I.
Moment of Silence

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Meetings are streamed live and archived through the District's YouTube channel at the following link:JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
The Pledge of Allegiance
II.A.
Vision Statement

III.
Recognitions and Resolutions
Order #2023-83 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the recognitions for June 6, 2023. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
III.A.
Recognition of Lassiter Middle School Student Aster Kone for Representing Jefferson County Public Schools in for Mikva Challenge’s First Annual National Youth Summit
From May 21-23, the National Youth Summit brought together 100 diverse young people in Washington, D.C. Aster Kone and their peers talked, listened, learned, and advocated for solutions to issues most important to them, including mental health, gun reform, and women’s access to healthcare.
Aster, an 8th-grader, is among a dozen students who will be featured at the Summit’s kick-off event, Soapbox Nation, Mikva’s public-speaking program that will be produced in partnership with historic Ford’s Theatre. Aster’s speech encourages educators and other adults to take students’ mental health needs seriously. Aster became passionate about this topic after experiencing a bad illness, which led them to feeling anxious and depressed.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Lassiter Middle School student Aster Kone for representing JCPS in the Mikva Challenege’s National Youth Summit.
III.B.
Recognition of dupont Manual High School Students Rishabh Ranjan and Gopalaniruddh Tadinada for Being Named Top Winners in the Regeneron International Science and Engineering Fair 2023
Rishabh Ranjan and Gopalaniruddh Tadinada from duPont Manual High School were named top winners in the Regeneron International Science and Engineering Fair 2023, the world’s largest pre-college STEM competition.
Rishabh Ranjan and Gopalaniruddh Tadinada won the Robert Horvitz Prize for Fundamental Research and received $10,000 for building a custom, automated system to detect gastrointestinal cancer before serious symptoms appear. The team’s system combines robotics and machine learning to analyze blood samples to identify healthy patients, as well as those with pancreatic, colorectal, or hepatic cancers, in only three hours at an estimated cost of only $300. Detecting these cancers before they metastasize could make treatment much simpler and more effective.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize duPont Manual High School students Rishabh Ranjan and Gopalaniruddh Tadinada for being named top winners in the Regeneron International Science and Engineering Fair 2023.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 6, 2023.
Order #2023-84 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 6, 2023. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the May 23, 2023, meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 23, 2023, meeting.
Order #2023-85 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 23, 2023, meeting. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.
VI.
Superintendent's Report
In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.
VII.
Persons Requesting to Address the Board on Action Items or Consent Calendar Items to be Voted Upon Separately at Board Member Request
- Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
- Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
- At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
- At the end of three minutes, the bell will sound twice, indicating that your time is up.
- The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
- The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.
VIII.
Action Items
IX.
Information Items
IX.A.
Acceptance of 2023-24 Student Progression and Promotion Handbooks and the Assessing Learning and Grading Frameworks for First Reading
The District establishes uniform standard procedures for assessing learning, grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Board.
A broad-based committee, with subcommittees for each level (elementary, middle, and high school) reviewed and revised the documents for 2023-24. For each level, there are two documents:
- The Assessing Learning and Grading Framework
- The Student Progression and Promotion Handbook (for high schools, this includes graduation requirements)
While the Student Progression and Promotion Handbook for each level provides policies and procedures for how learners progress through each level and are promoted, the Framework focuses on the guiding purposes, principles, and recommended practices for assessing student learning and grading. The Assessing Learning and Grading Framework represents a continuation of the process over the last several years to build a bridge from prior grading practices to our Future State of learning and assessment. The Framework places a stronger emphasis on assessing student progress and mastery, and less on student engagement and effort.
The Office of Teaching and Learning utilized the District’s Racial Equity Analysis Protocol. This work supports Vision 2020 strategy 1.1.3- Provide Equitable Access.
Submitted by: Dr. Terra Greenwell
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression and Promotion Handbooks and the Assessing Learning and Grading Frameworks for the 2023-24 school year for first reading.
Order #2023-86 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression and Promotion Handbooks and the Assessing Learning and Grading Frameworks for the 2023-24 school year for first reading. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
X.
Student Outcomes-Focused Governance Update
XI.
Consent Calendar
Order #2023-87 - Motion Passed: A motion to approve the Consent Calendar MINUS:
XI.N.8. Approval of Memorandum of Agreement with Seven Counties
XI.T. Approval of Student Support and Behavior Intervention Handbook (SSBIH)
XI.U. Approval of 2023-24 Salary Schedules, Salary Placement Rules and Procedures
passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
Order #2023-88 - Motion Passed: A motion to approve Consent Item: XI.N.8. Approval of Memorandum of Agreement with Seven Counties passed with a motion by Mrs. Linda Duncan and a second by Dr. Christopher Kolb.
Order #2023-89 - Motion Passed: A motion to approve Consent Item XI.T. Approval of Student Support and Behavior Intervention Handbook (SSBIH) passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.
Order #2023-90 - Motion Passed: A motion to approve Consent Item XI.U. Approval of 2023-24 Salary Schedules, Salary Placement Rules and Procedures passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.
XI.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
XI.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
XI.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
XI.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Academics
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XI.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Human Resources
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XI.C.3.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Operations Services
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XI.D.
Recommendation for Approval of Field Trip Request and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on June 6, 2023.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of Field trip requests and receive a report of other field trips approved by the superintendent.
XI.E.
Recommendation for Approval of the Assignment of Architects/Engineers
XI.E.1.
Recommendation for Approval of the Assignment of Architects/Engineers for Phase I HVAC Renovation/Classroom Addition at Atherton High School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings, and lights. Exterior windows and other minor building renovations may occur. A classroom addition is also included.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education approve the assignment of Studio Kremer Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Phase I HVAC Renovation/Classroom Renovation at Atherton High School. The BG-1 will be submitted at the July 25, 2023, Board meeting.
XI.E.2.
Recommendation for Approval of the Assignment of Architect/Engineer for HVAC Central Plant Replacement at Marion C. Moore School
This project will consist of the HVAC central plant replacement.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education approve the assignment of CMTA, Inc. as the architect/engineer for the HVAC Central Plant Replacement at Marion C. Moore School. The BG-1 will be submitted at the July 25, 2023, Board meeting.
XI.E.3.
Recommendation for Approval of the Assignment of Architects/Engineers for the New School Building at Okolona Elementary School
This project is to replace the deteriorated facility at Okolona Elementary School. This project also includes the demolition of the existing Okolona Elementary School building.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education approve the assignment of Pickett Passafiume Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers for the New School Building at Okolona Elementary School. The BG-1 will be submitted at the July 25, 2023, Board meeting.
XI.E.4.
Recommendation for Approval of the Assignment of Architect/Engineer for a New Early Childhood Center
This project will consist of the design of a new Early Childhood Center. It will consist of 20 classrooms for preschool students.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education approve the assignment of C. L. Anderson Architecture, LLC as the architect/engineer for a New Early Childhood Center. The BG-1 will be submitted at the July 25, 2023, Board meeting.
XI.F.
Recommendation for Approval of Contract Completions and BG-4 Forms
XI.F.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Engelhard Elementary School
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-014.
On February 1, 2022, the Board approved awarding a contract to Geoghegan Roofing as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Geoghegan Roofing for Partial Roof Replacement at Engelhard Elementary School for a total construction cost of $669,040.
XI.F.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Farnsley Middle School
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-015.
On February 1, 2022, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Farnsley Middle School for a total construction cost of $306,383.
XI.F.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Gutermuth Elementary School
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-017.
On February 1, 2022, the Board approved awarding a contract to Geoghegan Roofing as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Geoghegan Roofing for Partial Roof Replacement at Gutermuth Elementary School for a total construction cost of $589,280.72.
XI.F.4.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Kerrick Elementary School
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-019.
On February 1, 2022, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Kerrick Elementary School for a total construction cost of $949,005.23.
XI.F.5.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Newburg Middle School
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-020.
On February 1, 2022, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Newburg Middle School for a total construction cost of $301,995.
XI.F.6.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at St. Matthews Elementary School
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-022.
On February 1, 2022, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at St. Matthews Elementary for a total construction cost of $1,023,395.
XI.F.7.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Nichols Bus Compound
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-021.
On February 15, 2022, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Nichols Bus Compound for a total construction cost of $478,900.
XI.G.
Recommendation for Approval to Declare the Real Property at 3833 Hale Avenue and 4501 Lochridge Parkway as Surplus to the Educational Program Needs of the District
On March 28, 2023, the Board of Education approved the draft Amended District Facilities Plan to be sent to the Kentucky Board of Education with no plans to utilize 3833 Hale Avenue or 4501 Lochridge Parkway. The Kentucky Board of Education approved the Amended District Facilities Plan in April 2023.
The Kentucky Department of Education requires that the real property be designated as surplus to meet the requirements of 702 KAR 4:090 Property Disposal.
The project directly supports Vision 2020 Goal Infrastructure Improvements
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve declaring the real property at 3833 Hale Avenue and 4501 Lochridge Parkway as surplus to the educational program needs of the District as determined by the effective District Facility Plan.
XI.H.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
XI.I.
Recommendation for Approval of Bid Tabulations and Contract Renewals
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there is a tie bid on Bid ID #8243-Calculators & Accessories.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations and contract renewals.
XI.J.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
XI.K.
Acceptance of Orders of the Treasurer
XI.K.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of May 8, 2023, through May 21, 2023.
XI.K.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of May 8, 2023, through May 21, 2023.
XI.K.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of May 8, 2023, through May 21, 2023.
XI.L.
Acceptance of Monthly Financial Report for Period Ended April 30, 2023
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended April 30, 2023.
XI.M.
Acceptance of Donations, Grants, and Funding
XI.M.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on June 6, 2023.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $85,358.60 to be used as stated in the attachment.
XI.M.2.
Acceptance of Funding from the Education and Workforce Cabinet, Adult Education, (KYAE)
Adult & Continuing Education will use the funds to provide an integrated program of services in order to increase civic learning and engagement and English literacy for immigrants and other limited English proficient adults who live or work in Jefferson County and are not enrolled in public education. This grant will assist students in acquiring the skills to prepare for the Immigration and Naturalization Service (INS) Citizenship Test and interview; attain citizenship, and complete at least one National Reporting System (NRS) education level. It will also offer workforce and occupational training.
Grant funds will pay for existing full-time and part-time instructional staff. Funds will also be used to provide instructional materials and supplies. No matching funds are required.
This agreement aligns with the District’s Vision 2020 by providing parents and community members with the opportunity for English literacy and civics instruction needed to increase their literacy level to become employable contributing members of the community.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funds in the amount of $290,955 from The Education & Workforce Development Cabinet, KYAE and authorize the superintendent to sign the attached agreement.
XI.M.3.
Acceptance of Funding from the Education and Workforce Cabinet, Adult Education [KYAE]
Adult and Continuing Education will use the funds to continue providing adult learners with literacy, adult basic education, GED preparation, Family Education, English as a Second Language, transitions to postsecondary education, Corrections, and Workforce Services.
Approximately 52,000 working-age adults in Jefferson County lack a high school diploma and nearly one-fourth of these adults have functional literacy skills below a sixth-grade level. Many of these adults are parents and caregivers for JCPS students.
This program aligns with the District’s Vision 2020 by providing parents and community members with the quality academic instruction needed for them to obtain a GED and become contributing members of the community. No matching funds are required.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding from the Education & Workforce Development Cabinet,[KYAE] in the amount of $3,163,395 and authorize the superintendent to sign the attached agreement.
XI.M.4.
Acceptance of Calming Space Grant from the Kentucky Department of Education
The Kentucky Department of Education (KDE) has awarded a Calming Space Grant to Phoenix School of Discovery (Phoenix) through the Elementary and Secondary School Emergency Relief (ESSER II) Fund.
Phoenix will use funds to develop a calming space to support self-management strategies for all students. Funding will provide furniture, sensory items, and mindfulness resources for students to use as stresses arise during the school day.
There is no obligation for the District beyond September 30, 2023.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $10,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached contract.
XI.M.5.
Acceptance of Funding from the Louisville Metro Department of Public Health and Wellness
The Louisville Metro Department of Public Health and Wellness is providing funding to purchase COVID-19 tests and to help increase the District’s capacity to test staff, faculty, students, and families.
Funds must be spent by June 30, 2023, and there is no obligation for the District beyond the end date of the grant agreement.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $114,871.10 from the Louisville Metro Department of Public Health and Wellness and authorize the superintendent to sign the attached grant agreement.
XI.N.
Recommendation for Approval of Agreements
XI.N.1.
Recommendation for Approval of Memorandum of Agreement with Bellarmine University
Jefferson County Public Schools (JCPS) is entering into a Memorandum of Agreement with Bellarmine University to provide deidentified reading and math NWEA MAP (Fall, Winter, Spring) and State (KY) assessment data for the classrooms of teachers who are graduates from Bellarmine’s undergraduate and MAT teacher education programs. Bellarmine is required by national accreditors to report evidence of the impact Bellarmine graduates have on the learning of K-12 students in their classroom.
There is no cost to JCPS. This research supports the Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps.
Submitted by Dr. Dena Dossett
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Bellarmine University and authorize the superintendent to sign same.
XI.N.2.
Recommendation for Approval of Memorandum of Agreement with Evolve502
Jefferson County Public Schools (JCPS) is entering into a Memorandum of Agreement with Evolve502 to use secondary data to inform the services outlined in the partnership agreement approved by the JCPS on April 25, 2023. The partnership project will provide students with access to varied learning and enrichment opportunities and supplemental learning through optimal learning experiences.
This work supports Vision 2020 Strategies 1.1.3 provide equitable access and 1.1.7 Eliminate achievement, learning, and opportunity gaps.
Submitted by Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Evolve502 and authorize the superintendent to sign same.
XI.N.3.
Recommendation for Approval of Interagency Agreement with the Department of Juvenile Justice to Provide Educational Services
An Interagency Agreement is required between the Department of Juvenile Justice and Jefferson County Public Schools to provide educational services for students detained in the Detention Center. The mutual goal and intention of the agency named in the Agreement are to maintain the needs of each youth and foster excellence in education and treatment.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Interagency Agreement between the Department of Juvenile Justice and Jefferson County Public Schools and authorize the superintendent to sign same.
XI.N.4.
Recommendation for Approval of Memorandum of Agreement with Ohio Valley Educational Cooperative
The Kentucky Department of Education requires the Certificate of Head Start Full Utilization forms
to verify Kentucky school districts are avoiding duplication of services and supplanting of federal
funds by collaborating with Head Start to serve as many four-year-old children as possible.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Ohio Valley Educational Cooperative and authorize the superintendent to sign same.
XI.N.5.
Recommendation for Approval of Memorandum of Agreement with Options Unlimited, Inc.
The Exceptional Child Education (ECE) Department proposes to collaborate with Options Unlimited, Inc. to offer Pre-Employment Transition Services (Pre-ETS) to qualifying ECE students ages 14-21. Pre-ETS encompasses five core areas as required by federal and state regulations. These include job exploration counseling, work-based learning experiences, postsecondary counseling, workplace readiness training, and instruction in self-advocacy. The Office of Vocational Rehabilitation authorizes agencies as Community Rehabilitation Partners (CRP) in order to provide Pre-ETS. The ECE department seeks to increase postsecondary opportunities for our students through this opportunity.
Submitted by: Kim Chevalier
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Options Unlimited, Inc. and authorize the superintendent to sign same.
XI.N.6.
Recommendation for Approval of Memorandum of Agreement with Phoenix Preferred Care
Phoenix Preferred Care is dedicated to being a statewide leader in providing the highest quality array of behavioral health and wellness services, in collaboration with community partners, to children, adults, and families. Phoenix Preferred Care shall provide mental health counseling services to JCPS students in grades Kindergarten through 12. Providing mental health services to youth is a long standing and acceptable best practice model.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Phoenix Preferred Care and authorize the superintendent to sign same.
XI.N.7.
Recommendation for Approval of Memorandum of Agreement with Reflection in Action
Reflection in Action LLC shall provide mental health counseling services to JCPS students in grades Kindergarten through 12. Providing mental health services to youth is a long standing and acceptable best practice model.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Reflections in Action and authorize the superintendent to sign same.
XI.N.8.
Recommendation for Approval of Memorandum of Agreement with Seven Counties, Inc.
The Exceptional Child Education (ECE) Department proposes to collaborate with Seven Counties, Inc. to offer Pre-Employment Transition Services (Pre-ETS) to qualifying ECE students ages 14-21. Pre-ETS encompasses five core areas as required by federal and state regulations. These include job exploration counseling, work-based learning experiences, postsecondary counseling, workplace readiness training, and instruction in self-advocacy. The Office of Vocational Rehabilitation authorizes agencies as Community Rehabilitation Partners (CRP) in order to provide Pre-ETS. The ECE department seeks to increase postsecondary opportunities for our students through this opportunity.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Seven Counties, Inc. and authorize the superintendent to sign same.
XI.N.9.
Recommendation for Approval of Memorandum of Agreement with The Therapy Lounge
The Therapy Lounge shall provide mental health counseling services to JCPS students in grades Kindergarten through 12. Providing mental health services to youth is a long standing and acceptable best practice model.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with The Therapy Lounge and authorize the superintendent to sign same.
XI.N.10.
Recommendation for Approval of Memorandum of Agreement with the University of Kentucky Center for Next Generation Leadership
The University of Kentucky Center for Generation Leadership program offers intense training and support for the design and implementation of learner-centered policies and practices. It helps teachers design and implement environments and experiences that center learner voice, learner perspective, and lived experience, furthering the JCPS vision and strategic plan.
Additionally, this program offers growth opportunities and empowerment for lifelong learning, resulting in higher rates of retention, along with financial support to teachers. It will remove barriers and offer an equitable pathway for teacher-learners to grow in strategies and practices that are aligned with the JCPS vision, and offer pathways for teachers to learn and grow with financial and programmatic support of the District. This program aligns with Vision 2020 strategy 1.1.2, Personalize learning.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Kentucky Center for Next Generation Leadership and authorize the superintendent to sign same.
XI.N.11.
Recommendation for Approval of Rental Agreement with AEG Management West Louisville, LLC
AEG Management West Louisville, LLC will provide Jefferson County Public Schools facility space located at 3029 W Muhammad Ali Blvd, Louisville, KY, Norton Healthcare Sports and Learning Center. The allowable space will include the Indoor Track, Outdoor Track, Mezzanine, Humana Hub, and Creativity Corner. The stipulations and guidelines will be followed as outlined in the attached Agreement. This work supports Vision 2020 strategies: 1.1.3; 3.1.1; and 3.2.3.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached rental agreement with AEG Management West Louisville, LLC and authorize the superintendent sign same.
XI.N.12.
Recommendation for Approval of Facilities Use Agreement with University of Louisville
The District will host a Deeper Learning Cohort Professional Development at the University of Louisville, Shelby Campus. The campus provides enough space for successful learning to occur. Space Redesigned, a classroom environment cohort, provides flexible seating along with training around learner-centered classrooms and learner-centered instruction. The Space Redesigned Cohort supports our strategic systemic shift to a learner-centered, deeper, more personalized approach to teaching, learning, and assessment. An investment in Space Redesigned is aligned with our pillars, our strategic planning, our success skills, and our vision for the future state of JCPS.
One of the many benefits to JCPS with Classroom Environment professional learning is the development of highly trained educators who understand and can DESIGN learner centered classrooms and educational experiences for their personal classroom, school, and district. With an investment in people who can help the District make the shift to future state, we are demonstrating our commitment to equity, deeper learning, and relationships for both our staff and students. Space Redesigned provides opportunities for students to take ownership of their classroom and learning opportunities, giving learners a clearer sense of what competencies and skill sets they need to reach successful outcomes through their education journey and postsecondary career.
The project directly supports Vision 2020 strategy 1.1.2. Personalize Learning
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Facilities Use Agreement with the University of Louisville, Shelby Campus and authorize the superintendent sign same.
XI.N.13.
Recommendation for Approval of Data Privacy Agreement with Gammon Applications for the RTI Scheduler Platform
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This software supports the execution of a school’s Response to Intervention implementation by providing communication, scheduling, and tools to admins, teachers, and students that align with standards.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Gammon Applications for the RTI Scheduler Platform and authorize the superintendent to sign same.
XI.N.14.
Recommendation for Approval of Amendment to Data Protection Agreement with Incident IQ
Incident IQ is an asset management platform built for K-12 school districts that assist with the deployment, collection, management, and auditing of devices.
The original agreement was approved on July 19, 2022. However, additional functionality was needed which increased the cost from $128,149 to $256,089.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Incident IQ and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data protection agreement with Incident IQ and authorize the superintendent sign same.
XI.N.15.
Recommendation for Approval of Confidential Data Privacy Agreement with LibraryWorld, Inc.
LibraryWorld, Inc. will provide access to LibraryWorld.com to various schools focusing on automating their textbooks and library collections.
The purpose of this agreement is to delineate the operational guidelines for sharing data between LibraryWorld, Inc. and JCPS and define each party's respective roles and responsibilities. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
There is no cost to the District for the data-sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with LibraryWorld, Inc. and authorize the superintendent to sign same.
XI.N.16.
Recommendation for Approval of Confidential Data Privacy Agreement with Mackin Educational Resources, Inc.
Mackin Educational Resources, Inc. will provide access to MackinVIA, a digital content management system, and the MackinVIA Reader, used for viewing and interacting with digital content hosted by Mackin. MackinVIA is designed for PreK-12 environments to house, manage, and provide easy access to all digital resources utilizing a single username and password. MackinVIA has an assortment of customizable features to personalize the reading experience of each student. The administrator side of MackinVIA is a collection of robust management tools that allow teachers and librarians to effectively customize the platform based on the needs of the student population. These tools give educators the ability to oversee the content, circulation, settings, and users of their MackinVIA account(s).
The MackinVIA platform can be accessed on any desktop, laptop, or mobile device with a supported browser. If students would like to download digital resources for offline access, the free MackinVIA app is available for all major mobile devices as well as for Mac and Windows desktop and laptop computers.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Mackin Educational Resources, Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement for Mackin Educational Resources, Inc. and authorize the superintendent to sign same.
XI.N.17.
Recommendation for Approval of Data Privacy Agreement with NOCTI for the NOCTI Testing Platform and Industry Certifications
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. Specific titles to be covered include (not limited to): NOCTI (Industry Certifications).
Submitted By: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with NOCTI and authorize the superintendent to sign same.
XI.N.18.
Recommendation for Approval of Data Sharing Agreement Shutterfly Lifetouch
Shutterfly Lifetouch is a vendor that schools utilize for taking school photos of students. Those photos taken by the vendor are uploaded into Infinite Campus for each student.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Shutterfly Lifetouch and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Shutterfly Lifetouch and authorize the superintendent sign same.
XI.N.19.
Recommendation for Approval of Memorandum of Agreement with the Commonwealth of Kentucky, Cabinet for Health and Family Services Department for Public Health
KY Cabinet for Health and Family Services Department for Public Health is providing funds for JCPS to host 18 immunization clinics and partner with a community organization to provide outreach, clinic promotion, and health education seminars.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Commonwealth of Kentucky, Cabinet for Health and Family Services Department for Public Health and authorize the superintendent sign same.
XI.N.20.
Recommendation for Approval of Data Privacy Agreement with Cengage Learning, Inc.
Cengage Learning, Inc. provides access to digital resources that include curriculum-aligned digital content. Students and teachers can find resources to meet their instructional needs. Resources are leveled to meet the needs of all learners with a vast array of digital tools to accommodate student needs as well as seamless integration into the classroom environment.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Cengage Learning, Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Data Privacy Agreement with Cengage Learning, Inc. and authorize the superintendent to sign same.
XI.O.
Recommendation for Approval of Carl D. Perkins Career and Technical Education Assurances
The Carl D. Perkins Career and Technical Education Improvement Act of 2006 is designed to expand services for students enrolled in career and technical education programs.
Each school district eligible to receive funding from this Act will submit an application to the Division of Career and Technical Education prior to May 15, 2023. The budget request is for fiscal year 2023-24. Funding received for fiscal year 2022-23 was $1,606,567.
Submitted By: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Carl D. Perkins Career and Technical Education District Funding Assurances.
XI.P.
Recommendation for Approval of Shortened School Day for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:
- approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD291 rather than by name.
Student SSD291 has a medical condition, with proper physician documentation, which requires a 3 hours and 25 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.
Submitted by: Kim Chevalier
Superintendent Martin Pollio recommends the Board of Education approve the attached Shortened School Day request for one ECE student and authorize the superintendent to sign same.
XI.Q.
Recommendation for Approval of Workers' Compensation Excess Insurance Policy
The Department of Workers’ Claims requires each individually self-insured to carry excess insurance with an indemnity limit of “Statutory” or at least $10,000,000 per occurrence and a retention level of $1,000,000. The policy will provide a specific retention of $1,250,000 with no corridor deductible. The premium is based on payroll but is estimated to be $188,465 which is a decrease from the previous year.
The rate is 0.0185 per $100 of payroll. Safety National Company has an “A++XV” AM Best rating.
Submitted by: Dr. Aimee Green-Webb
Superintendent Martin Pollio recommends the Board of Education approve the Workers’ Compensation Excess Insurance Policy with Safety National Company through Assured Partners for a period of one year beginning July 1, 2023, through June 30, 2024.
XI.R.
Recommendation for Approval of Payment of Out-of-District Expenses for Board Members
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts.
Board Member Linda Duncan will travel to Lexington, Kentucky for the 2023 KSBA Summer Leadership Institute being held on July 14-15, 2023.
Estimated Expenses:
- Registration Fee: $300
- Hotel Expenses: $200
- Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
- Meals: Reimbursed at District per diem rate
Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses incurred by Board Member Linda Duncan to travel to Lexington, Kentucky for the 2023 KSBA Summer Leadership Institute being held on July 14-15, 2023.
XI.S.
Recommendation for Approval of School Fees for 2023-2024
Pursuant to the Kentucky Department of Education Accounting Procedures for the Kentucky School Activity Funds Redbook Incorporated by Reference in 702 KAR 3:130, the Board is required to adopt all school fees and those fees shall remain in place until modified or removed by board resolution. These fees have been set by each school, and the use of these fees is overseen by each school’s Site Based Decision Making Council. Fees generally are due at registration prior to the beginning of each school year, although schools will work with parents if a payment plan is needed. The fees listed have not been previously adopted by the Board.
These fees are not charged to at-risk students. In addition, principals have confirmed that no students are denied opportunities based on a lack of funding.
The fees for the 2023-2024 school year were collected from all schools using the following standards:
Elementary School
- Supplementary materials: no more than $25 (i.e., science notebooks, National Geographic student magazine, Accelerated Reader, Time for Kids, online subscriptions, etc.)
Middle School
- Supplementary materials: no more than $20 (i.e., JCPS science notebooks, National Geographic student magazines Scope, Choices, Newsweek, Time for Kids, Scholastic, Scholastic Math, online subscriptions, etc.)
- Non-core subjects/electives: no more than $65 per course. Schools are required to provide an explanation of non-core subject/elective course fees (including PE) in the Course Catalog and/or Fee Sheet.
- Locker: no more than $5.00
- Technology: no more than $5.00
High School
- Supplementary materials for English, math, science, and social studies: no more than a combined fee of $40 for the four required core content areas (including technology supplies, calculator batteries, subscriptions, etc.)
- Non-core subjects/electives: no more than $65 per course. Schools are required to provide an explanation of non-core subject/elective course fees (including PE) in the Course Catalog and/or Fee Sheet.
- Operational fees: no more than $10 for operational fees (including locker fee, ID card, agenda book/planner, PE lock, etc.)
- Parking: no more than $20 (unless this activity is a Fundraiser)
Advanced Placement/International Baccalaureate/Industry Certifications/eSchool/Cambridge testing fees are determined by the company and are separate from school fees. Students enrolled in these courses and those who choose to take the aligned exam are expected to pay the applicable fee. Please refer to the school course catalog and/or fee sheet for specific information.
An instrument rental fee of up to $50 may be assessed by a school at any level.
Extracurricular fees are also attached for inclusion. Principals have confirmed that no students are denied opportunities based on a lack of funding
The JCPS Athletic Department will begin to include our elementary schools in organized districtwide sports which will include four specific sports; Cross Country, Cheer, Basketball, and Soccer. Many of our elementary schools may already participate in some of these extra-curricular sports. The JCPS Elementary Sports Program is not mandatory; however, we want to put all of the elementary schools in a position to participate if they so choose. We propose that all elementary schools be allowed to collect up-to the following amounts: Additional amounts will require Board approval.
This report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Robert Moore
Attachments
Superintendent Martin Pollio recommends the Board of Education approve new school fees for the 2023-2024 school year.
XI.T.
Recommendation for Approval of Student Support and Behavior Intervention Handbook (SSBIH)
KRS 158.148 requires a school district to adopt a Code of Acceptable Behavior and Discipline (Code) and establishes a timeline and process for the development and revision of the Code. In accordance with Board Policy 09.438, the District refers to its Code as the Student Support and Behavior Intervention Handbook (SSBIH).
The changes for 2023-24 have been developed by the SSBIH Committee. Consistent with Board Policy 09.428, the committee included two members from each of the following groups: student, parent, teacher (JCTA), assistant principal, principal, transportation, community, counselor, mental health, Exceptional Child Educators, and district trauma and behavior practitioners. Central office staff attended meeting to offer factual/technical information to committee members. In addition, the revisions address changes as required by statute, administrative regulation, Board Policy, Kentucky Department of Education updates, and District department level updates. Representatives from the Diversity, Equity and Poverty Department (DEP) assisted the SSBIH Committee in the completion of the Racial Equity Analysis Protocol (REAP) on the proposed changes. This REAP was also reviewed by the District REAP Committee.
The draft mark-up of the 2023-2024 SSBIH and an overview of changes by page number is attached.
Submitted by: Dr. Katy DeFerrari
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2023-2024 school year.
XI.U.
Recommendation for Approval of 2023-24 Salary Schedules, Salary Placement Rules and Procedures
The attached documents are recommended for approval to establish the District's salary schedules for the 2023-24 school year and pertain to all bargaining units and all employees. All full and permanent part-time employee schedules reflect a 5 percent increase from last year's schedules.
Approval of this recommendation will authorize staff to extend the applicable salary schedules to all District employees effective July 1, 2023.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached 2023-24 Salary Schedules, Salary Placement Rules and Procedures.
XI.V.
Recommendation for Adoption of Board Policies (Second Reading)
The Board Policy Committee reviewed these policies during its meeting on May 15, 2023. Additionally, Board policies 03.2232 and 09.313 were subsequently revised based on the 2023 Annul KSBA Policy Update that reflects changes required based on legislation passed by the Kentucky General Assembly during the 2023 Regular Session.
03.2232 Sick Leave (Classified)
09.1222 Nonresident Students
09.313 Athletics (Eligibility)
05.3 Community Use of School Facilities
Submitted by: Kevin Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education adopt the attached Board Policies.
XI.W.
Recommendation for Approval of Memorandum of Agreement with the Jefferson County Teachers Association (Early Childhood)
The terms of the attached Memorandum of Agreement with the Jefferson County Teachers Association (JCTA) provide changes to Article 30, Certified Early Childhood Teachers/Early Childhood Instructional Coaches (specifically Section B1, B2, B10, B11, B14 and B15) in mutual recognition of the challenges the staffing crisis has placed on the early childhood program.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association.
XI.X.
Recommendation for Approval of Lease Agreement with ERDCO Properties, LLC for Space Located at 3301 Stober Rd.
ERDCO Properties, LLC will lease 60,196 square feet of space located at 3301 Stober Road to Jefferson County Board of Education to be used as office space for JCPS Employees.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with ERDCO Properties, LLC as the landlord, for space located at 3301 Stober Road and authorize the superintendent sign same.
XII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.
Order #2023-91 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
XIII.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
XIV.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XV.
Persons Requesting to Address the Board (If Necessary)
XVI.
Executive Session (If Necessary)
XVII.
Action Item (If Necessary)
XVIII.
Adjournment
A motion to adjourn the meeting of the Jefferson County Board of Education.
Order #2023-92 - Motion Passed: A motion to adjourn the June 6, 2023, meeting of the Jefferson County Board of Education at 7:13 p.m. passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.
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