1. Add to Bids - Accept Proposal from Hoonuit I, LLC for the Integrated Data Dashboard

2. Add to Travel eight (8) requests - (9870,9918,9919,9920,9946,9947,9949,9951)

3. Amend Consent Item - Proposed Updated Instructional/Extra-Curricular/Athletic Fee Schedules

4. Amend New Business - 2019-2020 Tentative Budget (Updated Memo)

5. Add to New Business - Remove the Child Find Coordinator from Pay Scale & Absolve Position and Add One Additional Special Education Instructional Coach

6. Add School District Finance Corporation to Follow New Business with Item - BCHS Deed of Easement for the Louisville Water Company

7. Omit Executive Session

• 2019-2020 Tentative Budget Memo - Amended.pdf
• Child Find Coordinator.SpEd Instructional Coach
• Deed of Easement.BCHS.LWC.
• Fee Schedule for Schools.Athletics
• Integrated Data Dashboard - Hoonuit
• TripID=9870
• TripID=9918
• TripID=9919
• TripID=9920
• TripID=9946
• TripID=9947
• TripID=9949
• TripID=9951

Adopt the agenda as amended.

Motion Passed:  Adopt the agenda as amended. passed with a motion by Mrs. Diane Thompson and a second by Mr. Steve Hornback.

2019 Governor’s Scholars:

• Madison Carter, Savannah Price, Grace Rock and James Reading of Bullitt Central High School and Jacob Harrison of the Bullitt Advanced Math and Science (BAMS) Program
• Olivia Armstrong, Emily Ezell, Andrea Foley, Lauren Jones and Shelby Knieriem of Bullitt East High School
• Brooklyn Cahoe, Mackenzie Conn, Grace Gipson, Lauren VanderEspt, Samuel Hutchins and Peyton Holmes of North Bullitt High School

Crossroads Elementary School students earned honors at National History Day in Lexington:

• Seth Bishop’s The Iditarod: The Race that Turned Tragedy into Triumph, a Kentucky Museum and History Alliance Award and a cash award.
• Averie Bernard’s individual website: Wilma Rudolph: Tragedies to Triumphs, a Louisville Slugger Museum Award plus a personalized bat.
• Annabelle Decker, Payton Dennison and Briella Harris - First Place in state for Group Performance - Sacagawea: A Series of Triumphs and Tragedies.
• Aiden Huber - Second Place for Individual Performance (skit) - The Hot Dog Summit.
• Alexander Patterson - Second Place for Individual Website - Flight 93: Forever Changing Security.
• Luke Smith and Noah Coomes - Third Place for Group Website - Nathan Hale Triumphs and Benedict Arnold Tragedies.

Maryville Elementary School Student Technology Leadership Program (STLP) students:

• Austin Wooden, Braxton Ballman, Caden Dorsey and Alex Simms – First Place in NKU App; and Riley Scrogham, Beth Price and Cameron Dodson – First Place in UK Minds on Innovation and Engineering.

Pleasant Grove Elementary School STLP Sphero Hero Team earned Championship status at the Kentucky STLP competition.

 North Bullitt High School JROTC:

• Cadet Trevor Hallahan earned Fifth Place in Solo Exhibition
•   Cadet Hallahan and teammate Trent Banaski earned Sixth Place in Dual Exhibition at the 2019 National Drill Championships

BCPS School Bus Driver Michelle Crenshaw and Eastside Middle School Assistant Principal Kyle Buege who have been named 2019 Heroic Educators and will be recognized at the Kentucky Board of Education’s June meeting.

AARP Grandparent Essay

• Old Mill Elementary School fifth grade student Jayda Ryan is the District and Regional winner of the AARP Grandparent Essay Contest.

• Presentations List.05-08-19.pdf

BCHS: Casie Metcalf

BEHS: Hannah Clark

NBHS: Destin Steitz

ROC: Justin Campbell

• May 20 Audience Sign In page

Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on May 13, 2019, which is available online.

Motion Passed:  Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on May 13, 2019, which is available online. passed with a motion by Mrs. Diane Thompson and a second by Mr. Steve Hornback.

• Financial Reports Memo.May2019.pdf

• BALANCE SHEET REPORT APR 2019

• MONTHLY FINANCIAL RPT APR 2019

• AP CHECK RECON APR 2019

• PAID WARRANT REPORT APR 2019

The Department of Facilities received and opened bids on April 16, 2019 for grass mowing and trimming services for the district. Of the eight (8) bid packets that were either mailed or picked up, four (4) responsive bids were submitted. After review, the best option for the district is to accept the bids from Bischoff Lawn Maintenance for the entire district. The cost per cut is $6,980.00. Funding is allocated in 0424 - Contracted Grounds Services.

• Bids.Grass Mowing.Trimming

Four vendors submitted bids to provide fluids to the Bullitt County Transportation Department. The request is to accept the bids for fluids from the following vendors:

Valor Oil: CJ-4 bulk, gear oil, grease, grease keg, power steering fluid, and DEF fluid

Safety Kleen: motor oil, transmission fluid, synthetic transmission fluid, mineral spirits, hydraulic fluid, windshield wiper fluid, and red antifreeze

UHL Truck: green antifreeze

Key Oil: gasoline

These bids may be renewed by mutual agreement two additional one-year periods. These companies allow the Board to receive the lowest possible prices for the Transportation Department's needs.

• Bids.Fluids

The Department of Facilities received and opened bids on April 16. 2019 for janitorial supplies. Severn responsive bids were submitted. Three categories were used for review: 1) garbage and recycling liners and paper products, 2) stripper, wax and accessories, and 3) chemical dilution systems, chemicals and sundries.

Recommended for acceptance are the bids from:

Hillyard - garbage and recycling liners and paper products, as well as stripper, wax and accessories

Leonard Brush - chemical dilution systems, chemical and sundries

An itemized breakdown of the bid tabulations is provided. Funding is allocated in the 2019-2020 budget in 0610-General Supplies.

• Bids.JanitorialSupplies

Proposals for the Integrated Data Dashboard for RFP 2019-2020 #06 were opened at 2 p.m., Wednesday, May 8, 2019 at the central office. Only one proposal was received: Hoonuit I, LLC. Mrs. Usher recommends the Board approval of the Integrated Data Dashboard contract with Hoonuit I, LLC. The contract is provided for the first year cost of $183,029.00. This first year included additional costs for training, set up, services, etc. After the first year, the annual license fee will be approximately $87,000. The Hoonuit dashboard will allow the district to better collect and provide real live data to schools and the district related to student learning, college and career readiness, non-academic data sources (attendance, behavior, etc.) and staff data (attendance, surveys, etc.). The funding for the contract will come from Beam funding to better support the district to make student learning and create college/career opportunities for students K-12 based on timely and predictive data from academic and non-academic data sources. The contract is for one year, with the option to renew for two, 12-month extensions at the annual license fees only which is $87,000. The contract was reviewed by Buckman, Farris & Mills, LLC.

• Integrated Data Dashboard - Hoonuit.pdf

* All travel by commercial carrier is due to schedule/cost.

• TripID=9593
• TripID=9755
• TripID=9761
• TripID=9766
• TripID=9770
• TripID=9780
• TripID=9787
• TripID=9803
• TripID=9805
• TripID=9806
• TripID=9807
• TripID=9808
• TripID=9809
• TripID=9810
• TripID=9811
• TripID=9815
• TripID=9826.pdf
• TripID=9865.pdf
• TripID=9870
• TripID=9918
• TripID=9919
• TripID=9920
• TripID=9946
• TripID=9947
• TripID=9949
• TripID=9951

• April 15, 2019 - DRAFT Minutes.pdf

• April 22, 2019 - DRAFT Minutes.pdf

Change Order #30, in the amount of $30,116.39, is for the Maryville Elementary School addition/renovation project to add a water softener to the domestic water system. The original school did not have a softening system and due to budgetary concerns during the design phase, a water softener was not included in the construction package. Hard water issues have been discovered and are causing serious problems with hot water heaters, ice machines and faucets. The BCPS plumbers spend a significant amount of time working on plumbing issues created by the lack of having a water softener, and it is causing damage to the above mentioned equipment. This change order will increase Parco Construction's contract from $6,975,217.39 to $7,005,333.91.

• CO30MES.Water Softener

Presented is the BG-5 Project Closeout Form relating to BG 18-087 Bernheim Middle School Spray Foam Project to finalize the project and signify that all costs associated with the project coincide with district and KDE records. This total cost for this project is $278,178.97. 

• BG-5 Bernheim Middle Spray Foam Project

Change Order #17, in the amount of $6,500.00, for the additional undercut of 118.19 cubic yards of unsuitable soil in the back parking lot at Bullitt Lick Middle School. This work was performed over spring break and approval was given by Mr. Bacon on April 2, 2019, in order to get the parking lots finished by the start of school. This changes EH Construction's contract from $9,566,611.06 to $9,573,111.06.

• CO17.BLMS.unsuitable soil

Deductive Change Order #18, in the amount of ($25,500), is for two unused allowances, $12,500 for unused portion of utility relocation allowance and $13,000 for unused geothermal casing allowance. This deductive change order decreases EH Construction's contract from $9,573,111.06 to $9,547,611.06.

• CO18BLMS.unused utility allowance

Change Order #19, in the amount of $11,357.50, is for work to better finish hallway and classroom walls. The hallways had no base, only ceramic block, along the hallways and classrooms. During construction it was discovered how uneven the halls were resulting in an unsightly finish when the VCT was applied. This change order increases EH Construction's contract from $9,547,611.06 to $9,558,968.56.

• CO19BLMS Hallway block finishing

Presented is a request from Bullitt East High School Principal Chris Mason to move forward with the soccer field lighting project. Currently, the soccer field has lighting on one side of the field. A local contractor has generously donated the lighting, poles, and labor associated with the work. As this is a modification to the grounds, the project will follow KDE guidelines utilizing the BG process. The project will be funded through the Bullitt East Athletic Boosters. An account will be established through the district's finance department to pay for all services. This project will be at no cost to the district. 

• BEHS Soccer Field Lights

Upon approval of moving forward with the above request to install lighting at the soccer field at Bullitt East High School, presented is the initial BG-1 as it relates to that project. All funding will be provided by the Bullitt East Athletic Boosters and invoices paid through an account set up through the finance department. The project is expected to cost $31,500.00, including the KDE-required construction contingencies in the amount of $1,500.00.

• BG-1 BEHS Soccer Field Lights

Stephanie Barnett – Nurse – District Wide – Ms. Barnett requests leave without pay for the dates of April 23^rd and 24^th, 2019.  She has used all her available accrual leave time.

Holly Goff – Sweeper – Lebanon Junction Elementary – Ms. Goff requests approval in advance for leave without pay for days that she will need to care for her parent.  She has used all her available accrual leave time and does not qualify for FMLA.

Dana Hood – Cook/Baker – Lebanon Junction Elementary – Ms. Hood requests her leave without pay be extended through August 6th, 2019.  She had previously been approved through April 15th, 2019.  She does not qualify for FMLA.

Lena Humphrey – Teacher – North Bullitt High School – Ms. Lena requests leave without pay for April 29th, 2019.  She has used all her available accrual leave time.

Chad Laswell – Teacher – North Bullitt High School – Mr. Laswell requests leave without pay for April 18th, April 23rd – April 25th, 2019.  He has used all her available accrual leave time.  He is under FMLA.

Jennifer Linder – Bus Driver – Transportation – Ms. Linder requests her leave without pay be extended from March 15th to March 31st, 2019.  She had been previously been approved.

Denica Sanders – Food Service Manager – Bullitt Lick Middle School – Ms. Sanders requests leave without pay for the dates of April 22nd – May 31st, 2019.  She is using 6 weeks of FMLA.

Deborah Tellman – Cook/Baker – Bullitt East High School – Ms. Tellman requests leave without pay for the dates of May 9th – May 15th, 2019.  She is using her available accrual leave time. 

Thomas Tellman – Sweeper – Crossroads Elementary – Mr. Tellman requests leave without pay for the dates of May 22nd – June 10th, 2019.  He is using all is available accrual leave time first.  He does not qualify for FMLA.

Jessica Turley – School Home Community Liaison – Cedar Grove Elementary School – Ms. Turley requests leave without pay for the dates of April 22nd, May 1st, May 2nd and May 7th, 2019.  She has used all her available accrual leave time.

Charlotte Walker – Cook/Baker – Bullitt East High School – Ms. Walker requests leave without pay for the dates of May 29th – May 31st, 2019.  She is using her available accrual leave time. 

Kelly Wells – Tutor – BAC – Ms. Wells requests leave without pay for the dates of April 12th, 18th, 24th, 25th and 26th, 2019.  She has used all her available accrual leave time.  She does not qualify for FMLA.

Shannon Willis – Instructional Assistant – District Wide – Ms. Willis requests leave without pay for the dates of April 11th – May 31st, 2019.  She is using all her available accrual leave time.  She does not qualify for FMLA.

• Leaves.May2019

Employment records for both the certified and classified personnel for the period of April 2019 through May 2019 are submitted for the Board’s information and inclusion in the minutes of this meeting.

This agreement with Verizon for a MiFi Hotspot will allow North Bullitt High School internet access in case of an emergency. 

• Verizon MiFi Hotspot agreement.NBHS

The Memorandum of Agreement with Summit Learning is for Zoneton Middle and Bullitt Lick Middle Schools. Zoneton Middle School would like to continue offering Summit to the entire school. Bullitt Lick Middle School would like to expand implementation to include both 6th and 7th graders. Additional details are provided.

• Summit Learning Program Agreement.BLMS.ZMS

Submitted are Student Teacher Agreements for some of the universities and colleges listed below. Those agreements not attached are expected to arrive in the coming months. Each college/university would like to place teacher education students in Bullitt County Schools for student teaching experiences, clinical experiences, and/or field placements for the 2019-2020 school year. 

• Student Teaching Agreements.2019-20

Presented are Memorandums of Agreement with the local law enforcement agencies and emergency dispatch listed below to allow officers access to schools' video surveillance during non-school hours and in emergency situations. This collaborative working relationship is important to ensure the safety of students and staff and a rapid law enforcement response in the event of an emergency. Eric Farris has reviewed these agreements.

Bullitt County Sheriff's Office

Shepherdsville Police Department

Mt. Washington Police Department

Pioneer Village Police Department

Hillview Police Department

Lebanon Junction Police Department

Bullitt County Emergency Dispatch

• Camera Access MOAs for Local Law Enforcement.Dispatch

The district currently has a master lease in force with Insight Financial Services, LLC for Chromebooks. This additional lease will become part of the master agreement. This year it is necessary for the district to have two leases, one for four years for freshmen, and one for three years for sixth grade students for a total of 2,200 devices. Once approved by the Board, all paperwork included with this package will be sent to KDE for final approval, and ultimate purchase of these devices. Included here is the documentation on the Chromebook chosen for this year, along with other KDE required documentation for submittal. These items have been submitted to Joe Mills with Buckman, Farris and Mills Law Office for review.

• Chromebook Lease.Additional

• KHEAA.KYCC MOA for NBHS AmeriCorp Mentor

Presented is a Memorandum of Understanding with Bellarmine University for the Bellarmine Literacy Project (BLP). The BLP is a professional learning collaboration initiative for the 2019-2020 school year. The focus of this project is to provide teachers with the expert knowledge and tools to identify and address a child's diagnostic and prescriptive needs related to the five components of reading (phonemic awareness, phonics, vocabulary, fluency and comprehension). In addition, BCPS is working to create an on-going professional learning experience that not only creates teacher leaders in this project, but also provide continuous support for new and past participants of the project. Please see the additional information provided.

• Bellarmine Literacy Project MOU

Presented for approval is the 2019-2020 OVEC Head Start Full Utilization Agreement. The commitments outlined in the document are made to assure full utilization of Head Start funds by meeting all required objectives. The purpose of the agreement is to coordinate services to eligible children through state preschool and federal Head Start funds. The agreement is based on the planned growth criteria set by the Kentucky Board of Education in conjunction with Head Start and local school districts. 

• OVEC Head Start Full Utilization Agreement

Presented is the Memorandum of Agreement and Contract with the Kentucky Department of Education for reimbursement of a portion of the ATC Principal salary. The reimbursement amount for FY 20 is $71,635. A component of this agreement is for Bullitt County Public Schools to provide a teaching position with the employee remaining under the authority of KDE. 

• ATC Principal Reimbursement Agreement

To facilitate the exchange of services and confidential information with the Bullitt County Health Department, approval to execute the confidentiality agreement is necessary. This confirms both parties' adherence to the privacy requirements of the Federal Health Insurance Portability and Accountability Act of 1996 (HIPPA). This contract remains unchanged from the 2017 review by Eric Farris. 

• Health Dept.Business Assoc.Agreement

This contract will allow the vaccination series for Hepatitis B to be offered to district employees as in the past. As a continued cost savings measure, payment for the serum and injection will be collected at the time of service rather than being billed separately or upfront, as that was becoming costly and potentially wasteful. There is a savings of $6 per injection with this contract. Funding for the provision is included in the health service budget for the upcoming school year. 

• Health Dept.Hep.B vac.contract

Presented is a blanket contract for health services if required by students that are out of state on school sponsored trips and the determination regarding states' delegation requires licensed medical services. Board approval will allow the District Health Coordinator to contract with out-of-state nursing agencies when necessary. This contract was developed and recommended by Eric Farris. 

• Temp.Nursing.Services for OOState travel

Presented are blanket contracts with Independent Nurse Contractors for the 2019-2020 school year in order to meet all requests for health services in a timely manner. These guidelines are set within KRS 156.502 (Health Services in School Setting). The contracts are developed within the scope of practice for an RN and LPN licensure. The cost of service will not exceed the budget allowance as designated in the health service budget for the upcoming school year. 

• Nurse Services Contract

This Memorandum of Agreement with Jefferson Community and Technical College is for the 2019-2020 school year to set forth terms and conditions for awarding dual credit to Bullitt County students who are enrolled in Dual Credit Courses within the high school setting or on a JCTC Campus.

• JCTC MOA 2019-2020

This Farm Lease allows Mr. Larry W. Butler to continue utilization of the Board-acquired land known as the Twin Eagles property in Mt. Washington for agricultural purposes.

• Farm Lease for Twin Eagles Land

This Independent Auditor's Engagement Letter with Stiles, Carter & Associates, CPAs, P.S.C. is for Fiscal Year 2020.

• Audit Engagement Letter.2019

This agreement with C&H Audio Visual Services is for preparations for the 2019 graduation ceremonies at Broadbent Arena on June 1, 2019.

• C&H Audio Visual Services Agreement

The National Federation of State High School Association (NFHS) Network School Broadcast Program is the Kentucky High School Athletic Association's (KHSAA) official live streaming partner. NFHS can automatically capture and broadcast video of high school sporting events in the main gymnasiums and football arena powered by PlayOn through the Pixellott System. After installation by Bullitt County staff, the community will never have to miss another game. Coaches will have the ability to create game and practice film. Please see the additional information provided. 

• NFHS.Network School Broadcast Program.PlayOn.Pixellott System

• Donations and Grants.May 2019

The North Bullitt High School Boys Basketball team requests permission to host a basketball tournament at the school on June 15-16, 2019. Gym Rats Basketball Association LLC will facilitate the tournament, splitting the profits 50/50 with the boys' basketball program. Gym Rats will organize and schedule the tournament and NBHS will supply the facility and workers. They will have district employees at the site during the tournament. The Application and Agreement forms and Liability Insurance Certificates are provided.

• NBHS by Gym Rats Association

Submitted for approval are the proposed 2019-2020 pay schedules for regular salary, coaching supplements and the Automatic Payroll Authorization deduction. The payroll schedule is approved each year for the upcoming fiscal year. Full-time personnel are paid over 26 payroll checks. Most deductions are taken over all 26 payroll checks. Health insurance and American Fidelity deductions are only taken over 24 payroll checks. 

• Automatic Payroll Authorization Deductions

Enclosed is the 2019-2020 District Indirect Cost Rate for the Bullitt County Board of Education. Indirect costs are expenditures in support of a program that are not directly identifiable to that program. KDE calculates the allowable percentage that may be applied to grants so that districts may be reimbursed for a portion of the support expenses incurred. The non-restricted rate applies to the School Food Service program. The restricted rate may be applied to other grants, such as Title I, that exclude expenses for district administrative support. Each local board of education must approve to recover indirect costs. During a recent KDE audit by the USDE, it was noted that the indirect cost rates should be applied for the same measurement period as the calculation, thus the calculation is based on FY 18 detail. Effective July 1, 2019, the new indirect cost rates will be applied. The rates are as follows:

Non Restricted Indirect Cost Rate                9.94%

Restricted Indirect Cost Rate                         1.53%

• Indirect Cost Rate

Ronnie L. Click was a senior at North Bullitt High School. Unfortunately, on Friday, October 26, 2018, Ronnie passed away. The family has requested Ronnie be granted a high school diploma.

• Posthumous Diploma for Ronnie Click

With input from schools regarding athletic fees, as well as instructional/extra-curricular fees, slight adjustments were made to some of the categories. The athletic fees have been totally revamped following input from the Booster Club Committee that was formed. Many thanks to Lisa Lewis, Rachelle Bramlage-Schomburg, and the other committee members that provided information. Per Board policy, the proposed fees shall remain in place until modified or removed by the Board of Education. Consistent with Board Policy 09.15, students cannot be denied access/participation based on the inability to pay. Schools will need to seek ways to assist students with waiver of fees. 

• Fee Schedule for Schools.Athletics

Each school has submitted a list of fundraisers to be utilized if they so choose during the 2019-2020 school year.

• 2019-20 School Fundraisers

The district has been a member of the Kentucky Chamber since May 2014. As a member, the district receives member discounts especially with Kentucky Employer's Mutual Insurance (KEMI). KEMI is the direct provider for Worker's Compensation Insurance. The credit amount as a Chamber member is $10%. This is a significant savings on the premium amount. The membership amount is $2,000 and offsets the savings discount.

• Kentucky Chamber Membership

Each year the district provides a Technology Plan to the Kentucky Department of Education. With the assistance of the Digital Learning Coaches, technology staff, and other district stakeholders, a new template is being used which is modeled after the Future Ready Schools platform used by KDE technology state master plan. Using this platform, the district plan is designed with the emphasis of supporting state initiatives, along with the district's initiatives for the coming year. The district will build on this process next year, fully utilizing the Future Ready Framework and incorporating new or different approaches based on the outcome of the new district strategic plan. This plan is challenging and continues to support personalized learning, the Access 24 Chromebook program, digital safety, school safety, supporting CTE and preparing our students for the future. 

• District Technology Plan 2019

Additional Summer Camps are presented for approval for the upcoming summer break. They will be posted on the district's website.

• Summer Camps 2019

The Community Eligibility Provision provides qualifying schools the opportunity to feed breakfast and lunch to every student in the school free of charge, regardless of household income, for up to four years. In SY 13-14, BCPS piloted the Community Eligibility Provision at Shepherdsville Elementary. In SY 18-19, the CEP operated at seven schools: Maryville, Brooks, Lebanon Junction, Nichols, Shepherdsville, Overdale and Bullitt Lick. All schools continue to have success implementing this option including increased participation and reimbursement revenue, innovative breakfast delivery procedures and reduced paperwork. Direct Certification data indicates that more schools have increased in free students to make the program viable for success. Requested is permission for the program to expand to also include Cedar Grove Elementary, Roby Elementary, Crossroads Elementary, Bernheim Middle and Zoneton Middle, with the understanding that the district can opt out of the program at the beginning of the school year should the district feel it necessary.

• Expand Community Elig.Provision of Natl School Lunch Prog.

Submitted for approval is the amended 2018-2019 school calendar. The requirements for the student instructional year, 1,062 hours of instructional time for students delivered on 170 student attendance days will be met as required by KRS 158.070(1)(f). The amended calendar will be submitted to the Kentucky Department of Education by June 30, 2019, as required by 702 KAR 7:140(2)(3). As a result of inclement weather, school was cancelled on November 15, December 5, January 30 and February 1. There was an emergency cancellation of school on March 7, 13, and 14 due to an insufficient number of substitute teachers. The make-up days for cancelled days are December 20, February 18, March 8, May 24, 28, 29, and 30. School was delayed two hours on January 31 for weather. The district is not required to make up the two hours missed as a result of student attendance day shortened due to emergency, less than five hours, as per 702 KAR 7:140(3)(2). The last day for students is May 30 and the closing day for teachers is May 31. June 3 is a Professional Development Day because a Professional Development Day built into the original 2018-2019 school calendar was used as a make-up day. 

• Amended 2018-2019 School Calendar

Approve the 2018-2019 amended school calendar as presented.

Motion Passed:  Approve the 2018-2019 amended school calendar as presented. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.

Permission is requested to post nine (9) painter positions and one (1) paint crew supervisor position for the district's summer painting. The cost associated with this work is $50,691.00. Also, funding for the painting supplies has been allocated in 0899 - Other Miscellaneous Expenditures - Maintenance Department in the amount of $20,000.00. A list of painting needs is being compiled and studied by the maintenance department and will be used to set the painting schedule for the summer work. The painting schedule is slated for June 5th-6th, 10th-13th, 17th-20th, 24th-27th, July 1st-2nd, 8th-11th, 15th-18th, 22nd-25th, and 29th-30th. The work schedule is based on working Monday through Thursday, 10 hour days to coincide with the maintenance work hours. Work performed in June 2020 represents the remaining allocated hours from the FY19 budget. This is contingent upon approval of the FY20 budget.

• 2019 Summer Paint Crew Positions

Approve the summer paint crew and supervisor positions as presented.

Motion Passed:  Approve the summer paint crew and supervisor positions as presented. passed with a motion by Mrs. Diane Thompson and a second by Mr. Steve Hornback.

During the summer, anticipated is the need to evaluate 20+ children for Speech/Language and/or Developmental Delay eligibility who will turn three years of age during these months. According to the special education regulations, students transitioning from First Steps to Preschool currently in the evaluation process must have their evaluation completed by their third birthday. In order to accomplish this, requested is permission to hire a certified Speech and Language Pathologist to assist in the evaluation of these students for a total of seven (7) days during the upcoming summer months. Considering the number of students to be evaluated and subsequent IEP development process should students qualify for services, the anticipated estimated cost for this position is $1,680. Funding for this position will come from the IDEA budget. 

• Speech.Language.Pathologist.Position

Approve the request for a Speech and Language Pathologist for 2019 summer evaluations as presented

Motion Passed:  Approve the request for a Speech and Language Pathologist for 2019 summer evaluations as presented passed with a motion by Mrs. Diane Thompson and a second by Mr. Steve Hornback.

Presented is a request to add a district-wide, full-time, Teacher of the Hearing Impaired (HI) position beginning the 2019-2020 school year. This is a continuation of the position added at the February Board meeting for the remainder of this school year. Due to lack of suitable applicants, a long-term substitute has filled this position since its approval to meet the requirements of an IEP for a student who moved into the district during the winter. In looking forward, the district's two current full time teachers of the Hearing Impaired (HI) will remain beyond caseload capacity going into the next school year; thereby, it is necessary to continue this position for a foreseeable future. Funding for this position will come from the IDEA Budget. 

• Hearing Impaired Teacher Position

Approve the request to add a district-wide, full-time Teacher of the Hearing Impaired beginning with the 2019-2020 school year.

Motion Passed:  Approve the request to add a district-wide, full-time Teacher of the Hearing Impaired beginning with the 2019-2020 school year. passed with a motion by Mr. Steve Hornback and a second by Mrs. Diane Thompson.

Presented are the Principals’ Combined Budgets for FY 2020 for all schools. Per Redbook requirements, the Board of Education must approve the school activity budgets for the upcoming school year by the end of May.

• School Activity Budgets FY20

Approve the school activity budgets for the upcoming school year.

Motion Passed:  Approve the school activity budgets for the upcoming school year. passed with a motion by Mrs. Diane Thompson and a second by Mr. Steve Hornback.

Presented for approval are the Annual Pay Scales for FY 2020. The following are additions/changes to the scales which are highlighted in red:

1) District-wide increase of 1.00% added

2) Removed the Technology Coordinator pay scale to reflect the pay scale for the Director of Technology

3) Added Director of Technology supplement and removed Technology Coordinator supplement

4) Added Director of Safe Schools supplement and removed Safe Schools Coordinator supplement

5) Updated the secretarial pay scale to reflect School Level Secretary, Central Office Secretary, Superintendent Secretary, and Administrative Secretary

6) Added Director of Student Leadership Activities supplement

7) Added the Special Education Compliance Coordinator supplement

8) Changed the Special Education Consultant to Special Education Coach

9) Changed Technology Resource Teacher to Digital Learning Coach

10) Added one to the district total for Agriculture Teacher (high school)

11) Added eSport Coach supplement (high school)

12) Removed Child Find supplement

13) Added one Access 24 Coordinator to district total (high school)

14) Added Area Cross Country Coach (North, Central, East) supplement (elementary school)

• 2019-20 Pay Scales

Approve the proposed Annual Pay Scales for FY 2020 as presented.

Motion Passed:  Approve the proposed Annual Pay Scales for FY 2020 as presented. passed with a motion by Mr. Steve Hornback and a second by Mrs. Diane Thompson.

Presented are the 2019-2020 Professional Development Plans for all Bullitt County schools. These PD plans have been reviewed by the appropriate level directors and the Assistant Superintendent for Student Learning.

• 2019-2020 District PD Plan

Approve the 2019-2020 School District Professional Development Plans as presented.

Motion Passed:  Approve the 2019-2020 School District Professional Development Plans as presented. passed with a motion by Mrs. Diane Thompson and a second by Mr. Steve Hornback.

Attached is the Tentative Budget for Fiscal Year 2020.  The summary by fund is shown below:

General-Fund 1                                                     $129,420,019.71        

Grants-Fund 2                                                       $    9,144,687.14

Capital Outlay-Fund 310                                       $    1,186,748.00

Building-Fund 320                                                 $  13,618,966.32

Food Service-Fund 51                                           $    7,368,814.00

Total                                                                      $160,739,235.17

For each fund, the revenues equal the budgeted expenses.  The Fund 1 contingency is above the minimum contingency required by the state of 2%.   Departmental budgets have been reviewed and many have been reduced from the Draft Budget requests.  The Departmental Budgets are included in your binder.  The budget allows the District to continue staffing below cap size and maintain the Instructional Coaches, Instructional Tutors, College Career Coaches, and the Data Managers.  The budget contains funds to add a one percent (1%) across-the-board raise on the pay scales and the continued funding for SBDM allocations at 3.5% of the SEEK base per pupil amount. 

In the General Fund, salary and fringes as budgeted account for approximately 61.39% of the General Fund budget.   

     Some areas to note are:

1.       Kentucky Teacher Retirement System match is an unfunded mandate.  The Employer Match has reached the maximum contribution of 3%.  The total general fund cost for KTRS Employer Match is approximately $1,606,700.

2.       Seven buses are budgeted.

3.       The original tentative budget memo included a new position and a new job description for a Director of Student Leadership Activities.  This recommendation is being removed from the tentative budget at this time.

4.       Based on the findings of the board-appointed Booster Club Committee, a recommendation to add one 4-hour bookkeeper to each high school for the upcoming fiscal year is being requested.

5.       Added a Central Office secretarial pay scale to replace the pay scale for secretarial employees at the Central Office—which  includes, Secretary I, Acct. Clerk I, Acct. Clerk II, Accts. Payable Clerk, Certified Payroll Clerk, Classified Payroll Clerk, Clerical Assistant—HR, Insurance Clerk, Secretary—Student Learning, Secretary—Federal Programs, Secretary—Technology, Secretary—Personnel, Secretary—Pupil Personnel, Secretary—SFS, Secretary—Special Ed, and Secretary—Preschool (These positions will fall under Central Office Based Secretary I)—job description provided

a.       The school based secretarial positions will remain the same. 

b.      The Administrative Secretary I positions and the Superintendent’s Secretary will be paid under the Superintendent’s Secretary/Administrative Secretary I pay scale. 

c.       Secretarial staff at the Central Office support all schools in the district and their positions carry additional responsibilities and workload. in comparison to secretarial staff at the school level.  These pay scale adjustments provide additional compensation to the Central Office secretarial staff, and the adjustment is included in the budget.   

6.       We wish to combine the duties of the Preschool Secretary and the District Volunteer Coordinator into one position titled Secretary 1 - (Central Office Based).  The position will be 8 hours per day, 12 months per year which is 260/261 days per year.  Preschool work is expected to require 6 hours per day and district volunteer coordinator work is expected to require 2 hours per day.

a.       Currently, the Preschool Secretary position is 8 hours per day, 240 days per year and the District Volunteer Coordinator position is 4 hours per day, 260 days per year.  We recommend that the preschool budget fund 6 hours per day while general budget fund 2 hours per day. 

b.      The Preschool Secretary position is vacant for the 2019-2020 school year, thus, this is the opportunity to make key changes.  The employee currently doing District Volunteer Coordinator duties will remain an 8 hour per day, 260 day employee with additional duties provided by the Student Learning Department.

7.       Revised the Preschool Secretarial position to include duties as a volunteer coordinator—pay will be reflected under the Central Office Based Secretary I—Preschool and Volunteer Coordinator—Budget was adjusted accordingly—job description provided

8.       Budgetary requests were accepted from the schools on a voluntary basis to request budget consideration for various initiatives at the school level—Requests were reviewed and most all requests were included in the budget

9.       This budget also includes on-behalf payments in the budget, which reflect an estimate of the amounts paid on behalf of the district by the state for Kentucky Teachers Retirement, Technology, and Health Insurance.

Fund 400 is included for informational purposes only and is not included in the total Tentative Budget amount.

• 2019-20 Tentative Budget

Approve the 2019-2020 Tentative Budget, 1% across-the-board raise on the 2019-20 pay scales, the central office based secretarial job descriptions for Central Office Based Secretary I and Central Office Based Secretary I - Preschool and its funding and the addition of a one 4-hour bookkeeper at each high school as presented.

Motion Passed:  Approve the 2019-2020 Tentative Budget, 1% across-the-board raise on the 2019-20 pay scales, the central office based secretarial job descriptions for Central Office Based Secretary I and Central Office Based Secretary I - Preschool and its funding and the addition of a one 4-hour bookkeeper at each high school as presented. passed with a motion by Mr. Steve Hornback and a second by Mrs. Diane Thompson.

Minimal revisions were made to the plan this year. Principals, teachers, and district administrators provided constructive feedback to the current plan and the Certified Evaluation Plan Committee approved the revisions.

• 2019-2020 Certified Employee Evaluation Plan.pdf

Approve the 2019-2020 Certified Employee Evaluation Plan as presented.

Motion Passed:  Approve the 2019-2020 Certified Employee Evaluation Plan as presented. passed with a motion by Mrs. Diane Thompson and a second by Mr. Steve Hornback.

School Food Service (SFS) requests approval for an increase of the paid lunch meal price to $2.85, an increase of ten (10) cents, for SY 19-20. This increase to the paid lunch meal price will apply to all grade levels and schools. The current price for paid lunch meals for SY 18-19 is $2.75. Student reduced price lunch is set by federal regulation at $0.40.

SFS also requests to increase the paid breakfast meal price to $1.50, an increase of 25 cents. The BCPS breakfast meal price has not increased in the last 10 years. This increase will apply to all grade levels and schools. The current price for paid breakfast meals for SY 18-19 is $1.25. Student reduced price breakfast is set by federal regulation at $0.30. 

SFS also requests approval for an increase to the adult breakfast meal price to $2.75, an increase of 25 cents. The adult lunch meal price of $3.75 will remain the same for SY 19-20. 

Please see additional information provided.

• Meal Prices for SY 19-20

Approve the increase of meal prices for 2019-2020 as presented.

Motion Passed:  Approve the increase of meal prices for 2019-2020 as presented. passed with a motion by Mrs. Diane Thompson and a second by Mr. Steve Hornback.

Requested is permission to remove the job title of Child Find Coordinator from the pay scale, as well as absolve the position and to approve one additional Special Education Instructional Coach. Funding is available for the additional position in the IDEA budget.

• Child Find Coordinator.SpEd Instructional Coach.pdf

Approve the request to remove the Child Find Coordinator from the pay scale and absolve the position and to approve one additional Special Education Instructional Coach as presented.

Motion Passed:  Approve the request to remove the Child Find Coordinator from the pay scale and absolve the position and to approve one additional Special Education Instructional Coach as presented. passed with a motion by Mr. Steve Hornback and a second by Mrs. Diane Thompson.

Motion Passed:   passed with a motion by Mrs. Diane Thompson and a second by Mr. Steve Hornback.

Motion Passed:   passed with a motion by Mrs. Diane Thompson and a second by Mr. Steve Hornback.

Adopt the agenda as presented

Motion Passed:  Adopt the agenda as presented passed with a motion by Mrs. Diane Thompson and a second by Mr. Steve Hornback.

Presented for acceptance is the Deed of Easement from the Louisville Water Company (LWC) addressing the new water line service installation at Bullitt Central High School. Due to the age of the existing water lines, LWC will install new lines of service on the Bullitt Central campus. The work will take place over the next few months with minimal service disruptions. Through consultation with Eric Farris, the Deed of Easement is appropriate as to form and legality. Upon acceptance, the Deed of Easement will be mailed to the Louisville Water Company.

• Deed of Easement.BCHS.LWC.

Approve the Deed of Easement for the Louisville Water Company at the Bullitt Central campus.

Motion Passed:  Approve the Deed of Easement for the Louisville Water Company at the Bullitt Central campus. passed with a motion by Mrs. Diane Thompson and a second by Mr. Steve Hornback.

Motion Passed:   passed with a motion by Mrs. Diane Thompson and a second by Mr. Steve Hornback.

Motion Passed:   passed with a motion by Mrs. Diane Thompson and a second by Mr. Steve Hornback.

Adjourn at _:__ p.m.

Motion Passed:  Adjourn at 6:58 p.m. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.