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I.
Moment of Silence
Welcome to the August 25, 2014, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio:8 25 2014 Board Meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Approval of Minutes of Previous Meeting
The minutes of the August 11, 2014, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the August 11, 2014, regular meeting.
Order #23 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the August 11, 2014, regular meeting. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Chuck Haddaway.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for August 25, 2014.
Order #24 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for August 25, 2014. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
IV.A.
Recognition of Kristan Wright
The Kentucky Association for Career and Technical Education (KACTE) Outstanding New Career and Technical Teacher Award was presented to Kristan at the 2014 KACTE Summer Conference. The award recognizes exceptional individuals who have made an extraordinary contribution to the profession.
KACTE is the only professional organization in Kentucky for all career and technical educators. Its mission is to develop, lead, advocate, and enhance career and technical education.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize Kristan Wright, a teacher at Seneca High School, for receiving the Kentucky Association for Career and Technical Education Outstanding New Career and Technical Teacher Award.
IV.B.
Recognition of Missy Callaway
Missy is 1 of 50 distinguished teachers from across the United States selected to serve a two-year term on the Teacher Advisory Council (TAC) for the Bill and Melinda Gates Foundation.
The TAC was created two years ago to help in the Foundation’s ambitious effort to dramatically increase the number of U.S. students who graduate from high school ready for college and careers. Therefore, a major part of the Foundation’s strategy is to guarantee that all students have access to instruction from highly effective teachers in every class, every day, to meet its goal of more than 80 percent of students graduating prepared for college and career by 2025.
The TAC’s responsibilities will be to advise the Foundation on how to plan, design, and implement its effort to elevate the teaching profession over the next ten years; to provide input, guidance, and strategies on how to increase students’ college and career readiness; to provide future insight on how to implement successful strategies in classrooms, schools, and districts; and to provide feedback on the successes and opportunities to improve efforts and work as they progress.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize Missy Callaway, Goal Clarity Coach at Butler Traditional High School, for being selected to serve on the Teacher Advisory Council for the Bill and Melinda Gates Foundation.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for August 25, 2014.
Order #25 - Motion Passed: A motion that the Board of Education approve the August 25, 2014, Consent Calendar minus Agenda Item V.Q.1., which was acted on separately, and Agenda Item V.S., which was withdrawn, passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
Order #26 - Motion Passed: A motion to approve Agenda Item V.Q.1. Approval of Agreement with 55,000 Degrees for AmeriCorps VISTA Members passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Job Description
The attached job description for Assistant Director Pupil Personnel is submitted to add Director Pupil Personnel certification to the minimum qualifications.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached job description for Assistant Director Pupil Personnel.
V.D.
Approval of Organizational Charts
The Human Resources Recruitment and Staffing organizational chart is submitted to change the funding source of one (1) Resource Teacher from 50 percent General Fund and 50 percent Categorical Fund to 100 percent Categorical Fund.
The Transportation organizational chart is submitted to add eight (8) Bus Monitors (184 days).
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Human Resources Recruitment and Staffing and Transportation Services.
V.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on August 25, 2014.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
V.F.
Approval of Projects, BG-1 Forms, and Assignment of Architects/Engineers
V.F.1.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Roof Replacement at Atkinson Academy
This project will replace 65 squares of roofing in Sections 3 and 5.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for Roof Replacement at Atkinson Academy, for an estimated project cost of $98,463.
V.F.2.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Roof Replacement at Carter Traditional Elementary School
This project will replace 250 squares of roofing in Sections 1 and 7.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for Roof Replacement at Carter Traditional Elementary School, for an estimated project cost of $358,625.
V.F.3.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Roof Replacement at Kammerer Middle School
This project will replace 545 squares of roofing in Sections 2, 3, 4, and 5.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for Roof Replacement at Kammerer Middle School, for an estimated project cost of $766,913.
V.F.4.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Roof Replacement at Western Middle School
This project will replace 121 squares of roofing in Sections 2, 3, and 8.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for Roof Replacement at Western Middle School, for an estimated project cost of $170,221.
V.F.5.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Roof Replacement at Young Elementary School
This project will replace 350 squares of roofing in Section 1.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the attached BG-1 form for Roof Replacement at Young Elementary School, for an estimated project cost of $497,577.
V.G.
Approval of Contract Completions and BG-4 Forms
V.G.1.
Approval of Contract Completion and BG-4 Form for 2014 Concrete Repairs at Atkinson Academy for CB&A Construction
On February 24, 2014, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-14030.
On May 12, 2014, the Board approved awarding a contract to CB&A Construction as the low bidder.
The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, the attached BG-4 form, and final payment to CB&A Construction for 2014 Concrete Repairs at Atkinson Academy, for a total construction cost of $10,127.20.
V.G.2.
Approval of Contract Completion and BG-4 Form for Emergency Roof Repair at Ballard High School
On March 24, 2014, the Board of Education approved awarding a contract to Highland Roofing Company, Inc.
On February 26, 2014, an emergency declaration was approved due to the time frame of the work.
The Architect has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roof Company, Inc. for Emergency Roof Repair at Ballard High School, for a total construction cost of $187,980.00.
V.G.3.
Approval of Contract Completion and BG-4 Form for Roof Replacement at Layne Elementary School
On October 8, 2012, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 126-13013.
On March 25, 2013, the Board approved awarding a contract to NPM, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to NPM, Inc. for Roof Replacement at Layne Elementary School for a total construction cost of $159,620.
V.H.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The requested change order for the rain garden at Stonestreet Elementary School is work beyond the original project and the entire project is being funded by grant money from the Kentucky Transportation Cabinet.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.I.
Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations, contract renewals and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations, contract renewals, and amendments:
• Competitive Negotiation on Flight Training Service;
• School Bus Mobile Digital Video Camera Mobile DVR System;
• Asbestos Air Monitoring, Lab Analysis Services;
• Bags, Cook Chill Operation and Cook Tank;
• Elevator and Lift Service;
• Computer and Data Cables, Cords, Etc.;
• Furniture, Library (Percentage);
• Contract Renewal on Employment Agencies (For Districtwide Substitute Personnel);
• Contract Renewal on Piano Tuning Service;
• Contract Renewal Musical Instruments: Orff, Percussion and Rhythm (Percentage);
• Contract Renewal on Sheet Music/Accompaniment Tapes and Method Books;
• Contract Renewal on Markerboards, Tackboards, Etc.;
• Amendment on Bus Body Parts and Accessories;
• Amendment on Musical Instruments; and
• Amendment on Custodial Supplies: Plastic Bags.
V.J.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more; and, further, ratify the performance of services by Blackburn Consulting Group at T.T. Knight Middle School.
V.K.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of July 29 through August 10, 2014.
V.L.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of July 29 through August 10, 2014.
V.M.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report is provided per Board Policy 01.11 General Powers and Duties of the Board.
Of the $5.6 million in professional services contracts, more than $4.8 million, or 86.4 percent were submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached Monthly Report of Professional Services Contracts of $5,000 or more.
V.N.
Approval of Comprehensive Educational Financial Planning and Management Calendar for Fiscal Year 2014-15
The Comprehensive Educational Financial Planning and Management Calendar includes activities and deadlines for action by the Board, superintendent, and district staff and is in compliance with Fiscal Management Policy 04.1 Budget Planning and Adoption.
This process will enable the Board and superintendent to receive input from many sources that will assist in making major decisions on the budget for fiscal year 2014-15.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Comprehensive Educational Financial Planning and Management Calendar for fiscal year 2014-15.
V.O.
Approval of Indirect Cost Rates for Fiscal Year 2014-15
Indirect costs are expenditures in support of programs that are not directly identifiable to that program. The Kentucky Department of Education calculates the allowable percentage that may be applied to grants so the district may be reimbursed for a portion of the support expenses incurred.
The non-restricted indirect cost rate of 15.00 percent can be applied to food service and the restricted indirect cost rate of 3.57 percent is for use with grants. Each local Board of Education is encouraged to approve the rates prior to October 1, which is the beginning of the federal fiscal year.
If the rate is not approved by October 1, the district cannot apply the rate at a later time during the fiscal year. If the Board adopts the rates, they are not obligated to apply the indirect cost rates.
The non-restricted indirect cost rate for fiscal year 2013-14 was 15.12, and the restricted indirect cost rate was 3.52.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education approve the restricted indirect cost rate of 3.57 percent and the non-restricted indirect cost rate of 15.00 percent for fiscal year 2014-15.
V.P.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept grants and funding to various schools and departments as presented in the following agenda items.
V.P.1.
Acceptance of Donations and Small Grants
Bloom Elementary School received a $250 donation from Jane Nall to purchase supplies for the Bloom Garden Renovation Project.
Eisenhower Elementary School received the following donations from the DonorsChoose.org Shoparoo Program:
- $564.41 to purchase four sets of Classroom Classics Read-Alongs, one set of Fairy Tales Read-Alongs, and ten See and Store Book Pouch; and
- $475.68 to purchase 36 new reading books, a small-group teaching easel, a tabletop writing center, an alphabet stamp set, two alphabet and numbers sticker collections, two packages of computer paper, Post-it Notes Cube, and Paper Mate Profile retractable ballpoint pens in 12 ink colors to be used in a first-grade classroom.
Fern Creek Traditional High School received $500 from Jefferson County Farm Bureau to purchase supplies to replace a chicken coop in the garden area used by the Environmental Club and other classes.
Laukhuf Elementary School Family Resource Center received $500 from Laukhuf Elementary Parent Teacher Association to be used for holiday assistance for students during the 2014-15 school year.
Waggener High School received $1,300 from the St. Matthews Fraternal Order of Police to purchase a new scoreboard for the football field.
Western High School received $200 from Debbora Cruson to be used for start-up costs for the student-run bookstore.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $3,790.09 to be used as stated in the rationale.
V.P.2.
Acceptance of Funding for District-Sponsored AmeriCorps REACH Corps Program
The Corporation for National and Community Service, through the Kentucky Commission on Community Volunteerism and Service (KCCVS), has awarded the District a $259,000 grant to recruit and engage 20 AmeriCorps members to provide mentoring services for truant students and to recruit, train, and manage volunteers.
AmeriCorps members' responsibilities include:
- Provide one-on-one mentoring to truant students in elementary and middle schools;
- Serve as a liaison to students' parents;
- Assist the FRYSC Coordinator with students' needs;
- Promote effective citizenship and serving as a community role model;
- Continue outreach through after-school programs; and
- Recruit volunteers to serve at the school in a variety of areas.
KCCVS will award the District $259,000 for the period of September 1, 2014, through August 31, 2015. AmeriCorps members will be placed in the Family Resource and Youth Services Centers of 10 elementary and 10 middle schools.
The contract covers 85 percent of the members' living allowance, health insurance, dental insurance, and the District’s indirect costs. Each school will contribute $4,500 from their school or Family Resource Youth Services Center budget, for a total of $90,000.
In return, the school receives an AmeriCorps member who serves at their assigned school five days a week for at least 8 hours a day. The school contributions cover the remaining 15 percent of the members' living allowance, travel, and supplies and the District's indirect costs. District support is provided through the Office of Data Management, Planning, and Program Evaluation Services and one full-time Coordinator of Special Projects.
REACH Corps members provide critical supports for truant students and their families with the goal of increasing school attendance and parental involvement and providing early interventions to avoid high school dropout.
Submitted by: Dr. Dewey Hensley
Attachment: KY Doc ID No. PON2 730 1400003345 1
Superintendent Donna Hargens recommends that the Board of Education accept a $259,000 grant from the Corporation for National and Community Service for the AmeriCorps REACH Corps Program and authorize the superintendent to sign the attached agreement.
V.P.3.
Acceptance of Fresh Fruit and Vegetable Grant from the Kentucky Department of Education
The Fresh Fruit and Vegetable Program increases elementary school children’s consumption of fresh fruits and vegetables and exposes students to new fruits and vegetables in an effort to improve healthy eating habits and help elementary schools create healthier food environments. Eligible elementary schools must have 50 percent or more of their students qualify for free/reduced-price meals.
The grants do not obligate the district or schools financially, and there is no matching requirement.
• Atkinson Academy: $21,990.50
• Breckinridge-Franklin Elementary School: $25,080.50
• Byck Elementary School: $32,908.50
• Camp Taylor Elementary School: $24,823.00
• Cane Run Elementary School: $21,218.00
• Cochran Elementary School: $19,724.50
• Crums Lane Elementary School: $25,235.00
• Dixie Elementary School: $21,733.00
• Engelhard Elementary School: $22,969.00
• Foster Traditional Academy: $32,857.00
• Gilmore Lane Elementary School: $16,016.50
• Gutermuth Elementary School: $21,733.00
• Hazelwood Elementary School: $24,308.00
• Indian Trail Elementary School: $23,432.50
• Kenwood Elementary School: $30,488.00
• King Elementary School: $23,175.00
• Layne Elementary School: $24,102.00
• Maupin Elementary School: $25,595.50
• McFerran Preparatory Academy: $50,367.00
• Mill Creek Elementary School: $24,617.00
• Minors Lane Elementary School: $21,578.50
• Portland Elementary School: $15,141.00
• Price Elementary School: $28,788.50
• Roosevelt-Perry Elementary School: $21,784.50
• Rutherford Elementary School: $31,003.00
• Slaughter Elementary School: $22,196.50
• Watson Lane Elementary School: $21,939.00
• Wheatley Elementary School: $21,681.50
• Young Elementary School: $27,037.50
Submitted by: Dr. Michael Raisor
Superintendent Donna Hargens recommends that the Board of Education accept a Fresh Fruit and Vegetable Grant of $723,523.50 from the Kentucky Department of Education.
V.P.4.
Acceptance of Funding from Louisville/Jefferson County Metro Government in Support of Neighborhood Place
Louisville/Jefferson County Metro Government provides funding in support of Neighborhood Place. The Commonwealth of Kentucky pays Louisville/Jefferson County Metro Government a contracted dollar amount based on each state employee working within an individual Neighborhood Place or providing Neighborhood Place services. Funds are then divided with the District to supplement the operating costs of Neighborhood Place sites.
Six Neighborhood Place sites are located within or next to schools and provide a single point of entry for persons needing financial and housing assistance, child or adult welfare, health services, juvenile services, and school-related services. Services are provided through a collaboration of state and local government agencies and other non-profit organizations.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $84,000 from Louisville/Jefferson County Metro Government in support of Neighborhood Place and authorize the superintendent to sign the attached grant agreement.
V.P.5.
Acceptance of Homeless Education Grant from the Kentucky Department of Education
The 2014-15 Homeless Education grant will support families by providing school information, assisting with enrollment and the transfer of student records, and facilitating attendance.
Services also will include after-school tutoring, summer enrichment, and collaboration with Family Resource/Youth Services Center Coordinators to make connections with social service agencies and health care providers to meet family needs.
Grant funds will pay for salaries, purchased services, and supplies. Matching funds are not required and the grant does not obligate the district financially.
Submitted by: John D. Marshall
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a $197,365 grant from the Kentucky Department of Education to provide homeless education services and authorize the superintendent to sign the attached agreement.
V.P.6.
Acceptance of Funding from the Kentucky Department of Education for Waggener High School
The Kentucky Department of Education (KDE) Office of Career and Technical Education awarded a $14,988 Project Lead the Way (PLTW) Biomedical Sciences Career Pathway Sustainability grant to support Waggener High School’s Medical, Health, and Environmental Career Theme program. PLTW is the nation’s leading provider of science, technology, engineering, and math (STEM) programs.
Grant funds will be used to purchase a PLTW renewal contract for the school, 12 laptop computers, and laboratory equipment for the biomedical career classroom.
The grant will impact student learning by proving biomedical classroom instructional supplies, increasing student access to the PLTW online curriculum, providing end-of-course assessments, and help to increase student enrollment in the program.
The grant required an in-kind match of $14,988, which included funding for PLTW trainings for teachers and a small percentage of one biomedical teacher’s salary. The in-kind match was provided through Perkins Vocational and Educational Act funds.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $14,988 from the Kentucky Department of Education for Waggener High School’s Medical, Health, and Environmental Career Theme program.
V.Q.
Approval of Agreements
V.Q.1.
Approval of Agreement with 55,000 Degrees for AmeriCorps VISTA Members
Through a grant from the Corporation for National and Community Service, 55,000 Degrees is supporting AmeriCorps VISTA members placed in organizations throughout the community.
The VISTA program was founded as Volunteers in Service to America as a national service program to fight poverty in America.
VISTA members are college graduates and work regular full-time schedules.
The primary purpose of this agreement is for 55,000 Degrees to provide two AmeriCorps VISTA members placed in the district to perform volunteer services with the Resource Development Office and Academic Services. Through the grant, each VISTA member will receive a living allowance and/or education award and other benefits from 55,000 Degrees.
The District will contribute $3,500 per VISTA member toward the living allowance and other expenses. This agreement is in effect from August 26, 2014, to August 25, 2015. The District has no obligation beyond the period of the agreement.
Submitted by: Dr. Robert Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Agreement with 55,000 Degrees for AmeriCorps VISTA members.
V.Q.2.
Approval of Strategic Data Project Fellowship Agreement with Harvard College
The Strategic Data Project (SDP) Fellowship is a two-year program that places, develops, and trains talented data strategists in client agencies where they can have an immediate impact on policy decisions that affect student outcomes.
All Fellows receive a rich complement of professional development designed to boost skills and knowledge in three key areas:
measurement
and analysis,
leadership
and change management, and
education
policy.
Most
importantly, Fellows become part of a national network of data strategists and
researchers making an impact in education reform through research and data.
The two-year program runs from October 1, 2014, thru September 30, 2016, and
will train one member of the Division of Data Management, Planning, and Program
Evaluation and their supervisor. The District’s total cost is $62,000.00.
Submitted by: Dr.
Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Strategic Data Project Fellowship agreement with the President and Fellows of Harvard College.
V.Q.3.
Approval of Agreement with MKT Analytics, LLC
In 2012-13, the graduation rate for JCPS high schools was 76.5 percent. A large body of research consistently demonstrates that dropping out of school is not simply a single event, but rather a cumulative process of academic disengagement that
can begin as early as the second grade.
An analysis of JCPS students who dropped out clearly illustrated that they were more likely to have excessive absenteeism, greater school mobility, lower grades, and higher rates of suspension beginning in elementary school.
This agreement will enable the district to continue to partner with MKT Analytics, LLC to maintain and upgrade SMART ED software to assist staff in identifying students early in their school career who have a probability of dropping out. SMART ED is an early warning for predicting high school dropouts early in a student's educational career.
Included in the SMART ED system are:
- Initial scoring of all students as to their probability to drop out;
- Prediction of which interventions are likely to change that trajectory;
- Real-time scoring and predictions for students based on daily data feeds and updated information;
- Tailored dashboards with information at three levels: district, school, and student;
- Measurement of the effectiveness of intervention programs denoted in data; and
- External data appends as needed.
With this information, staff will be able to deliver services that will reduce this probability and, hopefully, keep the student in school until graduation.
The fee is $100,000 for the first year, 2014-15. The fees for the second and third years of the three-year term reduce in price to $80,000 for 2015-16 and $64,000 for 2016-17, for a total of $244,000.
Submitted by: Dr. Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached agreement for software and services with MKT Analytics and authorize the superintendent to sign same.
V.Q.4.
Approval of Letter of Agreement with Solution Tree to Host National Professional Learning Communities Institute
One of the four big rocks for improved student achievement is our commitment to work as Professional Learning Communities (PLC). All JCPS schools are implementing the PLC process including Early Childhood Centers. Each year JCPS spends hundreds of thousands of dollars in travel and hotel costs to send employees to National PLC Institutes in various locations across the United States and Canada.
Solution Tree is partnering with JCPS to host a National PLC Institute in Louisville, Kentucky. This is an excellent opportunity for JCPS to not only save money in travel and hotel fees, but to receive a discounted price for registrations that will allow more JCPS employees to participate in the training and refine their practice with Professional Learning Communities.
JCPS must commit to the following:
- Purchase a minimum of 800 event registrations at $569 each, for a total cost of $455,200;
- Provide a detail coordinator from the host group who will be on site during the Institute dates and who will work closely with the Solution Tree coordinator on the logistics prior to the Institute;
- Provide 2-5 additional volunteer support staff to assist during set-up before the Institute;
- Distribute marketing pieces created by Solution Tree to local and surrounding schools, districts, and organizations, as well as any presentations and conferences attended;
- Provide local/regional information and assistance to the Solution Tree sales/marketing person to help appropriately market the Institute; and
- Coordinate a payment plan for host attendee registrations.
Solution Tree must commit to provide the following:
- A discounted rate of $569 per seat (a $100 per seat discount on the 800 seats committed to from the standard $699 rate for Institutes in 2015);
- A national marketing and promotion campaign including distribution of Institute information to the National Network and advertisements in national education-based publications;
- Institute content created by Solution Tree authors and their associates;
- A coordinator who will oversee all aspects of the Institute including agenda and logistics;
- Experienced Institute staff;
- Keynote presenters and breakout session personnel as applicable to particular topics;
- A bookstore with multiple titles pertaining to Institute topics from a wide array of publishers;
- Comprehensive Institute content to all attendees;
- All Institute materials (i.e., signs, handouts, maps, name badges, etc.);
- Opportunity to earn Continuing Education Units (CEU) for participants;
- Opportunity for participants to earn graduate credit;
- Assistance in creating a payment plan for host attendee registrations; and
- One complimentary registration for any 2015 PLC Institute.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Letter of Agreement with Solution Tree to host a National Professional Learning Communities Institute in Louisville, Kentucky, on July 14-16, 2015, and authorize the superintendent to sign same.
V.Q.5.
Approval of Memorandum of Agreement with Spencerian College
JCPS will provide the use of clinical and educational facilities for the learning experiences of nursing students in all levels of programs at Spencerian College. Spencerian College is ultimately responsible for the educational program of its students while they are assigned to the JCPS facilities.
Spencerian College students will engage in a supervised practical application/environment to assist JCPS students with a variety of applicable experiences including the following:
- review diagnosis and patterns of absences;
- review screening results;
- assist with hearing, vision, and scoliosis screenings and head lice checks (not schoolwide);
- provide classroom instruction on health topics such as hand washing, hygiene, nutrition, activity, etc.;
- review, assess, and graph height and weight;
- assess and review nutritional and sleep patterns;
- assist with health-related treatments, e.g., nebulizer treatments, g-tube feedings, and diapering;
- perform classroom observations upon request of school administrative staff;
- accompany school administrative staff on home visits;
- conduct a community assessment and develop a resource manual for school staff and parents; and
- participate in immunization and physical clinics and assist with reviewing and rewriting certificates as authorized by JCPS Health Services staff.
The services provided will assist the schools and students in meeting students' health needs in order to keep them in the classroom, thereby protecting valuable instructional time.
This Memorandum of Agreement shall be effective beginning August 26, 2014, and ending on August 26, 2015. The Agreement will automatically renew for successive one-year terms for five years terminating on August 26, 2019, unless terminated by mutual consent of the parties.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Spencerian College and authorize the superintendent to sign the agreement and to execute future annual renewal agreements.
V.Q.6.
Approval of Lease Agreement with Kentucky State Fair Board for JCPS Benefits/Health Fair
Through a reciprocal agreement with the Kentucky State Fair Board, Jefferson County Public Schools is allowed the use of an allotted number of meeting rooms free of charge each fiscal year.
The attendance of 5,000 to 6,000 employees for the annual JCPS Benefits/Health Fair necessitates a large venue such as the Kentucky Exposition Center.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached lease agreement between the Kentucky State Fair Board and Jefferson County Public Schools for the annual JCPS Benefits/Health Fair to be held on October 3, 2014.
V.Q.7.
Approval of Security Indemnification Addendum to Agreement with United Parcel Service, Inc. for Career and Technical Education
On May 12, 2014, the Board of Education accepted a $30,000 grant for Career and Technical Education and approved the original agreement with United Parcel Service for the UPS School-to-Work Program, which employs JCPS high school seniors in the UPS Training and Education Center located on UPS and Louisville International Airport property.
Approval of the attached Addendum will allow JCPS employees to access secure areas of the local airport property governed by the Transportation Security Administration, local airport authority, and UPS.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education authorize the superintendent to sign the attached Addendum to the UPS School-to-Work Agreement with United Parcel Service, Inc.
V.Q.8.
Approval of Memorandum of Understanding for JCPS–University of Louisville Early Literacy Project
The Jefferson County Public Schools–University of Louisville Early Literacy Project will target high-need elementary schools, selected by data analysis, to provide intentional professional development to teachers in an effort to improve literacy instruction in the classroom.
Up to 20 teachers participating in the project will engage in ongoing coursework offered by the University of Louisville and learn key literacy strategies that, when implemented with fidelity, will improve literacy outcomes.
This project will directly support an integral strategy in our delivery planning called the Third-Grade Pledge to Proficiency in an effort to ensure all students are reading on grade level at the end of third grade.
The district's participation in this project will be instrumental to building teacher capacity in literacy education in some of our lowest-performing elementary schools.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding with The University of Louisville for the Jefferson County Public Schools–University of Louisville Early Literacy Project and authorize the superintendent to sign same.
V.R.
Approval of 2014-15 Head Start/Early Head Start Corrective Action Plan Part A
Jefferson County Public Schools (JCPS) is the grantee for operating the Head Start/Early Head Start program.
From December 9, 2013, to December 13, 2013, the Administration for Children and Families (ACF) conducted an onsite triennial monitoring review of the JCPS Head Start/Early Head Start programs. The triennial review is a comprehensive audit to determine compliance with Head Start and Early Head Start standards and regulations.
The report from the ACF identified three regulations of non-compliance:
- The first non-compliance was in regulation 1304.51(g) Record Keeping System. The grantee did not establish and maintain an efficient record-keeping system to provide accurate and timely information regarding children. Information in the record keeping system was not kept up to date.
- The second non-compliance was regulation
1304.20(a)(1)(iii)(B). The grantee did not have 100 percent of all children up-to-date with immunizations, physicals, eye exams, and dental exams within 90 days.
- The third non-compliance was regulation
1304.20(b)(1). The grantee had only 91 percent of children complete a vision screening, hearing screening, social emotional screening, and/or developmental screening within the 45-day timeline.
A corrective action plan to address and implement a system to correct the findings for each non-compliance must be submitted within 120 days to the Region IV Office of Head Start.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the 2014–15 Head Start/Early Head Start Corrective Action Plan Part A in response to the onsite monitoring review conducted by the Administration for Children and Families.
V.S.
ITEM WITHDRAWN: Approval of Regular Board Meeting Schedule for January through June 2015
This item was withdrawn.
VI.
Action Items
VI.A.
Approval of Tax Rates for Fiscal Year 2014–15
In compliance with KRS 160.470 and the regulations of the State Board of Education, the Jefferson County Board of Education is required to approve tax rates for the fiscal year beginning July 1, 2014, through June 30, 2015.
The estimated revenue generated by the 71 cent rate (no tax rate increase from Fiscal Year 2013-14) is $402.4 million. Of this amount, $32.1 million will be allocated to the Building Fund for capital projects and debt payment on bond issues. The balance, $370.3 million, will be allocated to the General Fund to pay for educational services and operations. Approximately $25 million is expected from Motor Vehicle.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached tax rates for Fiscal Year 2014–15.
Order #27 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the attached tax rates for Fiscal Year 2014–15. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Linda Duncan.
VII.
Discussion Items
VII.A.
2014–15 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year.
Order #28 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.
VIII.
Board Reports and Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the August 25, 2014, meeting of the Jefferson County Board of Education at xxx p.m.
Order #29 - Motion Passed: A recommendation to adjourn the August 25, 2014, meeting of the Jefferson County Board of Education at 9:02 p.m. passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
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