1.
Call to Order/Roll Call
Randy Phillips
Amber Franceschi, District 1
Billy Montgomery, District 3
Cliff Prewitt, District 4
Randy Phillips, District 5
2.
Pledge of Allegiance
Jason Booher
3.
Approval of Agenda
Randy Phillips
The agenda and any discussion related to consent or action items are being presented for approval.
4.
Recognitions
1. Superior Titan Award- A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:
- Perfect attendance during the month student(s) are being observed.
- Completed all homework assignments and tests.
- Passing grade.
- No discipline issues.
- Demonstrates good leadership skills.
- Exhibits a winning attitude and spirit toward learning and peers.
Mercer County Elementary School - Kaden Armstrong
Mercer County Intermediate School – Justin Cotlame
King Middle School – Jentry Hazelwood
Mercer County Senior High School – Christopher Shannon
2. Other Student Recognitions:
Kentucky Youth Assembly Outstanding Delegate:
Ashley Howard
Kentucky Youth Assembly #1 Bill out of all Bills Presented:
Logan Yates
Hope Reynolds
Will Dean
Emily Ayala
VFW "Voice of Democracy" school Essay winner:
Taylor Curtsinger
3. Staff Recognitions:
5.
Public Participation
Randy Phillips
Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to three (3) minutes, but not to exceed fifteen (15) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.
At this time the board will receive comments from the public.
6.
Reports
This section of the agenda is reserved for reports only, no action will be taken.
6.A.
Audit Report
Stephanie Abell, Auditor, White & Company
2023 Audit Report. Please see attached.
6.B.
Finance Officer's Report
Amber Minor
Ending GF Cash Balance:
o $ 10.5 million as opposed to $7.1 million last year at the same time.
General Fund Revenue:
o Overall revenue increased by 6% compared to the prior year at the same time.
o Receipts received in the year were 2% higher as opposed to the prior year at the same time.
General Fund Expenditures:
o Down 5% compared to the prior year at the same time.
o Expenses of $1.79 million in November.
6.C.
Attendance/Enrollment Report
Esther Hayslett
The DPP will report to the board at this time.
6.D.
MCES Principal Report
Nekita Johnson
Any principal may report to the board at this time if needed.
6.E.
Personnel Report
Jason Booher
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).
6.F.
Superintendent's Report
Jason Booher
The Superintendent will report to the board at this time.
7.
Consent Agenda
Randy Phillips
“Consent Agenda” items are voted on with one motion and one vote.
These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business.
The board may discuss any item they wish.
The board has the option to pull any item out for a separate vote.
7.A.
Board Meeting Minutes
Randy Phillips
7.B.
Invoices
Amber Minor
7.C.
MCSHS Softball out of State Trip
Randy Phillips
The High School softball team will be participating in the Space Coast Spring Break 2024 in Merritt Island, Florida on April 2-5, 2024. Informational flyer located here:
https://cocoabeachsoftballspringtraining.com/wp-content/uploads/2023/04/2024-High-School-Softball-Application-2-1.pdf
7.D.
Facilities Use Request
Please see attached
8.
Action Items for Discussion
Randy Phillips
The following items require board action, but do not require a roll call vote for approval.
8.A.
Policy Update 03.13251 and AP.1-First Reading
Chantal Joyce
Attached policy changes- First of two readings. On page 2 of the policy 03.13251 the current addition of the following is to be included under section "Notification By Employee" after the first original sentence.
Additional language: Furthermore, any employee arrested on a controlled substance-related charge shall provide notification to the Superintendent within twenty-four (24) hours of an arrest, or within twenty-four (24) hours of release from detainment due to arrest, whichever is later.
Attached 03.13251 AP.1 First of two readings, addition of the following: Furthermore, any employee arrested of a controlled substance-related charge shall provide notification to the Superintendent within twenty-four (24) hours of an arrest or within twenty-four (24) hours of release from detainment due to arrest, whichever is later.
9.
Personnel Leave Request
Chantal Joyce
Please see attached.
10.
Action Items for Roll Call Vote
Randy Phillips
The following items require board action and a roll call vote for approval.
10.A.
King Middle School Restroom Renovation
Beth Bauer
Approve award of a construction contract and associated direct purchase orders for the King Middle School Restroom Renovation project to EH Construction Company in the total amount of $$650,816.00 for Base Bid plus Alternates #1, #3, & #4 pending KDE approval.
10.B.
New BG1 Form
Beth Bauer
Approval of a new BG1
10.C.
RFP for Mercer County Senior High School Cafeteria Tables
Chris Minor
Please see attached. Funding will come from Fund 51.
10.D.
KETS Offer of Assistance
Amber Minor
Pursuant to KRS 157.655-157.660 and 750 KAR 2:010, the School Facilities Construction Commission (SFCC) is hereby making an official FY2024 KETS offer of assistance to the district. Acceptance of this offer of assistance commits the Board of Education to follow the statutes and regulations of the SFCC and the Kentucky Department of Education governing the Education Technology Funding Program. Based on the statewide ADA figures being used for 2022-2023 SEEK this year, the first offer of assistance in FY2024 is in the amount of $27,680. Accepted state technology fund offers of assistance must be matched equally by the Board of Education or can be escrowed for up to three (3) years.
10.E.
Approval of BG2 and BG3.
Please see attached documents.
10.F.
KDE Waivers
Beth Bauer
Please see attached.
10.G.
Elementary School Construction Documents
RossTarrant Architects
Seeking approval to advertise for bids for the new elementary school.
11.
Enter into Executive Session Pursuant to KRS 61.810(1)(f)
A motion is needed to enter into executive session.
12.
Exit Executive Session
13.
Action Related to Executive Session
14.
Adjournment
Randy Phillips
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