Jefferson County
October 15, 2024 6:00 PM
Regular Business Meeting
I. Moment of Silence
Rationale

 

Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos

 

This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

II. The Pledge of Allegiance
II.A. Vision Statement
Rationale

III. Recognitions and Resolutions
Actions Taken

Order #2024-125 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the October 15, 2024, recognitions. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Gail Logan Strange.

III.A. Recognition of the JCPS Louisville Lightning Adapted Sports Team for a Successful 2023-24 Season
Rationale

The JCPS Louisville Lightning Adapted Sports program celebrated a successful 2023-24 year. Louisville Lightning offers multiple sport opportunities for students who have a physical disability that impacts mobility. The program allows students with physical disabilities—including those who are wheelchair-reliant—to be on a team and show off their athleticism.

In just its second season, the program’s Track and Field team sent 10 athletes to Nationals, where athletes set two U.S. records and brought home 19 gold medals, 13 silver medals, and eight bronze medals.

The 2023-24 season marked the inaugural year for wheelchair basketball, with dozens of athletes participating. 

For the 2024-25 school year, Louisville Lightning will add archery and boccia ball to its offerings.

Other program milestones include: 

  • High school athletes getting college attention

  • Five athletes receiving national-level individual grants

  • One athlete winning at the Paralympic Trials

Submitted by: Carolyn Callahan

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize the JCPS Louisville Lightning Adapted Sports Team for a successful 2023-24 season.

III.B. Recognition of JCPS Executive Administrator Terina Edington for Being Asked to Serve on the Institute of Child Nutrition’s National Advisory Council
Rationale

Terina Edington, JCPS Executive Administrator of School and Community Nutrition Services, has been asked to serve on the Institute of Child Nutrition’s National Advisory Council—a notable honor in the nutrition services field. The council is invitation only, and they select just a few directors from all over the United States. The Institute of Child Nutrition (ICN), part of the School of Applied Sciences at The University of Mississippi, is the only federally funded national center dedicated to applied research, education and training, and technical assistance for child nutrition programs. The council's purpose is to assess the current child nutrition landscape and discuss future challenges. Its goal is to gather valuable insights and recommendations on topics such as best practices for meeting new regulatory requirements, new training topics, and the dissemination of resources.

Submitted by: Carolyn Callahan

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize Terina Edington for being asked to serve on the Institute of Child Nutrition’s National Advisory Council.

III.C. Recognition of Hawthorne Elementary School Teacher Stephanie Bellot-Donaldson on Winning the Kentucky World Language Association Teacher of the Year Award
Rationale

Hawthorne Elementary School teacher Stephanie Bellot-Donaldson recently won the Kentucky World Language Association Teacher of the Year award. This award recognizes an individual of the world language teaching profession who has demonstrated long-term achievement and service to the profession. 

As the winner of this award, Stephanie will represent KWLA in the running to be named the Regional Teacher of the Year at Southern Conference on Language Teaching or Central States Conference on the Teaching of Foreign Languages, and then, potentially, at the national level at the American Council on the Teaching of Foreign Languages.

Submitted by: Carolyn Callahan

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize Stephanie Bellot-Donaldson for winning the Kentucky World Language Association Teacher of the Year Award.

IV. Recommendation for Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the October 15, 2024, agenda.

Actions Taken

Order #2024-126 - Motion Passed:  Superintendent Martin Pollio recommends that the Board of Education approve the October 15, 2024 agenda. The recommendation passed with a motion by Ms. Gail Logan Strange and a second by Mrs. Linda Duncan.

V. Recommendation for Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the September 24, 2024, meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 24, 2024, meeting.

Actions Taken

Order #2024-127 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 24, 2024, meeting. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Gail Logan Strange.

VI. Superintendent's Report
Rationale

In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.

Attachments
VII. Board Updates
VII.A. Superintendent Search Process Update
VII.A.1. Acceptance of Retirement of Dr. Marty Pollio and Declaration of Vacancy in the Office of Superintendent, effective July 1, 2025
Actions Taken

Order #2024-128 - Motion Passed:  A motion to accept the retirement of Dr. Marty Pollio and declare a vacancy in the Office of Superintendent, effective July 1, 2025, passed with a motion by Mrs. Linda Duncan and a second by Ms. Gail Logan Strange.

VII.A.2. Discussion of Superintendent Search Process Timeline
VII.A.3. Discussion of Utilization of an Executive Search Firm and Possible Motion to Direct Staff to Draft RFP
Actions Taken

Order #2024-129 - Motion Passed:  A motion to authorize staff to draft an RFP to utilize an executive search firm for the Superintendent search process passed with a motion by Mrs. Linda Duncan and a second by Ms. Tricia Lister.

VII.B. Student Outcomes-Focused Governance Update
VIII. Persons Requesting to Address the Board on Action Items or Consent Calendar Items to be Voted Upon Separately at Board Member Request
Rationale

  • Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
  • Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
  • At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
  • At the end of three minutes, the bell will sound twice, indicating that your time is up.
  • The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
  • The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

IX. Action Items
X. Information Items
X.A. Discussion of 2025 JCPS Legislative Priorities
Rationale

The 2025 Regular Session of the Kentucky General Assembly will convene on January 7, 2025. Jefferson County Public Schools (JCPS) functions within the statutory framework established by General Assembly, so the actions of the legislature have a significant impact on the District’s ability to carry out its work.

The Board will hear a report regarding the potential issues to be included in the 2025 JCPS Legislative Priorities.

The 2025 JCPS Legislative Priorities will be an action item at an upcoming Board meeting.

Submitted by Kevin C. Brown

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive a report on the 2025 Legislative Priorities

Actions Taken

Order #2024-130 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a report on the 2025 Legislative Priorities. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Gail Logan Strange.

X.B. Acceptance of a Report on the 2023-2024 State Accountability Results
Rationale

This presentation will include a report on the current state accountability model, important contextual factors, results from the 23-24 assessment, and an overview of a prototype for a new accountability model.  

The current accountability model is comprised from the following indicators: student assessment results in five content areas, progress toward achieving English Language Proficiency (ELP) by English learners, quality of school climate and safety, postsecondary readiness, and high school graduation rates. 

This report will review the district results on the individual indicators as well as summarize positive trends and areas for growth.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive a report on the 2023-2024 State Accountability Results.

Actions Taken

Order #2024-131 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a report on the 2023-2024 State Accountability Results. The recommendation passed with a motion by Ms. Tricia Lister and a second by Mrs. Linda Duncan.

XI. Consent Calendar
Actions Taken

Order #2024-132 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the October 15, 2024, Consent Agenda. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Gail Logan Strange.

XI.A. Report of Certified Leaves
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Cynthia Grohmann

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

XI.B. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Cynthia Grohmann

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

XI.C. Recommendation for Approval of Organizational Charts and/or Job Descriptions
XI.C.1. Recommendation for Approval of Organizational Charts and/or Job Descriptions - Academics
Rationale

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

XI.C.2. Recommendation for Approval of Organizational Charts and/or Job Descriptions - Administration
Rationale

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

XI.C.3. WITHDRAWN: Recommendation for Approval of Organizational Charts and/or Job Descriptions - Diversity, Equity, and Poverty
Rationale

This agenda item was withdrawn prior to consideration by the Board.

XI.C.4. Recommendation for Approval of Organizational Charts and/or Job Descriptions - Human Resources
Rationale

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

XI.C.5. Recommendation for Approval of Organizational Charts and/or Job Descriptions - Operations
Rationale

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

XI.C.6. Recommendation for Approval of Organizational Charts and/or Job Descriptions - Schools
Rationale

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

XI.D. Recommendation for Approval of Field Trip Request and Receipt of Report of Field Trips Approved by the Superintendent
Rationale

This is a report of field trip requests submitted to the Board of Education on October 15, 2024.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.366 Field Trips.

Submitted by: Dr. Rob Fulk

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

XI.E. Recommendation for Approval of Contract and Acceptance of Reimbursement from the Commonwealth of Kentucky for Work Performed for New School Building at W.E.B. DuBois Academy
Rationale

A new entrance and left-turn lane is needed for the new school building being constructed for W.E.B. DuBois Academy. Because some of this work requires modification or improvement on the public highway right-of-way on Poplar Level Road, KYTC has agreed to reimburse the District for the value of this work.

These items directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Rob Fulk

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract and accept reimbursement in the amount of $100,000.00 from the Kentucky Transportation Cabinet Division of Maintenance for new entrance and left-turn lane on right of way for the New School Building at W.E.B. DuBois Academy, and authorize the Superintendent to sign same.

XI.F. Recommendation for Approval of Bid and Revised BG-1 Form for Softball Field Renovation at Atherton High School
Rationale

This project will consist of grading and fencing, as well as new dugouts, press box, lighting, and a concession stand for a KHSAA regulation softball field.

On March 26, 2024, the Board of Education approved Sabak, Wilson & Lingo, Inc. to prepare plans and specifications for Project 24-291.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on October 1, 2024. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Softball Field Renovation at Atherton High School for the low base bid of $1,904,000; accept Alternate 1 for a total bid of $1,904,000; and approve the attached revised BG-1 form for $2,353,000.

XI.G. Recommendation for Approval of Revised BG-1 Forms
XI.G.1. Recommendation for Approval of Revised BG-1 Form for Career and Technical Education Program Renovations at Butler Traditional High School
Rationale

On October 24, 2023, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 24-024.

On May 7, 2024, the Board of Education approved awarding a contract to WPC Company, Inc.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Career and Technical Education Program Renovations at Butler Traditional High School in the amount of $278,712.

XI.G.2. Recommendation for Approval of Revised BG-1 Forms for Issuance of Local School Bond
Rationale

These projects were assigned to various architects/engineers to prepare plans and specifications and awarded to various contractors.

 

BG #23-004

W.E.B. DuBois Academy – New School Building

BG #24-001

Atherton HS – Phase I HVAC Renovation & Classroom Addition

BG #24-002

Byck ES – Phase I HVAC Renovation

BG #24-003

New Early Childhood Learning Center

BG #24-005

Marion C. Moore School – HVAC Central Plant Replacement

BG #24-006

Auburndale ES – Boiler Replacement

BG #24-007

Newcomer Academy – Boiler Replacement

BG #24-008

Stopher ES – Boiler Replacement

BG #24-010

Camp Taylor ES – Partial Roof Replacement

BG #24-011

Highland MS – Partial Roof Replacement

BG #24-012

Jeffersontown ES – Partial Roof Replacement

BG #24-013

Shacklette ES – Partial Roof Replacement

BG #24-014

Shelby Traditional Academy – Partial Roof Replacement

BG #24-268

Southern HS – Partial Roof Replacement

 

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the “Cost of Issuance” and “Bond Discount.”

These projects directly support strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends that the Board of Education approve the attached revised BG-1 forms for the projects listed in the rationale.

XI.H. Recommendation for Approval of the Projects, Assignment of Architect/Engineer, and BG-1 forms
XI.H.1. Recommendation for Approval of the Project, Assignment of Architect/Engineer, and BG-1 form for Career and Technical Education Program Renovations at Doss High School
Rationale

This project will consist of renovating 3 existing rooms to create a Makerspace Lab and school store, as well as some minor renovation work to the Energy Lab.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project.  Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Inc. as the architect/engineer, and the BG-1 form for the Career and Technical Education Program Renovations at Doss High School, for an estimated project cost for $248,853.

XI.H.2. Recommendation for Approval of the Project, Assignment of Architect/Engineer, and BG-1 form for Career and Technical Education Program Renovations at Eastern High School
Rationale

This project will consist of renovating the existing life skills kitchen classroom with new casework and finishes and creating a larger school store for selling Career and Technical Education business class products.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project.  Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of JRA Architects as the architect/engineer, and the BG-1 form for the Career and Technical Education Program Renovations at Eastern High School, for an estimated project cost for $400,913.

XI.H.3. Recommendation for Approval of the Project, Assignment of Architect/Engineer, and BG-1 form for Fire Science Building at Fern Creek High School
Rationale

This project will consist of constructing a standalone metal building to house emergency service vehicles for the Career and Technical Education program.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project.  Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of VBNA as the architect/engineer, and the BG-1 form for the Fire Science Building at Fern Creek High School, for an estimated project cost for $1,074,500.

XI.H.4. Recommendation for Approval of the Project, Assignment of Architect/Engineer, and BG-1 form for Career and Technical Education Storage Canopy at Pleasure Ridge Park High School
Rationale

This project will consist of creating a storage canopy with a roof outside of the Welding Lab.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project.  Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Structural Services, Inc. as the architect/engineer, and the BG-1 form for the Career and Technical Education Storage Canopy at Pleasure Ridge Park High School, for an estimated project cost for $150,030.

XI.H.5. Recommendation for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for Food Service Phase 43 at Various Schools
Rationale

Jefferson County Public Schools Food Service Phase 43 scope includes upgrading equipment and fixtures to meet plumbing, MSD, Building, Fire, and Health codes. Depreciated equipment or equipment no longer in use will be replaced/removed and the upgraded kitchen design will assist with efficiency and accessibility of equipment used to prepare over 90,000 meals each day. The list of schools is attached.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of BCCLT, Inc. as the architect/engineer, and the BG-1 form for Food Service Phase 43 at Various Schools, for an estimated project cost of $673,480.

XI.I. Recommendation for Approval of Contract Completions and BG-4 Forms
XI.I.1. Recommendation for Approval of Contract Completion and BG-4 Form for Metal Roof Replacement at Brandeis Elementary School
Rationale

McCulloch Associates Architects to prepare plans and specifications On June 22, 2021, the Board of Education approved for Project 22-012.

On November 29, 2022, the Board approved awarding a contract to Carlon Roofing & Sheet Metal, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Carlon Roofing & Sheet Metal, Inc. for Metal Roof Replacement at Brandeis Elementary School for a total construction cost of $1,307,700.

XI.I.2. Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Jeffersontown Elementary School
Rationale

On July 19, 2022, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 23-005.

On December 13, 2022, the Board approved awarding a contract to Deer Park Roofing, LLC as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Deer Park Roofing, LLC for Partial Roof Replacement at Jeffersontown Elementary School for a total construction cost of $781,836.

XI.I.3. Recommendation for Approval of Contract Completion and BG-4 Form for CAD Lab Renovation at Jeffersontown High School
Rationale

On January 23, 2024, the Board of Education approved Schmidt Associates, Inc. to prepare plans and specifications for Project 24-215.

On May 28, 2024, the Board approved awarding a contract to Miranda Construction, LLC as the low bidder.

Schmidt Associates, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Miranda Construction, LLC for CAD Lab Renovation at Jeffersontown High School for a total construction cost of $304,465.20.

XI.I.4. Recommendation for Approval of Contract Completion and BG-4 Form for Drainage Improvements at Liberty High School
Rationale

On September 26, 2023, the Board of Education approved Sabak, Wilson, & Lingo, Inc. to prepare plans and specifications for Project 24-021.

On May 7, 2024, the Board approved awarding a contract to Trademark Excavating Company, LLC as the low bidder.

Sabak, Wilson & Lingo, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Trademark Excavating Company, LLC for Drainage Improvements at Liberty High School for a total construction cost of $250,247.

XI.J. Recommendation for Approval of Project Closeout and BG-5 Form for Gym Floor Replacement at Crosby Middle School
Rationale

On September 3, 2024, the Board of Education approved the contract completion and BG-4 form for Martin Flooring Company, Inc.       

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Gym Floor Replacement at Crosby Middle School.

XI.K. Recommendation for Approval of BG-5 Form for Purchase of 4919 Poplar Level Road
Rationale

On May 7, 2024, the Board of Education approved the BG-1 form. The closing took place on July 30, 2024. Due to a cyber attacked at the Jefferson County Clerk’s Office, the deed couldn’t be recorded until August 21, 2024.

The KentuckyDepartment of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for the purchase of 4919 Poplar Level Road.

XI.L. Recommendation for Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

XI.M. Recommendation for Approval of Bid Tabulations and Contract Renewals.
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are ties on two bids.  One tie on Bid ID #8386 - Tires, Tubes, Recapping & Repair, and one tie on Bid ID #8385 - Plumbing Supplies & Equipment (Line Item).

Submitted by:  Edward D. Muns

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations and contract renewals.

XI.N. Recommendation for Approval of Professional Services Contracts of $20,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Edward D. Muns

Attachments 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

XI.O. Acceptance of Summary of Professional Services Contracts
Rationale

This summary includes all professional services contracts approved as of July 1, 2024 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Edward D. Muns

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

XI.P. Acceptance of Orders of the Treasurer
XI.P.1. Acceptance of Orders of the Treasurer-Invoices
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks

Submitted by: Edward D. Muns

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of September 2, 2024 through September 22, 2024.

XI.P.2. Acceptance of Orders of the Treasurer-Purchase Orders
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of September 2, 2024 through September 22, 2024.

XI.P.3. Acceptance of Orders of the Treasurer-Vouchers
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of September 2, 2024 through September 22, 2024.

XI.Q. Acceptance of Monthly Financial Report for Period Ended August 31, 2024
Rationale

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Edward D. Muns

Attachments 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended August 31, 2024.

XI.R. Acceptance of Donations, Grants, and Funding
XI.R.1. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on October 15, 2024.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $90,219.94 to be used as stated in the attachment.

XI.R.2. Acceptance Funding from Commonwealth of KY Justice/Public Safety Cabinet Department of Juvenile Justice
Rationale

The attached funding Contract and Memorandum of Agreement outlines the Terms and Conditions between the Commonwealth of KY Justice and Public Safety Cabinet, Department of Juvenile Justice, and Jefferson County Public Schools to establish educational day services at Jefferson Regional Detention Center. 

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $100,000 from the Commonwealth of Kentucky and authorize the superintendent sign same.

XI.R.3. Acceptance of Funding from Catholic Charities through the Kentucky Office for Refugees
Rationale

JCPS Adult Education will use these funds to provide English Language Training services to eligible participants in the Louisville area.

This English Language Training is federally funded by the Kentucky Office of Refugee. 

This agreement aligns with the Districts Vision 2020 (1.1.1, 1.1.5 & 1.1.7) by providing parents and community members with the opportunity to gain English speaking skills needed to become employable contributing members of the community.    

Submitted by: Robert Moore 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding from Catholic Charities, through the Kentucky Office for Refugees, in the amount of $400,000.00 and authorize the superintendent to sign the attached agreement.

XI.R.4. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

William O. Alden, Jr Bluegrass Fund donated $15,000 to Barrett Middle, Chenoweth Elementary, Field Elementary, Portland Elementary, and St. Matthews Elementary ($3,000 each) to be used as needed.

Jefferson County Public Education donated $400 to the Ballard High to be used by the Ballard Orchestra.

Submitted by: Edward D. Muns

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $15,400 from the Jefferson County Public Education Foundation for use as stated in the rationale.

XI.S. Recommendation for Approval of Agreements
XI.S.1. Recommendation for Approval of Stewart B. McKinney Homeless Education Grant Modification with the Kentucky Department of Education
Rationale

The Stewart B. McKinney Homeless Education Grant will assist families by providing school information, helping with enrollment and the transfer of student records, providing tutoring, and offering student support services. The period of performance is October 1, 2024, through June 30, 2026. The agreement does not obligate the District beyond the period of performance.

Submitted by: Dr. John Marshall 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Stewart B. McKinney Homeless Education Grant Modification and authorize the superintendent sign same.

XI.S.2. Recommendation for Approval of Memorandum of Agreement with Metro United Way for Out-of-School Time Programs
Rationale

Metro United Way (MUW) is focused on co-creating equitable outcomes for all youth through its youth success initiative. MUW supports out-of-school time (OST) programs across the city who provide access to learning and enrichment opportunities to school age youth.

The attached agreement for data sharing between Jefferson County Public Schools (JCPS) and MUW will allow OST providers access to data for those students receiving services.

There is no cost to JCPS.

This agreement supports Vision 2020 strategy 1.1.7 – Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Metro United Way, regarding data sharing for out-of-school time programs and authorize the superintendent to sign same.

XI.S.3. Recommendation for Approval of Memorandum of Agreement with Jefferson County Teachers Association
Rationale

To allow District Resource Teachers serving students at The Academy @ Shawnee and J. Blaine Hudson Middle School pursuant to Article XVI, Section E of the JCTA collective bargaining agreement to receive the applicable quarterly stipend for enhanced support schools, this Memorandum of Agreement has been developed.

Submitted by: Cynthia Grohmann

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association and authorize signature of same.

XI.S.4. Recommendation for Approval of Memorandum of Agreement with Kentucky Educational Collaborative for State Agency Children (KECSAC)
Rationale

The attached Agreement includes revised funding (amends funding approved at the June 25, 2024, JCBE Meeting) to include the allocation for Jefferson Regional Juvenile Detention Center. The Agreement between Kentucky Educational Collaborative for State Agency Children (KECSAC) and JCPS outlines the operation and distribution of the State Agency Children's Funds for the delivery of education services to State Agency Children in JCPS. The Agreement is reviewed and signed annually in order to receive grant funds. 

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Kentucky Educational Collaborative for State Agency Children (KECSAC) and authorize the superintendent to sign same.

XI.S.5. Recommendation for Approval of Agreement with Ohio Valley Educational Cooperative
Rationale

This Memorandum of Agreement sets out the terms by which the Head Start program and JCPS will ensure full utilization of Head Start funds by meeting the following objectives: (1) to avoid duplication of programs and services; (2) to avoid supplanting of federal funds; (3) to maximize the use of Head Start funds to serve as many four-year-old children as possible.  his MOA provides for coordination between Head Start and JCPS as required by 45 CFR 1302.53 and 45 CFR 1302.63.  The Kentucky Department of Education also requires the Head Start director and JCPS representative to jointly complete and sign the Certificate of Head Start Full Utilization by September 15, 2024, to verify the number of at-risk four-year-olds enrolled with Head Start and confirm that Head Start is fully utilized on September 1, 2024.

This amendment replaces attachment A.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached amended Agreement with Ohio Valley Educational Cooperative and authorize the superintendent sign same.

XI.T. Recommendation for Approval of Fiscal Year 2024 Technology Activity Report
Rationale

This annual Technology Activity Report details the spending of Kentucky Education Technology System (KETS) funds and other funds on technology. The report details how much money was spent on workstations, printers, file servers, software, hardware, network, personnel, and maintenance.

The Kentucky Department of Education (KDE) requests this information in order to compare how the district is spending money in relationship to the money received through the Kentucky School Facilities Construction Commission Education Technology Funding Program.

Once this report is approved by the Board, KDE will send the Offer of Assistance indicating the amount of funding JCPS will receive for KETS.

The project directly supports strategy 3.3.3 of Vision 2020.

Submitted by: Eric Satterly

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Fiscal Year 2024 Technology Activity Report.

XII. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.

Actions Taken

Order #2024-133 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

XIII. Committee Reports
Rationale

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

XIV. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

XV. MOVED UP: Superintendent Search Process Update
XVI. Persons Requesting to Address the Board (If Necessary)
XVII. Executive Session (If Necessary)
XVIII. Action Item (If Necessary)
XIX. Adjournment
Recommended Motion

A motion to adjourn the meeting of the Jefferson County Board of Education.

Actions Taken

Order #2024-134 - Motion Passed:  A motion to adjourn the October 15, 2024, meeting of the Jefferson County Board of Education at 8:28 p.m. passed with a motion by Mrs. Linda Duncan and a second by Ms. Tricia Lister.