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I.
Moment of Silence
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Meetings are streamed live and archived through the District's YouTube channel at the following link:JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
The Pledge of Allegiance
II.A.
Vision Statement
III.
Recognitions and Resolutions
Order #2023-33 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the recognitions for February 28, 2023. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.
III.A.
Recognition of Nurse Practitioner Angela Hayes for Being the First JCPS School Nurse to Achieve National School Nurse Certification
JCPS Nurse Practitioner Angela Hayes achieved National School Nurse Certification and is the first school nurse in JCPS to obtain this honor. Angela has been a nurse practitioner with JCPS for 13 years.
To obtain this honor Angela had to meet eligibility requirements that include educational preparation and practice hours. She then passed a 200-question exam to earn this distinction. Angela is now one of only 4,700 school nurses across the country to hold this title.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize JCPS Nurse Practitioner Angela Hayes for being the first JCPS school nurse to achieve National School Nurse Certification.
III.B.
Recognition of Norton Commons Elementary School Student Camden Ignatow for Creating a Public Service Announcement to Raise Money and Awareness to Fight Antisemitism
Norton Commons Elementary School fifth-grade student, Camden Ignatow, used a school project to make a difference in the community. The project had to include community service. Camden is Jewish and had been hearing a lot on the news about antisemitism, so he created a public service announcement to raise money and awareness for the Anti-Defamation League (ADL).
Camden raised $2,000 for ADL through his project. The organization was so impressed by Camden’s dedication and work, they honored him at his school and even gave him a standing invitation to be an intern when he’s old enough.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Camden Ignatow for raising money and awareness of the Anti-Defamation League.
III.C.
Recognition of Grace M. James Academy of Excellence Students for Winning the Inaugural JCPS Black History Bowl
As part of Black History Month, Grace M. James Academy of Excellence and W.E.B. DuBois Academy students competed against each other in the first ever JCPS Black History Bowl.
It was a Jeopardy-esque contest where students went head-to-head answering questions about Black history. The competition was tight, but Grace M. James Academy of Excellence pulled out the win on the final question.
As part of this event, the two schools, in partnership with the Department of Diversity, Equity, and Poverty, will pass a lantern each year. The winning team keeps the lantern for the year.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Grace M. James Academy of Excellence students for winning the inaugural JCPS Black History Bowl.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 28, 2023.
Order #2023-34 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 28, 2023. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. Joseph Marshall.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the February 7, 2023, meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 7, 2023, meeting.
Order #2023-35 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 7, 2023, meeting. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.
VI.
Superintendent's Report
VII.
Persons Requesting to Address the Board on Action Items or Consent Calendar Items to be Voted Upon Separately at Board Member Request
- Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
- Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
- At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
- At the end of three minutes, the bell will sound twice, indicating that your time is up.
- The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
- The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.
VIII.
Action Items
VIII.A.
Recommendation for Approval of a Timeline for the Board to Implement Student Outcomes-Focused Governance and Approve a Contract with the Council of the Great City Schools
The Council of the Great City Schools (CGCS) has developed a Student Outcomes-Focused Governance (SOFG) Framework to support large urban school districts to adopt school board behaviors and practices that create the conditions necessary to improve student outcomes.
The SOFG Framework translates existing research and the collective experience of dozens of CGCS board members and superintendents into a set of tools that boards can use to identify their strengths and weaknesses as well as to track progress along their journey toward improving student outcomes.
The SOFG Framework is built around six research-informed competencies that describe school board behaviors and the degree to which they create the conditions for improvements in student outcomes: Vision & Goals, Values & Guardrails, Monitoring & Accountability, Communication & Collaboration, Unity & Trust, and Continuous Improvement.
At the February 7, 2023, meeting, the Board approved a motion to take the following steps:
- Include an action item on the agenda for the February 28, 2023, meeting to approve an implementation timeline for work with the CGCS to help Implement the SOFG Framework.
- Establish an ad hoc implementation committee to coordinate work with the CGCS to implement student outcomes-focused governance.
- No later than February 21, 2023, the Board will perform a baseline board self-evaluation and set progress goals for the second quarter of 2023.
Approval of the attached timeline for implementation of the SOFG Framework and the attached contract with the CGCS for facilitation and services will allow the Board focus with greater intensity and efficacy on improving student outcomes.
The board will work to adopt priorities and implement practices that are reflective of effective governance behavior. These changes will be aligned with the community’s vision and values for JCPS students and will be informed by the SOFG Framework.
Planned activities include the following:
- Clarify Priorities
- Adopt goals and guardrails that are informed by the Board’s community engagement process and the Superintendent’s critical needs assessment/root-cause analysis of the current status of JCPS students
- Accept interim goals and interim guardrails (for both Superintendent and Board)
- Redesign Governance
- Adopt a timeline for governing in a way that’s focused on student outcomes
- Redesign the Board’s agenda, board policy manual, and Board committees to allow for more time to be focused on student outcomes
- Strengthen Accountability
- Adopt a progress monitoring practice that positions the Board to focus more of its time on student outcomes
- Implement regular self-evaluation
- Revise Superintendent annual evaluation
- Communicate Results
- Update community information practices
- Report out to the community regarding student outcomes
- Provide training opportunities to the community regarding effective governance
Submitted by: Dr. Dena Dossett and Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve a timeline for the Board to implement student outcomes-focused governance and approve the attached contract with the Council of the Great City Schools.
Order #2023-36 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve a timeline for the Board to implement student outcomes-focused governance and approve the attached contract with the Council of the Great City Schools. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
IX.
Information Items
IX.A.
Black History Month Presentation
In 2018, the Jefferson County Board of Education approved the Racial Equity Policy. The policy calls for upending racist practices, policies, and beliefs that are causing disproportionality, access inequities, a lower sense of belonging for Black and Brown students, as well as other negative, racialized outcomes.
Since the approval of the policy, all aspects of JCPS have embraced racial equity. This information item serves as a means to demonstrate the District's commitment to racial equity as well as to honor Black History Month. Teachers and administrators have utilized resources from the District to address student belonging, teacher efficacy, culturally responsive leadership, and anti-racism.
The District must make sure that everything it does centers on justice and racial equity. The presentation will demonstrate that commitment.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a presentation on JCPS Black History in Our Schools.
Order #2023-37 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a presentation on JCPS Black History in Our Schools. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mrs. Linda Duncan.
IX.B.
Start Smart-Start Time Proposal
The ongoing and worsening bus driver shortage makes changes to starting times a necessity for the 2023-24 school year. Despite aggressive recruitment and retention efforts, the District continues to experience chronic bus driver shortages. The driver shortage is projected to continue in the coming years.
The challenge posed by the bus driver shortage has required the District to rethink starting times for schools, which have not changed for decades, creating the opportunity for a much more efficient and coherent transportation system aligned with national best practices. It also provides the opportunity for later start times in most resides middle and high schools, aligning the beginning of school with the natural sleep cycle of adolescents, meaning that more students will arrive at school on time and ready to learn which, in turn, will help address chronic absenteeism.
The District leadership team has worked for months with nationally recognized experts who have experience in other large urban school districts, to create a proposal that achieves the needed significant reduction of bus routes, without hurting outcomes on other key metrics.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education receive a report on a proposal to change school start times for the 2023-24 school year.
Order #2023-38 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on a proposal to change school start times for the 2023-24 school year. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
X.
Consent Calendar
Order #2023-39 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the consent Calendar for February 28, 2023. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Joseph Marshall.
X.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
X.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
X.C.
Recommendation for Approval of Field Trip Request and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on February 28, 2023.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
X.D.
Recommendation for Approval of Bids and Revised BG-1 Forms
X.D.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Fairdale High School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Minor architectural renovations may occur.
On June 7, 2022, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 23-001.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 9, 2023. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Redlee Construction & Development, Inc. for Phase I HVAC Renovation at Fairdale High School for the low base bid of $26,636,000; reject Alternates 6 and 7; accept Alternates 1, 2, 3, 4, 5, and 7 for a total bid of $28,269,000; and approve the attached revised BG-1 form for $33,000,000.
X.D.2.
Recommendation for Approval of Bid and Revised BG-1 Form for HVAC Central Plant Replacement at Price Elementary School
This project consists of the replacement of the school’s HVAC central plant.
On August 2, 2022, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 23-010.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 31, 2023. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services, Inc. for HVAC Central Plant Replacement at Price Elementary School for the low base bid of $482,000; and approve the attached revised BG-1 form for $598,000.
X.E.
Recommendation for Approval of BG-1 Form for Purchase 1400 West Jefferson Street
A contract has been prepared for the purchase of 1.23 acres and a 20,852± square foot building located at 1400 West Jefferson Street between JBS Enterprises, LLC and the Board of Education of Jefferson County, Kentucky for the purchase price of $1,295,000.
Pursuant to 702 KAR 4:050 The Kentucky Department of Education requires a separate BG-1 to be submitted for the cost of the property purchase and associated closing cost and legal fees.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for an estimated cost of $1,310,406 for the purchase of 1400 West Jefferson Street.
X.F.
Recommendation for Approval of Contract Completions and BG-4 Forms
X.F.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Wood Door Replacement at Coleridge-Taylor Montessori Elementary School
On June 22, 2021, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 22-028.
On March 29, 2022, the Board approved awarding a contract to Badgett Constructors, LLC as the low bidder.
C.L. Anderson Architecture, LLC has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Badgett Constructors, LLC for Wood Door Replacement at Coleridge-Taylor Montessori Elementary School for a total construction cost of $75,765.
X.F.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Window Replacement at Sanders Elementary School
On June 22, 2021, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 22-026.
On January 11, 2022, the Board approved awarding a contract to EH Construction, LLC as the low bidder.
Tony Kleyer, Architect has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Window Replacement at Sanders Elementary School for a total construction cost of $448,000.
X.F.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Security Vestibules Phase II at Various Schools
On June 22, 2021, the Board of Education approved Potter Architects to prepare plans and specifications for Project 22-031.
On March 29, 2022, the Board approved awarding a contract to Martin Construction Co. as the low bidder.
Potter Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Martin Construction Co. for Security Vestibules Phase II at Various Schools for a total construction cost of $780,000.
X.G.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
X.H.
Recommendation for Approval of Sale and Purchase Agreement for the Purchase of 1400 West Jefferson Street
A contract has been prepared for the purchase of 1.23 acres and a 20,852± square foot building located at 1400 West Jefferson Street between JBS Enterprises, LLC and the Board of Education of Jefferson County, Kentucky for the purchase price of $1,295,000.
Pursuant to 702 KAR 4:050 the Kentucky Department of Education has given their preliminary approval to purchase this property.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Sale and Purchase Agreement for the Purchase of 1400 West Jefferson Street in the amount of $1,295,000.
X.I.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations, and Contract Renewals
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.
In addition, there are ties on bid ID #8181-Instructional & Office Supplies (Line Item) and bid ID# 8195-HVAC-R Supplies & Equipment.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, and contract renewals.
X.J.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
X.K.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2022, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
X.L.
Acceptance of Orders of the Treasurer
X.L.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of January 23, 2023, through February 12, 2023.
X.L.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of January 23, 2023, through February 12, 2023.
X.L.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of January 23, 2023, through February 12, 2023.
X.M.
Acceptance of Monthly Financial Report for Period Ended November 30, 2022
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended November 30, 2022.
X.N.
Acceptance of Donations, Grants, and Funding
X.N.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on February 28, 2023.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $56,023.44 to be used as stated in the attachment.
X.N.2.
Acceptance of Funding from the Jefferson County Public Education Foundation
Mr. Jeffery Donahue donated $20,000 to Fairdale High School to be used to enhance the environment, engagement, and experience of students and staff of Fairdale High School.
Dolt Thompson Shepherd & Conway, PSC donated $500 to support the Build a Bed Program.
Submitted by: Cordelia Hardin
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $20,500 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
X.N.3.
Acceptance of Funding from the Kentucky Department of Education for the Office of Transition Readiness
This funding supports career pathway enhancements by providing additional funding for free/reduced lunch students to have the opportunity to take industry certification assessments within a state-approved Career and Technical Education (CTE) career pathway. CTE career pathways are aligned with regional economic and workforce projections. Funds are distributed to the following high schools:
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $15,387 from the Kentucky Department of Education for The Office of Transition Readiness – Career and Technical Education industry certifications.
X.O.
Recommendation for Approval of Agreements
X.O.1.
Recommendation for Approval of Agreement with Boston Dynamics, Inc. on behalf of Central High School Magnet Career Academy
Through this agreement with Boston Dynamics, Central High School Magnet Career Academy’s (Central) Technology teacher will provide curriculum to the vendor and Central will receive the use of a robotic arm. This will assist with a standard curriculum in robotics classes. This software is currently approved under “Spot Robotic Platform" (Boston Dynamics).
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with Boston Dynamics, Inc. and authorize the superintendent to sign same.
X.O.2.
Recommendation for Approval of Memorandum of Agreement with Commonwealth Theatre Center on Behalf of Brooklawn State Agency School
Fund for the Arts is providing funding through an Arts for Kosair Kids© grant to Commonwealth Theatre Center (CTC) for student arts programming at Brooklawn state agency school.
There is no charge to the District for this program.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Fund for the Arts and Commonwealth Theatre Center and authorize the superintendent to sign same.
X.O.3.
Recommendation for Approval of Memorandum of Understanding with Education and Labor Cabinet, Office of Educational Programs for the Everybody Counts Program
This partnership with the Commonwealth of Kentucky, Education and Labor Cabinet, Office of Education Programs will establish an agreement for participation in the Everybody Counts program. JCPS high school seniors will receive assistance with Everybody Counts partners to receive employment opportunities and tuition assistance to support a path to career success after graduation.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with the Education and Labor Cabinet, Office of Educational Programs, and authorize the superintendent to sign same.
X.O.4.
Recommendation for Approval of Contractual Memorandum of Agreement with the Kentucky Department of Education and Acceptance of Funding to Support Special Education Regional Technical Assistance Centers
Several data sources including Kentucky's Post-School Outcomes Center's Youth One Year Out Survey; Kentucky's State Performance Plan Indicators 1, 2, 13, and 14 data for students with disabilities; and regional survey data from special education administrators; provide evidence that transition programming has been negatively impacted by the Covid-19 Pandemic.
Access to opportunities to explore and engage in work-based learning programs, job shadowing, and internships within communities had been lost. During the switch to remote/virtual learning, students with disabilities were impacted by the lack of opportunities to attend transition-related events such as transition fairs. Students and families were disconnected from regional advocacy, educational employment, and adult care services. The lack of in-person instruction left students without experiences in soft skills, employability skills, and other critical content needed for success in their transition to post-secondary opportunities.
The purpose of this Contractual Memorandum of Agreement with the Kentucky Department of Education is:
- To support Special Education Regional Technical Assistance Centers (SERTACs) in their efforts to provide innovative learning opportunities and support for the districts they serve as they work to overcome the challenges faced in our schools resulting from the Covid-19 Pandemic.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Contractual Memorandum of Agreement with the Kentucky Department of Education for supporting the Special Education Regional Technical Assistance Centers and authorize the superintendent to sign same.
X.O.5.
Recommendation for Approval of Lease Agreement with the Kentucky State Fair Board
Each year the Office of Diversity Equity and Poverty facilitates a district-wide professional development session consisting of several educational consultants, workshops, and learning opportunities. The day-long JCPS Equity Institute will take place on July 26, 2023.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Lease Agreement with the Kentucky State Fair Board and authorize the superintendent sign the same.
X.O.6.
Recommendation for Approval of Memorandum of Agreement with National Center for Families Learning
Developed by National Center for Families Learning (NCFL) in 2013, Family Service Learning is a deliberate, research-based educational process in which families identify problems within their communities and carry out service projects to address them. The projects are researched, designed, and executed by families in their communities. Families will practice and apply the science standards in projects designed to address real-world and authentic science-related challenges in their communities. Extending learning beyond the school walls ensures continuous learning and builds deeper engagement.
NCFL plans to leverage its digital learning resource to enhance and supplement the science-based curriculum units throughout the program. Families will build scientific knowledge and understanding transferable to everyday concepts of science. Participating JCPS educators will learn how to incorporate curriculum and Family Service Learning into their instructional practices with students and engagement with families. Community Partnerships-Leverage community partners to provide equitable, personalized learning experiences and targeted support for students.
This initiative supports Vision 2020 strategies 1.1.2 Personalize Learning and 1.1.3 Provide Equitable Access.
There is no cost to the District.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached memorandum of agreement with National Center for Families Learning and authorize the superintendent to sign same.
X.O.7.
Recommendation for Approval of Memorandum of Understanding with TreesLouisville to Improve the Tree Canopy and Enhance the Learning Environment of JCPS School Campuses
Since 2015, TreesLouisville (TL) and Jefferson County Public Schools (JCPS) have been engaged in a mutually beneficial relationship to improve tree canopy and enhance the learning environment of JCPS school campuses.
TreesLouisville was organized in March 2015 at the recommendation of the leadership of the Louisville Metro Tree Advisory Commission. TreesLouisville is a non-profit 501c3 modeled after other organizations in cities around the country with similar missions. We are dedicated to raising public awareness of the value of the community forest and addressing Louisville’s tree canopy deficit through tree planting, education, advocacy, and collaboration.
This project supports strategy 2.1.3 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with TreesLouisville and authorize the superintendent to sign the same.
X.O.8.
Recommendation for Approval of Agreement with the YMCA of Greater Louisville
The YMCA of Greater Louisville has been a longstanding partner of Jefferson County Public Schools. This agreement is designed to retain and recruit JCPS employees as a result of our district-wide employee shortage. JCPS employees will have the opportunity to secure a YMCA monthly membership at a significantly discounted price. JCPS employees will have access to all privileges and obligations customarily available to all YMCA members including, but not limited to member discounts on youth sports programs, summer camps, before and after school programs, and swim lessons.
The initiative directly aligns with one of our Future State Tenets, Workforce Leadership and Development in addition to aligning with Strategy 3.1.3 Improve human resources infrastructure.
Submitted by Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the YMCA of Greater Louisville and authorize the superintendent to sign same.
X.O.9.
Recommendation for Approval of Data Sharing Agreement with Carnegie Learning, Inc.
Carnegie Learning, Inc. will provide the Fast ForWord, MSL Software, and all related non-software instructional products.
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Carnegie Learning, Inc. and authorize the superintendent to sign same.
X.O.10.
Recommendation for Approval of Data Sharing Agreement with Mackin Educational Resources, Inc.
Mackin Educational Resources, Inc. will send 50 Level Up 2.0 program books to eligible JCPS Kindergarten students' mailing addresses in the spring of the 2022-2023 school year. The Level Up 2.0 program is focused on extending literacy experiences from the school library through access to high-quality children’s literature and parent/guardian support for promoting daily reading habits.
This work supports Vision 2020 Deeper Learning Strategy 1.1.6 Strengthening Early Childhood Education.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Mackin Educational Resources, Inc. and authorize the superintendent sign same.
X.O.11.
Recommendation for Approval of Data Privacy Agreement with NCS Pearson, Inc.
NCS Pearson, Inc. will provide software licenses and support for the SAT10, which is an online, multiple-choice assessment that helps educators determine student achievement in real-time for grades 3-12.
The purpose of this agreement is to delineate the operational guidelines for sharing data between NCS Pearson, Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement.
This program aligns with Vision 2020: Goals 1.1.3 Provide equitable access; and 1.1.7 Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with NCS Pearson, Inc. and authorize the superintendent sign same.
X.O.12.
Recommendation for Approval of Data Sharing Agreement with Unite for Literacy
Unite for Literacy will send the Louisville Growing Readers subscription program of 100 books to eligible JCPS Kindergarten students' mailing address beginning with the 2022-23 school year. The Louisville Growing Readers program is focused on increasing literacy in the homes through access to books and parent support for promoting daily reading habits. The Unite for Literacy titles are also available in print in Spanish, online in English and Spanish, and on audio in over 40 languages.
This work supports Vision 2020 Deeper Learning Strategy 1.1.6 Strengthening Early Childhood Education.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Unite for Literacy and authorize the superintendent to sign the same.
X.O.13.
Recommendation for Approval of Data Privacy Agreement with Scholastic Inc.
This Data Privacy Agreement includes Scholastic’s current list of digital educational products.
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Scholastic Inc. and authorize the superintendent to sign same.
X.O.14.
Recommendation for Approval of Amendment to Data Sharing Agreement with Teach Upbeat LLC
In an effort to address staffing shortages across the District, Human Resources is partnering with Upbeat to examine factors influencing retention. This partnership is expanding to the Transportation employee group, The new partnership will increase Transportation employee engagement and communication around retention strategies with Transportation leadership with the goal of increasing bus driver retention.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to Data Sharing Agreement with Teach Upbeat LLC and authorize the superintendent to sign same.
X.O.15.
Recommendation for Approval of Data Privacy Agreement with Frontline Technologies
The COVID-19 pandemic has presented significant challenges when it comes to the health and well-being of students and staff in JCPS. Frontline Health is an electronic health record (EHR) that has helped with COVID-19 tracking and monitoring as part of the work to prevent the spread of COVID-19 and keep schools open to in-person learning. The program also supports student immunization monitoring and tracking which has been a significant concern in JCPS even prior to the pandemic. Since October JCPS has seen an increase in additional respiratory viruses and the EHR and a system to monitor and respond to illness outbreaks in schools. Tracking data at the school level also allows for identification of health disparities that impact student learning and supports an equitable approach to allocation of health resources.
Submitted by: Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Frontline Technologies and authorize the superintendent sign same.
X.P.
Recommendation for Approval of KDE for the Turnaround Team in Comprehensive Support and Improvement Schools
Comprehensive support and improvement schools (CSI) must identify a turnaround team to assist in school improvement efforts.
Pursuant to 703 KAR 5:280, Section (6)(1), a local education agency (LEA) shall provide notice of its intent to utilize the Kentucky Department of Education (KDE) or another vendor from the Kentucky Board of Education’s approved turnaround vendor list for the turnaround team. This notice shall be provided to the KDE within fifteen (15) days after the Commissioner of Education notifies the school, district or governing board, and the charter authorizer of the audit findings, as described in 703 KAR 5:280, Section (5)(3).
JCPS is selecting the Kentucky Department of Education to serve as the turnaround team for the following comprehensive support and improvement schools: Frederick Law Olmsted North Middle School, Frederick Law Olmsted South Middle School, Indian Trail Elementary School, Kerrick Elementary School, Marion C. Moore Middle School, Marion C. Moore High School, Sanders Elementary School, and Wilkerson Elementary School.
Submitted by: Dr. Dena Dossett
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the use of the Kentucky Department of Education to serve as the turnaround team for the following comprehensive support and improvement schools: Frederick Law Olmsted North Middle School, Frederick Law Olmsted South Middle School, Indian Trail Elementary School, Kerrick Elementary School, Marion C. Moore Middle School, Marion C. Moore High School, Sanders Elementary School, and Wilkerson Elementary School.
X.Q.
Recommendation for Approval of Schoolwide Fundraising Activity for Blue Lick Elementary School
KRS 158.290, 702 KAR 3:130 (the"Redbook"), and Board Policy 09.33 Fundraising Activities require that the local board shall approve all schoolwide fundraisers. All activities are subject to current JCPS Accounting/Redbook guidelines and documentation requirements.
A list of schoolwide fundraising activities for the 2022-2023 school year was approved at the August 2, 2022, Board Meeting. Due to unforeseen circumstances, Blue Lick is amending their fundraiser.
This work supports Vision 2020 strategies 3.2.1. Engage with Families, 3.1.2 Improve Instructional Infrastructure, and 2.1.3 Improve Culture and Climate.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached fundraising activity for Blue Lick Elementary School.
X.R.
Recommendation for Adoption of Board Policies (Second Reading)
The Board Policy Committee reviewed these policies during its meeting on January 30, 2023, which were recommended for amendment by District staff.
The Board of Education received these policies for a first reading on February 7, 2023.
09.224 Emergency Medical Treatment
03.1233 Child Rearing/Adoption Leave (Certified)
03.2233 Child Rearing/Adoption Leave (Classified)
08.132 Gifted and Talented Students and Primary Talent Pool Students
Submitted by: Kevin Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policies.
XI.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.
Order #2023-40 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
XII.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
XIII.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XIV.
Persons Requesting to Address the Board (If Necessary)
XV.
Executive Session (If Necessary)
XVI.
Action Item (If Necessary)
XVII.
Adjournment
A motion to adjourn the meeting of the Jefferson County Board of Education.
Order #2023-41 - Motion Passed: A motion to adjourn the February 28, 2023, meeting of the Jefferson County Board of Education at 9:15 p.m. passed with a motion by Dr. Corrie Shull and a second by Dr. Christopher Kolb.
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