating Systems.

Submitted by: Dr. Glenn Baete on behalf of  Superintendent Donna Hargens

Attachment

• Norton Hospital, Inc. Gift Agreement

Superintendent Donna Hargens recommends the Board of Education approve the attached Gift Agreement by and between Norton Hospitals, Inc. and the Jefferson Board of Education and authorized the superintendent to sign same.

Quality Care for Kids, LLC will provide on-site vision and hearing screenings and preventive services for students to help with any vision and hearing issues and to help meet state health requirements. Quality Care for Kids, LLC will perform procedures that are normally done in a standard vision office setting within JCPS facilities.

The District is not required to make any commitment after services and is not committing any funds toward this project. Staff from Health Services, Family Resource Centers, and school nurses will coordinate and implement this project.

The attached Memorandum of Agreement shall be effective beginning June 28, 2017, and ending on June 28, 2022.

This agreement directly supports strategies 1.1.3 and 2.1.3 in Vision 2020.

Submitted by: Dr. Alicia Averette on behalf of Superintendent Donna Hargens

Attachment

• MOA - Quality Care for Kids

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with Quality Care for Kids, LLC and authorize the superintendent to sign same.

Shawnee Christian Healthcare Center, Inc. (SCHC), in partnership with Academy @ Shawnee (Shawnee), Atkinson Academy (Atkinson), and Maupin Elementary School (Maupin), will support school-based health services within all three schools. SCHC is a not-for-profit health care clinic in the Shawnee neighborhood collaborating with the schools for the provision of school-based health services at the schools.

SCHC will provide medical, dental and behavioral health services at Shawnee, Atkinson, and Maupin under the direction of a licensed physician or advance practice registered nurse with the assistance of a certified medical assistant. SCHC shall provide nursing and administrative support, schedule appointments, maintain patient records, including documentation necessary for insurance billing, and provide on-site nursing assistance during clinics. SCHC is required to follow all policies, guidelines, and protocols as established by JCPS Health Services.

Shawnee, Atkinson, and Maupin will provide appropriate facilities for SCHC and will obtain any necessary written permissions from parents and/or guardians of students to approve their receiving services.

During the 2016-17 school year, SCHC also provided services during evening events at the schools such as Family Pancake Night and Math Night. SCHC worked with coaches to assure all students completed required sports physicals with parent permission. Services provided August 2016 through March 31, 2017, included: 

• 348 visits with a primary healthcare provider across the three schools;

• 697 nurse visits at The Academy @ Shawnee; and

• 45 dental visits at Maupin and Atkinson elementary schools

For the 2017-18 school year, plans include:

• Coordinating with both elementary schools to assist with kindergarten physicals and dental screenings. 

• Coordinating with Shawnee Youth Service Center to address incoming sixth graders' health needs.

• Offer vaccinations at the schools to assist parents in complying with requirements.

• Develop a school-based asthma management program at Maupin based on a model from the Cincinnati Children’s Hospital. 

This project directly supports strategies 1.1.3 and 3.1.1 in Visions 2020.

The district is not providing matching funds for this project and has no obligation beyond June 30, 2018.

Submitted by: Joe Leffert on behalf of Superintendent Donna Hargens

Attachments

• SCHC Atkinson
• SCHC Maupin
• SCHC Shawnee

Superintendent Donna Hargens recommends the Board of Education approve agreements with Shawnee Christian Healthcare, Inc. and authorize the superintendent to sign same.

Smile Academy of Kentucky, LLC will provide on-site dental diagnostic and preventive services for students to help with any dental issues and to help meet state health requirements. Smile Academy of Kentucky, LLC will perform procedures that are normally done in a standard dental office setting within JCPS facilities.

The District is not required to make any commitment after the dental diagnostic preventive services and is not committing any funds toward this project. Staff from Health Services, Family Resource Centers, and school nurses will coordinate and implement this project.

The attached Memorandum of Agreement shall be effective beginning June 28, 2017, and ending on June 28, 2022.

This agreement directly supports strategies 1.1.3 and 2.1.3 in Vision 2020.

Submitted by: Dr. Alicia Averette on behalf of Superintendent Donna Hargens

Attachment

• MOA - Smile Academy of Ky

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with Smile Academy of Kentucky, LLC and authorize the superintendent to sign same.

Spalding University/Kentucky College of Art and Design (Spalding/Ky CAD) intern(s) will work with an artist-in-residence to be selected by (Spalding/Ky CAD) and approved by district staff to design and paint a mural at one elementary school.

The intern and the artist-in-residence under the supervision of district staff will do the design and painting of the mural. The design process will include meeting with administrators to determine the location of the mural within the selected elementary school, theme, color scheme, and other specifics and creating concept sketches using both traditional and digital media. The mural will be painted at the selected elementary school using acrylic paints provided by Spalding/Ky CAD and selected for high durability, traditional brushes, and airbrush techniques. After completion of the mural, the intern(s) will do up to five classroom visits at the selected elementary school with the artist-in-residence, at times mutually agreed by JCPS and Spalding/KyCAD. 

This project aligns with strategies 1.1.1 and 3.1.1 in Vision 2020.

Submitted by: Dr. Donna Hargens

Attachment

• Spalding and KCAD Affiliation Agreement

Superintendent Donna Hargens recommends the Board of Education approve the attached Spalding University/Kentucky College of Art and Design Affiliation Agreement and authorize the superintendent to sign same

The District was awarded a grant from the US Department of Education, School Climate Transformation in 2014 to develop, enhance, or expand systems of support for, and technical assistance to, schools implementing an evidence-based multi-tiered behavioral framework for improving behavioral outcomes and learning conditions for all students.

The District will work with the University of Louisville (UofL) Center for Instructional and Behavioral Research in Schools (CIBRS) to help train, model, and coach district staff. The focus would be on coaching effective instructional environments using a research-based classroom observation tool that will monitor teacher/student interactions at specific schools and provide direct feedback that be used to target interventions and supports for specific teachers. 

US Department of Education grant funds support UofL’s work and the district has no obligation beyond June 30, 2018.

This project aligns with strategies 1.1.7, 2.1.3 and 2.2.3 in Vision 2020.

Submitted by: Dr. Katy Zeitz on behalf of Superintendent Donna Hargens

Attachment

• Articles For UofL MOA
• UofL MOA

Superintendent Donna Hargens recommends the Board of Education approve the attached University of Louisville agreement and authorize the superintendent to sign same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Edj Analytics and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement and the establishment of a password protected data sharing hub. All procedures and processes will be FERPA compliant. 

The data shared for this study will be used to identify students at higher risk of summer melt, whereby students commit to college but do not subsequently enroll.  Data from students in grades 9-12 will be analyzed to understand drivers that predict the likelihood of “melt” and inform interventions that may be needed.  Our data shows that the percent of students enrolled in college the fall immediately after high school has declined over the last several years (from a high of 60% for the class of 2009 to 53% for the class of 2016).  Additionally, the FAFSA completion rate was 55% as of May 2017.  There were 315 at-risk, college ready students who were either not matched or had incomplete applications; these are students who would likely qualify for federal grants to attend college had they completed the application. If we could provide data on a cohort of students to identify early predictors, then we could intervene early.  This work supports Strategy 1.1.7 Eliminate Achievement Learning and Opportunity Gaps.

Submitted by: Dr. Dena Dossett

Attachment

• JCPS Data Sharing Agreement Attachments June 1, 2017
• JCPS Data Sharing Agreement June 1, 2017

Superintendent Donna Hargens recommends the Board of Education approve the attached Data Sharing Agreement between Edj Analytics LLC and Jefferson County Public Schools and authorize the superintendent to sign same.

Jefferson County Public Schools establishes uniform standard procedures for grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Jefferson County Board of Education.

A broad-based committee consisting of JCTA representatives, counselors, evaluation and transition coordinators, content specialists, directors, and assistant superintendents reviewed and revised the policies and procedures outlined in the 2017-18 Student Progression, Promotion, and Grading Handbooks for the elementary, middle, and high schools. 

General revisions reflect changes in Board policy, points of clarification, and recommended changes from the broad-based committee and feedback from JCPS role groups.

Revisions were made to pg. 11, Section E. and pg. 12, Section H of the High School SPP&G to address board feedback from the first reading.

This item supports Vision 2020 strategy 1.1.3 Provide equitable access.

Submitted by: Karen Branham on Behalf of Superintendent Dr. Donna Hargens

Attachments are as follows:

• Attachment 1: 2017-18 Elementary SPP&G (entire handbook)
• Attachment 2: 2017-18 Middle SPP&G (entire handbook)
• Attachment 3: 2017-18 High SPP&G (entire handbook)

• 2017-18 Elementary SPPG
• 2017-18 High SPPG
• 2017-18 Middle SPPG

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2017-18 school year

In accordance with our evaluation of Request for Proposal 3047 Banking Services, we present the following items to document our existing contractual agreement with Branch Banking & Trust Company (BB&T).

1. Designation of BB&T as the depository bank with interest-bearing accounts during the current agreement. (160.570)
2. Approval of a Depository Bond from BB&T in the amount of 103 percent of current daily balances as shown in the attachment. (KRS 160.570)
3. Authorization to invest funds currently located at BB&T. All funds of the Board of Education are invested or deposited in an interest-bearing account. (KRS 66.480)

Submitted by: Cordelia Hardin

• Bond of Depository

Superintendent Donna Hargens recommends the Board of Education approve routine banking services for fiscal year 2017-18.

The attached salary schedules pertain to JCTA and Teamsters only. During negotiations for 2016-17, these two bargaining groups agreed to a 1.5 percent increase on the 2016-17 salary schedules for 2017-18. Those agreements included step increases.

All other bargaining groups and employee groups have not at this time negotiated a tentative agreement for 2017-18 and therefore are not included in this recommendation.

Related extra service rates and schedules have also been adjusted as appropriate for the 1.5 percent increase and are included in the attachments.

Submitted by: Cordelia Hardin

• Teacher Salary Schedule 2017-18
• Teacher Emergency Certification Salary Schedule 2017-18
• Certified Extra Service Rates 2017-18
• Extra Service Pay Schedule 2017-18
• Adult Ed Instructor Salary Schedule 2017-18
• Teamsters Salary Schedule 2017-18

Superintendent Donna Hargens recommends the Board of Education approve the attached 2017-18 salary schedules including steps for JCTA and Teamsters.

This project will consist of construction of a roadway around the property for car rider drop off and pick up. This will relieve congestion on Hess Lane.

On April 25, 2017, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 17-231.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on June 21, 2017. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

• Rev BG-1 Audubon TES - Car Rider Loop

Superintendent Donna Hargens recommends the Board of Education award a contract to Riverside Paving and Contracting Company, Inc. for Car Rider Loop Addition at Audubon Traditional Elementary School for the low base bid of $108,245; and approve the attached revised BG-1 form for $127,000.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 6 27 17 Planning Calendar

Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #570 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

• Horne Board Report June 19 AARSFCAC Committee Minutes

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

Order #571 - Motion Passed:  A motion that the Board of Education conduct an executive session for the purpose of discussions relating to collective bargaining negotiations as permitted by KRS 61.810(1)(e) passed with a motion by Dr. Christopher Kolb and a second by Mr. Benjamin Gies.

Order #573 - Motion Passed:  A motion that the Board of Education adjourn from executive session and return to open session passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.

• JCPS 2017-18 Salary Schedules

Order #574 - Motion Passed:  A motion to approve the 2017-18 Salary Schedules passed with a motion by Mrs. Linda Duncan and a second by Dr. Christopher Kolb.

A recommendation to adjourn the June 27, 2017, meeting of the Jefferson County Board of Education.

Order #575 - Motion Passed:  A motion to adjourn the June 27, 2017, meeting of the Jefferson County Board of Education passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.