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I.
Call to Order
In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, this meeting will be conducted by video-teleconference and available for live public viewing at the following link: JCBE MEETING VIDEO
Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for January 19, 2021.
Order #2021-13 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for January 19, 2021. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the January 5, 2021, regular meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the January 5, 2021, regular meeting.
Order #2021-14 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the January 5, 2021, regular meeting. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Dr. Christopher Kolb.
IV.
Superintendent's Report
V.
Action Items
V.A.
Recommendation for Approval of Update on District Response to the COVID-19 Pandemic
In response the COVID-19 pandemic, JCPS students have spent the first semester of this academic year learning remotely under Non-Traditional Instruction (NTI). District leadership has closely monitored data regarding COVID-19 in our community, and has relied upon evolving guidance from local, state, and national officials for an appropriate response for PreK-12 education. New information and guidance arrive frequently, and the Superintendent must keep the Board, JCPS staff and families, and the community informed regarding the planning and implementation of the District’s response.
This Information Item will address areas where new developments have arisen, or are forthcoming. These broad topics are the same as in previous recent updates. As weeks pass, however, new information is received, and the context for District decision making changes, making regular updates critically important.
Vaccines for JCPS Staff
- Information about plans, being developed by the District in collaboration with state and local public health officials, for the vaccination of JCPS employees.
In-Person Learning
- Update regarding current level of COVID-19 infection in Louisville in relation to guidance from Governor Andy Beshear regarding parameters for the recommencement of in-person learning.
- Current thinking, based on available data and guidance, regarding to opening of school for in-person learning.
Athletics
- Update regarding current level of COVID-19 infection in Louisville in relation to guidance from the Kentucky High School Athletic Association regarding Winter sports.
- Current thinking regarding when and to what degree to permit student participation in athletics based on data and guidance.
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education approve an update regarding the District response to the COVID-19 pandemic and athletics.
Order #2021-15 - Motion Passed: A motion that the Board of Education receive an update regarding the District response to the COVID-19 pandemic. passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.
Order #2021-16 - Motion Passed: A motion to start winter sports practices on January 20 with competitions beginning on February 1 passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
VI.
Information Items
VI.A.
Acceptance of Report on the KDE Management Audit Findings and Continuous Improvement Strategies
On September 21, 2020, a management audit team appointed by the Kentucky Department of Education (KDE) initiated a management audit of JCPS pursuant to the terms of the Settlement Agreement and in accordance with KRS 158.780, KRS 158.785, and 703 KAR 3:205.
The management audit findings demonstrated that there is not a pattern of significant lack of efficiency and effectiveness in the governance and administration of JCPS. The Settlement Agreement is considered fulfilled and JCPS is released from further implementation of a formal corrective action.
This board report outlines the major findings from the management audit, recommendations for improvement, and the JCPS monitoring system developed to ensure key CAP strategies continue to be implemented with fidelity.
Submitted by: Dr. Dena Dossett and Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report regarding the KDE Management Audit findings and continuous improvement strategies.
Order #2021-17 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report regarding the KDE Management Audit findings and continuous improvement strategies. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
VI.B.
Acceptance of the General Fund Draft Budget for Fiscal Year 2021-22
KRS 160.470(6)(a) requires each district board of education shall, on or before January 31 of each year, formally and publicly examine detailed line item estimated revenues and proposed expenditures for the subsequent fiscal year. State law requires the local board review the Draft Budget by January 31 of each year.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the General Fund Draft Budget for Fiscal year 2021-22.
Order #2021-18 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the General Fund Draft Budget for Fiscal year 2021-22. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.
VII.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for January 19, 2021.
Order #2021-19 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for January 19, 2021. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.
VII.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380
VII.B.
WITHDRAWN: Recommendation for Approval of Job Descriptions
This agenda item was pulled prior to consideration by the Board.
VII.C.
Recommendation for Approval of Projects, Assignment of Architect/Engineers, and BG-1 Forms
VII.C.1.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and BG-1 Form for Wall Addition at Ballard High School
This project consists of adding a wall to split Room E151.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Potter & Associates Architects as the architect/engineer, and the BG-1 form for the Wall Addition at Ballard High School, for an estimated project cost for $29,875.
VII.C.2.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and BG-1 Form for Site Lighting Replacement at Conway Middle School
This project consists of replacing the site lighting.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Biagi, Chance, Cummings, London, Titzer, Inc. as the architect/engineer, and the BG-1 form for the Site Lighting Replacement at Conway Middle School, for an estimated project cost for $340,600.
VII.C.3.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and BG-1 Form for Wall Addition at Newcomer Academy
This project consists of adding a wall to split Room 115.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Potter & Associates Architects as the architect/engineer, and the BG-1 form for the Wall Addition at Newcomer Academy, for an estimated project cost for $29,875.
VII.D.
Recommendation for Approval of Bids and Revised BG-1 Forms
VII.D.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation Bid Package III – Roof Replacement at the Academy @ Shawnee
This project will replace approximately 549 squares of roofing.
On April 16, 2019, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 19-287.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 17, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Stateline Roofing & Sheet Metal Co., Inc. for Bid Package III for Phase I HVAC Renovation at the Academy @ Shawnee for the low base bid of $1,014,000; and approve the attached revised BG-1 form for $45,017,160.
VII.D.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Window Replacement at Hawthorne Elementary School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
On July 21, 2020, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 21-017.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 16, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Parco Constructors Group, LLC for Window Replacement at Hawthorne Elementary School for the low base bid of $449,600; and approve the attached revised BG-1 form for $525,000.
VII.D.3.
Recommendation for Approval of Bid and Revised BG-1 Form for Wood Door Replacement at Rutherford Elementary School
This project will consist of the removal and replacement of exterior wood doors and frames with new hollow metal doors, frames, and hardware.
On August 27, 2019, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 20-036.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 17, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Parco Constructors Group, LLC for Wood Door Replacement at Rutherford Elementary School for the low base bid of $210,000; and approve the attached revised BG-1 form for $249,000.
VII.D.4.
Recommendation for Approval of Bid and Revised BG-1 Form for Window Replacement at Waller-Williams Environmental
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
On July 21, 2020, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 21-018.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 16, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Parco Constructors Group, LLC for Window Replacement at Waller-Williams Environmental for the low base bid of $514,000; and approve the attached revised BG-1 form for $596,000.
VII.D.5.
Recommendation for Approval of Bid and Revised BG-1 Form for Wood Door Replacement at Western Middle School
This project will consist of the removal and replacement of exterior wood doors and frames with new hollow metal doors, frames, and hardware.
On August 27, 2019, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 20-037.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 17, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Parco Constructors Group, LLC for Wood Door Replacement at Western Middle School for the low base bid of $170,000; and approve the attached revised BG-1 form for $204,000.
VII.D.6.
Recommendation for Approval of Bid and Revised BG-1 Form for Window Replacement at Wilder Elementary School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
On August 27, 2019, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 20-034.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 15, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Parco Constructors Group, LLC for Window Replacement at Wilder Elementary School for the low base bid of $508,000; and approve the attached revised BG-1 form for $579,000.
VII.E.
Recommendation for Approval of Contract Completions and BG-4 Forms
VII.E.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Phase I HVAC Renovation at Georgia Chaffee TAPP School
On June 11, 2019, the Board of Education approved Potter & Associates Architects to prepare plans and specifications for Project 20-002.
On February 25, 2020, the Board approved awarding a contract to Morel Construction Co., LLC as the low bidder.
Potter & Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Morel Construction Co., LLC for Phase I HVAC Renovation at Georgia Chaffee TAPP School for a total construction cost of $4,393,071.60.
VII.E.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Stadium Light Pole Replacement at Louisville Male High School
On September 24, 2019, the Board of Education approved Biagi, Chance, Cummings, London, Titzer, Inc. to prepare plans and specifications for Project 20-067.
On April 21, 2020, the Board approved awarding a contract to Arrow Electric Co., Inc. as the low bidder.
Biagi, Chance, Cummings, London, Titzer, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Arrow Electric Co., Inc. for Stadium Light Pole Replacement at Louisville Male High School for a total construction cost of $99,000.
VII.E.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Window Replacement at St. Matthews Elementary School
On August 27, 2019, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 20-033.
On March 19, 2020, the Board approved awarding a contract to Coupe Construction, Inc. as the low bidder.
Tony Kleyer, Architect has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Coupe Construction, Inc. for Window Replacement at St. Matthews Elementary School for a total construction cost of $593,697.76.
VII.E.4.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Stuart Academy
On July 16, 2019, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 20-010.
On February 11, 2020, the Board approved awarding a contract to Stateline Roofing & Sheet Metal Co., Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Stateline Roofing & Metal Co., Inc. for Partial Roof Replacement at Stuart Academy for a total construction cost of $830,000.
VII.F.
Recommendation for Approval of Project Closeout and BG-5 Form for Phase I HVAC Renovation at Phoenix School of Discovery at Jaeger Education Center
On December 1, 2020, the Board of Education approved the contract completion and BG-4 form for E.H. Construction, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Phoenix School of Discovery at Jaeger Education Center.
VII.G.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VII.H.
Recommendation for Approval of TARC Bus Shelter Easement at Brandeis Elementary School.
This Easement is granted to allow Louisville/Jefferson County Metro Government a 51 square foot plot at Brandeis Elementary School in order to permit construction of a TARC Bus Shelter.
The project directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve an Easement for a TARC Bus at Brandeis Elementary School.
VII.I.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendments.
VII.J.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VII.K.
Acceptance of Summary of Professional Services Contracts
The summary includes all professional services contracts approved as of July 1, 2020.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of Professional Services Contracts.
VII.L.
Acceptance of Orders of the Treasurer
VII.L.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of November 13, 2020, through December 27, 2020.
VII.L.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of November 13, 2020, through December 27, 2020.
VII.L.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of November 13, 2020, through December 27, 2020.
VII.M.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VII.M.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on January 19, 2021.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $265,116.35 to be used as stated in the attachment.
VII.M.2.
Acceptance of Funding from the Kentucky Department of Education for School Security Projects
House Bill 352 (2020 Budget Bill) allocated $18.2 million dollars for school safety upgrades for school districts based on the requirements contained in Senate Bill 1 (2019) and are limited to the following six items:
- Main entrance electronic locks
- Main entrance camera
- Main entrance intercom
- Classroom door locks
- Classroom door window coverings
- Exterior door access control
The attached represents the cost of classroom door window coverings to date that qualify for reimbursement.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $30,457.00 from the Kentucky Department of Education for School Security Projects.
VII.N.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
VII.N.1.
Approval of Memorandum of Agreement with Kentucky Department of Education
The Kentucky Department of Education has requested that the following JCPS employee, Jackie Williams, Assistant Director, be released on Memorandum of Agreement from February 1, 2021 - June 30, 2021.
Submitted by: James Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the Release of JCPS Employee and authorize the superintendent sign same.
VII.N.2.
Recommendation for Approval of California Community Satellite Office Lease Agreement with Louisville Metro Government
As JCPS continues to improve outcomes for Students of Color, it is important that community partners and community members are a part of such improvement. Research is clear, when stakeholders/community are a part of the school, students benefit. By having venues and familiar places in the community, students can go to said venues for assistance with academics.
The continued partnership between JCPS and Metro Parks is necessary. As we build on the Racial Equity Policy, centers in neighborhoods that have Students of Color are a sound, safe, and equitable way to extend services for the students that live near said venue.
The attached agreement will be effective January 20, 2021, through January 19, 2022.
The project directly supports strategies 1.1.3, 3.3.3 and 1.1.7 in Vision 2020.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached California Community Satellite Office Lease Agreement with Louisville Metro Government and authorize the superintendent sign same.
VII.N.3.
Recommendation for Approval of Agreement with St. Matthews Pharmacy
JCPS has a goal to support students and families in meeting state immunization requirements particularly because there are disparities in access to health care among children in Louisville. A partnership with St. Matthews Pharmacy will help to make vaccines more accessible to students, thus leading to improved school attendance and decreased chronic absenteeism. Increased access for staff will also help support health and safety for all employees.
Services from St. Matthews Pharmacy will allow for the implementation of immunization clinics throughout the District. These clinics will offer vaccines to students and staff. By offering immunization clinics in schools, there will be increased access to healthcare and reduced disparities for those that otherwise do not have access. The goal of this collaboration is to make vaccines accessible to all students and staff of Jefferson County Public Schools.
This project directly supports Vision 2020 strategy 2.1.3 (Improve Culture/Climate) which also aligns with the District pillar of Culture/Climate and racial equity. Transition readiness will also be improved by institution of structures to ensure students are ready to learn (System 5, Academic and Behavioral Support). This project aligns with JCPS partnership with Evolve 502 to support provision of wrap-around services.
The District is not providing matching funds for this project and there is no cost to JCPS.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with St. Matthews Pharmacy and authorize the superintendent to sign same.
VII.N.4.
Recommendation for Approval of the Memorandum of Agreement with Western Kentucky University for Dual Credit
Dual Credit personnel from Western Kentucky University have worked with the high school staff to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. The agreement aligns with the Dual Credit Scholarship Program. These dual credit courses can be transferred to any regionally accredited college or university for credit. Western Kentucky University is a Partner Postsecondary Institution with KHEAA for that program.
Specifically:
- Scholarship funds may be used for dual credit unless the student has exceeded two courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
- Tuition is set to 2/5 KCTCS tuition (as required by the Postsecondary Partner Institution (PPI) agreement with the KHEAA). Western Kentucky University will not charge JCPS for reimbursement of unsuccessful student tuition.
Courses include:
- CHEM 105 - General Chemistry
This work aligns with Vision 2020 strategies 1.1.3 - Provide equitable access and 1.1.7 - Eliminate opportunity gaps.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between Jefferson County Public Schools (Valley High School) and Western Kentucky University for dual credit courses and authorize the superintendent to sign same.
VII.N.5.
Recommendation for Approval of JCPS Data Sharing Agreements
VII.N.5.a.
Recommendation for Approval of JCPS Data Sharing Agreement with Carnegie Learning
Carnegie Learning will provide software licenses for MATHia to Lassiter Middle School to focus on individual mathematics instruction.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Carnegie Learning and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Amy Dennes
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Carnegie Learning and authorize the superintendent sign same.
VII.N.5.b.
Recommendation for Approval of JCPS Data Sharing Agreement with The DBQ Company
The DBQ Company will provide software licenses to various schools.
The purpose of this agreement is to delineate the operational guidelines for sharing data between The DBQ Company and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached DSA Agreement with The DBQ Company and authorize the superintendent sign same.
VII.N.5.c.
Recommendation for Approval of JCPS Data Sharing Agreement with Hearing Milestones
Hearing Milestones provides resources, products, and tools to school consist of curriculum, learning resources, products for hearing loss. Products can be digital as in online and physical.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Hearing Milestones and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Hearing Milestones and authorize the superintendent sign same.
VII.N.5.d.
Recommendation for Approval of JCPS Data Sharing Agreement with n2y
N2y will provide software licenses to various schools for Unique Learning System (ULS), News-2-You (NWS), and SymbolStix PRIME (SSX) which focus on special education curriculum, lessons, materials, weekly periodicals, and symbol set (communication tool) for special education students.
The purpose of this agreement is to delineate the operational guidelines for sharing data between n2y and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attached
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with n2y and authorize the superintendent sign same.
VII.N.5.e.
Recommendation for Approval of JCPS Data Sharing Agreement with National Student Clearinghouse
The purpose of this agreement is to delineate the operational guidelines for sharing data between National Student Clearinghouse and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement and the establishment of a password protected data sharing hub. All procedures and processes will be FERPA compliant.
This agreement will allow JCPS to use the Student Tracker services from the National Student Clearinghouse to obtain accurate information on the educational outcomes of its graduates. The reports provide information on college attendance, college enrollment, persistence in college, and degree attainment for JCPS high school graduates. Student Tracker covers more than 92 percent of all U.S. college enrollment.
Prior reports can be found on our website: https://www.jefferson.kyschools.us/departments/data-management-research/graduate-outcomes
This work supports Vision 2020 Strategy 1.1.7 Eliminate Achievement Learning and Opportunity Gaps.
Submitted by: Dr. Dena Dossett
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with National Student Clearinghouse and authorize the superintendent to sign same.
VII.N.5.f.
Recommendation for Approval of JCPS Data Sharing Agreement with Nearpod
Nearpod Inc. is a classroom tool for teachers to engage students with interactive lessons and will synchronize lessons across all student devices in the classroom. Tools may include pre-made interactive lessons and videos, formative assessments, and interactive activities like VR field trips, game-based quizzes, and collaborate boards.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Nearpod Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Nearpod Inc. and authorize the superintendent sign same.
VII.O.
Revision of Board Policies 03.11 Hiring (Certified) and 03.21 Hiring (Classified) (First Reading)
The Board Policy Committee reviewed these policies during its meeting on January 11, 2021.
Board policies 03.11 Hiring (Certified) and 03.21 Hiring (Classified) set forth the parameters for the hiring of District staff. The policies stipulate that initial employment of an individual be contingent upon receipt of records documenting that the individual does not have a conviction for one of a set of crimes that are set forth in the policy. The changes being recommended adjust the list of criminal convictions that would preclude a person from being hired. The amended language will bring the lists for the District into closer alignment with those established by the sample policy provided by the Kentucky School Board Association, so that District practice is more similar to that of most other Kentucky public school districts.
Submitted by: Jimmy Adams
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policies 03.11 Hiring (Certified) and 03.21 Hiring (Classified) for first submission and reading.
VII.P.
Revision of Set #2 of Board Policies as Part of the District Policy Review Cycle (First Reading)
The Board Policy Committee reviewed these policies during its meeting on January 11, 2021.
JCPS is initiating an ongoing cycle of policy review, whereby, over the course of five years, all Board policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements, is clear and accurate, and reflects current practice. In other instances, a policy will need to be updated, or language improved for clarity and standardization of usage. This second set of policies, is a continuation of this process.
08.31 Student Attendance Day – No Change
08.32 School Term – No Change
08.33 Emergency Closings - Change
10.11 Access to Public Records – No Change
10.21 Civility – Change
10.3 Relationships with Community Organizations – No Change
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Set #2 of Board Policies as part of the District Policy Review Cycle for first submission and reading.
VIII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #2021-20 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.
IX.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
X.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XI.
Executive Session (If Needed)
XII.
Action Item (If Needed)
XIII.
Adjournment
A motion to adjourn the January 19, 2021, meeting of the Jefferson County Board of Education.
Order #2021-21 - Motion Passed: A motion to adjourn the January 19, 2021, meeting of the Jefferson County Board of Education passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
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