Henderson County
February 19, 2024 6:00 PM
Board of Education Regular Meeting
Return
I. Welcome & Call Meeting to Order
Michael Waller
Rationale


I.A. Moment of Silence & Pledge of Allegiance
Rationale

 

I.A.1. HCHS Student Ambassadors
Rationale

Cameron Chandler
Merrick Conkright
Landon Hurtte
Will Stone
Taylor Troutman
Courtney Troxel

Attachments
II. Approval of Agenda
Michael Waller
Rationale


Actions Taken

Order #82 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

III. School Board Recognition Month
Bob Lawson
IV. Students & Staff Recognition
Megan Mortis
IV.A. Judge's Scholars
Rationale

  • November 28, 2023 Judge's Scholar for East Heights Elementary School - Ryan Lin
  • January 9, 2024 Judge's Scholar for South Middle School - Scotty Mayes
  • January 23, 2024 Judge's Scholar for North Middle School - Avery Magyar
  • February 13, 2024 Judge's Scholar for Jefferson Elementary School - Hera Ludwig

Attachments
IV.B. South Middle School Cheer Team - State Runner-up
Attachments
IV.C. Family Resources and Youth Services Centers (FRYSC)
Attachments
IV.D. Love the Bus Month
Attachments
V. Public Participation & Recognition of Guests
Michael Waller
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VI. Approve Minutes from Prior Meetings
Michael Waller
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Attachments
Actions Taken

Order #83 - Motion Passed:  A motion to approve the Minutes from the January 16, 2024 Special Meeting passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII. Reports
VII.A. HCHS Athletic Report
Mark Andrews
Attachments
VII.B. Audit Report
Brian Crafton
VII.C. Facilities Update (HVAC)
Chad Thompson and Ben Payne
VIII. Old Business
IX. New Business
IX.A. Approve 2023-2024 Academic Calendar Amendment
Kasey Farmer Wolfe
Attachments
Actions Taken

Order #84 - Motion Passed:  A motion to approve the 2023-2024 Academic Calendar Amendment as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.B. Capital Projects
Chad Thompson
IX.B.1. Approve BG4 for BG 21-074 - Central Academy Fire Alarm Replacement Project
Attachments
Actions Taken

Order #85 - Motion Passed:  A motion to approve the BG4 for BG 21-074 - Central Academy Fire Alarm Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.B.2. Approve BG4 for BG 21-075 - South Middle School Alarm Replacement Project
Attachments
Actions Taken

Order #86 - Motion Passed:  A motion to approve the BG4 for BG 21-075 - South Middle School Alarm Replacement Project passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.B.3. Approve BG4 for BG 21-077 - North Middle School Football Stadium Bleacher Replacement Project
Attachments
Actions Taken

Order #87 - Motion Passed:  A motion to approve the BG4 for BG 21-077 - North Middle School Football Stadium Bleacher Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.B.4. Approve BG4 for BG 23-052 - Henderson County High School - Football Field and Track Renovation Project
Attachments
Actions Taken

Order #88 - Motion Passed:  A motion to approve the BG4 for BG 23-052 - Henderson County High School - Football Field and Track Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.B.5. Approve Change Order No. 3 for BG 20-249 - HVAC Replacement at South Heights Elementary School Project
Attachments
Actions Taken

Order #89 - Motion Passed:  A motion to approve Change Order No. 3 for BG 20-249 - HVAC Replacement at South Heights Elementary School Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.B.6. Approve Agreement between Owner and Contractor for BG 22-397 - HVAC Controls - AB Chandler, Niagara, Cairo Elementary Schools and HVAC Unit CAS Project
Attachments
Actions Taken

Order #90 - Motion Passed:  A motion to approve the Agreement between Owner and Contractor for BG 22-397 - HVAC Controls - AB Chandler, Niagara, Cairo Elementary Schools and HVAC Unit CAS Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.B.7. Approve Construction Documents for BG 22-506 - Henderson County High School CTE Renovation Project
Attachments
Actions Taken

Order #91 - Motion Passed:  A motion to approve the Construction Documents for BG 22-506 - Henderson County High School CTE Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.B.8. Approve BG2 for BG 22-506 - Henderson County High School CTE Renovation Project
Attachments
Actions Taken

Order #92 - Motion Passed:  A motion to approve the BG2 for BG 22-506 - Henderson County High School CTE Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.B.9. Approve BG3 for BG 22-506 - Henderson County High School CTE Renovation Project
Attachments
Actions Taken

Order #93 - Motion Passed:  A motion to approve the BG3 for BG 22-506 - Henderson County High School CTE Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.B.10. Approve Design Documents for BG 24-164 - East Heights Elementary Renovations Project
Attachments
Actions Taken

Order #94 - Motion Passed:  A motion to approve the Design Documents for BG 24-164 - East Heights Elementary Renovations Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.B.11. Approve BG1 for BG 24-239 - Henderson County High School Indoor Bleachers Project
Attachments
Actions Taken

Order #95 - Motion Passed:  A motion to approve the BG1 for BG 24-239 - Henderson County High School Indoor Bleachers Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.B.12. Approve BG1 for BG 24-240 - Henderson County South Middle School Indoor Bleachers Project
Attachments
Actions Taken

Order #96 - Motion Passed:  A motion to approve the BG1 for BG 24-240 - Henderson County South Middle School Indoor Bleachers Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.C. Consent Agenda
Michael Waller
Rationale


Actions Taken

Order #97 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.

IX.C.1. Approve Bid Recommendations
Rationale

Bid Renewal Recommendations:
Athletic Equipment and Supplies Bid #3-23-5-2
Office Supplies Bid #1-21-5-2
Print Bid #4-23-5-2

Bid Recommendation:

E-Rate FY24 Category 1 School Bus WIFI Services Bid #1-24-5-2 (Form 470)

Attachments
IX.C.2. Approve Second Reading of the District Improvement Plan
Attachments
IX.C.3. Approve Extension of the HMP&L Telecommunications Service Agreement #500
Attachments
IX.C.4. Approve School Activity Fund Fundraiser Requests
Rationale

  • AB Chandler 5th Grade (Reading Challenge) to increase account funds to support end of the year activities and celebrations; 
  • HCHS Track (Sponsorship Letter) to raise money for entries, equipment, and travel.  This fundraiser replaces the donation box fundraiser; and
  • Niagara (Candygrams) to raise money for Make a Wish Foundation.

Attachments
IX.C.5. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for HCHS Wrestling Team to travel to Lexington, KY January 26-27, 2024 to participate in State Duals Tournament;
  • HCHS Band students to travel to Richmond, KY February 22-24, 2024 to participate in the 2024 EKU High School Honors Band;
  • HCHS City Ambassadors to travel to Frankfort, KY February 29-March 1, 2024 to attend legislative session; and
  • HCHS Upward Bound students to travel as follows:  March 1-2, 2024 to Morehead, KY, June 16-21, 2024 to Murray State University, June 23-28, 2024 to Murray State University, and June 29-July 3, 2024 to be determined.

Attachments
IX.C.6. Approve Shortened School Day Request
IX.C.7. Approve 2024-2026 FRYSC Assurance Certification
Attachments
IX.C.8. Approve Grant Applications
Rationale

  • District Wide ($5,000) Lions Club of Henderson Grant to get recycling bins at the schools in order to start a recycling program at the district level;
  • District Wide (TBD) Rotary Club of Henderson Grant  to get recycling bins at the schools in order to start a recycling program at the district level;
  • Thelma B. Johnson ELC ($150,000) Welborn Foundation to provide unique and targeted preschool experiences to children ages birth to five through the mobile preschool bus;
  • South Heights ($700) Rotary Club to purchase Fountas and Pinnell readers for a classroom to use as take home leveled readers; and
  • South Heights ($700) Lions Club to purchase Fountas and Pinnell readers for a classroom to use as take home leveled readers.

Attachments
X. Financial
Cindy Cloutier
X.A. Treasurer's Report
Attachments
Actions Taken

Order #98 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending January 31, 2024 passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

X.B. Paid Warrant Report
Attachments
Actions Taken

Order #99 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between January 17, 2024 and February 19, 2024 passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

XI. Personnel Actions
Michael Waller
Rationale


Attachments
XII. Executive Session pursuant to KRS 61.810(1)(c) for discussions of proposed or pending litigation and KRS 61.810(1)(f) for discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student
Michael Waller
Actions Taken

Order #100 - Motion Passed:  A motion to move into Executive Session pursuant to KRS 61.810(1)(c) for discussions of proposed or pending litigation and KRS 61.810(1)(f) for discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student at 7:14 p.m. passed with a motion by Mr. Wesley Smith and a second by Mrs. Tracey Williams.

Order #101 - Motion Passed:  A motion to move out of executive session at 7:35 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Wesley Smith.

XIII. Adjourn
Michael Waller
Rationale


Actions Taken

Order #102 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 7:36 p.m. passed with a motion by Mr. Thomas Alves and a second by Mr. Michael Waller.