In addition to the Board Members, the following individuals were present at the meeting:

Brown Thornton, New Gen Strategies

Heather Overby, KyMEA, KMPA

Tom Trauger, Spiegel McDiarmid

Doug Buresh, KyMEA

Michelle Hixon, KyMEA

Pat Pace, OMU Attorney

John Painter, nFront Consulting

• Resolution Establishing Budget Committee

Motion Passed:  Motion to approve attached Resolution establishing KyMEA Budget Committee passed with a motion by Ed Fortner and a second by Chris Melton.

• Treasurer Report 2-28-18

Motion Passed:  Motion to approve Treasurer's Report dated February 28, 2018 passed with a motion by Mike Withrow and a second by Josh Callihan.

• MeetingMinutes02222018

Motion Passed:  Motion to approve minutes of the KyMEA Board Meeting on 2/22/18. passed with a motion by Mike Withrow and a second by Kevin Frizzell.

Doug Buresh gave an update on CEO activities.  Discussion followed.

Update on CFO Activities

• February 2018 Financial Statements
• Next Assessment - April 2018

• KyMEA Board Financials 2-18

This will be an update for the Board regarding FPB. Potential topics include status of FPB’s:

1.       Review of the AR Contract;

2.       Consideration of the proposed KyMEA - FPB Contract for Integration of Member Owned Resource – SEPA; and

3.       Appointment of a Director and Alternate Director to the KyMEA Board.

Description: This will be an update regarding delivery point metering and communications facilities sand arrangements needed for KyMEA to operate beginning May 2019

1.       Current Plan and Schedule

2.       Preliminary Capital Budget

An updated implementation plan and schedule was discussed at the February meeting.  One item has been added to that schedule as discussed at the Board meeting, namely the development of a power supply focused risk management policy that would govern short term power sales and purchase transactions that KyMEA may pursue to optimize use of the portfolio.

The draft implementation plan budget for FYE June 2019 has been prepared and will be presented to the Board for its consideration. Our intention is to discuss this first draft at the meeting and then bring a proposed FYE June 2019 budget to the Board in April.

This will be a discussion of a proposed office space Letter of Intent (“LOI”) for consideration by the Board.

Action Requested:

The Board will be asked to authorize execution of the LOI. The lease will be developed incorporating the terms of the LOI.

• CLEAN LOI KyMEA at Eastpoint Pkwy (3.20.18)
• KyMEA_Office_Recommendation_Memorandum_03-20-2018_For_Board

Motion Passed:  Motion to authorize acceptance of Letter of Intent and authorize President and CEO to sign lease based upon LOI for KyMEA office space subject to review by Board. passed with a motion by Ed Fortner and a second by Mike Withrow.

Proposed retirement, health and other benefit programs will be presented for consideration by the Board.  

Action Requested:

The Board will be asked for approval to establish the proposed benefit programs.

• 10. KyMEA_Employee_Benefits_04-01-2018_For_Board

Motion Passed:  Motion to approve the KyMEA Employee Benefits Plan relating to health, dental, vision, and basic group life dated 4/1/18 presented by the President and authorize implementation thereof. passed with a motion by Ed Fortner and a second by Chris Melton.

Approval of KyMEA travel expense policy

• 11. KyMEA_Travel_Expense_Policy_04-01-2018_For_Board

Motion Passed:  Motion to approve the KyMEA Travel Expense Polilcy dated 4/1/18 presented by the President and authorize implementation thereof. passed with a motion by Josh Callihan and a second by Mike Withrow.

Request approval of attached Resolutions authorizing the creation of KyMEA's 401a and 457b retirement plans.

• KyMEA 401a Resolution
• kymea 457 Resolution
• Resolution establishing KyMEA 401(a) Plan
• Resolution establishing KyMEA 457 Plan

Special arrangements are needed for power to be transmitted from the LGE/KU system, through PJM to Falmouth. We have proposed that the arrangements currently in place for power provided by KU to Falmouth be continued. We plan to a proposed FERC filing that may be needed to facilitate continuing the current wheeling arrangements.                                                        

Action Requested:

The Board will be asked for approval to submit a filing to FERC.

Motion Passed:  Motion to authorize submission FERC filing to continue current wheeling arrangements over EKPC facilities to Falmouth. passed with a motion by Ed Fortner and a second by Josh Callihan.

This will be an opportunity for members of the public to provide input to the KyMEA Board. Comments will be limited to 5 minutes per speaker.

The KyMEA Board of Directors shall hold its regular meetings on the fourth Thursday of each month, except for the months of November and December when the regular meeting shall be held on the third Thursday. 

The regular meetings shall convene and commence at 10:00 AM Central time on said dates.

The regular meetings shall held at the Bowling Green Municipal Utility located at 801 Center St, Bowling Green, KY 42101 in Bowling Green, Kentucky or at such location to be designated by the Board.

Thursday, June 22, 2017, 10:00AM Central Time, Bowling Green Municipal Utility

WEDNESDAY, July 26, 2017, 11:00AM EASTERN Time, Embassy Suites, 201 South Fourth St, Louisville, KY  40202  *Date and Location held in conjunction with KMUA meeting July 27-28 in Louisville. **Heather to confirm date and location

Thursday, August 24, 2017, 10:00AM Central Time, Bowling Green Municipal Utility

Thursday, September 27, 2017, 10:00AM Central Time, Bowling Green Municipal Utility

Wednesday, October 25, 2017, Time and Location TBA

Thursday, November 16, 2017, 10:00AM Central Time, Bowling Green Municipal Utility

Thursday, December 21, 2017, 10:00AM Central Time, Bowling Green Municipal Utility

Thursday, January 25, 2018, 10:00AM Central Time, Bowling Green Municipal Utility

Thursday, February 22, 2018, Time and Location TBA

Thursday, March 22, 2018, 10:00AM Central Time, Bowling Green Municipal Utility

Wednesday, April 25 2018, Time and Location TBA

Thursday, May 24, 2018, 10:00AM Central Time, Bowling Green Municipal Utility

Thursday, June 28, 2018, 10:00AM Central Time, Bowling Green Municipal Utility

CLOSED SESSION PURSUANT TO 61.810 (1)(k) and 61.878 (1)(c) for the purpose of:
(i) presenting and discussing the proposals received in response to the RFP for Renewable Resources and updating the negotiation proceedings; and
(ii) presenting and discussing the proposals received in response to the Natural Gas/Combined Cycle Resource RFP and updating the negotiation proceedings.
KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would, if disclosed by the agency, provide an unfair advantage to competitors of the entity disclosing such information.

Motion Passed:  Approval to enter into Closed Session pursuant to KRS 61.810 (1)(k) and 61.878 (1)(c) for the purpose of: (i) presenting and discussing the proposals received in response to the RFP for Renewable Resources and updating the negotiation proceedings; and (ii) presenting and discussing the proposals received in response to the Natural Gas/Combined Cycle Resource RFP and updating the negotiation proceedings. KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would, if disclosed by the agency, provide an unfair advantage to competitors of the entity disclosing such information. passed with a motion by Mike Withrow and a second by Josh Callihan.

Motion Passed:  Approval to return to Open Session passed with a motion by Ed Fortner and a second by Mike Withrow.

Motion Passed:  Motion to adjourn passed with a motion by Ed Fortner and a second by Mike Withrow.