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I.
Call to Order
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Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for July 23, 2024.
Order #2024-95 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for July 23, 2024. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the June 18, 2024, and June 25, 2024, meetings are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 18, 2024, and June 25, 2024, meetings.
Order #2024-96 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 18, 2024, and June 25, 2024, meetings. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Gail Logan Strange.
IV.
Superintendent Update (Administrative Procedures for Review Only)
To support the District's continued focus on organizational coherence, please see attached set of administrative procedures for Board review.
V.
Student Outcomes-Focused Governance Update
VI.
Work Sessions
VI.A.
Update on JCPS Police Department
Jefferson County Public Schools is committed to providing a safe learning environment in our schools and broader district community. This work session will provide an overview of our Jefferson County Public Schools Police Department: School Safety Officer, and Professional Security Staff implementation efforts. The overview will include an introduction to our new command staff; an update on our staffing levels; an overview of our reorganization; and the next phase in our progress toward a fully staffed agency for the 2024-2025 school year.
Submitted by: Dr. Katy DeFerrari
VI.B.
Update on Transportation/First Day of School
In preparation for the upcoming school year starting on August 8, 2024, the Board will receive a briefing on the Transportation Department's readiness plans and preparations being made for the opening day of school.
Submitted by: Dr. Rob Fulk
VII.
Persons Requesting to Address the Board on Consent Calendar Items to be Voted Upon Separately at Board Member Request
VIII.
Consent Calendar
Order #2024-97 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the July 23, 2024, Consent Agenda. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
VIII.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VIII.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
VIII.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
VIII.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Finance
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Operations Services
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.D.
Recommendation for Approval of Field Trip Request and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on July 23, 2024.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Dr. Rob Fulk
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VIII.E.
Recommendation for Approval of the Projects, Assignment of Architects/Engineers, and BG-1 forms
VIII.E.1.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Partial Window Replacement at 3901 Atkinson Square Drive
This project will consist of replacing the existing windows with new thermally insulated windows.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Tony Kleyer, Architect and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Window Replacement at 3901 Atkinson Square Drive, for an estimated project cost for $232,150.
VIII.E.2.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Partial Roof Replacement at Ballard High School
This project consists of replacing 285 squares of roof in Sections 16a, 16b and 16c.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Inc. and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Ballard High School, for an estimated project cost for $861,854.
VIII.E.3.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Boiler Replacement at Breckinridge Metropolitan High School
This project will consist of replacing the school’s boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architects/engineers, and the BG-1 form for the Boiler Replacement at Breckinridge Metropolitan High School, for an estimated project cost for $345,925.
VIII.E.4.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Partial Roof Replacement at Camp Taylor Elementary School
This project consists of replacing 120 squares of roof in Sections 2 and 3.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Inc. and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Camp Taylor Elementary School, for an estimated project cost for $368,928.
VIII.E.5.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Boiler Replacement at Farnsley Middle School
This project will consist of replacing the school’s boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architects/engineers, and the BG-1 form for the Boiler Replacement at Farnsley Middle School, for an estimated project cost for $345,925.
VIII.E.6.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Sprinkler System Replacement at Field Elementary School
This project will consist of replacing the sprinkler system pipes and heads throughout the building.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. and Environmental Concerns, Inc. (Lead Abatement Only) as the architects/engineers, and the BG-1 form for the Sprinkler System Replacement at Field Elementary School, for an estimated project cost for $351,360.
VIII.E.7.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Boiler and Chiller Replacement at Foster Traditional Academy
This project will consist of replacing the school’s boiler and chiller.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architects/engineers, and the BG-1 form for the Boiler and Chiller Replacement at Foster Traditional Academy, for an estimated project cost for $850,375.
VIII.E.8.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 Form for Office Renovations at George Unseld Early Childhood Learning Center
This project will consist of reconfiguring walls to add several administrative offices and resource rooms.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of alt32 Architecture as the architect/engineer, and the BG-1 form for the Office Renovations at George Unseld Early Childhood Learning Center, for an estimated project cost for $250,000.
VIII.E.9.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Boiler and Chiller Replacement at Hawthorne Elementary School
This project will consist of replacing the school’s boiler and chiller.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of CMTA, Inc. as the architects/engineers, and the BG-1 form for the Boiler and Chiller Replacement at Hawthorne Elementary School, for an estimated project cost for $738,338.
VIII.E.10.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Boiler Replacement at Highland Middle School
This project will consist of replacing the school’s boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architects/engineers, and the BG-1 form for the Boiler Replacement at Highland Middle School, for an estimated project cost for $515,200.
VIII.E.11.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Boiler and Chiller Replacement at King Elementary School
This project will consist of replacing the school’s boiler and chiller.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of CMTA, Inc. as the architects/engineers, and the BG-1 form for the Boiler and Chiller Replacement at King Elementary School, for an estimated project cost for $738,338.
VIII.E.12.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Partial Roof Replacement at Jeffersontown High School
This project consists of replacing 350 squares of roof in Sections 2a, 2b, 5a and 5b.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Inc. and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Jeffersontown High School, for an estimated project cost for $1,054,350.
VIII.E.13.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Partial Roof Replacement at Knight Middle School
This project consists of replacing 296 squares of roof in Sections 4 and 5.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts
Attachment
with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Inc. and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Knight Middle School, for an estimated project cost for $894,910.
VIII.E.14.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Lighting Upgrade at Middletown Elementary School
This project will consist of replacing the obsolete old fluorescent light fixtures with new LED light fixtures.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of BCCLT, Inc. as the architects/engineers, and the BG-1 form for the Lighting Upgrade at Middletown Elementary School, for an estimated project cost for $149,768.
VIII.E.15.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Partial Roof Replacement at Newcomer Academy
This project consists of replacing 281 squares of roof in Sections 4a and 4b.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Inc. and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Newcomer Academy, for an estimated project cost for $849,833.
VIII.E.16.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Switchgear Replacement at Olmsted Academy North
This project will consist of replacing the existing electrical switchgear.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architects/engineers, and the BG-1 form for the Switchgear Replacement at Olmsted Academy North, for an estimated project cost for $348,210.
VIII.E.17.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Boiler Replacement at Shacklette Elementary School
This project will consist of replacing the school’s boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architects/engineers, and the BG-1 form for the Boiler Replacement at Shacklette Elementary School, for an estimated project cost for $289,875.
VIII.E.18.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Domestic Water Piping Replacement at Stonestreet Elementary School
This project will consist of replacing portions of the domestic water pipes inside the school.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architects/engineers, and the BG-1 form for the Domestic Water Piping Replacement at Stonestreet Elementary School, for an estimated project cost for $125,017.
VIII.E.19.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Boiler Replacement at Thomas Jefferson Middle School
This project will consist of replacing the school’s boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architects/engineers, and the BG-1 form for the Boiler Replacement at Thomas Jefferson Middle School, for an estimated project cost for $515,200.
VIII.E.20.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Operable Partition Replacement at Various Schools
This project will consist of replacing the operable partitions between the gym and cafeteria at Camp Taylor, Chenoweth, and Greathouse/Shryock Traditional Elementary Schools.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Tony Kleyer, Architect as the architects/engineers, and the BG-1 form for the Operable Partition Replacement at Various Schools, for an estimated project cost for $597,480.
VIII.E.21.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Partial Roof Replacement at Western High School
This project will consist of replacing 112 squares of roof in Section 3.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Inc. and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Western High School, for an estimated project cost for $344,693.
VIII.E.22.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Partial Roof Replacement at Western Middle School
This project consists of replacing 200 squares of roof in Sections 9, 10, 11, and 13.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Inc. and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Western Middle School, for an estimated project cost for $697,194.
VIII.E.23.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Boiler and Water Heater Replacement at Wheeler Elementary School
This project will consist of replacing the school’s boiler and water heater.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architects/engineers, and the BG-1 form for the Boiler and Water Heater Replacement at Wheeler Elementary School, for an estimated project cost for $318,463.
VIII.F.
Recommendation for Approval of BG-1 Forms
VIII.F.1.
Recommendation for Approval of BG-1 Form for Phase I HVAC Renovation at Dixie Elementary School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings, and lights. Exterior windows and minor building renovations may occur.
On June 25, 2024, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 25-001.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for Phase I HVAC Renovation at Dixie Elementary School, for an estimated project cost of $9,151,366.
VIII.F.2.
Recommendation for Approval of BG-1 Form for the Athletic Stadium Renovation at Doss High School
This project consists of a stadium renovation including bleachers, press box, concession stand and restroom replacement, installation of turf playing field, converting asphalt track from yards to meters, and install rubberized surface. The goal posts and scoreboards will also be replaced.
On June 25, 2024, the Board of Education The Kleingers Group, Inc. to prepare plans and specifications for Project 25-005.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for the Athletic Stadium Renovation at Doss High School, for an estimated project cost of $4,494,000.
VIII.F.3.
Recommendation for Approval of BG-1 Form for the Athletic Stadium Renovation at duPont Manual High School
This project consists of a stadium renovation including repairs to or restoring the existing bleachers and press box, concession stand and restroom building repairs, and installation of turf playing field. The goal posts and scoreboards will also be replaced.
On June 25, 2024, the Board of Education Pickett Passafiume Architects to prepare plans and specifications for Project 25-006.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for the Athletic Stadium Renovation at duPont Manual High School, for an estimated project cost of $2,277,000.
VIII.F.4.
Recommendation for Approval of BG-1 Form for the Athletic Stadium Renovation at Fern Creek High School
This project consists of a stadium renovation including bleachers, press box, concession stand and restroom replacement, installation of turf playing field, asphalt track repairs, and install rubberized surface. The goal posts and scoreboards will also be replaced.
On June 25, 2024, the Board of Education Schmidt Associates, Inc. to prepare plans and specifications for Project 25-007.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for the Athletic Stadium Renovation at Fern Creek High School, for an estimated project cost of $4,494,000.
VIII.F.5.
Recommendation for Approval of BG-1 Form for Phase I HVAC Renovation at Frayser Elementary School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings, and lights. Minor architectural renovations may occur.
On June 25, 2024, the Board of Education approved K. Norman Berry Architects to prepare plans and specifications for Project 25-002.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for Phase I HVAC Renovation at Frayser Elementary School, for an estimated project cost of $13,875,301.
VIII.F.6.
Recommendation for Approval of BG-1 Form for the New School Building at Kerrick Elementary School
This project consists of replacing the deteriorated facility at Kerrick Elementary School on the same site. This project also includes the demolition of the existing Kerrick Elementary School building.
On June 25, 2024, the Board of Education JRA Architects to prepare plans and specifications for Project 25-003.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for the New School Building at Kerrick Elementary School, for an estimated project cost of $35,195,450.
VIII.F.7.
Recommendation for Approval of BG-1 Form for the Athletic Stadium Renovation at Louisville Male High School
This project consists of a stadium renovation including structural analysis and repairs of existing bleachers, installation of turf playing field, asphalt track with rubberized overlay, and renovations to the existing concession and restroom buildings. The goal posts and scoreboards will also be replaced.
On June 25, 2024, the Board of Education Schmidt Associates, Inc. to prepare plans and specifications for Project 25-008.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for the Athletic Stadium Renovation at Louisville Male High School, for an estimated project cost of $2,277,000.
VIII.F.8.
Recommendation for Approval of BG-1 Form for the New School Building at Seneca High School
This project consists of replacing the deteriorated facility at Seneca High School on the same site. All Kentucky Department of Education program requirements will be included as well as the Career and Technical Education spaces and required athletic facilities. The existing building will be demolished except for portions necessary for the continued operation of Goldsmith Elementary School.
On June 25, 2024, the Board of Education Studio Kremer Architects to prepare plans and specifications for Project 25-004.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for the New School Building at Seneca High School, for an estimated project cost of $104,125,980.
VIII.F.9.
Recommendation for Approval of BG-1 Form for the Athletic Stadium Renovation at Waggener High School
This project consists of a stadium renovation including bleachers, press box, concession stand and restroom replacement, and installation of turf playing field. The goal posts and scoreboards will also be replaced.
On June 25, 2024, the Board of Education Schmidt Associates, Inc. to prepare plans and specifications for Project 25-009.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for the Athletic Stadium Renovation at Waggener High School, for an estimated project cost of $3,937,250.
VIII.G.
Recommendation for Approval of Revised BG-1 Form for Parking Lot at Portland Elementary School
On April 25, 2023, the Board of Education approved Mindel Scott to prepare plans and specifications for Project 23-437.
On December 5, 2023, the Board of Education approved awarding a contract to Louisville Paving Company, Inc. for $98,000.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Parking Lot at Portland Elementary School in the amount of $154,908.
VIII.H.
Recommendation for Approval of Contract Completion and BG-4 Form for Food Service Phase 41 at Various Schools
On April 26, 2022, the Board of Education approved Pharis Engineering to prepare plans and specifications for Project 22-420. The list of schools is attached.
On March 28, 2023, the Board approved awarding a contract to Walker Mechanical Contractors, Inc. as the low bidder.
Pharis Engineering has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Walker Mechanical Contractors, Inc. for Food Service Phase 41 at Various Schools for a total construction cost of $317,146.25.
VIII.I.
Recommendation for Approval of Project Closeouts and BG-5 Forms
VIII.I.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Ballard High School
On October 24, 2023, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Ballard High School.
VIII.I.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Bloom Elementary School
On May 28, 2024, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Bloom Elementary School.
VIII.I.3.
Recommendation for Approval of Project Closeout and BG-5 Form for Air Handler and Outdoor Air Unit Replacement at C.B. Young Jr. Service Center
On November 14, 2023, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Air Handler and Outdoor Air Unit Replacement at C.B. Young Jr. Service Center.
VIII.I.4.
Recommendation for Approval of Project Closeout and BG-5 Form for Front Entrance Parking at Highland Middle School
On May 7, 2024, the Board of Education approved the contract completion and BG-4 form for Riverside Paving and Contracting Co., Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Front Entrance Parking at Highland Middle School.
VIII.J.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VIII.K.
Recommendation for Approval to Request a Waiver from the Kentucky Board of Education Related to 702 KAR 4:050 – Building Sites, Inspections, and Approval for the Molina Property at 18th Street and West Broadway
KRS 156.160 (2) allows the Kentucky Board of Education to grant waivers to regulations when appropriate justification is submitted in writing.
702 KAR 4:050 Section 4(4)(b) reads in relevant part “The property shall not have easements traversing the site. Easements are allowable along perimeter. Commitments to relocate easement from traversing site to perimeter shall be considered.” The property being donated to Jefferson County Public Schools at 18th Street and West Broadway has a 50’ Sewer and Drainage Easement traversing the property. The easement serves as drainage for storm water. Efforts will be made during design to relocate the drainage easement; however, it may become cost prohibitive. There is space on either side of the easement to construct a new school. There is also a portion of an existing 60’ Public Right of Way that includes a Louisville Gas and Electric Easement, a Louisville Water Company water line, and a Louisville/Jefferson County Metropolitan Sewer District 18” sanitary sewer that traverses through the property. The easement and water/sewer lines are not in an area where the school will be built and are not a factor in design.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends that the Board of Education grant approval to request a waiver from the Kentucky Board of Education regarding easements traversing through property being donated to the District.
VIII.L.
Recommendation for Approval of Competitive Negotiations, Bid Tabulations, Contract Renewal, and Amendment
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiations, bid tabulations, contract renewal, and amendment.
VIII.M.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VIII.N.
Acceptance of Orders of the Treasurer
VIII.N.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of June 3, 2024 through June 30, 2024.
VIII.N.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of June 3, 2024 through June 30, 2024.
VIII.N.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of June 3, 2024 through June 30, 2024.
VIII.O.
Acceptance of Monthly Financial Report for Period Ended April 30, 2024
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended April 30, 2024.
VIII.P.
Recommendation for Approval of General Liability and Educators Legal Liability Insurance Policy Renewal
The liability insurance premium will be $1,629,354 for $5,000,000 per occurrence, with a $12,000,000 aggregate and $500,000 for retention. This is an increase of $182,932 over last year's premium.
Submitted by: Edward D. Muns
Superintendent Martin Pollio recommends the Board of Education renew the General Liability and Educators Legal Liability Insurance Policy with American Alternative Insurance Corporation for a period of one year beginning July 1, 2024, through June 30, 2025.
VIII.Q.
Acceptance of Donations, Grants, and Funding
VIII.Q.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on July 23, 2024.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $351,624.49 to be used as stated in the attachment.
VIII.Q.2.
Acceptance of Four Grants from WHAS Crusade for Children to Support Exceptional Child Education Programs
The WHAS Crusade for Children has awarded the District four grants totaling $112,300. These grants support the needs of Exceptional Child Education (ECE) students by providing equipment and supplies to assist in overcoming physical and mental challenges. WHAS Crusade for Children awarded funds in the areas of Occupational and Physical Therapy and Early Childhood Education.
The District is not required to match funds on these projects and has no obligation beyond the end date of the grant period.
These grants support strategy 1.1.7 in Vision 2020.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education accept four grants from the WHAS Crusade for Children totaling $112,300 to support Exceptional Child Education programs and authorize the Superintendent to sign the attached grant Acceptance Forms.
VIII.Q.3.
Acceptance of Funding from the University of Louisville College of Education and Human Development for Teacher-in-Residence Program
The University of Louisville College of Education and Human Development (CEHD) provides funding to support the Professional Development School Collaboration between CEHD and Jefferson County Public Schools. These funds will support a Teacher-in-Residence at Atkinson Academy, Cochran, and Portland Elementary Schools for the 2024-25 school year.
The funding covers teacher salary, fringe benefits, and indirect costs.
There is no financial obligation for the District.
Submitted by: Robert Moore
Attachments
Superintendent Martin Pollio recommends the Board of Education accept funding from the University of Louisville College of Education and Human Development totaling $160,188.25 and authorize the Superintendent to sign the attached Memorandums of Agreement.
VIII.Q.4.
Acceptance of Funding and Approval of Agreement with the University of Louisville for Professional Learning at Westport Middle School
The University of Louisville (UofL) CEHD supports the ongoing professional development goals of Westport Middle School as a Signature Partnership School. To this end, UofL agrees to provide funding to support staff participation in professional development and facilitator training that enhances Professional Learning Communities at the school.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept additional funding totaling $48,000 from the University of Louisville College of Education and Human Development (CEHD) and authorize the superintendent to sign the attached agreement.
VIII.Q.5.
Acceptance of Funding from the Jefferson County Public Education Foundation
David Houser donated $250 to be used for the JCPS Summer Meal Program.
Submitted by: Edward D. Muns
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $250 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
VIII.R.
Recommendation for Approval of Agreements
VIII.R.1.
Recommendation for Approval of Memorandum of Agreement with Alliance for Young Artists & Writers, Inc.
Approval of the 2025 Affiliate Partner Agreement with the Alliance for Young Artists & Writers, Inc. will expand opportunities for students in grades 7-12 visual arts programs. The Scholastic Art Awards program directly impacts students’ college/career readiness. The program is aligned with curriculum standards that support visual arts program goals, college/career portfolio preparation, and enrichment opportunities.
Costs associated with this program are split between JCPS and the Fund for the Arts. The Fund for the Arts covers all student entry fees for participating non-JCPS students. JCPS student participation fees, national program costs (e.g., website maintenance, certificates, marketing materials, program support, etc.), plus print (e.g., programs, posters, labels, certificates, etc.) and office supplies are paid from the Academics department fiscal budget. The Alliance’s student entry fees are $10.00 for individual artwork submissions and $30.00 for senior art portfolio submissions. The budget estimate for the 2025 program is $8575 for JCPS students and $4000 for non-JCPS student participation. This agreement directly supports strategies 1.1.3 Provide Equitable Access, 1.1.1 Adopt a Broader Definition of Learning, and 1.1.2 Personalize Learning in Vision 2020.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Alliance for Young Artists & Writers, Inc. and authorize the superintendent to sign the same.
VIII.R.2.
Recommendation for Approval of Data Privacy Agreement with Carnegie Learning Inc.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Carnegie Learning Inc., and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This agreement supports Vision 2020.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Carnegie Learning Inc., and authorize the superintendent to sign the same.
VIII.R.3.
Recommendation for Approval of Data Privacy Agreement with Charemtech Labs, LLC.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Charemtech Labs, LLC. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This agreement supports Vision 2020 Goal 1.1.7.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Charemtech Labs, LLC., and authorize the superintendent to sign the same.
VIII.R.4.
Recommendation for Approval of Data Sharing Agreement with E & S Bryan dba Crystal Reporting Solutions
E & S Bryan dba Crystal Reporting Solutions is a vendor that provides custom reports for MUNIS data from all existing modules of MUNIS, including Human Resources, General Ledger, Position Control, Payroll, Purchasing, Project Accounting, and all other MUNIS modules as needed.
The purpose of this agreement is to provide necessary data access to create mandatory reports that are necessary for the Accounting Department, Budget Department, Payroll Department and Human Resources. These reports address a wide spectrum of formats and usages.
The operational guidelines for sharing data between E & S Bryan dba Crystal Reporting Solutions and JCPS are defined within the attached Data Sharing Agreement, including the respective roles and responsibilities of each party.
Data sharing will begin upon acceptance of this agreement.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with E & S Bryan dba Crystal Reporting Solutions and authorize the superintendent to sign same.
VIII.R.5.
Recommendation for Approval of Memorandum of Agreement with Elizabethtown Community and Technical College for Dual Credit
Dual Credit personnel from Elizabethtown Community and Technical College have worked with the principals, administrators, and teachers at various JCPS High Schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. Participating High Schools will provide written notification of the courses they plan to offer prior to each semester and/or academic year.
The terms of this partnership agreement follow the National Alliance of Concurrent Enrollment Partnerships (NACEP) standards of practice. This agreement also follows the SACS OCS accreditation standards for credentialing adjunct faculty. This agreement complies with the Kentucky Dual Credit and Work Ready Scholarship Programs and includes negotiated points outlined in the Postsecondary Partner Institution (PPI) agreement with the Kentucky Higher Education Assistance Authority (KHEAA), which manages the Kentucky Dual Credit and Work Ready Scholarships. This college provides appropriate dual credit courses to all JCPS high school students and high schools participating in dual credit.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Elizabethtown Community and Technical College for dual credit courses and authorize the superintendent sign same.
VIII.R.6.
Recommendation for Approval of Amendment to Data Privacy Agreement with ePrep Cert
The purpose of this agreement is to delineate the operational guidelines for sharing data between ePrep Cert and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This Amendment is in addition to, and does not replace, the Data Privacy Agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein. This agreement supports Vision 2020 Goal 1.1.7.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Data Privacy Agreement with ePrep Cert and authorize the superintendent to sign the same.
VIII.R.7.
Recommendation for Approval of Memorandum of Agreement with Family Scholar House for Family Outreach and Student Attendance
JCPS and Family Scholar House are proposing a stronger collaboration to better support students. Family Scholar House would do the following for JCPS at no cost:
- Reach out to current, former, and potential JCPS students to discuss postsecondary plans and available support.
- Connect families with community resources such as food sources, medical care, and social service application assistance.
- Promote JCPS events and student support services, including FAFSA completion workshops, college and career fairs, and the Evolve502 program.
- Help improve student attendance by contacting families of students who are absent.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Family Scholar House and authorize the superintendent to sign same.
VIII.R.8.
Recommendation for Approval of Amendment to Data Privacy Agreement with Flashlight Learning Inc.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Flashlight Learning Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This Amendment is in addition to, and does not replace, the Data Privacy Agreement with Flashlight Learning Inc., all terms and provisions of which remain in full force and effect except as specifically provided herein. This agreement supports Vision 2020 Goal 1.1.7.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Data Privacy Agreement with Flashlight Learning Inc. and authorize the superintendent to sign the same.
VIII.R.9.
Recommendation for Approval of Memorandum of Agreement with Greater Louisville Head Start (GLHS)
This Memorandum of Agreement sets out the terms by which the Head Start program and JCPS will ensure full utilization of Head Start funds by meeting the following objectives: (1) to avoid duplication of programs and services; (2) to avoid supplanting of federal funds; (3) to maximize the use of Head Start funds to serve as many four-year-old children as possible. This MOA provides for coordination between Head Start and JCPS as required by 45 CFR 1302.53 and 45 CFR 1302.63. The Kentucky Department of Education also requires the Head Start director and JCPS representative to jointly complete and sign the Certificate of Head Start Full Utilization by September 15, 2024, to verify the number of at-risk four-year-olds enrolled with Head Start and confirm that Head Start is fully utilized on September 1, 2024.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Greater Louisville Head Start (GLHS) and authorize the superintendent to sign same.
VIII.R.10.
Recommendation for Approval of Amendment to the Data Privacy Agreement with Imagine Learning
The purpose of this agreement is to delineate the operational guidelines for sharing data between Imagine Learning and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This Amendment is in addition to, and does not replace the Data Privacy Agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein. This agreement supports Vision 2020 Goal 1.1.7.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Data Privacy Agreement with Imagine Learning and authorize the superintendent to sign the same.
VIII.R.11.
Recommendation for Approval of Memorandum of Agreement with Kentucky Refugee Ministries
The Kentucky Office of Refugees (KOR) within Catholic Charities provides funding to the District that is used to provide summer programming for eligible refugee students. Kentucky Refugee Ministries with the District will implement a summer program for eligible refugee students. Kentucky Refugee Ministries will recruit students and provide space for the program. The District will provide ELD/ESL teachers and bi-lingual instructors for the program and curricular and instructional materials and resources for students and staff.
This project aligns with Vision 2020 strategy 1.1.5 improving student literacy and strategy 1.1.7 providing differentiated resources to eliminate opportunity gaps.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Kentucky Refugee Ministries and authorize the superintendent to sign the same.
VIII.R.12.
Recommendation for Approval of Memorandums of Agreement with The Louisville Academy of Music
The Louisville Academy of Music (LAM) will provide private music lessons to eligible students at Johnson Middle School, Lincoln Elementary Performing Arts School (Lincoln), Western Middle School for the Arts (WMSFA), and Brooklawn during the 2024-25 school year at no cost.
Schools will refer students to LAM for private music lessons based on an agreed set of criteria, including financial need. LAM will provide all lesson books and all supplementary materials for students and provide an accompanist for student solo performances as part of school concerts.
There is no charge to the District for this program.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandums of Agreement with The Louisville Academy of Music on behalf of Johnson, Lincoln, Westport Middle School, and Brooklawn and authorize the superintendent sign same.
VIII.R.13.
Recommendation for Approval of Data Privacy Agreement with MakeMusic
The purpose of this agreement is to delineate the operational guidelines for sharing data between MakeMusic and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This agreement supports Vision 2020 Goal 1.1.7.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with MakeMusic and authorize the superintendent to sign the same.
VIII.R.14.
Recommendation for Approval of Amendment to Data Privacy Agreement with Northwest Education Association, LLC
The purpose of this agreement is to delineate the operational guidelines for sharing data between Northwest Education Association, LLC and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This Amendment is in addition to, and does not replace, the Data Privacy Agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein. This agreement supports Vision 2020 Goal 1.1.7.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Data Privacy Agreement with Northwest Education Association, LLC and authorize the superintendent to sign the same.
VIII.R.15.
Recommendation for Approval of Memorandum of Agreement with Ohio Valley Educational Cooperative (OVEC)
This Memorandum of Agreement sets out the terms by which the Head Start program and JCPS will ensure full utilization of Head Start funds by meeting the following objectives: (1) to avoid duplication of programs and services; (2) to avoid supplanting of federal funds; (3) to maximize the use of Head Start funds to serve as many four-year-old children as possible. his MOA provides for coordination between Head Start and JCPS as required by 45 CFR 1302.53 and 45 CFR 1302.63. The Kentucky Department of Education also requires the Head Start director and JCPS representative to jointly complete and sign the Certificate of Head Start Full Utilization by September 15, 2024, to verify the number of at-risk four-year-olds enrolled with Head Start and confirm that Head Start is fully utilized on September 1, 2024.
Submitted by:
Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Ohio Valley Educational Cooperative (OVEC) and authorize the superintendent to sign same.
VIII.R.16.
Recommendation for Approval of Amendment to Data Privacy Agreement with Otus LLC
The purpose of this agreement is to delineate the operational guidelines for sharing data between Otus LLC and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This Amendment is in addition to, and does not replace, the Data Privacy Agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein. This agreement supports Vision 2020 Goal 1.1.7.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Data Privacy Agreement with Otus LLC and authorize the superintendent to sign the same.
VIII.R.17.
Recommendation for Approval of Amendment to Data Privacy Agreement with PowerSchool SchoolChat
The purpose of this agreement is to delineate the operational guidelines for sharing data between PowerSchool SchoolChat and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This Amendment is in addition to, and does not replace, the Data Privacy Agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein. This agreement supports Vision 2020 Goal 1.1.7.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Data Privacy Agreement with PowerSchool SchoolChat and authorize the superintendent to sign the same.
VIII.R.18.
Recommendation for Approval of Amendment to Data Privacy Agreement with ProSource
The purpose of this agreement is to delineate the operational guidelines for sharing data between ProSource and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This Amendment is in addition to, and does not replace, the Data Privacy Agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein. This agreement supports Vision 2020 Goal 1.1.7.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Data Privacy Agreement with ProSource and authorize the superintendent to sign the same.
VIII.R.19.
Recommendation for Approval of Memorandum of Agreement with Society for Prevention of Aggressiveness and Violence among Adolescents (SPAVA)
Schools may request Society for Prevention of Aggressiveness and Violence among Adolescents (SPAVA) services. SPAVA will provide trained mentors to work with students to reduce aggressive or violent behaviors and promote ore positive behaviors.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Society for Prevention of Aggressiveness and Violence among Adolescents (SPAVA) and authorize the superintendent to sign same.
VIII.R.20.
Recommendation for Approval of Amendment to Memorandum of Agreement with Spalding University
Spalding University is a community partner who provides Competency-Based Learning courses leading to a Certificate in Competency-Based Education for JCPS teachers. This Amendment is in addition to, and does not replace, the Memorandum of Agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein. This agreement supports Vision 2020 Goal 2.2.4 Develop Leaders.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Memorandum of Agreement with Spalding University and authorize the superintendent to sign the same.
VIII.R.21.
Recommendation for Approval of Memorandum of Agreement with Spalding University for Dual Credit
Dual Credit personnel from Spalding University have worked with the principal, administrators, and teachers at various JCPS High Schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. High Schools will provide written notification of the courses they plan to offer prior to each semester and/or academic year.
The terms of this partnership agreement follow the National Alliance of Concurrent Enrollment Partnerships (NACEP) standards of practice. This agreement also follows the SACS OCS accreditation standards for credentialing adjunct faculty. This agreement complies with the Kentucky Dual Credit and Work Ready Scholarship Programs and includes negotiated points outlined in the Postsecondary Partner Institution (PPI) agreement with the Kentucky Higher Education Assistance Authority (KHEAA), which manages the Kentucky Dual Credit and Work Ready Scholarships. This college provides appropriate dual credit courses to all JCPS high school students and high schools participating in dual credit.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Spalding University for dual credit courses and authorize the superintendent sign same.
VIII.R.22.
Recommendation for Approval of Memorandum of Agreement with the University of Kentucky for Next Generation Leadership Academy
The University of Kentucky Next Generation Leadership Academy is designed to support participants as they experience, reflect, and grow professionally over the course of “a great year of teaching and leading” that is similar to the National Board Certification experience. Some participants will be working toward Rank 2 while others will be working toward Rank 1.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Kentucky for Next Generation Leadership Academy and authorize the superintendent to sign the same.
VIII.R.23.
Recommendation for Approval of Memorandum of Agreement with Visually Impaired Preschool Services (VIPS)
This contract allows the District to continue it's partnership with Visually Impaired Preschool Services (VIPS) to provide preschool aged students within our community who are eligible for vision services to receive the appropriate services outlined in their Individual Education Plan in the least restrictive environment with same-aged peers. JCPS is obligated to provide an appropriate education for all children and youth identified with special needs age 3-21 residing within Jefferson County School District.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Visually Impaired Preschool Services (VIPS) and authorize the superintendent to sign same.
VIII.R.24.
Recommendation for Approval of Memorandum of Agreement with Volunteers of America
This agreement with Volunteers of America has allowed the District to collaborate with a community partner who has provided targeted social services with rolling case management to support families and students. Through this collaboration, JCPS has been able to accept referrals of identified students with extreme behavioral and environmental challenges to implement restorative justice practices to address contributing factors and impact of the student's behavior while engaging the family and school personnel to develop a partnership and provide case management to coordinate services and support to promote future success. Volunteers of America RJ has also contracted with certified interpreters specially trained for case management oral interpretation to help support families and ensure culturally and linguistically responsive coordinated care. The use of the US Department of Education Project Prevent Grant funds was approved by the JCBE in March. This is the second year of the grant and the services provided to families in this agreement is a critical portion of the grant activities.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Volunteers of America and authorize the superintendent to sign same.
VIII.R.25.
Recommendation for Approval of Memorandum of Agreement with Western Kentucky University for Dual Credit
Dual Credit (DC) personnel from Western Kentucky University have worked with the principal, administrators, and teachers at various JCPS High Schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. High Schools will provide written notification of the courses they plan to offer prior to each semester or academic year.
The terms of this partnership agreement follow the National Alliance of Concurrent Enrollment Partnerships (NACEP) standards of practice. This agreement also follows the SACS OCS accreditation standards for credentialing adjunct faculty. This agreement complies with the Kentucky Dual Credit and Work Ready Scholarship Programs and includes negotiated points outlined in the Postsecondary Partner Institution (PPI) agreement with the Kentucky Higher Education Assistance Authority (KHEAA), which manages the Kentucky Dual Credit and Work Ready Scholarships. This college provides appropriate DC courses to all JCPS high school students and high schools participating in DC.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Western Kentucky University for dual credit courses and authorize the superintendent sign same.
VIII.R.26.
Recommendation for Approval of Memorandum of Agreement with Ohio Valley Educational Cooperative for Magnify Learning
Ohio Valley Educational Cooperative will reimburse JCPS (up to $25,000) for the cost of staff at the Grace M. James Academy of Excellence to participate in professional learning provided by Magnify Learning.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Ohio Valley Educational Cooperative to contract with Magnify Learning for staff professional learning and authorize the superintendent to sign the same.
VIII.R.27.
WITHDRAWN: Recommendation for Approval of User Agreement and Data Privacy Addendum with Gradient Learning
This agenda item was pulled prior to consideration by the Board.
VIII.R.28.
Recommendation for Approval of Memorandum of Agreement with the Teamsters Local 783 - Collective Bargaining Agreement
The terms of the attached Memorandum of Agreement with Teamsters Local 783 provide approval of the 2024-2029 Collective Bargaining Agreement.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Teamsters Local 783.
VIII.R.29.
Recommendation for Approval of Data Privacy Agreement with NCS Pearson Inc.
The purpose of this agreement is to delineate the operational guidelines for data privacy between NCS Pearson Inc. and JCPS and define the respective roles and responsibilities of each party. Data Privacy will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with NCS Pearson Inc. and authorize the superintendent sign same.
VIII.R.30.
Recommendation for Approval of Memorandum of Agreement with Boys & Girls Club of Kentuckiana
Boys and Girls Club of Kentuckiana will provide leased space at 5020 E. Indian Trail to be used as a Newburg location for an Elev8 Student Learning Center. This will provide more student learning opportunities and success toward graduation.
Submitted by: Dr. Katy DeFerrari
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Boys & Girls Club of Kentuckiana and authorize the superintendent to sign same.
VIII.R.31.
Recommendation for Approval of Data Privacy Agreement with PaymentWorks
This Agreement establishes a framework for the Vendor to provide the following services for the implementation of the parent-pay option:
- Secure Self-Service Vendor Onboarding and Registration: This streamlines the vendor onboarding process by enabling vendors to register and input their data independently through a secure portal.
- Automated Vendor Data Validation: This ensures the accuracy and completeness of vendor data by automatically verifying it against predefined criteria.
- Payment Fraud Protection and Indemnification: This mitigates financial risks associated with payment fraud by providing protection for any losses incurred.
Data Sharing and Security:
Data sharing will commence upon Board approval of this Agreement. All captured data will be subject to strict security measures and will fully comply with the Family Educational Rights and Privacy Act (FERPA) and the Children's Online Privacy Protection Act (COPPA) as mandated by law.
The term of this Agreement commences on July 24, 2024, and concludes on June 23, 2027.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with PaymentWorks and authorize the superintendent to sign the same.
VIII.R.32.
Recommendation for Approval of Amendment to Data Privacy Agreement with Savvas
The purpose of this agreement is to delineate the operational guidelines for sharing data between Savvas and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. My Perspectives will be the 9-12 English Curriculum, chosen for the District through the 50/50 committee process. This contract provides for professional learning and support, as well as all digital and print materials. This Amendment hereby removes Exhibit B and replaces it with the attached Exhibit B. This work supports Vision 2020 strategy 1.1.3 - Provide Equitable Access.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Data Privacy Agreement with Savvas and authorize the superintendent to sign the same.
VIII.R.33.
Recommendation for Approval of Amendment to Data Privacy Agreement with Kiddom
The purpose of this agreement is to delineate the operational guidelines for sharing data between Kiddom and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. Kiddom is a digital platform that provides access to EL Education and Illustrative Math v.360 curriculum resources. This Amendment hereby removes Exhibit B and replaces it with the attached Exhibit B. This work supports Vision 2020 strategy 1.1.3 - Provide Equitable Access.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Data Privacy Agreement with Kiddom and authorize the superintendent to sign the same.
VIII.S.
Recommendation for Approval of 2024-2025 Schoolwide Fundraising Activities
A list of Schoolwide fundraising activities for the 2024-25 school year is attached. All activities must follow the current JCPS health and safety guidelines. All activities must follow the current KDE and JCPS Accounting/Redbook policies and guidelines including all documentation requirements. All individual school fundraising activities were submitted and reviewed by the appropriate Zone Assistant Superintendent. Similar events across multiple schools have been combined on the attached list to promote administrative efficiency in accordance with the Redbook. As required, the specific details for each planned fundraiser is included on the Redbook FSA-2A Fundraiser Approval Form. Participation in fundraisers is always optional. When approved, all activities on the attached list are an option for all schools unless noted otherwise.
Schoolwide fundraisers are defined as “organized activities of soliciting and collecting money for the benefit of ALL students of a school.” All schoolwide fundraisers that involve students with sales and collections where the entire student body benefits, must be approved by the Jefferson County Board of Education (JCBE). This includes school, PTA, PTSA, Booster, or Alumni fundraisers. It does not include service project fundraisers such as Jump Rope for Hearts or canned good drives, or any activity that funds a specific student organization or general activity, such as athletics. Fundraising activities may only be approved by the Jefferson County Board of Education (JCBE) and principals.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached schoolwide fundraising activities for the 2024-2025 school year.
VIII.T.
Approval of the 2023-2024 Final Board Summative Evaluation of Superintendent Marty Pollio
VIII.U.
Recommendation to Receive Board Policy for First Reading
The Board Policy Committee reviewed this policy during its meeting on July 1, 2024, and were recommended for approval by the Board.
Submitted by: Kevin C. Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policy 03.112 Certification and Records (Certified) for first submission and reading.
VIII.V.
Adoption of Board Policies – 2024 Annual KSBA Board Policy Update (2nd Reading)
Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which includes recommended amendments to board policies based on changes during the preceding year to state and federal statutes and administrative regulations.
The attached document shows proposed amendments to Board policies from the 2024 Annual KSBA Board Policy Update, incorporating suggested language from the Board Policy Committee, District staff, and the General Counsel. Proposed new language is underlined, and proposed deletions are shown using strikethroughs. JCPS recommended new language is highlighted.
KRS 160.340 requires board policies be kept up to date with annual amendments by August 15.
The Board Policy Committee reviewed these policies during its meetings on June 3 and June 10, 2024. The policies received their First Reading at the June 25, 2024 Board meeting. As noted below, several policies were revised at the Policy Committee meeting on July 1, 2024 subsequent to their First Reading.
Part 1 - Reviewed by Policy Committee on June 3, 2024
702 KAR 3:330 Liability Insurance
01.11 General Powers and Duties of the Board
03.124 Insurance
HB 6 AN ACT relating to appropriations measures...
02.442 Comprehensive School Improvement Plan
- Note: This policy was amended after 1st reading based on recommendation of the Board Policy Committee on 7/1/24.
HB 278 AN ACT relating to the protection of children.
03.11 Hiring (Certified)
03.21 Hiring (Classified)
HB 447 AN ACT relating to the transportation of students (emergency).
06.31 Bus Scheduling and Routing
HB 471 AN ACT relating to pre-enrollment for military-connected students.
09.126 Students of Military Families
HB 727 AN ACT relating to school district buildings.
04.5 Revenue Bonds
Legislative Oversight and Investigations Committee Recommendation
08.23 “Harmful to Minors” Complaint Resolution Process
Part 2 - Reviewed by Policy Committee on June 10, 2024
HB 142 AN ACT relating to products that contain nicotine.
09.4232 Tobacco, Alternative Nicotine, or Vapor Products
HB 5 AN ACT relating to crimes and punishments.
03.13251 Drug-Free/Alcohol-Free Schools (Certified)
03.23251 Drug-Free/Alcohol-Free Schools (Classified)
09.2211 Employee Reports of Criminal Activity
09.423 Use of Alcohol, Drugs, and Other Prohibited Substances
09.425 Assault and Threats of Violence
HB 169 AN ACT relating to emergency medical preparedness of schools.
09.224 Emergency Medical Treatment
09.2242 Medical Cannabis
HB 446 AN ACT relating to public school transportation.
06.22 Bus Driver Rights and Responsibilities
06.33 Regular Bus Stops
06.34 Conduct on Bus (Transportation)
09.226 Conduct on School Bus
09.2261 Transportation Services Policy
- Note: This policy was amended after 1st reading based on recommendation of the Board Policy Committee on 7/1/24.
09.422 Bullying and Hazing
09.438 Student Support and Behavior Intervention Handbook
HB 449 AN ACT relating to local boards of education.
01.2 Board Member Qualifications
01.21 Board Member Disqualifications
01.3 Board Vacancy
01.83 In-Service Training
SB 2 AN ACT relating to student safety.
01.111 District Planning
- Note: This policy was amended after 1st reading based on recommendation of the Board Policy Committee on 7/1/24.
02.31 Schools Safety Officers (SSOs)
02.311 Kentucky Guardians
05.4 Safety
09.22 Student Health and Safety
09.227 Child Abuse
09.43 Student Disciplinary Processes
SB 11 AN ACT relating to juvenile justice.
09.14 Student Records
Submitted by: Kevin C. Brown
Attachments
Superintendent Martin Pollio recommends the Board of Education adopt the attached of Board Policies.
IX.
Persons Requesting to Address the Board (If Necessary)
X.
Adjournment
Order #2024-98 - Motion Passed: A motion to adjourn the July 23, 2024, meeting at 7:34 p.m. passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
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