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I.
Moment of Silence
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Meetings are streamed live and archived through the District's YouTube channel at the following link:JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
The Pledge of Allegiance
II.A.
Vision Statement
II.B.
Constitutional Oath of Office to be Administered to Gail Logan Strange, Member, District 1; Tricia Lister, Member, District 2; Trevin Bass, Member, District 4; and Taylor Everett, Member, District 7
II.C.
Organization of the Board: Election of Chairperson
In accordance with Board Policy 01.41 Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January.
At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.
The duties and responsibilities of the Board Chairperson and Vice-Chairperson are set forth in Board Policy 01. 411. The Chairperson of the Board shall preside at all meetings of the Board and shall have a vote on motions placed for action before the Board. She or he shall sign such documents on behalf of the Board as may require signature. The Chairperson shall represent the Board in deliberations with other boards, districts, or agencies unless another member of the Board is so designated.
The Chairperson shall perform all duties required by the Kentucky Revised Statutes and shall perform such other duties as may be prescribed by action of the Board.
In the event that the Chairperson of the Board is absent from any meeting of said Board, the Vice-Chairperson of the Board shall act as Chairperson. In the event that both are absent, the Board shall designate another member of the Board to act as temporary chairperson.
If for any reason the Office of the Chairperson becomes vacant, the Vice-Chairperson shall act as Chairperson until a new Chairperson is elected. A new Chairperson shall be elected on or before the second regular organizational meeting date following the vacancy and shall serve until the first regular meeting in January.
II.D.
Organization of the Board: Election of Vice-Chairperson
In accordance with Board Policy 01.41 Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January.
At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.
As set forth in Board Policy 01.411 Duties and Responsibilities of the Chairperson and Vice-Chairperson, in the event that the Chairperson of the Board is absent, the Vice-Chairperson shall perform all duties of the Chairperson.
III.
Recognitions and Resolutions
Order #2025-10 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the recognitions for January 28, 2025, passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
III.A.
Recognition of 15 JCPS Schools that Received State Recognition for Implementing PBIS with Fidelity
Fifteen JCPS schools received state recognition for their fidelity of implementation of Positive Behavioral Interventions and Supports (PBIS). This represents a significant increase from last year when five JCPS schools were recognized.
PBIS is an evidence-based, tiered framework for supporting students’ behavioral, academic, social, emotional, and mental health. When implemented with fidelity, PBIS improves social emotional competence, academic success, and school climate. It also improves teacher health and wellbeing. It is a way to create positive, predictable, equitable, and safe learning environments where everyone thrives.
The schools and their level of recognition are as follows:
Zone 1
- Auburndale Elementary School: Tier 2 (Silver Level)
Zone 2
- Luhr Elementary School: Tier 1 (Bronze Level)
- Price Elementary School: Tier 2 (Silver Level)
Zone 3
- Wilder Elementary School: Tier 1 (Bronze Level)
- Home of the Innocents School: Tier 1 (Bronze Level)
- Brooklawn: Tier 1 (Bronze Level)
- Bowen Elementary School: Tier 2 (Silver Level)
- Goldsmith Elementary School: Tier 1 (Bronze Level)
Zone Middle
- W.E.B. DuBois Academy: Tier 1 (Bronze Level)
- Echo Trail Middle School: Tier 2 (Silver Level)
- Noe Middle School: (CCEIS - Bronze)
- Binet School: Tier 1 (Bronze Level)
Zone High
- J. GrahamBrown School: Tier 2 (Silver Level)
- Central High Magnet Career Academy: Tier 1 (Bronze Level)
AIS
- McFerran Preparatory Academy: Tier 1 (Bronze Level)
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize 15 JCPS schools that were recognized by the state for implementing PBIS with fidelity.
III.B.
Recognition of the JCPS Language Services Division for its Role in Helping the District Win the Language Line Solutions Customer of the Year Award
Jefferson County Public Schools’ effort to provide language services for all students and families has resulted in a national award. Language Line Solutions (LLS) has named JCPS its Customer of the Year, marking the first time a school district or government agency has won the award, according to LLS.
LLS is one of the largest interpretation companies in the world, providing translation services for scores of companies and organizations. JCPS—thanks largely to the hard work and leadership of the Language Services Division led by Livan Lima and Gretel Osborne-Gongora—is a pioneering school district when it comes to providing language support, translation services, and technology to our families who need help with English.
The Customer of the Year recognition reflects JCPS’ contributions to LLS’ on-demand interpreting service. During the pandemic, JCPS collaborated with LLS almost daily to find new ways to allow the district to communicate with students and families. The district has also pioneered some of the company’s most popular tools and services, such as accessing language support using an app, adopting the on-demand interpreting assistant, and testing their Machine Translation solutions for quick translations.
JCPS is also the only school district—among many—on the company’s list of top 15 users every month, signaling a commitment to what language access should be in the public education system.
The award from LLS came with a $5,000 donation to a non-profit organization of JCPS’ choice.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize the JCPS Language Services Division for its role in helping the district win the Language Line Solutions Customer of the Year Award.
III.C.
Recognition of Six JCPS Magnet Schools that were Awarded National Magnet School Certification
Six Jefferson County Public Schools (JCPS) magnet schools were awarded the prestigious National Magnet School Certification this school year by the Magnet Schools of America (MSA).
Farnsley Middle, Hawthorne Elementary, J.Graham Brown, Noe Middle, W.E.B. DuBois Academy, and Westport Middle bring the total number of JCPS certified magnet schools to eight. Olmsted Academy South and Western Middle School for the Arts were certified in previous years.
To become nationally certified, MSA member schools must submit an application and participate in an evaluation conducted by the National Institute for Magnet School Leadership (NIMSL).
The schools’ magnet coordinators, principals, and leadership teams spent many hours providing documentation to show alignment to MSA’s five standards of excellence: diversity, innovative curriculum and professional development, academic excellence, leadership, and family and community partnerships.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize six JCPS schools that were awarded National Magnet School Certification by Magnet Schools of America this school year.
III.D.
Recognition of the Valley High School Band for an Outstanding Year of Achievements
The Valley High School band program is on a roll! This small but mighty 21-member band has garnered a series of achievements—participation in the Kentucky Music Educators Association (KMEA) State Marching Band Championships, MidStates Band Association Regional Championships, and the Bands of America (BOA) Grand Nationals in Indianapolis—all for the first time.
Ft. Knox Commander Col. Sherman Watson and other United States Army leaders presented the band with a $5,000 prize package in November that students won at the Grand Nationals in a contest sponsored by the Army and the University of Louisville.
The band also won third place in the Lexington Herald-Leader's Small Band Poll, receiving more than 5,000 votes for Best Small Band in Kentucky.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize the Valley High School band program for an outstanding year of achievements.
III.E.
Recognition of the Eastern High School Cheerleading Team for Winning the KHSAA All-Girls Small Division State Championship
Congratulations to the Eastern High School cheerleading team, winners of the KHSAA Small Division State Championship.
Eastern came in first out of 17 teams in the division with a total of 92.60 points, topping Bullitt Central High School—the next highest scoring team—by more than a full point. The judges praised Eastern for its use of props, solid stunts, and good technique.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize the Eastern High School Cheerleading Team for winning the KHSAA All-Girls Small Division State Championship.
III.F.
Recognition of the Jefferson County Board of Education in Observance of National School Board Recognition Month
The Jefferson County Public School (JCPS) District joins Kentucky’s public school districts to mark the state’s observance of January as National School Board Recognition Month. This is a time for students, parents, staff, and the community to join together to honor the outstanding leadership, dedication, and contributions of our school board members.
Members of the Jefferson County Board of Education work collaboratively with businesses, organizations, parents, and community members to offer school programs that enhance the educational experience of all children and move students to a higher level.
Board members work tirelessly to ensure a successful learning environment and prepare all JCPS students to graduate college- and career-ready. They are committed to meeting the diverse educational needs of all children and to empower them to become competent, productive contributors to a democratic society and an ever-changing world.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends recognizing the Jefferson County Board of Education in observance of National School Board Recognition Month.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for January 28, 2025.
Order #2025-11 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for January 28, 2025. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Tricia Lister.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the December 17, 2024, December 23, 2024, January 15, 2025, and January 17, 2025, meetings are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the December 17, 2024, December 23, 2024, January 15, 2025, and January 17, 2025, meetings.
Order #2025-12 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the December 17, 2024, December 23, 2024, January 15, 2025, and January 17, 2025, meetings. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
VI.
Superintendent's Report
VII.
Superintendent Search Process Update
Order #2025-13 - Motion Passed: A motion that every person considered for this job [Superintendent] will have a background check and a TTI
passed with a motion by Ms. Tricia Lister and a second by Mrs. Linda Duncan.
Order #2025-14 - Motion Passed: A motion to authorize Hazard Young Attea and Associates (HYA) to post the position as the leadership profile is developing by February 1 as our timeline has been established
passed with a motion by Ms. Gail Logan Strange and a second by Mr. James Craig.
Order #2025-15 - Motion Passed: A motion to adopt February 14, 2025, as the closing date for the survey that has been sent to families passed with a motion by Mr. Trevin Bass and a second by Mr. James Craig.
Order #2025-16 - Motion Passed: A motion to advertise the position externally in EdWeek, AASA (The School Superintendents Association), Association of Latino Administrators and Superintendents (ALAS), and National Alliance of Black School Educators (NABSE)
passed with a motion by Ms. Gail Logan Strange and a second by Mr. James Craig.
VIII.
Student Outcomes-Focused Governance Update
VIII.A.
Recommendation to Receive Goal Monitoring Report on Interim Goals 3.1 9th Grade Reading and 3.2 10th Grade Math
The Board will receive a report on Interim Goals 3.1 9th Grade Reading and 3.2 10th Grade Math. Goal monitoring is a conversation between the board and superintendent that provides boards the opportunity to evaluate the alignment between the community’s vision for student outcomes (goals) and current student performance/growth (reality). Monitoring is about understanding the extent to which reality matches the Board’s adopted goals / interim goals. Monitoring is not about offering advice or recommendations; most monitoring is about understanding where we are and how we got here and to see what’s working/not working, and the expectation that this information impacts what happens next.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report on Interim Goals 3.1 9th Grade Reading and 3.2 10th Grade Math.
Order #2025-17 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on Interim Goals 3.1 9th Grade Reading and 3.2 10th Grade Math. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Gail Logan Strange.
IX.
Persons Requesting to Address the Board on Action Items or Consent Calendar Items to be Voted Upon Separately at Board Member Request
- Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
- Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
- At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
- At the end of three minutes, the bell will sound twice, indicating that your time is up.
- The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
- The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.
X.
Information Items
X.A.
Acceptance of Student Enrollment Projections, School Allocation Standards, and General Fund Draft Budget for Fiscal Year 2025-26
Enrollment Projections for Fiscal Year 2025-26
District student enrollment projections and individual school enrollment projections are reviewed and revised annually and reported to the members of the Board of Education for approval.
The review and Board approval ensure that District staff can appropriately plan for staffing of schools, adequate budgeting, and student programming for K-12. There are also separate projections for Exceptional Child Education Self-Contained and Early Childhood Education classes that are funded and staffed separately and differently from the K-12 program.
The projections are based on District and school enrollment history and trends, population changes throughout the county, birth rates, and optimal capacities. Sources for this data include the Kentucky Bureau of Vital Statistics, the Jefferson County Planning and Zoning Commission, the Plan 2040 for Louisville Metro, the Kentucky State Data Center, and the U.S. Census Bureau.
Allocation Standards for Fiscal Year 2025-26
As required by regulation, School Allocation Standards are being submitted for the Board's approval. After approval, these standards become policy per 702 KAR 3:246, sections 4, 5, and 6. Sections 4 and 5 provide for the allocation of certified staff and classified staff respectively.
The classroom teacher allocation for each school will be provided as described in the School Allocation Standards for Fiscal Year 2025-2026. The JCPS Needs Index provides a student-weighted approach to the equitable funding of elementary, middle, and high schools.
The allocation to school councils for operational provisions is provided within these standards according to Section 6 of the same regulation. Section 6 per pupil allocation for all schools will be based on the required 3.5% of the current SEEK base per pupil allocation.
Section 7 specific board allocations are also identified within the School Allocation Standards.
Draft Budget for Fiscal Year 2025-26
KRS 160.470(6)(a) requires that each district board of education shall, on or before January 31st of each year, formally and publicly examine detailed line-item estimated revenues and proposed expenditures for the subsequent fiscal year. State law requires that the local board review the Draft Budget by January 31st of each year.
Submitted by: Edward D. Muns and Dr. Rob Fulk
Attachments
Order #2025-18 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive Student Enrollment Projections for Fiscal Year 2025-26. The recommendation passed with a motion by Ms. Tricia Lister and a second by Mr. James Craig.
Order #2025-19 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive School Allocation Standards for Fiscal Year 2025-26. The recommendation passed with a motion by Mr. Trevin Bass and a second by Ms. Gail Logan Strange.
Order #2025-20 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the General Fund Draft Budget for Fiscal Year 2025-26. The recommendation passed with a motion by Ms. Gail Logan Strange and a second by Mr. James Craig.
X.B.
Update on Explore Pathways & the Academies of Louisville
The middle school and high school teams will provide an update on the continued progress and anticipated next steps of the Explore Pathways and the Academies of Louisville. We will share recent achievements and describe adjusted strategies aimed at ensuring model fidelity and equitable student access to all resources and relevant and engaging learning experiences.
Submitted by: Robert Moore
Order #2025-21 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive an Update on Explore Pathways and the Academies of Louisville. The recommendation passed with a motion by Mr. Trevin Bass and a second by Ms. Tricia Lister.
XI.
Action Items
XI.A.
Transportation
The Board will receive an update on transportation and consider a recommendation to reinstate some transportation services.
Submitted by: Dr. Rob Fulk
Superintendent Martin Pollio recommends the Board of Education reinstate service to Free/Reduced Lunch students at Butler Traditional, Dupont Manual, and Louisville Male High Schools, and reinstate service to all students at Johnson Traditional Middle School, Coleridge-Taylor Montessori Elementary School, and Young Elementary School, adhering to the timeline in the attached presentation.
Order #2025-22 - Motion Passed: A motion that the Board of Education reinstate service to Free/Reduced Lunch students at Butler Traditional, Dupont Manual, and Louisville Male High Schools, and reinstate service to all students at Johnson Traditional Middle School, Coleridge-Taylor Montessori Elementary School, and Young Elementary School, adhering to the timeline in the attached presentation; and revisit at the June 17 Board meeting, passed with a motion by Mr. James Craig and a second by Ms. Tricia Lister.
XII.
Consent Calendar
Order #2025-23 - Motion Passed: A motion to approve the January 28, 2025, Consent Agenda minus item XII.F.4 Recommendation for Approval of Bid and Revised BG-1 Form for New Athletic Stadium at W.E.B. DuBois Academy, passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
XII.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
XII.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
XII.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
XII.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Human Resources
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XII.D.
Recommendation for Approval of Field Trips Requests and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on January 28, 2025.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Dr. Rob Fulk
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of field trips approved by the superintendent.
XII.E.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and BG-1 form for Neighborhood Place Relocation at Thomas Jefferson Middle School
This project will consist of relocating the Neighborhood Place offices into the main building from the separate gym building, which will be torn down as part of the new school building for W.E.B. DuBois Academy construction. A secure separation will be created to allow the Neighborhood Place to function separately from the school. Work will include a restroom expansion and a separate exit from the building.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates, Inc. as the architect/engineer, and the BG-1 form for the Neighborhood Place Relocation at Thomas Jefferson Middle School, for an estimated project cost for $800,000.
XII.F.
Recommendation for Approval of Bids and Revised BG-1 Forms
XII.F.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Window Replacement at 3901 Atkinson Square Drive
This project will consist of replacing the existing windows with new thermally insulated windows.
On July 23, 2024, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 25-026.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 18, 2024. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Woodbine Construction Company, Inc. for Partial Window Replacement at 3901 Atkinson Square Drive for the low base bid of $331,039.38; and approve the attached revised BG-1 form for $387,000.
XII.F.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Switchgear Replacement at Olmsted Academy North
This project will consist of replacing the existing electrical switchgear.
On July 23, 2024, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 25-030.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 8, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services, Inc. for Switchgear Replacement at Olmsted Academy North for the low base bid of $346,330; and approve the attached revised BG-1 form for $395,000.
XII.F.3.
Recommendation for Approval of Bid and Revised BG-1 Form for Operable Partition Replacement at Various Schools
This project will consist of replacing the operable partitions between the gym and cafeteria at Camp Taylor, Chenoweth, Greathouse/Shryock Traditional, Hartstern, and Stonestreet Elementary Schools.
On July 23, 2024, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 25-032.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 19, 2024. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Woodbine Construction Company, Inc. for Operable Partition Replacement at Various Schools for the low base bid of $214,032; Accept Alternates 1 and 2 for a total bid of $374,220; and approve the attached revised BG-1 form for $426,000.
XII.F.4.
WITHDRAWN: Recommendation for Approval of Bid and Revised BG-1 Form for New Athletic Stadium at W.E.B. DuBois Academy
This agenda item was withdrawn prior to consideration by the Board.
XII.G.
Recommendation for Approval of Contract Completions and BG-4 Forms
XII.G.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Meeting Room Renovation at 3903 Atkinson Square Drive
On January 23, 2024, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 24-218.
On May 28, 2024, the Board approved awarding a contract to Corbett Construction Co., Inc. as the low bidder.
Studio Kremer Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Corbett Construction Co., Inc. for Meeting Room Renovation at 3903 Atkinson Square Drive for a total construction cost of $659,767.
XII.G.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Hallway Light Replacement at Barret Traditional Middle School
On December 5, 2023, the Board of Education approved BCCLT, Inc. to prepare plans and specifications for Project 24-029.
On April 16, 2024, the Board approved awarding a contract to Utilities Dynamics, Inc. as the low bidder.
BCCLT, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Utilities Dynamics, Inc. for Hallway Light Replacement at Barret Traditional Middle School for a total construction cost of $249,549.47.
XII.G.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Career and Technical Education Program Renovations at Butler Traditional High School
On October 24, 2023, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 24-024.
On May 7, 2024, the Board approved awarding a contract to WPC Company, Inc. as the low bidder.
K. Norman Berry Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to WPC Company, Inc. for Career and Technical Education Program Renovations at Butler Traditional High School for a total construction cost of $249,335.74.
XII.G.4.
Recommendation for Approval of Contract Completion and BG-4 Form for Hallway Light Replacement at Semple Elementary School
On December 5, 2023, the Board of Education approved BCCLT, Inc. to prepare plans and specifications for Project 24-030.
On April 16, 2024, the Board approved awarding a contract to Utilities Dynamics, Inc. as the low bidder.
BCCLT, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Utilities Dynamics, Inc. for Hallway Light Replacement at Semple Elementary School for a total construction cost of $50,848.64.
XII.H.
Recommendation for Approval of Project Closeouts and BG-5 Forms
XII.H.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Jeffersontown Elementary School
On October 15, 2024, the Board of Education approved the contract completion and BG-4 form for Deer Park Roofing, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Jeffersontown Elementary School.
XII.H.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Drainage Improvements at Liberty High School
On October 15, 2024, the Board of Education approved the contract completion and BG-4 form for Trademark Excavating Company, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Drainage Improvements at Liberty High School.
XII.H.3.
Recommendation for Approval of Project Closeout and BG-5 Form for New Elementary School – Newburg Area at Indian Trail Elementary School
On September 3, 2024, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for New Elementary School – Newburg Area at Indian Trail Elementary School.
XII.H.4.
Recommendation for Approval of Project Closeout and BG-5 Form for Canopy Demolition at Western High School
On November 12, 2024, the Board of Education approved the contract completion and BG-4 form for Cardinal Demolition.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Canopy Demolition at Western High School.
XII.I.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
XII.J.
Recommendation for Approval of Utility Easement at Byck Elementary School
The Louisville Gas & Electric Utility Easement allows for new underground electrical service for the renovation project.
The property listed on this easement is owned by the Board of Education and must be approved before being executed.
The granting of the above easement will not affect the integrity or usefulness of the property crucial to the educational needs of the District.
The project directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve a Utility Easement at Byck Elementary School.
XII.K.
Recommendation for Approval to Declare the Real Property at Waller-Williams @ Riverport as Surplus to the Educational Program Needs of the District
On December 17, 2024, the Board of Education approved requesting a finding to the District Facilities Plan be sent to the Kentucky Department of Education with Waller-Williams @ Riverport being removed from the plan.
On December 19, 2024, The Kentucky Department of Education approved finding number two to the District Facilities Plan.
The Kentucky Department of Education requires that the real property be designated as surplus to meet the requirements of 702 KAR 4:090 Property Disposal.
The project directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Rob Fulk
Superintendent Martin Pollio recommends the Board of Education approve declaring the real property at Watson Lane Elementary School, located at 7401 Riverport Drive, as surplus to the educational program needs of the District as determined by the effective district facility plan.
XII.L.
Recommendation for Approval of Competitive Negotiations, Bid Tabulations, Contract Renewals, and Amendments.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiations, bid tabulations, contract renewals, and amendments.
XII.M.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
XII.N.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2024 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
XII.O.
Acceptance of Orders of the Treasurer
XII.O.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of November 25, 2024 through January 5, 2025.
XII.O.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of November 25, 2024 through January 5, 2025.
XII.O.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of November 25, 2024 through January 5, 2025.
XII.P.
Acceptance of Monthly Financial Report for Period Ended October 31, 2024
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended October 31, 2024.
XII.Q.
Acceptance of Donations, Grants, and Funding
XII.Q.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on January 28, 2025.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $277,877.56 to be used as stated in the attachment.
XII.Q.2.
Acceptance of Offer of Assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program
The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.
Funding is based on the statewide ADA figures. The first offer of assistance for Fiscal Year 2024 is $974,343. Accepted state technology fund offers of assistance will be matched equally by the district.
The funding provides for continuing the program of progress toward meeting the District's needs in technology education and directly supports Vision 2020 strategy 1.1.3. provide equitable access.
Submitted by: Eric Satterly
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the first offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $974,343 and authorize the superintendent to commit $974,343 in local funds to the education technology restricted account to match the offer.
XII.Q.3.
Acceptance of Donation from Fern Creek High School Alumni Association
The Fern Creek High School (FCHS) Alumni Association is providing $60,000 to Fern Creek High School (FCHS). Funds can be used to fund, in part, the position of Beau Baker (Ivy Plus Academy Dean) to provide college readiness and post-secondary services to FCHS students.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a donation in the amount of $60,000 from Fern Creek High School Alumni Association for the purpose stated in the attached letter.
XII.Q.4.
Acceptance of Funding from the Jefferson County Public Education Foundation
Ms. Charlotte Donan donated $5,192.66 to Breckinridge Franklin Elementary School.
Louisville Metro Government donated $7,000 to Southern High School Youth Service Center Mental Health Services.
Submitted by: Edward D. Muns
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $12,192.66 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
XII.R.
Recommendation for Approval of Agreements
XII.R.1.
Recommendation for Approval of Data Privacy Agreement with Class Dojo
Class Dojo is versatile tool that can serve as a communication platform for parents and guardians, and also as a classroom management system for students. The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Class Dojo and authorize the superintendent to sign same.
XII.R.2.
Recommendation for Approval of Data Privacy Agreement Amendment with The DBQ Project
The purpose of this agreement is to delineate the operational guidelines for sharing data between DBQ and JCPS and define the respective roles and responsibilities of each party. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
The DBQ Project supplemental resources attune to Choice Zone Schools and to the Racial Equity Policy through the implementation of multiple perspectives and culturally responsive instructional practices. These supplemental resources meet the District’s priority need to increase students’ literacy skills. They provide curricular resources and instructional practices that meet and exceed the needs of the standards. These resources provide rigorous, high-quality instructional resources and opportunities for all students in all schools.
This work supports Vision 2020 strategy 1.1.3. Provide Equitable Access.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Data Privacy Agreement with The DBQ Project, and authorize the superintendent to sign the same.
XII.R.3.
Recommendation for Approval of Agreement with the Kentucky Department of Education (KDE)
The Kentucky Department of Education (KDE) requests the Teacher Achievement Award Winner for Jefferson County work with KDE’s Division of Communications to submit a column for the Kentucky Teacher, KDE’s flagship online publication, and submit a social media video message and/or a social media post for use on KDE’s social media platforms. KDE is providing funding totaling $1,500 for this purpose.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with Kentucky Department of Education related to the 2025 Teacher Achievement Award Winner and authorize the superintendent to sign same
XII.R.4.
Recommendation for Approval of Data Sharing Agreement with Mackin Book Company
Mackin Educational Resources, Inc. will send Level Up 4.0 program books to eligible JCPS Kindergarten students in the spring of the 2024-2025 school year to each child's mailing address. The Level Up 4.0 program is focused on extending literacy experiences from the school library through access to high-quality children's literature and family support for promoting daily reading habits.
This work supports Vision 2020 strategy 1.1.3. Provide Equitable Access
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Mackin Book Compan and authorize the superintendent to sign the same.
XII.R.5.
Recommendation for Approval of Data Privacy Agreement with Navigate 360
This Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. Navigate 360/Compass provides behavior interventions/restorative practices for students.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Navigate 360 and authorize the superintendent to sign same.
XII.R.6.
Recommendation for Approval of Data Privacy Agreement with Parallel Learning Behavioral Health P.C.
Parallel provides psychoeducational services to JCPS students through a virtual platform that includes assessments, record reviews and attending ARC meetings.
The goal of the Data Privacy Agreement (DPA) is to protect personally identifiable student information and other regulated data exchanged between them as required by applicable laws and regulations, such as the Family Educational Rights and Privacy Act (FERPA), the Children's Online Privacy Protection Act (COPPA), and applicable state privacy laws and regulations.
This DPA shall be effective as of January 29, 2025.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Parallel Learning Behavioral Health P.C. and authorize the superintendent to sign same.
XII.R.7.
Recommendation for Approval of Memorandum of Agreement with Phi Beta Sigma Fraternity
Phi Beta Sigma Fraternity is committed to building student literacy and encouraging students to work towards academic success as well as assisting schools in closing achievement gaps. The fraternity would like to “adopt” Lincoln Elementary Performing Arts School and provide mentoring services to students who attend the school. There is no charge to the district for this program. The period of performance is November 29, 2025 through December 31, 2026.
Submitted by: Robert Moore
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Phi Beta Sigma Fraternity and authorize the superintendent to sign same.
XII.R.8.
Recommendation for Approval of Data Privacy Agreement Amendment with ThinkCERCA.com
The purpose of this agreement is to delineate the operational guidelines for sharing data between ThinkCERCA.com, Inc. and JCPS and define the respective roles and responsibilities of each party. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
ThinkCERCA Writing Across the Curriculum + Intervene & Accelerate provides student access to all supplemental resources for ELA, Social Studies, Science, and Math in the ThinkCERCA platform, as well as access for all teachers and administrators who serve those students. This work supports Vision 2020 strategy 1.1.3. Provide Equitable Access.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement Amendment with ThinkCERCA.com, Inc. and authorize the superintendent to sign the same.
XII.R.9.
Recommendation for Approval of Data Privacy Agreement with RocketLit, Inc.
This Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. Software and access to include district approved titles, only.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with RocketLit, Inc and authorize the superintendent to sign same.
XII.R.10.
Recommendation for Approval of Linkage Agreement with Seven Counties on behalf of Western Day Treatment
The attached Linkage Agreement is for Seven Counties Services to provide educational services to Western Day Treatment throughout the 2024-25 school year.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached Linkage Agreement with Seven Counties on behalf of Western Day treatment and authorize the superintendent to sign same.
XII.R.11.
Recommendation for Approval of Data Privacy Agreement with Sphero, Inc.
This Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. Included software provides program and coding for robots for enrichment in STEAM and STLP student projects. All activities are aligned with the District/CTE approved curriculum.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Sphero, Inc. and authorize the superintendent to sign same.
XII.R.12.
Recommendation for Approval of Amended and Restated Communications Facility Space License Agreement with T-Mobile Central LLC
Approval of this Agreement will bring additional revenue to Jefferson County Public Schools to help fund educational programs. The tower space is located at duPont Manual High School, 120 West Lee Street, Louisville, KY 40208.
The project directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amended and Restated Communications Facility Space License Agreement with T-Mobile Central LLC and authorize the superintendent to sign same.
XII.R.13.
Recommendation for Approval of Memorandum of Agreement with TECH-Nique, Inc.
TECH-Nique, Inc. will design and facilitate All That Tech Conferences at various high schools for students interested in technology to train on information technology and computer science as related to the technology sector. The cost is $5,000 per conference (minimum of 5 conferences).
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with TECH-Nique, Inc. and authorize the superintendent to sign the same.
XII.R.14.
Recommendation for Approval of Memoranda of Agreement with Titan and Associates, LLC
These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.
Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.
The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.
No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Titan and Associates, LLC and authorize the superintendent to sign the same.
XII.R.15.
Recommendation for Approval of Memorandum of Agreement with University of Kentucky/Project Social Code
The Exceptional Child Education (ECE) Department proposes to collaborate with The University of Kentucky (UK), College of Education is part of Project Social Code. Project Social Code is a US Department of Education funded project focused on teaching students with autism and related disabilities to develop early computer science skills and critical social communication skills. The team has modified a curriculum designed to teach coding skills in the context of robotics. Each lesson introduces STEM vocabulary, social skills instruction, and coding skills, which have broader application outside the STEM lessons. UK College of Education looks to provide this program including the curriculum and training to the JCPS teachers who are interested in participating, including those at the Binet School.
Submitted by Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with The University of Kentucky College/ Project Social Code and authorize the superintendent sign same.
XII.R.16.
Recommendation for Approval of Memorandum of Agreement with University of Louisville, College of Education and Human Development
The University of Louisville’s College of Education and Human Development (CEHD) wishes to provide support for J.B. Atkinson Academy, as a Signature Partnership School. The UofL and the CEHD agree to provide funding totaling $11,500 to the school to develop and enhance the Professional Learning Communities at Atkinson through professional development related to the IM Math curriculum. There is no charge to the district for this program. The period of performance is November 29, 2025, through December 30, 2025.
Submitted by: Robert Moore
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville, College of Education and Human Development and authorize the superintendent to sign same.
XII.R.17.
Recommendation for Approval of Memorandum of Agreement with Jefferson County Teachers Association
Memorandum of Agreement Article 16 Transfers and Article 34 Enhanced Support Schools
Article 16 - Transfers Section A(1) of the JCBE/JCTA Agreement (2018-26) state: Beginning March 1 the Employer will begin posting internally known vacancies for the coming school year using the current job advertisement system. The postings will be accessible to both internal teacher candidates and external teacher candidates for 15 calendar days. Teachers wishing to transfer to the position at the location must electronically submit an application through the District’s job application system in order to be considered…
The parties agree that the Employer will begin posting internally known vacancies for the coming school year using the current job advertisement system. The postings will be accessible to both internal teacher candidates and external teacher candidates for 15 calendar days. Teachers wishing to transfer to the position at the location must electronically submit a transfer request via the transfer link in the District’s job application system in order to be considered. Instructions for accessing the transfer link will be provided on the job posting. School principals will have access to only internal teacher candidates if four (4) or more internal teacher candidates apply for the vacancy. In the event that fewer than four (4) teachers apply for a transfer for the position, the school will receive the names of external candidates to allow for between four(4) and eight (8) interviews per position.
Article 34 - Enhanced Support Schools, Section A states: To better address staffing needs and promote student success at enhanced support schools, the normal Employee transfer process (Article 16) will be modified as follows for enhanced support schools: Active enhanced support schools shall participate in the transfer process beginning February 1 but will not be required to select any staff from the transfer list. The parties agree that the modifications to Article 16 referenced in this agreement apply to enhanced support schools. Postings will be accessible to both internal teacher candidates and external teacher candidates for 15 calendar days.
Memorandum of Agreement Article 16 Transfers (Temporary Provisional Certification)
Article 16 - Transfers Section A(2) of the JCBE/JCTA Agreement (2018-26) states: that teachers must meet certification requirements at the time of application and their teaching credentials must remain valid through the coming school year. Educators must have successfully completed their certification renewal prior to applying for transfers for positions for which they are certified, and their current certification must remain in effect for the coming school year. Failure to do so will result in the educator being ineligible for the transfer process until said certification renewal has been completed. The parties agree that teachers with temporary provisional certification (i.e. actively enrolled in an alternative certification program) are eligible for transfer if their Temporary Provisional certification has been renewed to the latest date allowable by the Education Professional Standards Board (EPSB).
Submitted by: Cynthia Grohmann
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association and authorize the superintendent sign same.
XII.R.18.
Recommendation for Approval of Memorandum of Agreement with Bellarmine University for Dual Credit Courses
The attached Memorandum of Agreement for Dual Credit details the data exchange commitments, expectations of the University/College, the local school, the local school adjunct faculty, and students.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Bellarmine University and authorize the superintendent sign same.
XII.R.19.
Recommendation for Approval of Memorandum of Agreement with Spalding University for Teacher ESL Endorsement
The collaborative effort between JCPS (Hartstern) and Spalding University provides JCPS staff with teaching certifications, the opportunities to seek and receive an ESL endorsement. Teachers need to be trained on best practices for teaching ML students, particularly to identify additional support for ML who also qualify for Exceptional Educational Services. ESL Endorsement: With 35% of Hartstern Elementary student enrollment being Hispanic and continuing to grow, it is essential to equip more staff with ESL endorsements to better support our multi-lingual learners across all content areas.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached memorandum of agreement with Spalding University and authorize the superintendent to sign same.
XII.R.20.
Recommendation for Approval of Affiliation Agreement with Trilogy Health Services
The attached Affiliation Agreement will provide JCPS students in Health Science Pathways the opportunity to obtain clinical experience, as required by state and industry standards, through a partnership with Trilogy Health Services. This agreement aligns with standards for CTE Pathways.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Affiliation Agreement with Trilogy Health Services and authorize the superintendent sign same.
XII.S.
Adoption of Attached Board Policies and Administrative Procedures (2nd Reading)
The Board Policy Committee reviewed these policies and administrative procedure during its meeting on November 25, 2024, and were recommended for approval by the Board. The Board received these policies and administrative procedure for first reading on December 17, 2024.
04.9 Audits
04.7 Inventories
01.911 Charter School Application Process
09.2 Student Welfare and Wellness
02.14 AP.2 Evaluation of the Superintendent
Submitted by: Kevin C. Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education adopt the attached Board Policies and Administrative Procedure.
XII.T.
Recommendation for Approval of Proposed Amendments to 2025-2026 School Calendar
The Calendar Committee held a meeting on January 23, 2025, to amend and reach consensus on an adjustment. The recommendation reflects feedback from various constituent groups.
The proposed amended calendar will reduce potential classroom vacancies related to employees attending the Kentucky Education Association Delegate Assembly on April 9th and 10th and will align with neighboring districts. This calendar complies with the requirements of KRS 158.070 relating to the length of the school term and the instructional year.
In accordance with Board Policy 08.3 and KRS 158.070, in order to act on the school calendar, the Board must hold two (2) meetings: 1) one that includes hearing and discussing recommendations from the Superintendent and the calendar committee and 2) subsequent meeting that includes adoption of the calendar.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve amending the 2025-2026 school calendar by changing spring break from March 30-April 3, 2026, to April 6-10, 2026, and moving the professional development flex day from March 27, 2026, to April 3, 2026.
XII.U.
Acceptance of the Electrical License Usage Internal Audit Report
As outlined in the JCPS Internal Audit Charter and the professional standards of the Institute of Internal Auditors, internal audit reports provide critical insight into the governance, risk management, and internal control processes of the organization. The Electrical License Usage Internal Audit Report presents the findings, recommendations, and action plans related to the management and oversight of electrical license usage within the district. Acceptance of this report affirms the Board’s commitment to transparency and continuous improvement through the Internal Audit function.
Submitted by: May Porter
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Electrical License Usage Internal Audit Report.
XII.V.
Recommendation for Approval of Proposed Elementary Satellites
Due to overutilization in some schools and elementary zones, there is a need for adjustments that will balance enrollment capacity while limiting disruption to students. The attached presentation will outline 4 elementary zones and propose satellite options to assist in managing capacity within them.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Proposed Elementary Satellites.
XII.W.
Update on Contract Awarded on RFP #3139
On January 15, 2025, at a Special Meeting, the Jefferson County Board of Education awarded RFP #3139 to Hazard, Young, Attea and Associates. This information item provides the Board with a copy of the final contract with effectuates the award of this RFP.
Submitted by: Kevin C. Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached contract that was Awarded on RFP #3139 for superintendent/executive search firm Hazard, Young, Attea, and Associates.
XIII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.
Order #2025-24 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
XIV.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
XV.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XVI.
Persons Requesting to Address the Board (If Necessary)
XVII.
Executive Session (If Necessary)
XVIII.
Action Item (If Necessary)
XIX.
Adjournment
A motion to adjourn the meeting of the Jefferson County Board of Education.
Order #2025-25 - Motion Passed: A motion to adjourn the January 28, 2025, meeting of the Jefferson County Board of Education at 10:11 p.m. passed with a motion by Ms. Tricia Lister and a second by Mr. Trevin Bass.
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