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I.
Call to Order
The mission of Beechwood Independent School District is to provide innovative education grounded in tradition. Our educational vision is to inspire students to embrace responsibility, productivity and compassion of a global community. Our vision is communicated to students, faculty, and our community by various media from the printed word to the internet and is exemplified by our district slogan: Innovative education grounded in tradition.
I.A.
Call to Order / Roll Call
I.B.
Staff Members Present
Mr. Justin Kaiser, Superintendent
Dr. Sarah Schobel, Asst Superintendent
Mr. Alan Yanke, High School Principal
Mrs. Jana Bromley, Asst High School Principal
Mr. Zach Ashley, Elementary Principal
Mrs. Alicia Wittmer, Asst Elementary Principal
Mrs. Lauren Steltenkamp, Special Ed Director
Mr. Tim Lillard, Technology Director
Mrs. Stephanie Layton, Business and University Liaison
Mr. Ryan Booth, Dir of Athletics/DPP
Mrs. Ashley Ritchie, Gifted/Talented
Mrs. Kristi Ward, Finance Director
Mrs. Lori Reed, Board Secretary
Also in attendance: Board Attorney, Mary Ann Stewart
Kristin Hetzel, High School Counselor
I.C.
Recognition of Guests
I.C.1.
January Superintendent Award Winner, Michael Murphy
Mr. Murphy was nominated by teacher, Christy Stevenson
I.C.2.
Virtual Presentation of Audit - Cloyd and Associates
Virtual presentation
I.D.
Public Comment
Each Person wishing to address the Board of Education must sign in. When called upon to speak the person who speaks should stand, give his/her name and group he/she represents, and then address his/her comments directly to the Board of Education Chairperson.
II.
Motion to amend the consent agenda to add the surplus of 2 school vans
Motion to approve adding the surplus of 2 school vans to the consent agenda
III.
Reorganization of the Board
At the first meeting of the Board of Education for the new year, the Board will elect a Chair, Vice-Chair, Secretary and Treasurer. The Secretary and Treasurer may be the same person. The Board Chair will turn the meeting over to the Superintendent while the Board Chair is selected. The meeting will be be turned back over to the Board Chair.
IV.
Discussion and Action Agenda
IV.A.
Set Monthly Regular Board Meetings, Dates, Time
Regular Board meetings will be held on the 2nd Monday of each month at 6:00pm in Teacher Learning Center (TLC) with the exception of the August Board meeting. The August meeting will be held on August 17, 2026
Motion to approve the Board meetings will be held on the 2nd Monday of each month at 6:00pm in the Teacher Learning Center (TLC) with the exception of the August Board meeting which will be held on August 17, 2026
Motion Passed: Motion to approve the Board meetings will be held on the 2nd Monday of each month at 6:00pm in the Teacher Learning Center (TLC) with the exception of the August Board meeting which will be held on August 17, 2026 passed with a motion by Mrs. Jeanne Berger and a second by Mr. Bradford Hood.
IV.B.
Set Monthly Work Sessions
Monthly work sessions scheduled for the 4th Monday of each month at 6:00pm in the Teacher Learning Center (TLC)
Motion to set the Board's monthly work sessions for the 4th Monday of each month at 6:00pm in the Teacher Learning Center (TLC)
Motion Passed: Motion to set the Board's monthly work sessions for the 4th Monday of each month at 6:00pm in the Teacher Learning Center (TLC) passed with a motion by Mrs. Laura Wooten and a second by Mrs. Jeanne Berger.
IV.C.
Finance Reviewer
Board Members shall review all checks prior to the checks being mailed. The Board will select a Board Member to be the "Finance Reviewer". The Finance Reviewer will review the electronic list of checks for payment within 24 hours and send a confirmation of review/questions to either the Finance Officer or the Superintendent. A complete list of checks will still be included with the Board packet for all to review.
Motion to approve a Finance Reviewer
Motion Passed: Motion to approve Kyle Burn as the Finance Reviewer passed with a motion by Mrs. Jeanne Berger and a second by Mr. Bradford Hood.
IV.D.
SFCC offer
We are not accepting this offer due to the small amount of this offer and the restrictions that come with accepting it.
Motion to reject the SFCC offer of 2,025 is approved
Motion Passed: Motion to reject the SFCC offer of 2,025 is approved passed with a motion by Mrs. Jeanne Berger and a second by Mr. Kyle Burns.
IV.E.
Calendar for 2026-2027 School Year
Updates made since first reading: high school early release days were added and change of paid holiday from May 31st to January 1st.
First reading was on December 1, 2025
Motion to approve the 2026-2027 school calendar
Motion Passed: Motion to approve the 2026-2027 school calendar passed with a motion by Mr. Bradford Hood and a second by Mrs. Laura Wooten.
IV.F.
Comprehensive District Improvement Plan (CDIP)
Motion to approve the Comprehensive District Improvement Plan (CDIP)
Motion Passed: Motion to approve the Comprehensive District Improvement Plan (CDIP) passed with a motion by Mrs. Jeanne Berger and a second by Mr. Kyle Burns.
IV.G.
Comprehensive School Improvement Plan (CSIP) for Beechwood High School
Motion to approve the Comprehensive School Improvement Plan (CSIP) for Beechwood High School
Motion Passed: Motion to approve the Comprehensive School Improvement Plan (CSIP) for Beechwood High School passed with a motion by Mr. Bradford Hood and a second by Mrs. Laura Wooten.
IV.H.
Comprehensive School Improvement Plan (CSIP) for Beechwood Elementary
Motion to approve the Comprehensive School Improvement Plan (CSIP) for Beechwood Elementary
Motion Passed: Motion to approve the Comprehensive School Improvement Plan (CSIP) for Beechwood Elementary passed with a motion by Mrs. Jeanne Berger and a second by Mrs. Laura Wooten.
IV.I.
09.124 Amend Policy - 1st reading
IV.J.
09.124 AP.21 Amend Procedure
IV.K.
Draft Budget for 2026-2027
For review only
V.
Consent Agenda
Approval to adopt consent agenda
Motion Passed: Approval to adopt consent agenda passed with a motion by Mrs. Jeanne Berger and a second by Mrs. Laura Wooten.
V.A.
Approval of Minutes
V.A.1.
December 1, 2025
V.B.
Monthly Bills
V.C.
Student Accident Insurance
Recommending Zurich (which is our current provider). Small increase of .64%
V.D.
Superintendent Reimbursement Learning Forward
V.E.
Leave without Pay
Kendra Stanley - .5 on 2/4 and full days on 2/9-2/27
V.F.
Greater Cincinnati STEM Collaborative Education Grant (STEM Bicycles)
2025- 2026 Grant Terms
GCSC will provide the following resources to Beechwood Independent Schools -
STEM Bicycle Club: professional development, STEM Bicycle Club curricula, bicycles, helmets and locks for the participating students (up to 20), and attendance to the STEM Bicycle Club Celebration on Saturday, May 9th , 2026.
To maximize the quality of this program, in 2025 - 2026 and in future years, GCSC expects club leaders to: 1. participate in a region-wide learning community and 2) participate in the post-program evaluation process that includes post-program student and leader surveys, and an in-person debrief meeting. Note that your club teacher will not receive a stipend from GCSC if they and club students do not participate in the program evaluation process that includes post-program student and teacher surveys and in-person debrief meeting.
V.G.
Facility Requests
V.G.1.
Legacy Baseball Club
V.G.2.
NKY Bandits Baseball club
V.G.3.
ATY 12u Baseball team
Waiting for the insurance information
V.H.
Field Trips over Overnight and/or 100 miles
V.H.1.
FTC/Robotics Team - Hazard Community & Technical College
V.H.2.
Conner Prairie - 2nd grade
V.H.3.
Honor Band to UK
V.I.
Performing Arts Center Rental Agreement
V.J.
Cell Service Quote/RFP
V.K.
Technology Surplus
V.L.
Lower Field Bleacher Extension
Extends seating and brings the bleachers up to safety code
Recommending Option A
V.M.
Surplus of 2 School Vans
Current law allows for 9 passenger (including the driver) vans. The proposed legislation would raise the the passenger limit to 10 (including driver). The proposed legislation is expected to pass. We need to trade in our current 12 passenger vans for 10 person vans. Anything more than 10 passenger vans is considered a school bus under federal rules.
VI.
Information
VI.A.
Committees
Title 9 Committee
Local Planning Committee
Calendar Committee
Safety Committee
Charitable Funds Committee
Finance committee
VI.B.
Superintendent's Report
Justin Kaiser, Superintendent
VI.B.1.
Finance Report
VI.B.2.
SBDM Meeting Minutes
VI.B.3.
Guardian Angel Presentation by Brad Bentley
VI.B.4.
EDGE 13 Presentation by Alan Yanke and Michelle Klein
Also in attendance were the other members of the EDGE13 committee: Stephanie Layton, Ryan Booth, Kristin Hetzel and Jana Bromley
VI.C.
Personnel Report
Resignation
Stacie Wethington, School Nurse
Leave without Pay
Kendra Stanley - .5 on 2/4 and full days on 2/9-2/27
VII.
Agenda in Official Board Minutes
Approval of making the agenda part of the official board minutes
Motion Passed: Approval of making the agenda part of the official board minutes passed with a motion by Mrs. Jeanne Berger and a second by Mr. Bradford Hood.
VIII.
Adjourn
Motion to adjourn the meeting
Motion Passed: Motion to adjourn the meeting passed with a motion by Mr. Bradford Hood and a second by Mrs. Jeanne Berger.
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