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I.
Moment of Silence
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Meetings are streamed live and archived through the District's YouTube channel at the following link:JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
The Pledge of Allegiance
II.A.
Vision Statement
III.
Recognitions and Resolutions
Order #2023-172 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for November 14, 2023. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.
III.A.
Recognition of duPont Manual High School Junior Ashley Nevison for Receiving the WLKY Bell Award
Congratulations to duPont Manual High School junior Ashley Nevison, recipient of a 2023 WLKY Bell Award. The Bell Awards recognize adults and high school youth who have demonstrated the true “Spirit of Louisville” through selfless volunteer efforts and seeks to inspire all residents to engage in community service.
Ashley is the CEO/Founder of Sergeant’s Army, an organization she started when her cat died of cancer in 2018. At the tender age of 11, she started sewing cat toys out of leftover fabric and donated them to animal shelters. Then she turned her sewing skills to making masks, donating nearly 1,000 masks for essential workers. Once her organization received its 501(c)3 charitable foundation status, she began fundraising and securing grants to provide hygiene supplies for homeless outreach programs, shelters, schools, churches, and food banks. Ashley has written and published four books with 100% of the proceeds going to her foundation to continue funding her mission.
Each Bell Award Youth Service Honor Recipient receives a $1,000 cash scholarship award from the Brown-Forman Corporation. Congratulations, Ashley!
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize duPont Manual High School student Ashley Nevison for receiving the WLKY Bell Award.
III.B.
Recognition of Three JCPS Teachers Selected to Participate in the McConnell Center Teacher Scholars Program
Three JCPS teachers were recently selected to participate in the McConnell Center Teacher Scholars Program facilitated by the University of Louisville.
Congratulations to:
- Ramona Ford (Farmer Elementary School)
- Stephen Foster (Valley High School)
- Judith Kane (Pathfinder School of Innovation)
The program features lectures and private discussions with experts in the field of United States history, government, politics, and leadership. Teacher scholars will spend this academic year focusing on Alexis de Tocqueville’s Democracy in America, studying the foundations of the American political order and looking forward to the future of the United States. Their studies will culminate with an all-expenses-paid trip to New Orleans next summer.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Ramona Ford, Stephen Foster, and Judith Kane for their selection to participate in the McConnell Center Teacher Scholars Program.
III.C.
Recognition of Five JCPS Schools Recognized by the Kentucky Department of Education for their Implementation of Positive Behavior Interventions & Supports (PBIS)
The Kentucky Department of Education recently announced the first recipients of its annual State Recognition of Fidelity of Positive Behavior Interventions & Supports (PBIS) for schools that successfully implemented PBIS during the 2022-23 school year.
Congratulations to Byck Elementary School, which received silver level recognition, and the Brown School, Cochrane Elementary School, Home of the Innocents, and Chenoweth Elementary School, which received bronze level recognitions.
These recognitions honor each school’s outstanding efforts to improve climate and culture through the implementation of PBIS.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize the Brown School, Byck Elementary School, Chenoweth Elementary School, Cochrane Elementary School, and Home of the Innocents for their excellence in implementing PBIS.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 14, 2023.
Order #2023-173 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 14, 2023. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the October 24, 2023, meeting and November 10, 2023, Board Retreat are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 24, 2024, meeting and November 10, 2023, Board Retreat.
Order #2023-174 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 24, 2024, meeting and November 10, 2023, Board Retreat. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.
VI.
Superintendent's Report
In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.
VII.
Student Outcomes-Focused Governance Update
VIII.
Persons Requesting to Address the Board on Action Items or Consent Calendar Items to be Voted Upon Separately at Board Member Request
- Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
- Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
- At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
- At the end of three minutes, the bell will sound twice, indicating that your time is up.
- The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
- The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.
IX.
Action Items
X.
Information Items
X.A.
Acceptance of a Report on the 2022-2023 State Accountability Results
These results represent the full implementation of Kentucky’s new accountability system. The accountability system includes both status and change. Status represents the current year scores and change represents the difference between the current and prior year scores. The 21-22 school year results represented “status” only, while the 22-23 school year results represents both “status” and “change”.
This new accountability model also has a few notable changes from previous models:
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Overall performance ratings are reported with five color levels: blue (highest), green, yellow, orange, and red (lowest).
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The overall score is comprised from the following indicators: student assessment results in five content areas, progress toward achieving English Language Proficiency (ELP) by English learners, quality of school climate and safety, postsecondary readiness, and high school graduation rates.
This report will review the district results on the individual indicators as well as summarize positive trends and areas for growth.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report on the 2022-2023 State Accountability Results.
Order #2023-175 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on the 2022-2023 State Accountability Results. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.
X.B.
Acceptance of Update on Alternative and Specialized Option Schools
The Board will receive an update on the Alternative and Specialized Option Schools in the District and learn how these schools help us to ensure that every student in Jefferson County is served.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report on the District’s Alternative and Specialized Option Schools Program.
Order #2023-176 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on the District’s Alternative and Specialized Option Schools Program. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.
X.C.
Acceptance of a Report on the 2024 JCPS Legislative Agenda
The 2024 Regular Session of the Kentucky General Assembly will convene on January 2, 2024. Jefferson County Public Schools (JCPS) functions within the statutory framework established by the General Assembly, so the actions of the legislature have a significant impact on the District’s ability to carry out its work.
The Board will hear a report regarding the potential issues to be included in the 2024 JCPS Legislative Agenda and get feedback and input on additional items.
The 2024 JCPS Legislative Agenda will be an action item at an upcoming Board meeting.
Submitted by: Kevin C. Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a Report on the 2024 JCPS Legislative Agenda.
Order #2023-177 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a Report on the 2024 JCPS Legislative Agenda. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.
XI.
Consent Calendar
Order #2023-178 - Motion Passed: A motion to approve the Consent Agenda for November 14, 2023, minus item XI.C Recommendation for Approval of Organizational Charts and/or Job Descriptions passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.
Order #2023-179 - Motion Passed: A motion to approve consent item XI.C Recommendation for Approval of Organizational Charts and/or Job Descriptions passed with a motion by Mrs. Linda Duncan and a second by Dr. Christopher Kolb.
XI.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
XI.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
XI.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
XI.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Academics
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XI.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Chief of Staff
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XI.D.
Recommendation for Approval of Field Trip Request and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on November 14, 2023.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Dr. Rob Fulk
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips by the superintendent.
XI.E.
Recommendation for Approval of the Projects, Assignment of Architect/Engineer, and BG-1 Forms
XI.E.1.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and BG-1 Form for Structural Repairs at Coral Ridge Elementary School
This project will consist of structural repairs to walls and floors at Room 136 and adjacent restrooms where cracks have occurred.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Structural Services, Inc. as the architect/engineer, and the BG-1 form for the Structural Repairs at Coral Ridge Elementary School, for an estimated project cost for $231,700.
XI.E.2.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and BG-1 Form for Culinary Kitchen at Fern Creek High School
This project will consist of renovating two (2) existing classrooms into a culinary kitchen.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of K. Norman Berry Associates Architects as the architect/engineer, and the BG-1 form for the Culinary Kitchen at Fern Creek High School, for an estimated project cost for $400,000.
XI.F.
Recommendation for Approval of Contract Completions and BG-4 Forms
XI.F.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Air Handler and Outdoor Air Unit Replacement at C.B. Young Jr. Service Center
On June 22, 2021, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 22-011.
On August 30, 2022, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Air Handler and Outdoor Air Unit Replacement at C.B. Young Jr. Service Center for a total construction cost of $292,522.90.
XI.F.2.
Recommendation for Approval of Contract Completion and BG-4 Form for New Front Entry Vestibule at Highland Middle School
On January 17, 2023, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 23-284.
On May 23, 2023, the Board approved awarding a contract to Martin Construction Co. as the low bidder.
K. Norman Berry Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Martin Construction Co. for New Front Entry Vestibule at Highland Middle School for a total construction cost of $262,937.
XI.G.
Recommendation for Approval of Sale and Purchase Agreement for the Property Disposal – Disposition (Sale) of Watson Lane Elementary School at 7201 Watson Lane
A contract has been prepared for the sale of real property located at 7201 Watson Lane between the Jefferson County School District Finance Corporation, and Louisville/Jefferson County Metro Government for the purchase price of $690,000. The sale of this property will relieve liabilities from the Board of Education.
On November 15, 2022, the Board of Education approved the property to be considered surplus to the educational program needs of the District.
Pursuant to 702 KAR 4:090 the Kentucky Department of Education has given their preliminary approval for property disposal – disposition (sale). This sale is contingent on final approval by KDE.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Sale and Purchase Agreement for the Property Disposal – Disposition (Sale) of Watson Lane Elementary School at 7201 Watson Lane in the amount of $690,000.
XI.H.
Recommendations for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
XI.I.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendment.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendment.
XI.J.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
XI.K.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2023, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
XI.L.
Acceptance of Orders of the Treasurer
XI.L.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of October 9, 2023, through October 22, 2023.
XI.L.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of October 9, 2023, through October 22, 2023.
XI.L.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of October 9, 2023, through October 22, 2023.
XI.M.
Acceptance of Monthly Financial Report for Period Ended September 30, 2023
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended September 30, 2023.
XI.N.
Recommendation for Approval of Assistant Treasurer and Bank Signature Resolution for Fiscal Year 2023-24
The approval of Assistant Treasurers is in accordance with KRS 160.560. Truist, our current depository bank, will be notified and directed to honor the signatures of the Treasurer and/or Assistant Treasurers by submittal of the attached Signature Resolution and as authorized by Board Policy 4.3111 District Issuance of Checks.
Edward D. Muns is currently serving as Treasurer for the Jefferson County Board of Education.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education approve Cecil J. Comstock as a new Assistant Treasurer for Fiscal Year 2023-24 and further recommends approval of the attached Bank Signature Resolution for fiscal year 2023-24.
XI.O.
Recommendation for Approval of Fidelity Bond for Fiscal Year 2023-24
The Kentucky Department of Education has established the amount of each bond at $2,000,000 based on the 2022-23 Working Budget and other factors.
This agenda item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Fidelity Bond for a new Treasurer for fiscal year 2023-24.
XI.P.
Acceptance of Donations, Grants, and Funding
XI.P.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on November 14, 2023.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $47,058.91 to be used as stated in the attachment.
XI.P.2.
Acceptance of Stewart B. McKinney Homeless Education Grant from Kentucky Department of Education
The Homeless Education grant aligns with Vision 2020 strategies 1.1.3 and 1.1.7. The grant will assist families by providing school information, helping with enrollment and the transfer of student records, providing tutoring, and offering student support services.
Grant funds pay for salaries and benefits, professional and purchased services, and supplies. The period of performance is December 20, 2023, through September 30, 2024. The agreement does not obligate the District beyond the period of performance.
Submitted by: John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a grant of $508,251 from the Kentucky Department of Education to provide homeless education services and authorize the superintendent to sign the attached agreement.
XI.P.3.
Acceptance of Funding from Catholic Charities Through the Kentucky Office for Refugees
JCPS Adult Education will use the funds to provide English Language Training services to eligible participants in the Louisville area. This English Language Training is federally funded by the Kentucky Office of Refugee. This agreement aligns with the District's Vision by providing parents and community members with the opportunity to gain English speaking skills needed to become employable contributing members of the community.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding from Catholic Charities, through the Kentucky Office for Refugees, in the amount of $320,338.11, and authorize the superintendent to sign the attached agreement.
XI.P.4.
Acceptance of a Grant From Harbor Freight Tools for Schools, LLC for Pleasure Ridge Park High School’s Skilled Trades Program
Harbor Freights Tools for Schools Prize for Teacher Excellence recognizing David McCoy was awarded to Pleasure Ridge Park High School as a result of its robust skilled trades program, emphasizing the importance of vocational education. Receiving the grant prize underscores the merits of the skilled trades program. Funding will be used to offer students enriched hands-on experiences and pathways to potential careers in skilled trades.
The period of performance is from the release of funds anticipated in November 2023 through June 1, 2025. No match is required, and the grantee agrees to submit a report describing how the grant funds were allocated and spent as of June 1, 2025.
Submitted by: Robert Moore
Superintendent Martin Pollio recommends the Board of Education accept a grant from Harbor Freight Tools for Schools, LLC, a subsidiary of the Smidt Foundation, in the amount of $50,000 to support the skilled trades program at Pleasure Ridge Park High School.
XI.Q.
Recommendation for Approval of Agreements
XI.Q.1.
Recommendation for Approval of Memorandum of Agreement with Isaac W. Bernheim Foundation
During the 2023-2024 school year, Isaac W. Bernheim Foundation (Bernheim) will implement the "Restoring Nature's Classroom" program. This program will provide three in-class presentations and field trip experiences, aligned with the Next Generation Science Standards, to all fourth-grade students at Hazelwood Elementary School and all sixth-grade students at Olmsted Academy South. Bernheim will cover the program costs including bus transportation, learning materials, and admissions to Bernheim.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Isaac W. Bernheim Foundation and authorize the superintendent to sign same.
XI.Q.2.
Recommendation for Approval of Agreement with Jefferson Community and Technical College (JCTC) to Support Youth Apprenticeships and Work-Based Learning
JCPS received a grant from the Partnership to Advance Youth Apprenticeships at New America to develop Jefferson County's Youth Apprenticeship pipeline. Jefferson Community and Technical College (JCTC) is a key partner in the work and will hire a Youth Apprenticeship and Work Based Learning Success Coach through the agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with Jefferson Community and Technical College to support the Youth Apprenticeships and Work Based Learning and authorize the superintendent sign same.
XI.Q.3.
Recommendation for Approval of Memorandum of Agreement with The Louisville Academy of Music On Behalf of Brooklawn State Agency School
The Louisville Academy of Music (LAM) will provide 21 hours of music programming, graduation performance programming, and instruments for elementary students at Brooklawn state agency school during the 2023-24 school year. Students will learn to explore music creatively both as soloists and collaboratively with their classmates.
There is no charge to the District for this program.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with The Louisville Academy of Music on behalf of Brooklawn State Agency School and authorize the superintendent to sign same.
XI.Q.4.
Recommendation for Approval of Amendment to Spalding University Student Teacher Agreement Regarding Substitute Teaching Student Teaching Policy
Spalding University and Jefferson County Public Schools are parties to the Student Teacher Agreement for 2023-2024. The parties desire to amend the Student Teacher Agreement in order to implement the Spalding University Educator Preparation Program's Substitute Teaching Student Teaching Policy according to the parameters set forth in this Amendment. The period covered by this Amendment shall be from date of final execution by the parties through June 30, 2024, inclusive, or the last day of school for teachers in the spring semester of 2024, as set by the school district Board of Education. This Amendment is in addition to, and does not replace, the Student Teacher Agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Student Teacher Agreement with Spalding University and authorize the superintendent to sign same.
XI.Q.5.
Recommendation for Approval of Memorandum of Agreement with The Louisville Academy of Music on Behalf of Lincoln Elementary Performing Arts School and Western School for the Arts
The Louisville Academy of Music (LAM) will provide private music lessons to eligible students at Lincoln Elementary Performing Arts School (Lincoln) and Western Middle School for the Arts (WMSFA) during the 2023-24 school year at no cost.
Lincoln and WFMSA will refer students to LAM for private music lessons based on an agreed set of criteria, including financial need. LAM will provide all lesson books and all supplementary materials for students and provide an accompanist for student solo performances as part of school concerts.
There is no charge to the District for this program.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with The Louisville Academy of Music on behalf of Lincoln and WMSFA and authorize the superintendent sign same.
XI.Q.6.
Recommendation for Approval of Memorandum of Agreement with University Instructors LLC
This Memorandum of Agreement is between the Jefferson County Board of Education and University Instructors (UI). In consideration of the terms, conditions, premises, and mutual agreements set forth herein, the JCPS liaison will plan, manage, and support the UI staff by promoting overall efficiency and maximizing academic services, and JCPS will:
- Provide UI staff access to the data system CASCADE to assist them in providing student services
- Provide training and technical assistance on CASCADE to UI staff while providing a JCPS liaison to distribute and collect signed Authorization and Opt-out Forms for each student receiving student services from UI staff
- Provide UI with data elements requested according to a schedule
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with University Instructors and authorize the superintendent to sign same.
XI.Q.7.
Recommendation for Approval of Amendment to Lease Agreement with the University of Louisville
This Amendment to the comprehensive University of Louisville Lease Agreement will reduce the amount of leased space lowering the cost to $80,894.24 from $130,418.73. All other terms will remain the same.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Lease Agreement with the University of Louisville and authorize the superintendent sign same.
XI.Q.8.
Recommendation for Approval of Data Privacy Agreement with CodeHS
CodeHS is a web-based platform with curriculum, resources, teach tools, and, professional development for teaching computer science.
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. This software supports teachers and students in Computer Science Courses and Pathways.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with CodeHS and authorize the superintendent to sign same.
XI.Q.9.
Recommendation for Approval of Data Protection Agreement with Inter-State Studios
Interstate Studios is a vendor that schools utilize for taking school photos of students. Those photos are uploaded into Infinite Campus for each student.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Interstate Studios and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends that the Board of Education approve the attached data protection agreement with Interstate Studios and authorize the superintendent sign same.
XI.Q.10.
Recommendation for Approval of Data Privacy Agreement with The Library Corporation
The Library Corporation’s Library Solutions for Schools is a K-12 Library Management system that provides age-appropriate user experiences for all students, including Pre-K, special needs, and language learners
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. This work supports Vision 2020 strategy 1.1.3- Provide equitable access.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with The Library Corporation and authorize the superintendent to sign same.
XI.Q.11.
Recommendation for Approval of Data Privacy Agreement with Panorama Education
Panorama Education will provide software licenses and support for Panorama Student Success Software Platform. Panorama Student Success allows educators a complete picture on a student's holistic progress across multiple data sources: academics, attendance, behavior, and social-emotional learning data.
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. This software supports the execution of a school’s Response to Intervention implementation by providing communication, scheduling, and tools to admins, teachers, and students that align with standards.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Panorama Education and authorize the superintendent to sign same.
XI.Q.12.
Recommendation for Approval of Amendment to the Data Privacy Agreement with Presence Learning
Presence Learning will provide software licenses and support for Psychoeducational Educational Assessments, and Behavior and Mental Health Counseling.
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Presence Learning and authorize the superintendent to sign same.
XI.Q.13.
Recommendation for Approval of Data Privacy Agreement with KentuckianaWorks
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. The KentuckianaWorks Agreement provides support to JCPS High School Students with Career Services and guidance.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with KentuckianaWorks and authorize the superintendent to sign same.
XI.R.
Recommendation for Approval of 2024 Board Meeting Schedule
KRS 160.270 requires a local board of education to hold “at least one (1) regular meeting each month, at a time and place fixed by the board.”
The proposed schedule of meetings for 2024 avoids calendar conflicts including major religious and national holidays, school calendar conflicts, election days, and state and national education conferences.
The proposed schedule continues to have two types of Regular Meetings – Business Meetings and Work Session Meetings.
Regular Board Meetings are open to the public and will begin at 6:00 p.m., and be held in the Stewart Auditorium at the VanHoose Education Center, 3332 Newburg Road, Louisville, KY 40218.
This schedule would have 17 meeting dates:
- 12 Board Business Meetings (includes Information Items, Action Items, and a Consent Calendar)
- 5 Board Work Session Meetings (includes Work Sessions and a Consent Calendar)
Submitted by: Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Regular Board Meeting Schedule for 2024.
XI.S.
Recommendation for Approval of Appointment of the 2023-2024 Calendar Committee Members
Pursuant to KRS 158.070 (2), the Superintendent must annually appoint members of the Calendar Committee of the local school district and recommend the names to the Board. The Superintendent recommends the following individuals be appointed to work on the committee:
Sarah McIntosh – Local Board of Education Member
Chad Barnes – Community Member
Dr. Bonnie Marshall – Community Member
Andrea Brown – School District Parent
Ed Corfman – School District Parent
Marilyn Anderson – School District Classified Employee
Batina Merideth – School District Classified Employee
Michelle Meeks – School District Classified Employee
Nicole Finley – School District Middle or High School Teacher
Joe Rice – School District Elementary School Teacher
Ebony Booker – School District Principal
Dr. Aimee Green-Webb – School District Office Administrator
Submitted by: Dr. Aimee Green-Webb
Superintendent Martin Pollio recommends the Board of Education appoint the individuals listed in the rationale to the 2023-2024 Calendar Committee.
XI.T.
Acceptance of the 2023 Nutrition and Physical Report
KRS 158.85(5) requires the District to complete an annual assessment of the nutrition and physical activity environment in the District and issue a report at least sixty (60) days prior to the public forum required by KRS 158.856(5). The report may be issued via posting to the District's website.
In conducting the required assessment, the District utilized the School Wellness Assessment (SWA) which is based off of the CDC School Health Index. This report is based on the SWA data completed by each school location.
The public forum will occur on January 18, 2024. After the January public forum, the Superintendent will submit a summary of the findings and recommendations of the 2023 Nutrition and Physical Activity Report as required by KRS 158.856(6) to the Kentucky Department of Education by May 1, 2024.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the 2023 Nutrition and Physical Activity Report.
XI.U.
Acceptance of Annual Comprehensive Financial Report for Year Ended June 30, 2023
The Annual Comprehensive Financial Report is submitted for acceptance in accordance with Fiscal Management Policy 04.9 Audits and in compliance with the guidelines and statutes of the Commonwealth of Kentucky.
The Board’s Audit and Risk Management Advisory Committee (“ARMAC”) received presentations on the ACFR from JCPS Administration and the ACFR audit by external auditors from Dean Dorton Allen Ford PLLC. ARMAC members reviewed the materials, inquired about the adequacy of procedures, and received the required communications from the external auditor. ARMAC recommends that the ACFR be accepted by the Board of Education.
As of the ARMAC meeting, Dean Dorton expects to issue “clean” or unmodified audit opinions. There were no material internal control matters noted. ARMAC noted that the new CFO, Executive Administrator of Accounting responsible for the ACFR, and entire JCPS Accounting staff should be commended for the outstanding work maintaining the accounting of JCPS and preparation of the ACFR based on Dean Dorton’s assessment and ARMAC discussions.
Note: The DRAFT watermark is required while the second partner review process is being completed on all components of the audit. Both the watermark will be removed and official signed opinion added for the final report, which will be submitted to the Kentucky Department of Education on November 15, 2023.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached Annual Comprehensive Financial Report for year ended June 30, 2023.
XII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.
Order #2023-180 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.
XIII.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
XIV.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XV.
Persons Requesting to Address the Board (If Necessary)
XVI.
Executive Session (If Necessary)
XVII.
Action Item (If Necessary)
XVIII.
Adjournment
A motion to adjourn the meeting of the Jefferson County Board of Education.
Order #2023-181 - Motion Passed: A motion to adjourn the November 14, 2023, meeting of the Jefferson County Board of Education at 7:55 p.m. passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.
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