Welcome to the February 24, 2013, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Audio: 2 24 2014 Board Meeting

Please join us for our traditional moment of silence.

• Agenda 02 24 14 (Revised)
• Meeting Notice 02 24 14

Please join us for the Pledge of Allegiance.

The minutes of the February 10, 2014, regular meeting are presented for your review and approval.

• Minutes 02 10 14

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the February 10, 2014, regular meeting.

Order #16 - Motion Passed:  A motion that the Board of Education approve the minutes of the February 10, 2014, regular meeting passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.

Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for February 24, 2014.

Order #17 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for February 24, 2014. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

The Triage Time Team made up of Meyzeek Middle School students—Mark, Phoebe, Anjali, Aditya, Jacob, and Allison—was selected as the Best in State winner in the Verizon App Innovative Challenge. The competition encourages student interest, creativity, and knowledge in science, technology, engineering, and math (STEM) subjects and mobile technology through an engaging and empowering learning experience.

The competition provides an opportunity for middle and high school students, working with a faculty advisor, to apply their STEM knowledge, skills, and creativity to develop an original mobile app concept that incorporates the use of STEM and addresses a need or problem in their school or community.

The Meyzeek Middle School Triage Time Team is eligible to be a Best in Region winner and is invited to participate in a live, STEM-related Webinar hosted by the Verizon Foundation.

Twenty-four Best in Region winners will be selected from the state winners and will receive a $5,000 cash grant plus virtual support and training to help them further develop and build out their app concepts. Four middle schools and four high schools will be selected as top winners and will receive $15,000 in grants plus professional support and training to complete their design concepts and bring them to life.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Mark Raj, Phoebe Lapinski, Anjali Chadha, Aditya Mehta, Jacob Loffe, and Allison Tu, students at Meyzeek Middle School, as the 2014 Best in State winner in the Verizon App Innovative Challenge.

Darleen is one of ten teachers from across the United States to receive the Trailblazing Teacher Award. The award recognizes outstanding teachers who have demonstrated a commitment to advancing ecoliteracy and environmental sustainability in the classroom. The award-winning teachers will also receive a small monetary gift to be used to expand their efforts and to purchase instructional equipment, curriculum materials, and event-related or field trip-related items.

At Cane Run Elementary School, Darleen has been instrumental in introducing students to environmental concepts through her extensive work with the school garden and related projects as well as providing real-world learning experiences for her students.

The garden and its water feature have become central to math, literature, and social studies lessons in addition to ecology and plant science. She also uses the National Energy Education Development (NEED) curriculum to teach her students about energy and energy conservation. Cane Run Elementary School was named the Rookie School of the Year by the NEED Project last year for Kentucky and for the nation.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Darleen Horton, teacher at Cane Run Lane Elementary School, for receiving the Trailblazing Teacher Award from the Center for Green Schools at the U.S. Green Building Council.

Last November, Mary Margaret Bell was appointed by Governor Steve Beshear to serve on the State Archives and Records Commission until September 21, 2017.

The Commission has the authority to review and approve all record retention schedules submitted by state and local public agencies through the Kentucky Department for Libraries and Archives. Through this process, the State Archives and Records Commission is concerned with and committed to preserving information of continuing value and making timely disposition of information of temporary value in addition to advising the department on a range of other matters relating to archives and records management.

In all cases, the Commission has the final and exclusive authority to determine the ultimate disposition of Kentucky’s public records.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Mary Margaret Bell, coordinator of Archives and Records, for being appointed to serve on the State Archives and Records Commission.

On Thursday, January 2, the 15th District Parent Teacher Association Clothes Closet was flooded with water due to a burst pipe in the Central High School Magnet Career Academy football locker room. Thousands of pieces of clothing were covered in water, and it was very apparent that if the wet clothes were not cleaned and dried soon, they could be lost.

Dawne Gee was contacted at WAVE-TV, and she put out a plea for help on Twitter. As a result, Metro United Way, The Courier-Journal, the University of Louisville Public Health Office, Jefferson County Board of Education member Chris Brady, neighboring school districts, and others helped spread the word by retweeting the various needs of the day.

In response to the plea, Sam Meyers, Inc., came to take the clothes to have them cleaned and dried.

The Jefferson County Board of Education and the Jefferson County Public School District extends their sincere appreciation to Sam Meyers, Inc., for its generosity, support, and efforts to ensure that our students will have one of their most basic needs met—clothing to attend school.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Sam Meyers, Inc., for its outstanding commitment and contribution to the 15th District Parent Teacher Association Clothes Closet.

Order #18 - Motion Passed:  A motion to waive Board Policy 1.45 Board Meeting Agenda and amend the agenda to move Discussion Item VII.A. up to this point in the agenda passed with a motion by Mr. David Jones and a second by Mr. Chuck Haddaway.

Beginning in 1965 with the implementation of the Head Start Program, JCPS has provided early childhood services for our most at-risk young children.

The District's Early Childhood Program is comprised of the federally funded Head Start Program, the state-funded KERA Preschool Program, Early Head Start, and the District-initiated Tuition-Based Preschool Program.

The Early Childhood Program provides full- and half-day services to four-year-old income eligible children, three- and four-year-old children with disabilities, and infants and toddlers in the Early Head Start initiative. Early Childhood services are designed to provide the support needed by our most at-risk students for successful transition to kindergarten.

The BRIGANCE Kindergarten Readiness Screen is administered to all JCPS Kindergarten students and screens students in five domains: Cognitive and General Knowledge, Language and Communication, Social Emotional Development, Self-Help Skills, and Health and Physical Well-Being. BRIGANCE results were recently released by the Kentucky Department of Education.

Submitted by: Dr. Dewey Hensley

Attachments

• *PowerPoint: Early Childhood Update
• BRIGANCE Screen Trend Data in Rank Order 2013-14
• JCPS Early Childhood Theory of Action
• Potential Additional ECH Seats in Elementary Clusters 2013-14
• Projected Cost Estimates for ECH Expansion 2014-15
• School Readiness and Your Child

Superintendent Dr. Donna Hargens recommends the Board of Education receives the Early Childhood update and report on Kindergarten Readiness and BRIGANCE results.

Order #19 - Motion Passed:  Superintendent Dr. Donna Hargens recommends the Board of Education receives the Early Childhood update and report on Kindergarten Readiness and BRIGANCE results. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

• PPT: Superintendent's Report 02 24 14
• Text: Superintendent's Report 02 24 14

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in the following agenda items.

Order #20 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in the following agenda items. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

• Personnel Actions 02 24 14

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

• Certified Leaves of Absence 02 24 14

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

The attached job description for Director Internal Audit is submitted for deletion.

The attached job description for Director Internal Audit and Investigations is submitted for addition.

Submitted by: Dr. Michael Raisor

Attachments

• Job Descriptions 02 24 14

Superintendent Donna Hargens recommends that the Board of Education approve the addition of the attached job description for Director Internal Audit and Investigations and deletion of the attached job description for Director Internal Audit.

The Human Resources Division organizational chart is submitted to delete one (1) Secretary III and move one (1) Data Management/Research Technician from Director Administrator Recruitment and Development to Director Human Resources.

The Administrator Recruitment and Development organizational chart is submitted to move one (1) Data Management/Research Technician from Director Administrator Recruitment and Development to Director Human Resources.

The Administration organizational chart is submitted to change the name of reporting relationship box from Internal Audit to Internal Audit and Investigations.

The Internal Audit organizational chart is submitted to change the title of cost center from Internal Audit to Internal Audit and Investigations, add one (1) Director Internal Audit and Investigations, and delete one (1) Director Internal Audit.

These changes are due to restructure of department job responsibilities and duties.

Submitted by: Dr. Michael Raisor

Attachment

• Organizational Charts 02 24 14

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Human Resources Division, Administrator Recruitment and Development, Administration, and Internal Audit.

This is a report of field trip requests submitted to the Board of Education on February 24, 2014.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included are other field trips approved by the superintendent per JCPS Policy IICA.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests 02 24 14
• Field Trips Approved by the Superintendent 02 24 14

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project shall consist of installing a new gym ceiling.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Atherton HS Gym Ceiling Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects as the architect/engineer, and the BG-1 form for Gym Ceiling Replacement at Atherton High School, for an estimated project cost of $100,000.

This project shall consist of removing the existing ceiling and replacing it with a suspended impact resistant ceiling.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Western MS Gym Ceiling Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects as the architect/engineer, and the BG-1 form for a Gym Ceiling Replacement at Western Middle School, for an estimated project cost of $55,000.

This project will provide additional parking spaces for the bus compound parking lot.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Hoke Bus Compound New Parking Area

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for a New Parking Area at Hoke Bus Compound, for an estimated project cost of $25,000.

This project will provide a courtyard sidewalk replacement at Wheatley Elementary School and a concrete sidewalk replacement at Atkinson Elementary School.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Concrete Repairs Various Schools

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for Concrete Repairs at Various Schools, for an estimated project cost of $50,000.

This project shall address the repair and/or replacement of asphalt driveways and walkways at various schools. The schools include Smyrna Elementary, Fairdale Elementary, Binet, Louisville Male High, Fern Creek Traditional High, Frost Middle, Hartstern Elementary, Jeffersontown High, and Luhr Elementary.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Paving Package I Various Schools

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for Paving Package I at Various Schools, for an estimated project cost of $180,000.

This project shall address the repair and/or replacement of asphalt driveways and walkways at various schools. The schools include Young Elementary, Coral Ridge Elementary, Wilt Elementary, Westport TAPP, Westport Middle School, and Riverside Daycare.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Paving Package II Various Schools

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for Paving Package II at Various Schools, for an estimated project cost of $100,000.

On March 25, 2013, the Board of Education approved the project and the assignment of K. Norman Berry Associates Architects, PLLC to prepare plans and specifications for Project 590-13033.

On July 8, 2013, the Board approved awarding a contract to Woodbine Construction Co. for $117,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

Submitted by: Dr. Michael Raisor

Attachment

• Revised BG-1 The Academy @ Shawnee MS Renovations

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Middle School Renovation at The Academy @ Shawnee.

On July 8, 2013, the Board of Education approved the project and the assignment of Redwing Ecological Services, Inc. to prepare plans and specifications for Project 057-14017.

On October 28, 2013, the Board approved awarding a contract to Bischoff Brothers Excavating, LLC for $307,700.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Fairdale HS Drainage Improvements

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Drainage Improvements at Fairdale High School.

On October 8, 2012, the Board of Education approved the project and the assignment of McCulloch Associates Architects to prepare plans and specifications for Project 075-13016.

On March 25, 2013, the Board approved awarding a contract to Highland Roofing Co. for $127,818.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 PRP HS Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Roof Replacement at Pleasure Ridge Park High School.

On October 8, 2012, the Board of Education approved 5253 Design Group to prepare plans and specifications for Project 243-13006.

On May 13, 2013, the Board approved awarding a contract to Versatile Construction, Inc. as the low bidder.

The 5253 Design Group has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Byck ES New Elevator Addition

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, BG-4 form, and final payment to Versatile Construction, Inc. for New Elevator Addition at Byck Elementary School for a total construction cost of $277,219.71.

On October 8, 2012, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 107-13014.

On March 25, 2013, the Board approved awarding a contract to Stateline Roofing & Metal, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Luhr ES Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, BG-4 form, and final payment to Stateline Roofing & Metal, Inc. for Roof Replacement at Luhr Elementary School for a total construction cost of $162,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Construction Change Orders 02 24 14

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items. 

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-reference bid tabulations and amendment are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment 

• *Bid Tabulations and Amendment_02 24 14

Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendment:
• Instructional & Office Supplies (Line Item);
• Fire Extinguishers and Accessory Items;
• Catering—Food Items and Paper Products (For Nutrition Services);
• Sale and Removal of Automotive Shop Waste Materials;
• Swimming Pool Management Service; and
• Amendment on Calculators and Accessories.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 02 24 14

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of January 27 through February 9, 2014.

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 02 24 14

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of January 27 through February 9, 2014.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• *List of Contracts 02 24 14
• 1 Melinda Snyder dba Evelyn, LLC
• 2 Jeffersontown Police Department
• 3 Magnet Schools of America (Amendment)

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided per Board Policy 01.11 General Powers and Duties of the Board.

Submitted by: Cordelia Hardin

Attachment

• Monthly Report of Professional Services Contracts of $5,000 or More

Superintendent Donna Hargens recommends that the Board of Education accept the attached Monthly Report of Professional Services Contracts of $5,000 or More in place as of February 11, 2014.

The easement is necessary to build a bus shelter at the entrance of Pleasure Ridge Park High School and will be provided at no cost to the Jefferson County Public School District.

Submitted by: Cordelia Hardin

Attachment

• Deed of Easement for Bus Shelter at PRP HS
• Easement Exhibit A for Bus Shelter at PRP HS

Superintendent Donna Hargens recommends that the Board of Education receive notice of an easement for Pleasure Ridge Park High School, as shown in attached Exhibit A.

Jefferson County Public Schools received $22,000 from the Jefferson County Public Education Foundation through the following donors:

• Louisville/Jefferson County Metro Government donated $6,000 through the use of Neighborhood Development Grant funds to be used to provide counseling services in the areas of anger management, conflict resolution, drug and alcohol abuse, and the Alateen program at Southern High School.
• Louisville/Jefferson County Metro Government donated $12,000 through the use of Neighborhood Development Grant funds to be used for Blessings in a Backpack, Family Literacy Nights, and Just Between Teens at Blue Lick Elementary School.
• Louisville/Jefferson County Metro Government donated $4,000 through the use of Neighborhood Development Grant funds to be used for Blessings in a Backpack, Family Literacy Nights, and Just Between Teens at Knight Middle School.

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $22,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

The 5X5 Program is an extended arts engagement initiative that links students with Fund for the Arts cultural partners. The 5X5 Program works with schools to provide a continuum of experiences—at least five arts/cultural experiences by the completion of grade five—for students in 5X5 schools.

The Fund for the Arts 5X5 grants provide one-time ticket vouchers and pay transportation costs for student field trips.

The following schools received 5X5 grants totaling $12,057: 

• Blue Lick Elementary School—$2,375
• Cane Run Elementary School—$3,685
• Middletown Elementary School—$500
• Sanders Elementary School—$3,085
• Stopher Elementary School—$2,412

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept grants totaling $12,057 from the Fund for the Arts 5x5 Program for Blue Lick, Cane Run, Middletown, Sanders, and Stopher elementary schools.

Kentucky legislation provides funding to the Council on Postsecondary Education (CPE) and the Kentucky Department of Education (KDE) to support Science, Technology, Engineering, and Math (STEM) education initiatives throughout the state. KDE has selected Project Lead the Way (PLTW) as the curriculum for this pathway. 

Middle and high schools can apply for $15,000 in funding to sustain existing Biomedical Sciences, Energy, and Engineering career pathways for students to enter postsecondary-related programs and careers. Schools may apply for funding in more than one area.

The grant funds will be used to pay for laboratory supplies and materials, including computers and software, as well as curriculum materials and training for teachers. A sample application is attached.

Separate applications will be submitted for each of the following schools:

• Biomedical Sciences Career Pathway: Moore Traditional School, Valley High School, and Waggener High School;
• Energy Career Pathway: The Academy @ Shawnee, Carrithers Middle School, Iroquois High School, and Jeffersontown High School; and
• Engineering Career Pathway: The Academy @ Shawnee, Carrithers Middle School, Iroquois High School, and Jeffersontown High School.

Each school provides some in-kind match through salaries and supplies, but there is no financial obligation for the District beyond June 30, 2014.
                                                                       
Submitted by: Dr. Dewey Hensley

Attachment

• Sample PLTW Grant Application

Superintendent Donna Hargens recommends that the Board of Education approve the Project Lead The Way grant applications due to the Kentucky Department of Education on March 6, 2014, and authorize the superintendent to sign same.

The attached agreement with Jewish Hospital & St. Mary's Healthcare, Inc. will provide the opportunity for students and families at Hazelwood and Wellington elementary schools to benefit from the Food Literacy Project and the New Roots Fresh Stop Project through funding from Johnson and Johnson. Jewish Hospital & St. Mary’s Healthcare, Inc. will serve as the fiscal agent for the project. The objective is to promote healthy lifestyles for the prevention of childhood obesity among children ages 8-12 years. 

The Project’s objectives are as follows:

• Objective #1: 20 percent of children have improved nutritional proficiency by March 31, 2016;
• Objective #2: 15 percent of children have improved daily physical activity by March 31, 2016; and
• Objective #3: 10 percent of caregivers have improved nutritional proficiency to support their children’s healthy lifestyles by March 31, 2016.

The Program Intervention includes the following components:

• Field-to-Fork Afterschool Club: a 12-week program allowing children to improve their knowledge, attitudes, and skills relating to healthy eating;
• Food Justice: a 6-week program to engage families to cook and consume vegetables and other healthy foods together daily, and presenting a healthy lifestyle;
• Caregiver engagement;
• Classroom educational programs aimed at engaging the children's mind, body, and senses in an experience that effectively promotes healthy eating.

Various indicators in meeting the objectives include, but are not limited to, the number of children and/or caregivers who:

• know the recommended daily servings of fruits and vegetables;
• can identify at least two healthy drinks;
• can identify at least two healthy snacks made with fresh fruits or vegetables;
• increased their daily intake of fruits and vegetables;
• decreased their daily intake of sugar sweetened drinks; and
• increased their daily intake of healthy snacks made with fresh fruits and vegetables.

This Memorandum of Agreement shall be effective beginning February 25, 2014, through December 31, 2016. This Agreement shall automatically renew for successive one-year terms for three years terminating on February 25, 2017.
 
Submitted by: Dr. Dewey Hensley

Attachment

• MOA with Jewish Hospital & St. Mary's Healthcare, Inc.

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Jewish Hospital & St. Mary’s Healthcare, Inc. and authorize the superintendent to execute the Agreement on behalf of the Board and to execute future annual renewal agreements.

The Kentucky Educational Collaborative for State Agency Children (KECSAC) has awarded the District $1,283,845.

This annual grant is provided to partially fund salaries and other operating expenses at the following educational programs: 

• Boys and Girls Haven: $124,530;
• Home of the Innocents: $352,835;
• Maryhurst: $246,095;
• St. Joseph Children’s Home: $100,810;
• Uspiritus Bellewood: $97,845; and
• Uspiritus Brooklawn: $361,730.

The attached resolutions were issued by KECSAC on February 19 and 20, 2014, to resolve the inability of the state agencies and District to reach a final agreement.

The resolutions and KECSAC agreements are effective July 1, 2013, and will expire June 30, 2014.

Submitted by: Dr. Dewey Hensley

Attachments

• Boys and Girls Haven MOA
• Home of the Innocents MOA
• Maryhurst MOA
• St. Joseph Children's Home MOA
• Uspiritus Bellewood MOA
• Uspiritus Brooklawn MOA

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $1,283,845 from the Kentucky Educational Collaborative for State Agency Children for Boys and Girls Haven, Home of the Innocents, Maryhurst, St. Joseph Children's Home, Uspiritus Bellewood, and Uspiritus Brooklawn and authorize the superintendent to execute the attached agreements.

Myers Middle School's history as a persistently low-achieving (PLA) school has led it to Priority School Status. The school's current use of the Transformation Model appears not to be having any impact on the academic performance and culture of the school. Additionally, the school is applying for access to Federal School Improvement Grant (SIG) dollars.

As part of the SIG application, schools are required to choose an intervention model, which is then approved by the Board of Education. The school's leadership believes the Federal and State governments' Restaffing Turnaround Model is a model more aligned with the dramatic changes the school requires.

Submitted by: Dr. Dewey Hensley

Attachment

• Transformation Model PowerPoint

Superintendent Donna Hargens recommends that the Board of Education approve the use of the Restaffing Turnaround Model at Myers Middle School.

Order #21 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the use of the Restaffing Turnaround Model at Myers Middle School. The recommendation passed with a motion by Mr. David Jones and a second by Mr. Chris Brady.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 1 2013–14 Discussion Agenda Planning Calendar 02 24 14
• 2 2012–13 Discussion Agenda Planning Calendar FINAL
• 3 2011–12 Discussion Agenda Planning Calendar FINAL
• 4 2010–11 Discussion Agenda Planning Calendar FINAL

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.

Order #22 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the February 24, 2014, meeting of the Jefferson County Board of Education at xxx p.m.

Order #23 - Motion Passed:  A recommendation to adjourn the February 24, 2014, meeting of the Jefferson County Board of Education at 9:38 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chuck Haddaway.