Henderson County
December 16, 2024 6:00 PM
Board of Education Regular Meeting
Return
I. Welcome & Call Meeting to Order
Michael Waller
Rationale


I.A. Moment of Silence & Pledge of Allegiance
I.A.1. HCHS Student Ambassadors
Rationale

Adalyn Boswell

Ava Eblen

Drew Hagan

Jaelyn Jones

Paislee LaMond

Kaylee Smith

 

 

Attachments
II. Approval of Agenda
Michael Waller
Rationale


Actions Taken

Order #59 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

III. Students & Staff Recognition
Megan Mortis
III.A. Judge's Scholar
Rationale

November 26, 2024 Judges' Scholar:  Leyla Albright - Cairo Elementary School

Attachments
III.B. Family Friendly Certification - Niagara Elementary School
Attachments
III.C. Ag Issues Team State Winners - HCHS FFA
Rationale

Ag Issues Team state winners team

Anna Bennett

Madelyn Bennett

Cadence Moore

Laynie Rich

Ana Tichenor

 

Attachments
IV. Community Partner Spotlight
Megan Mortis
Attachments
V. Public Participation & Recognition of Guests
Michael Waller
Rationale


VI. Approve Minutes from Prior Meetings
Michael Waller
Rationale


Attachments
Actions Taken

Order #60 - Motion Passed:  A motion to approve the Minutes from the November 18, 2024 Special and Regular Meetings passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII. Reports
VII.A. HCHS Athletic and Activities Report
Nathan Grace
Attachments
VIII. Old Business
IX. New Business
IX.A. BG 25-225 - South Middle School HVAC Renovation Project
Chad Thompson
IX.A.1. Approve Owner and Architect Agreement
Attachments
Actions Taken

Order #61 - Motion Passed:  A motion to approve the Owner and Architect Agreement for the South Middle School HVAC Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.A.2. Approve Initial BG1
Attachments
Actions Taken

Order #62 - Motion Passed:  A motion to approve the initial BG1 for the South Middle School HVAC Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.A.3. Award Site Survey to QK4 for Areas A & B
Attachments
Actions Taken

Order #63 - Motion Passed:  A motion to award the Site Survey to QK4 for Areas A & B in the amount of $21,150 as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.A.4. Award Contract for Two (2) Geothermal Test Wells and a Conductivity Test
Attachments
Actions Taken

Order #64 - Motion Passed:  A motion to authorize Chad Thompson to award a contract for two (2) geothermal test wells and a conductivity test in an amount not-to-exceed $75,000 passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.A.5. Approve Bid Recommendation for Construction Manager
Attachments
Actions Taken

Order #65 - Motion Passed:  A motion to approve the bid recommendation awarding Codell Construction Company for the Construction Management for the South Middle School HVAC Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.A.6. Approve Agreement Between Owner and Construction Manager as Adviser
Attachments
Actions Taken

Order #66 - Motion Passed:  A motion to approve the Owner and Construction Manager as Advisor Agreement for the South Middle School HVAC Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.B. Approve Bids for BG 24-164 - East Heights Elementary Renovations Project
Rationale

BP 1 Paving $312,926.00 by Scotty’s Stone
BP 2 General Trades $3,578,000.00 by Garmong
BP 3 Masonry $2,033,000.00 by ARC Construction
BP 4 Steel $795,000.00 by Stewart Richey
BP 5 Gypsum Assemblies $1,712,000.00 by Danco Construction
BP 6 Roofing $1,231,477.00 by Kalkreuth Roofing
BP 7 Aluminum Windows $219,712.00 by KY Mirror & Plate Glass
BP 8 Ceramic Tile $61,968.00 by CDI Flooring
BP 9 Resilient Floors $323,152.00 by CDI Flooring
BP 10 Paint & Coatings $226,845.00 by Bastin Painting
BP 11 Furniture $711,715.08 by Munson Business Inter.
BP 12 Fire Protection $407,600.00 by Premier Fire Protection
BP 13 Mech & Plumbing $5,195,000.00 by Hass Mechanical
BP 14 Electrical $00.00 no bid

Attachments
Actions Taken

Order #67 - Motion Passed:  A motion to accept the winning bids, and include alternates #2 and #9, for a base bid and alternates total of $16,831,642.08 for the East Heights Elementary Renovations Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

Order #68 - Motion Passed:  A motion to award the Test and Balance scope of work to Thermal Balance for the East Heights Elementary Renovations Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

Order #69 - Motion Passed:  A motion to award the Commissioning scope of work to Performance Commissioning Agency for the East Heights Elementary Renovations Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

Order #70 - Motion Passed:  A motion to award the Special Inspections scope of work to Associated Engineers for the East Heights Elementary Renovations Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.C. Approve BG4 for BG 20-249 - HVAC Replacement at South Heights Elementary School Project
Chad Thompson
Attachments
Actions Taken

Order #71 - Motion Passed:  A motion to approve the BG4 for the HVAC Replacement at South Heights Elementary School Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.D. Set January Board Meeting
Bob Lawson
Actions Taken

Order #72 - Motion Passed:  A motion to set the January 2025 Board of Education meeting to Tuesday, January 21, 2025 passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IX.E. Consent Agenda
Michael Waller
Rationale


Actions Taken

Order #73 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX.E.1. Approve Second Reading of the 2025-2026 Academic Calendar
Attachments
IX.E.2. Approve 2025-2026 Master Schedule Start and End Times
Attachments
IX.E.3. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for HCHS Cheer Team to travel to Lexington, KY December 13-14, 2024 to compete in the KHSAA Cheer State Competition;
  • Retroactive approval for HCHS Dance Team to travel to Winchester, KY December 14-15, 2024 to compete in the KHSAA Dance State Competition; and
  • North Middle School Cheer Team to travel to Elizabethtown, KY December 20-21, 2024 to compete for state championship.

Attachments
IX.E.4. Approve Grant Applications
Rationale

  • Bend Gate Elementary - (Approximately $800-$1,500) Rise Garden Grant supplies materials to grow and sustain an indoor garden; and
  • Niagara Elementary - (Approximately $800-$1,500) Rise Garden Grant supplies materials to grow and sustain an indoor garden.

Attachments
IX.E.5. Bid Recommendations
Rationale

Bid Recommendations:

Snow & Ice Removal Services Bid #17-24-5-12
Fleet Vehicle Bid #19-24-5-12


Bid Renewals:

Refuse Pick-up Bid #10-21-5-12
Workers' Compensation Insurance Bid #11-21-5-12

Attachments
IX.E.6. Approve Shortened School Day for One (1) Special Education Student
IX.E.7. Approve 2024-2025 HCS Salary Schedule Amendment
Attachments
X. Financial
Cindy Cloutier
X.A. Treasurer's Report
Attachments
Actions Taken

Order #74 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending November 30, 2024 passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

X.B. Paid Warrant Report
Attachments
Actions Taken

Order #75 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between November 19, 2024 and December 16, 2024 passed with a motion by Mr. Thomas Alves and a second by Mr. Michael Waller.

XI. Personnel Actions
Michael Waller
Rationale


Attachments
XII. Adjourn
Michael Waller
Rationale


Actions Taken

Order #76 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 6:55 p.m. passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.