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I.
Call to Order
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Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 26, 2024.
Order #2024-39 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 26, 2024. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the March 5, 2024, meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the March 5, 2024, meeting.
Order #2024-40 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the March 5, 2024, meeting. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Gail Logan Strange.
IV.
Persons Requesting to Address the Board on Action Items or Consent Calendar Items to be Voted Upon Separately at Board Member Request
- Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
- Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
- At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
- At the end of three minutes, the bell will sound twice, indicating that your time is up.
- The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
- The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.
V.
Information Items
V.A.
Acceptance of the Phase I Report on an Assessment of the Transportation Program and the Transportation Activities of August 9, 2023
In October 2024, the Board contracted with Prismatic Services to undertake an independent assessment of the transportation activities of August 9, 2023, (Phase 1) and the transportation program (Phase 2). The District termed the transportation activities of August 9, 2023, as “the Incident.” As noted in the District’s request for proposals (RFP), the goals of Phase 1 were to:
- Perform a comprehensive analysis of the Incident
- Identify and assess the conditions that gave rise to the Incident.
- Provide recommendations to address the conditions that gave rise to the Incident.
- Provide commentary regarding the potential for conditions that gave rise to the Incident and any related root cause analysis to impact other aspects of JCPS operations.
This report is provided in fulfillment of Prismatic’s contract for Phase 1.
Submitted by: Kevin C. Brown, General Counsel
Attachment
Chair Shull recommends the Board of Education receive the Phase 1 Prismatic Report.
Order #2024-41 - Motion Passed: A motion was made for the Board of Education to accept the report with the direction that ARMAC continues its inquiry into underlying root cause, as well as receiving Management's response to Phase 1, considering the adequacy of Management's response to Phase 1, and to report back to the Board of Education on its inquiries within 90 days. The motion
passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.
VI.
Action Items
VI.A.
TABLED: Recommendation for Approval of Transportation Plan
A motion was made to table the presentation and discussion until the April 16 meeting.
No other Action was taken.
In the last months, the Operations division worked to develop several models and potential solutions for our current transportation system. Our students lost over seven million instructional minutes due to bus delays. They are projected to lose over twelve million by year's end. Our fleet of bus drivers continues to decrease, despite intentional efforts to recruit and hire new drivers. While our efforts to attract and employ drivers will continue, the trend of bus driver shortages continues to manifest in JCPS and across the nation. Dr. Pollio’s recommended option is the only option that significantly reduces lost instructional time for our bus riders, reduces routes below daily available drivers, and successfully passes the Racial Equity Analysis Protocol (REAP).
Submitted by: Dr. Robert Fulk
A motion was made to table the presentation and discussion until the April 16 meeting.
No other Action was taken.
Superintendent Martin Pollio recommends the Board of Education adopt Option 1, which will provide bus transportation to reside, McKinney Vento, Exceptional Child Education (within their Individual Education Plan), Alternative Schools, and State Agency students.
Order #2024-42 - Motion Passed: A motion was made to table the discussion concerning the approval of the Transportation Plan until the April 16th meeting, which will provide the Board of Education with the time to process the recommendations of the transportation audit report and it will provide more time to receive feedback from families through the survey that was sent to families this past Thursday. The motion
passed with a motion by Dr. Corrie Shull and a second by Ms. Gail Logan Strange.
VII.
Work Sessions
VII.A.
Update on Multilingual Learners
The Board will receive an update on future state goals and plans for supporting multilingual learners in JCPS.
Submitted by: Dr. Terra Greenwell
VIII.
Consent Calendar
Order #2024-43 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the Consent Calendar for March 26, 2024. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.
VIII.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VIII.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
VIII.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
VIII.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Academics
Chief Greenwell is making needed additions to the Office of Multilingual Learners in response to an increase in needs of students and schools. Additional cost neutral updates in Title I, II, IV; Elementary & Secondary Academics; Professional Learning; and Library Media include shifting various positions to schools to provide direct support (federal programs, literacy, and math) and deleting several vacant positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Accountability Research and Systems Improvement
Dr. Dossett is (1) adding a position to support the effective use of data and progress monitoring of our goals and guardrails; and (2) deleting a position due to expiration of ESSER funds.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.C.3.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Chief of Staff
Dr. Deferrari is recommending an update to job descriptions and realignment of roles to provide appropriate reporting structure and chain of command for our law enforcement department. This includes the deletion of six positions and adding twelve positions. She is also recommending an update to our Health Services department’s name to reflect Wellness and is updating the number of nurse positions we will have to support our schools for a net gain of twenty-eight positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.C.4.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Communications and Community Relations
Chief Callahan will be deleting one vacant Coordinator Web Content and adding a Translator position to support our ability to communicate with and be responsive to our multilingual students and families.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.C.5.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Diversity, Equity, and Poverty
Dr. Marshall is updating positions to reinforce alignment with central office functions. This includes deleting one administrator position, adding a different administrator position and a clerical position.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.C.6.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Exceptional Child Education
Chief Chevalier is recommending changes in ECE that will provide additional supports to schools and remove vacant positions. Recommended changes for Early Childhood include better alignment of administrators and school staff to provide additional direct support to students. This includes removing some positions but creating others which existing staff are eligible to apply. Several vacant positions were also removed
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.C.7.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Financial Services
Chief Muns is eliminating a number of positions that were determined not to be essential to the ongoing operations of JCPS Finance and replacing some of these with positions that are slightly higher level and reflect the more technical level of work to be performed and serve our schools more efficiently.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.C.8.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Human Resources
Dr. Green-Webb is adding positions to support the employee onboarding process and to fortify our support of Operations with recruitment and construction/contractor related matters. This includes deleting three positions and adding six positions of which existing staff may apply. The additional positions address ADA compliance, support employee and contractor badging, and two result in classified career ladder positions noted in the Future State plan.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.C.9.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Operations
Dr. Fulk is recommending changes with the goal of clear, streamlined communications within Operations, establishing feedback and communication among Operations leadership, and improving efficiency of the transportation division. The changes include adjustments to the reporting structures allowing Operations leaders to optimize performance and services to schools. The addition of various positions will result in cost savings and expedited service delivery. All of the proposed changes align the Operations Team with industry best practices.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.C.10.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Schools Division
Chief Moore will be adding additional support to the School Choice office and we are adding and updating school-based job descriptions. Additionally, he is recommending updates to Adult Ed which are aligned with our plan that allows services and resources to be available to our adult learners throughout the year. The result of the plan is cost neutral to the District.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.C.11.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Technology
Chief Satterly is recommending some minor, non-disruptive changes which reflect the current needs of the department. Several job descriptions are being updated to better reflect current duties of team members. This includes members of the cyber security team. In addition, three (3) vacant positions are being eliminated to allow for a more cost neutral solution to the creation of three (3) positions in current areas of need. This should allow for a reduction in contractors that have been currently supporting the daily work of the division in those areas.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.D.
Recommendation for Approval of Field Trip Request and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on March 26, 2024.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Dr. Rob Fulk
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VIII.E.
Recommendation for Approval of Project, Assignment of Architects/Engineers, and BG-1 Forms
VIII.E.1.
Recommendation for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for the Softball Field Renovation at Atherton High School
This project will consist of grading and fencing, as well as new dugouts, press box, lighting, and a concession stand for a KHSAA regulation softball field.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Sabak, Wilson & Lingo, Inc. as the architect/engineer, and the BG-1 form for the Softball Field Renovation at Atherton High School, for an estimated project cost for $1,074,500.
VIII.E.2.
Recommendation for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for Pool HVAC Unit Replacement at Central High School Magnet Career Academy
This project will consist of removing and replacing the pool HVAC Unit.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of CMTA, Inc. as the architect/engineer, and the BG-1 form for the Pool HVAC Unit Replacement at Central High School Magnet Career Academy, for an estimated project cost for $405,000.
VIII.E.3.
Recommendations for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for Life Skills Kitchen at Highland Middle School
This project will consist of installing two (2) kitchen workstations in Room 117 for basic cooking instruction. This project is part of the Middle School Explorer Program.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects as the architect/engineer, and the BG-1 form for the Life Skills Kitchen at Highland Middle School, for an estimated project cost for $250,000.
VIII.F.
Recommendation for Approval of Bid and Revised BG-1 Form for New School Building for W.E.B. DuBois Academy
This project will consist of building a new 150,000 square foot building for the W.E.B. DuBois Academy. It will house approximately 1050 students, grades 6 – 12. Sitework will also be included at 1501 Rangeland Road, Louisville, KY 40219. The 50 acre site will be shared with George Unseld Early Childhood Learning Center and Thomas Jefferson Middle School.
On July 19, 2022, the Board of Education approved Moody Nolan to prepare plans and specifications for Project 23-004
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 28, 2024. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Morel Construction Co., LLC for New School Building for W.E.B. DuBois Academy for the low base bid of $62,000,000; accept Alternates 1, 2, and 3 for a total bid of $62,100,000; and approve the attached revised BG-1 form for $70,917,000.
VIII.G.
Recommendation for Approval of Contract Completions and BG-4 Forms
VIII.G.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Handicap Restroom Renovation at Churchill Park School
On July 19, 2022, the Board of Education approved Potter Architects to prepare plans and specifications for Project 23-008.
On January 17, 2023, the Board approved awarding a contract to EH Construction, LLC as the low bidder.
Potter Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Handicap Restroom Renovation at Churchill Park School for a total construction cost of $934,609.83.
VIII.G.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Life Skills Kitchen Renovation at duPont Manual High School
On October 25, 2022, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 23-023.
On March 28, 2023, the Board approved awarding a contract to OMNI Commercial LLC as the low bidder.
Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to OMNI Commercial LLC for Life Skill Kitchen Renovation at duPont Manual High School for a total construction cost of $278,975.25.
VIII.H.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VIII.I.
Notification of Sanitary Sewer and Drainage Easement at New Early Childhood Center
The Louisville and Jefferson County Metropolitan Sewer District (MSD) Sanitary Sewer and Drainage Easement allows for the purpose of constructing, operating, maintaining, repairing and reconstructing sanitary sewers, drains, and related equipment, structures or materials for the new turf field project.
The granting of the above easements will not affect the integrity or usefulness of the property crucial to the educational needs of the District.
These items directly supports Vision 2020 goal Infrastructure Improvements.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education receive notice of a Sanitary Sewer and Drainage Easement at New Early Childhood Center.
VIII.J.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendment
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendment.
VIII.K.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VIII.L.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2023 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
VIII.M.
Acceptance of Orders of the Treasurer
VIII.M.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of February 12, 2024 through March 3, 2024.
VIII.M.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of February 12, 2024 through March 3, 2024.
VIII.M.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of February 12, 2024 through March 3, 2024.
VIII.N.
Acceptance of Monthly Financial Report for Period Ended January 31, 2024
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended January 31, 2024.
VIII.O.
Acceptance of Donations, Grants, and Funding
VIII.O.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on March 26, 2024.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $98,195.78 to be used as stated in the attachment.
VIII.P.
Recommendation for Approval of Agreements
VIII.P.1.
Recommendation for Approval of Lease Agreement Amendment with AMPED (Adventurous Minds Produce Extraordinary Dreams)
AMPED provides a leased space at 2500 West Broadway currently used for Elev8 Student Learning Center. This renewal amendment will allow the continued use of space for student learning activities at the West Louisville site from April 1, 2024, through March 31, 2025.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Lease Agreement Amendment with AMPED (Adventurous Minds Produce Extraordinary Dreams) and authorize the superintendent to sign same.
VIII.P.2.
Recommendation for Approval of Memorandum of Agreement with Aspire 2BE Counseling, LLC
These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.
Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.
The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.
No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Aspire 2BE Counseling, LLC and authorize the superintendent to sign same.
VIII.P.3.
Recommendation for Approval of Agreement with The Barbara Bush Foundation for Family Literacy
JCPS Adult Education in agreement with The Barbara Bush Foundation will administer customized digital literacy training in an effort to narrow the digital divide in Jefferson County. JCPS Adult Education will utilize the AT&T’s digital literacy materials as well as the Barbara Bush Foundation’s Digital Literacy Resource Guide as a supplemental resource to the digital literacy learning modules.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached Agreement with The Barbara Bush Foundation for Family Literacy on behalf of JCPS Adult Education and authorize the superintendent to sign same.
VIII.P.4.
Recommendation for Approval of Memorandum of Understanding with Galen College of Nursing
Galen College of Nursing will provide JCPS high school nursing students the opportunity to fast-track becoming a licensed Practical Nurse through a partnership with Norton’s Healthcare and Galen College of Nursing. These agreements align with the Dual Enrollment and the Norton Healthcare Scholarship Program. Students qualifying for this program have the opportunity to obtain a Practical Nurse license by the end of their senior year of high school. There is no financial cost to JCPS.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Galen College of Nursing and authorize the superintendent to sign same.
VIII.P.5.
Recommendation for Approval of Grant Agreement with Kentucky Council on Postsecondary Education (CPE), Kentucky Advising Academy (KAA), on Behalf of Iroquois High School
The Kentucky Council on Postsecondary Education (CPE), Kentucky Advising Academy (KAA), wishes to support Kentucky students' post-high school career exploration. Funds have been made available to support new and/or expanding efforts to increase student access to postsecondary opportunities that lead to fulfilling career options.
KAA is providing a grant in the amount of $4,985 to provide college campus visits for Iroquois High School students. There is no cost to JCPS.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education Accept funding in the amount of $4,985 and Approve the attached Grant Agreement with Kentucky Council on Postsecondary Education (CPE), Kentucky Advising Academy (KAA) and authorize the superintendent to sign same.
VIII.P.6.
Recommendation for Approval of Memorandum of Agreement with Uspiritus, Inc
These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.
Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.
The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.
No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Uspiritus, Inc and authorize the superintendent to sign same.
VIII.P.7.
Recommendation for Approval of Data Privacy Agreement with Language Testing International
The purpose of this agreement is to delineate the operational guidelines for sharing data between Language Testing International and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This agreement supports Vision 2020 Goal 1.1.7.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Language Testing International and authorize the superintendent to sign the same.
VIII.P.8.
Recommendation for Approval of Data Privacy Agreement with Otus, LLC
Otus, LLC is an instructional platform that brings multiple data points together for analysis and decision making at the classroom, school, and district levels. This platform will allow schools to score Defense of Learning rubrics, provide feedback on Artifacts of Learning in the Backpack, and track student growth across embedded curriculum assessments.
Funding is allocated to support this resource as a pilot for the 2023-24 school year. This initiative aligns with Vision 2020 strategies 1.1.3 provide equitable access, and 1.1.7 eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Otus, LLC and authorize the superintendent to sign the same.
VIII.P.9.
Recommendation for Approval of Memorandum of Agreement with P.C.C. Incorporated
P.C.C. Incorporated will provide the Music in Me program to approximately 50 students at Shelby Academy. The program focuses on rhythm and learning various drumming methods from different countries. In addition to drumming, Music in Me will help students explore creative movements to encourage healthy lifestyles. The Music in Me program will be provided to Shelby Academy at no cost to the school.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with P.C.C. Incorporated and authorize the superintendent to sign the agreement.
VIII.P.10.
Recommendation for Approval of Contract Modification with the Kentucky Department of Education for the Release of JCPS Employee
The Kentucky Department of Education has requested that the following JCPS employee be released on Memorandum of Agreement from July 1, 2023, through June 30, 2024:
Damien Sweeney - Director of DEIB
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Contract Modification with the Kentucky Department of Education and authorize the superintendent to sign same.
VIII.P.11.
Recommendation for Approval of Contract Modification with the Kentucky Department of Education
The Kentucky Department of Education has requested this contract modification for the following JCPS employee:
Casey Watson –Edu Recovery Leader
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Contract Modification with the Kentucky Department of Education and authorize the superintendent to sign same.
VIII.Q.
Recommendation for Approval of Draft Amended District Facilities Plan and Selection of Hearing Officer
Pursuant to 702 KAR 4:180, the Board of Education shall vote on the draft Amended District Facilities Plan (DFP) as recommended by the Local Planning Committee (LPC).
The LPC held two meetings and two public forums to discuss the development of the amended DFP. The draft amended DFP has been reviewed by KDE staff with a recommendation to approve.
The LPC held a final meeting on March 7, 2024 and voted to accept the draft amended DFP as reviewed by KDE, and recommended to submit to the Board of Education for approval of the draft.
Pursuant to the regulations, the Board of Education shall select a Hearing Officer to take public comments on the Board approved Draft Amended DFP.
This project directly supports strategy 3.1.1 of Vision 2020
Submitted by: Dr. Rob Fulk
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the draft Amended District Facilities Plan as recommended by the Local Planning Committee and the Kentucky Department of Education, and select Rob Fulk, Chief Operations Officer, to serve as the Hearing Officer for the required public hearing.
VIII.R.
Recommendation for Approval of Shortened School Day for Two Exceptional Child Education Students
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:
- approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the students are being identified as SSD303 and SSD304 rather than by name.
Student SSD303 has a medical condition, with proper physician documentation, which requires a 2 hour school day, two days (Monday and Tuesday). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.
Student SSD30 has a medical condition, with proper physician documentation, which requires a 4 hour and 30 minute school day, four days (Monday, Tuesday< Wednesday and Friday). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.
Submitted by: Kim Chevalier
Superintendent Martin Pollio recommends the Board of Education approve the attached Shortened School Day request for two ECE students.
VIII.S.
Recommendation for Adoption of Board Policies (Second Reading)
The Board Policy Committee reviewed these policies during its meeting on February 5, 2024, and the Board of Education received the first reading on March 5, 2024.
03.19121 District Leadership Academy (Certified)
03.19121 District Leadership Academy (Classified)
04.3111 District Issuance of Checks
09.41 Pregnant or Parenting Students
09.1223 Person Over Compulsory Attendance Age
Submitted by: Kevin C. Brown
Attachments
Superintendent Martin Pollio recommends the Board of Education adopt the attached Board Policies.
IX.
Persons Requesting to Address the Board (If Necessary)
X.
Adjournment
A motion to adjourn the meeting of the Jefferson County Board of Education.
Order #2024-44 - Motion Passed: A motion to adjourn the March 26, 2024, meeting of the Jefferson County Board of Education at 9:38 p.m. passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
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