Amber Franceschi, District 1

Billy Montgomery, District 3

Cliff Prewitt, District 4

Randy Phillips, District 5

The agenda and any discussion related to consent or action items are being presented for approval. 

1. Superior Titan Award- A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

• Perfect attendance during the month student(s) are being observed.
• Completed all homework assignments and tests.
• Passing grade.
• No discipline issues.
• Demonstrates good leadership skills.
• Exhibits a winning attitude and spirit toward learning and peers.

Mercer County Elementary School - Kaden Armstrong

Mercer County Intermediate School – Justin Cotlame

King Middle School – Jentry Hazelwood

Mercer County Senior High School – Christopher Shannon

2. Other Student Recognitions:

Kentucky Youth Assembly Outstanding Delegate:

Ashley Howard

Kentucky Youth Assembly #1 Bill out of all Bills Presented: 

Logan Yates

Hope Reynolds

Will Dean

Emily Ayala

VFW "Voice of Democracy" school Essay winner: 

Taylor Curtsinger

3. Staff Recognitions:

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to three (3) minutes, but not to exceed fifteen (15) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

This section of the agenda is reserved for reports only, no action will be taken.

2023 Audit Report. Please see attached. 

• FY 2022-2023 FA Mercer Co (1) - Amber Minor.pdf

Ending GF Cash Balance:
o $ 10.5 million as opposed to $7.1 million last year at the same time.

General Fund Revenue:
o Overall revenue increased by 6% compared to the prior year at the same time.
o Receipts received in the year were 2% higher as opposed to the prior year at the same time.

General Fund Expenditures:
o Down 5% compared to the prior year at the same time.
o Expenses of $1.79 million in November.

• November 2023 Monthly Financial Reports - Amber Minor.pdf

The DPP will report to the board at this time.

• Attendance Report Month 4 23-24 (1).pdf

Any principal may report to the board at this time if needed.

• MCES Presentation .pptx

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

• Personnel Report December 2023 - Chantal Joyce.pdf

The Superintendent will report to the board at this time.

• Mercer Back On Track Plan.pdf

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• MinuteReport (2)

• NOVEMBER 2023-BOARD WARRANT REPORT - Amber Minor.pdf

The High School softball team will be participating in the Space Coast Spring Break 2024 in Merritt Island, Florida on April 2-5, 2024. Informational flyer located here:

https://cocoabeachsoftballspringtraining.com/wp-content/uploads/2023/04/2024-High-School-Softball-Application-2-1.pdf

Please see attached

• 05_21U31 (1).pdf

The following items require board action, but do not require a roll call vote for approval.

Attached policy changes- First of two readings. On page 2 of the policy 03.13251 the current addition of the following is to be included under section "Notification By Employee" after the first original sentence.

Additional language: Furthermore, any employee arrested on a controlled substance-related charge shall provide notification to the Superintendent within twenty-four (24) hours of an arrest, or within twenty-four (24) hours of release from detainment due to arrest, whichever is later.

Attached 03.13251 AP.1 First of two readings, addition of the following: Furthermore, any employee arrested of a controlled substance-related charge shall provide notification to the Superintendent within twenty-four (24) hours of an arrest or within twenty-four (24) hours of release from detainment due to arrest, whichever is later.

• AQ03.13251 AP.1_DRAFT - Chantal Joyce
• DH03.13251_DRAFT - Chantal Joyce

Please see attached. 

The following items require board action and a roll call vote for approval.

Approve award of a construction contract and associated direct purchase orders for the King Middle School Restroom Renovation project to EH Construction Company in the total amount of $$650,816.00 for Base Bid plus Alternates #1, #3, & #4 pending KDE approval.

• 001115 ADVERTISEMENT FOR BIDS.pdf
• 002114 Supplemental Instructions to Bidders.pdf
• 231208_CDs to Board_22029
• BidTab 2282.pdf
• Churchill McGee bid.pdf
• Day 1 Paperwork - King MS RR Renovation - Churchill McGee.pdf
• DB bid.pdf
• EH Bidders experience.pdf
• EH Construction bid docs-follow up.pdf
• EH Construction bid.pdf
• KMS Restroom Renovations - Suppliers and Unit Prices-revised.pdf

Approval of a new BG1

• Revised BG1 Option 2-EH base bid.pdf
• Revised BG1 Option 3-EH base bid Alt 1.pdf
• Revised BG1 Option 4-EH base bid Alt 1 3 4.pdf

Please see attached. Funding will come from Fund 51. 

• AmTab - Mercer County HS - Harrodsburg, KY 40330 - Package
• MCSHS_RFP 12_12_23

Pursuant to KRS 157.655-157.660 and 750 KAR 2:010, the School Facilities Construction Commission (SFCC) is hereby making an official FY2024 KETS offer of assistance to the district. Acceptance of this offer of assistance commits the Board of Education to follow the statutes and regulations of the SFCC and the Kentucky Department of Education governing the Education Technology Funding Program. Based on the statewide ADA figures being used for 2022-2023 SEEK this year, the first offer of assistance in FY2024 is in the amount of $27,680. Accepted state technology fund offers of assistance must be matched equally by the Board of Education or can be escrowed for up to three (3) years.

• FY2024-Mercer County Schools - 1st Offer - Amber Minor.pdf

Please see attached documents. 

• BG 2-CD-2229.pdf
• BG 3-CD-2229.pdf

Please see attached. 

• LT231205-KDE waivers-2229.pdf

Seeking approval to advertise for bids for the new elementary school. 

A motion is needed to enter into executive session.