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I.
CALL TO ORDER
THE REGULAR BOARD MEETING OF THE ELIZABETHTOWN BOARD OF EDUCATION IS CALLED TO ORDER
II.
PLEDGE OF ALLEGIANCE
"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL"
III.
CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA
Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items. Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.
IV.
RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS
IV.A.
Elizabethtown High School Tennis Team - Region Champions
CONGRATULATIONS To the EHS Boys Tennis Team for winning the Region Title and advancing to compete in the KHSAA State Tennis Tournament.
Members of the Boys Tennis Team:
Ameer Haider
Hunain Abri
Nathan Henson
Kent Smith
Patrick Lawson
Jared Towell
- Ameer Haider is the Region Champion in Boys Singles
IV.B.
Elizabethtown High School Track and Field Region and State Champions
We are extremely proud of the EHS Track Team. We have several REGION and STATE CHAMPIONS
STATE CHAMPIONS:
Lei Gregory/STATE CHAMPION - High Jump
Sarah Been, Amirr Evans, Savannah Kingery and Isabella Galvez/STATE CHAMPIONS - 4 x 800 meter relay
Kaleb Humphrey/STATE RUNNER-UP- Pole Vault
EHS had several Region Champions:
Leia Gregory - Long Jump, High Jump and Triple Jump
Isabella Galvez - 800 meter run
Sarah Been - 1600 and 3200 meter runs
Sarah Been, Savannah Kingery, Amirr Evans, Isabella Galvez - 4 x 800 meter relay
V.
APPROVAL OF CONSENT AGENDA ITEMS
V.A.
Acknowledge Receipt of the SBDM Written Reports
Attached are the SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary, Morningside Elementary and Panther Academy for your review.
V.B.
Approve Board Meeting Minutes
Attached are the board minutes from the May 15, 2017 Regular Board Meeting for your review/approval.
V.C.
Approve Contractor Agreement for the District Paving Project
Attached is the Contractor Agreement between Elizabethtown Independent Schools and Louisville Paving Co., Inc. for the District Paving Project BG # 17-190.
V.D.
Approve General Liability, Property, Business Auto, Umbrella and Workers Comp - KEMI
We are recommending the renewal of our General Liability, Property, Auto and Umbrella with Liberty Mutual for $115,614.00 annually and our Workers Compensation with KEMI for $62,110.56 annually for a total premium of $177,724.56 for the 2017-2018 school year.
Attached is a comparison submitted by Curneal and Hignite Insurance for your review/approval.
V.E.
Approve the Fidelity (Performance) Bond of Treasurer
KRS 160.560 summarizes the terms and conditions for the treasurer's bond. The treasurer shall execute and official bond for the faithful performance of duties of his/her office, to be approved by the local board and the commissioner of education. The bond shall be guaranteed by a surety company authorized to do business in this state, and shall be in the amount determined by the board of education in accordance with the regulations promulgated by the Kentucky Board of Education. At this time, we are seeking approval to approve the Bond of Treasurer in the amount of $300,000.00. The premium on the bond shall be paid by the board of education and a copy of the bond is to be filed with the commissioner of education. Attached is the Fidelity (Performance) Bond of Treasurer form for your review/approval.
V.F.
Approve the Bond of "Depository"
The depository(ies) for all school fund, including internal accounts of schools, shall be determined every two (2) years by the Board. The depository so selected shall be accessible, capable of handling short-term investments, capable of providing those services necessary for the efficient operation of the schools, and subject to the requirements of KRS 160.570.
KRS 160.570 summarizes the terms and conditions for the bonds of depository. Each depository, before entering upon its duties, execute bond for the faithful performance of its duties, to be approved by the local board of education in accordance with Kentucky Board of Education administrative regulations, and to be approved by the commissioner of education.
At this time we are recommending the Bond of Depository with United Bank and Capital Trust Company as the EBOE Depository, effective July 1, 2017.
V.G.
Approve Direct and Indirect Cost Rate
The Kentucky Department of Education calculates the District Indirect Cost Rates to be used in the Elizabethtown Independent School System to use when charging indirect costs to School Food Services Program and Federal Grant Awards. The rates calculated for use beginning July 1, 2017 are Non-Restricted Rate of 12.70 and Restricted Rate of 2.59.
V.H.
Approve Bid for the HVAC Replacement Project at the Performing Arts Center
Bids were opened on June 12, 2017 @ 9:00 at the EIS Central Office for HVAC Replacement at the Performing Arts Center.
Attached are the bid tabulations from Lusk Mechanical Contractors, Knights Mechanical and Schardein Mechanical for your review.
Mr. Ballard is requesting approval to use Schardein Mechanical to replace the HVAC at the Performing Arts Center.
V.I.
Approve Revised Certified Evaluation Plan (CEP)
Since the Board of Education approved the Certified Evaluation Plan (CEP) submitted at the March 2016 regularly scheduled meeting, the Kentucky Legislature passed Senate Bill 1 which alters regulations for the evaluation of certified personnel.
In light of the new legislation, the Certified Evaluation Plan Committee met on May 2, 2017, to discuss revisions to the CEP that would align to Senate Bill 1 and best serve the district. The committee is recommending the following revisions to the CEP:
Remove any reference to the Professional Growth and Effective System (PGES), to include all acronyms for positions formerly associated with PGES. Replace the term "professional Growth and Effective System" with Certified Evaluation Plan.
- Remove any requirement to report Summative Data to KDE.
- Remove the creation, monitoring and analysis of Student Growth Goals for teachers, other professionals, assistant principals, principals, and district certified personnel.
- Remove the creation, monitoring and analysis of Student Growth Goals for teachers, other professionals, assistant principals, principals, and district certified personnel.
- Remove the creation, monitoring and analysis of Working Conditions Goals for principals.
- Revise the CEP to note the items listed above and revise all forms to align to the revisions noted above.
Ms. Cora Wood, District Personnel Director is recommending that the Board of Education approve the revised Certified Evaluation Plan as prepared by the Certified Evaluation Plan Committee. A checklist noting the page numbers of all portions of the CEP is included with the revised CEP, as is an Assurances Document that will require the signatures of both the Superintendent of Schools and the Chairman of the Board of Education.
V.J.
Approve Extra-Service Positions at T.K. Stone Middle School
Ms. Jennifer Burnham, Principal at T.K. Stone Middle School is seeking approval for the new extra-service positions
1. Concession Inventory Supervisor
2. Cafeteria Morning Monitor
V.J.1.
Concession Inventory Supervisor
Ms. Jennifer Burnham, Principal at T.K. Stone Middle School is seeking approval for the new extra-service position of Conssession Inventory Supervisor:
The TKS SBDM council has approved and is requesting the creation of a TKS Concession Inventory position with an annual stipend of $1000.00 per year. The position and stipend will be sustained each year from TKS concession proceeds.
V.J.2.
Cafeteria Morning Monitor
Ms. Jennifer Burnham, Principal at T.K. Stone Middle School is requesting an additional Extra-Service Position of Cafeteria Morning Monitor at TKS. T.K. Stone Middle School's SBDM has approved using $1500.00 of its Section 6 School Funds to pay someone to monitor students in the cafeteria before school every instructional day of the school year.
V.K.
Approve Revised Board Meeting Date for August, 2017
Mr. Ballard is recommending the August board meeting be moved to Tuesday, August 22, 2017.
Currently the August Board Meeting is scheduled for Monday, August 21, 2017 which is an early dismissal day for students and staff to participate in the Total Solar Eclipse.
V.L.
Approve Revised School Calendar for 2017-2018
Attached is a revised calendar for the 2017-2018 school year for review/approval.
The administrators have reviewed the calendar options and chose this option for the 2017-2018 school year.
V.M.
Approve Petition for Early Enrollment
A child who is five (5) or who may become five (5) years of age by August 1 may enter primary school and may advance through the primary program without regard to age in accordance with KRS 158.031.
Parents/guardians may petition the Board to allow their child to enter school earlier than permitted under statutory age requirements. On receipt of a petition, the District shall conduct an evaluation process to help determine a student’s readiness to engage in and benefit from early entry to school.
Based on staff recommendations, the Superintendent shall recommend to the Board whether to grant the request.
Panther Academy received three (3) Petitions for Early Enrollment. 1 of the 3 students performed "ready" for Kindergarten for the 2017-2018 school year and is seeking board approval for Early Enrollment.
The other 2 were not performing "ready" and will be screened/recommended for preschool for 2017-2018.
V.N.
Approve the Treasurer's Monthly Financial Report and Payment of Bills and Claims (those paid since last meeting for May 15, 2017 and from Special Accounts)
Attached are the Treasurer's Monthly Report (Overview), Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, Reconciliation Register, Vendor List and Special Construction Accounts for May, 2017 (subject to audit) and payment of bills and claims as listed on the Boards Orders of the Treasurer.
V.O.
Acknowledge Receipt of the Superintendent's Personnel Report
VI.
ACTION ITEMS
VII.
CONSTRUCTION UPDATES
VIII.
INSTRUCTIONAL FOCUS
IX.
NEW BUSINESS
X.
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)
XI.
ADJOURNMENT
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