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I.
Moment of Silence
Welcome to the December 12, 2017, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Please join us for our traditional moment of silence.
12 12 17 JCBE Meeting Video
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for December 12, 2017
Order #342 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for December 12, 2017. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Ms. Diane Porter.
III.A.
Recognition of Jefferson County Public School District Schools for Attaining Fidelity in the Implementation of Positive Behavior Interventions and Supports for the 2016-17 School Year
The Jefferson County Board of Education (JCBE) and the Jefferson County Public School (JCPS) District are proud to recognize Brooklawn School, Goldsmith Elementary School, Klondike Lane Elementary School, Mill Creek Elementary School, Sanders Elementary School, Shacklette Elementary School, Slaughter Elementary School, Smyrna Elementary School, South Park Teenage Parent Program (TAPP), Western Middle School for the Arts, and Westport TAPP for attaining fidelity in the implementation of Positive Behavior Interventions and Support (PBIS) for the 2016-17 school year.
PBIS is a multitiered systems framework for creating a positive learning environment in which all students can be successful. The success of PBIS is exemplified through evidence-based practices and data-based decision making. School staff are charged with the implementation of a constant social and behavioral support system in their daily practices to improve behavioral and academic competence for all students.
Submitted by: Allison Gardner Martin
Acting Superintendent Martin Pollio recommends the Board of Education recognize Jefferson County Public School District schools for attaining fidelity in the implementation of Positive Behavior Interventions and Supports for the 2016-17 school year.
III.B.
Recognition of Marie McNair, 2017 Kentucky Special Education Teacher of the Year
Marie was named the 2017 Kentucky Special Education Teacher of the Year by the Kentucky Council for Exceptional Children (KCEC). The award recognizes an exemplary individual in the profession who demonstrates an outstanding commitment and meritorious service to individuals with exceptionalities in the state.
Marie was formally recognized and presented with the award at the KCEC Conference held in November in Louisville.
Submitted by: Allison Gardner Martin
Acting Superintendent Martin Pollio recommends the Board of Education recognize Marie McNair, Exceptional Child Education teacher at Brooklawn School, for being named the 2017 Kentucky Special Education Teacher of the Year.
III.C.
Recognition of Audwin Helton, Community Partner in Education, and Brown School Student Julie Nguyen, 2017 Bell Award Recipients
The Jefferson County Board of Education (JCBE) and the Jefferson County Public School (JCPS) District is so proud to honor Audwin Helton, a JCPS Community Partner in Education, and Julie Nguyen, student at the Brown School, for receiving the 2017 WLKY Bell Award.
Mr. Helton, a prominent and distinguished community member, was recognized for his outstanding commitment and service to JCPS students and to young African-American males. He volunteers his time mentoring and being a role model to students at Roosevelt-Perry Elementary School. He is also very dedicated to serving his community by serving on various committees and boards that provide educational opportunities and resources that help JCPS prepare students to be college- and career-ready. He is cochair of the 15,000 Degrees Initiative and cofounder of the Omega Psi Phi Men of Quality Mentoring, and he serves on the Black Male Achievement Steering Committee.
Julie is an exemplary role model for her peers, demonstrating her dedication to her community and school district. She devotes her time to volunteering at medical facilities, such as Norton Children’s Hospital, Norton Healthcare, the James Graham Brown Cancer Center, and Baptist Healthcare. She serves on the Senior Teen Board for Norton Children’s Hospital and the Louisville Zoo Youth Board. She is an active member of her school’s Environmental Club recycling program and the school’s enrichment program.
Submitted by: Allison Gardner Martin
Acting Superintendent Martin Pollio recommends the Board of Education recognize Audwin Helton, Community Partner in Education, and Brown School student Julie Nguyen for receiving the 2017 WLKY Bell Award.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for December 12, 2017
Order #343 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education approve the agenda for December 12, 2017. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Dr. Lisa Willner.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the November 28, 2017, regular meeting are presented for your review and approval.
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 28, 2017, regular meeting.
Order #344 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 28, 2017, regular meeting. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.
VI.
Superintendent's Report
VII.
Persons Requesting to Address the Board Regarding Action, Information, or Consent Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
01.421 - Public Participation in Open Meetings
VIII.
Persons Requesting to Address the Board Regarding Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
01.421 - Public Participation in Open Meetings
IX.
Action Items
IX.A.
Recommendation for Approval of 2018 Legislative Agenda
The Regular Session of the Kentucky General Assembly convenes in January 2018. Jefferson County Public Schools functions within the statutory framework established by General Assembly, so the actions of the legislature have a significant impact on the district’s work.
The Legislative Agenda addresses a number of policy questions that are likely to be under consideration during the 2018 session and that are important to the work of the district to improve the academic achievement of students, maximize effectiveness and efficiency, and support district certified and classified staff.
Submitted by: Jonathan Lowe
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the 2018 Jefferson County Public Schools Legislative Agenda.
Order #345 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education approve the 2018 Jefferson County Public Schools Legislative Agenda. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Benjamin Gies.
IX.B.
Recommendation for Approval of 2017–18 Comprehensive District Improvement Plan
In 2017-18, the Kentucky Department of Education’s Office of Continuous Improvement launched major changes to the planning process. This year’s CDIP is a reflection of those changes, resulting in a more streamlined, focused plan with an emphasis on maximum impact activities. The CDIP includes goals and strategies that address the District’s three focus areas of student learning, culture and climate, and organizational coherence. The CDIP can be revised and updated throughout the school year as part of a continuous improvement cycle.
Submitted by: Dr. Dena Dossett
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the 2017-18 Comprehensive District Improvement Plan.
Order #346 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education approve the 2017-18 Comprehensive District Improvement Plan. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.
X.
Information Items
XI.
Consent Calendar
Acting Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for December 12, 2017
Order #347 - Motion Passed: A motion that the Board of Education approve the consent calendar for December 12, 2017, minus XI.P. Revision of Board Policies: Kentucky School Boards Association 2017 Updates (First Reading), passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.
Order #348 - Motion Passed: A motion to remove the language: receiving Title I funds, on Board policy 03.112, passed with a motion by Dr. Lisa Willner and a second by Dr. Christopher Kolb.
Order #349 - Motion Passed: A motion that the Board of Education approve item XI.P. Revision of Board Policies: Kentucky School Boards Association 2017 Updates (First Reading) as revised, passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.
XI.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tiffeny Armour
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.
XI.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tiffeny Armour
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
XI.C.
Recommendation for Approval of Organizational Charts
The Academic Services Division organizational chart is submitted to change the funding of the Director of Literacy and one (1) Resource Teacher (Reading Recovery) (195) from categorical to general fund. Grant funding can no longer fund these positions.
The Operations Services Division organizational chart is submitted to include one (1) Support Services Aide position that was accidentally left off when the updates were made during the centralization of custodians.
The School and Community Nutrition Services organizational chart is submitted to change the reporting relationship for the Coordinator Menu Planning/Special Dietary Needs (220) position from Manager Nutrition Service Center to Director Schools and Community Nutrition Services as the accountability of this grant has grown significantly; add one (1) Clerk II position reporting to the Assistant Director School and Community Nutrition Services to maintain accurate records; and change two (2) Driver (260) positions to Driver (187) positions.
Submitted by: Tiffeny Armour
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts for Academic Services Division, Operations Services Division, and School and Community Nutrition Services.
XI.D.
Recommendation for Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on December 12, 2017.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
XI.E.
Recommendation for Approval of Project, BG-1 Forms, and Assignment of Architects/Engineers
XI.E.1.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Culinary Arts Renovation at Marion C. Moore School.
This project will consist of renovating an existing home economics room into a culinary arts training room. A hood, a three compartment sink, a hand sink and connections for new cooking equipment will be included in this project.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
This project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of CMTA, Engineers as the architect/engineer, and the BG-1 form for the Culinary Arts Renovation at Marion C. Moore School, for an estimated project cost of $200,000.
XI.E.2.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for Remote Restroom Facilities at Various Athletic Fields
This project will consist of three stand-alone restroom facilities at Fern Creek High School, Jeffersontown High School, and Waggener High School Athletic Fields.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
This project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Tony Kleyer, Architect as the architect/engineer, and the BG-1 form for the Remote Restroom Facilities at Various Athletic Fields, for an estimated project cost of $103,420.
XI.F.
Recommendation for Approval of Bid and Revised BG-1 Forms
XI.F.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Window Replacement Phase II at duPont Manual High School
This project will consist of the replacement of steel single pane windows with aluminum, thermally broken, insulated windows.
On July 25, 2017, the Board of Education approved Nomi Design to prepare plans and specifications for Project 18-029.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 28, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education award a contract W.R. Cole & Associates, Inc. for Window Replacement Phase II at duPont Manual High School for the low base bid of $276,000; and approve the attached revised BG-1 form for $304,000.
XI.F.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Window Replacement Phase II at Jefferson County Traditional Middle School
This project will consist of the replacement of steel single pane windows with aluminum, thermally broken, insulated windows.
On July 25, 2017, the Board of Education approved Luckett & Associates to prepare plans and specifications for Project 18-028.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 28, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education award a contract to W.R. Cole & Associates, Inc. for Window Replacement Phase II at Jefferson County Traditional Middle School for the low base bid of $193,800; accept Alternate 3 for a total bid of $352,800; reject Alternates 1 and 2; and approve the attached revised BG-1 form for $410,500.
XI.G.
Recommendation for Approval of Project Closeout and BG-5 Forms
XI.G.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Car Rider Loop Addition at Audubon Traditional Elementary School
On November 7, 2017, the Board of Education approved the contract completion and BG-4 form for Riverside Paving and Contracting, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
This project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Car Rider Loop Addition at Audubon Traditional Elementary School.
XI.G.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Track Conversion and Resurfacing at Waggener High School
On October 10, 2017, the Board of Education approved the contract completion and BG-4 form for Riverside Paving and Contracting, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
This project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Track Conversion and Resurfacing at Waggener High School.
XI.H.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
This project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
XI.I.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the following competitive negotiation, bid tabulations, contract renewal, and amendments:
•Competitive Negotiation for Walk-in Cooler/Freezer Units and Installation for Various School Cafeterias;
•Paper (Materials Production);
•SCNS Lunchroom Products (School Delivery);
•SCNS Lunchroom Products (Warehouse Delivery;
•Integrated Pest Management Pesticide Products;
•Wrecker Service;
•Laboratory Testing for Nutrition Service Center
•SCNS Pizza (Prepared Ready-To-Serve);
•Contract Renewal - Swimming Pool Management Service;
•Amendment - Two-Way Radio System Service;
•Amendment - Purchase of Uniforms (Maintenance Personnel);
•Amendment - Plumbing Supplies & Eqpt. (Line Item); and
•Amendment - Electrical Supplies & Lighting (Line Item);
XI.J.
Recommendation for Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
XI.K.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report includes all professional services contracts approved by the Board since July 1, 2017, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Of the $3.2 million in professional services contracts, more than $2 million, or 64 percent, was submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
XI.L.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of November 13 through November 27, 2017.
XI.M.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of November 13 through November 27, 2017.
XI.N.
Acceptance of Donations, Grants, and Funding
Acting Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
XI.N.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on December 12, 2017.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards $50,000 or less.
Submitted by: Dr. Dena Dossett
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $35,372.32 to be used as stated in the attachment.
XI.N.2.
Acceptance of Donations from the Jefferson County Public Education Foundation
Ford Motor Corporation donated $15,000 to be used for the Academies of Louisville.
Louisville Metro Government donated $17,500 to fund playgrounds at Maupin Elementary, Norton Commons Elementary, Shelby Elementary, and Zachary Taylor Elementary Schools.
Amerigroup Corporation donated $340 to support Mill Creek Elementary School.
Submitted by: Kristin Wingfeld on behalf of Acting Superintendent Martin Pollio.
Acting Superintendent Martin Pollio recommends the Board of Education accept funding totaling $32,840 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
XI.N.3.
Acceptance of Funding from Kentucky Adult Education, Council on Postsecondary Education
Kentucky Adult Education, Council on Postsecondary Education, has awarded the district $104,053.00 to provide an integrated program of services in order to increase civic learning and engagement and English literacy for immigrants and other limited English proficient adults who live in Jefferson County and are not enrolled in public education. This grant will assist students in acquiring the skills to prepare for the Immigration and Naturalization Service (INS) Citizenship Test and interview, attain citizenship, and complete at least one National Reporting System (NRS) education level. The funding will cover nine managed enrollment classes held at four locations in Jefferson County.
KYAE will pay JCPS Adult & Continuing Education $104,053.00, these funds will pay for existing full-time and part-time instructional staff. Funds will also be used to provide instructional materials and supplies. No additional staffing will be needed to fulfill the terms of this agreement and there is no cost to the district.
This agreement aligns with the District's Vision 2020 by providing parents and community members with the opportunity for English literacy and civics instruction needed to increase their literacy level to become employable contributing members of the community.
Submitted by: Allison Martin
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education accept funding from Kentucky Adult Education, Council on Postsecondary Education, in the amount of $140,053.00, and authorize the acting superintendent to sign the attached agreement.
XI.O.
Recommendation for Approval of Agreements
Acting Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
XI.O.1.
Recommendation for Approval of Agreement with ATA College
ATA College will collaborate and provide health screenings and health-related services to JCPS students and schools. JCPS Health Services Department will collaborate and provide learning experiences to nursing students, in order to enhance health services and increase state-mandated compliance. There is no cost involved with this agreement.
This participation agreement will be effective beginning December 13, 2017, through December 13, 2022. This agreement directly supports strategies 1.1.3, 1.1.7, and 2.1.3 in Vision 2020.
Submitted by: Dr. Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with ATA College and authorize the acting superintendent to sign the attached agreement.
XI.O.2.
Recommendation for Approval of Agreement with Bellarmine University
Bellarmine University will collaborate and provide health screenings and health-related services to JCPS students and schools. JCPS Health Services Department will collaborate and provide learning experiences to nursing students, in order to enhance health services and increase state-mandated compliance. There is no cost involved with this agreement.
This participation agreement will be effective beginning December 13, 2017, through December 13, 2022. This agreement directly supports strategies 1.1.3, 1.1.7, and 2.1.3 in Vision 2020.
Submitted by: Dr. Carman Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with Bellarmine University and authorize the acting superintendent to sign the attached agreement.
XI.O.3.
Recommendation for Approval of Lease Agreement with the Kentucky State Fair Board
This Agreement will allow for adequate facilities at Kentucky Exposition Center to accommodate JCPS high school graduation ceremonies, graduation practices, and several community outreach meetings, commencing January 1, 2018, and ending on December 31, 2018, with an automatic renewal for nine (9) additional consecutive terms. By trading mutually agreed upon space, both parties will achieve considerable monetary savings over the period of the agreement.
Continuing our collaboration with the Kentucky State Fair Board directly supports JCPS Vision 2020 goals of Increasing Community Engagement and Efficient use of Infrastructure.
Submitted by: Dr. Carmen Coleman
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the Kentucky State Fair Board and authorize the action superintendent to sign same.
XI.O.4.
Recommendation for Approval of Memorandum of Agreements with Kentucky State University, Atherton High School, and Central High School for Dual Credit Courses
This program directly supports Vision 2020 strategies 1.1.3 (equitable access) and 1.1.7 (elimination of opportunity gaps) by providing expanded options for advanced learning.
This agreement complies with the new Dual Credit Scholarship program and includes negotiated points outlined in the Postsecondary Partner Institution agreement. HB 206 established a Dual Credit Scholarship program that provides students with a scholarship for up to two dual credit courses at Partner Postsecondary Institutions. Funds are limited, so seniors will have priority over juniors in this program. Kentucky State University is a Partner Postsecondary Institution.
The attached memorandum of agreements detail the data exchange commitments, expectations of the University, the local school, the local school adjunct faculty, and students. Kentucky State University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. The MATH 115 courses are co-taught by a Kentucky State University faculty and the high school teacher using an online learning platform to facilitate the collaboration. This course is offered in the Spring term only.
Students/families are responsible for texts, materials, and tuition which is set at 1/3 the tuition rate at the Kentucky Community and Technical College System as established by the Dual Credit Scholarship program.
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Scholarship funds may be used for dual credit for up to two courses or state funds are exhausted. Seniors have priority, Juniors are also eligible.
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Since scholarship funds cannot be used for unsuccessful courses, Kentucky State University will charge the school or district the 50 percent tuition recovery for unsuccessful scholarship students ($30/unsuccessful scholarship student).
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Students not using scholarship for these courses are responsible for tuition no matter the outcome.
Submitted by: Dr. Carmen Coleman
Attachments
Acting Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreements with Kentucky State University, Atherton High School, and Central High School for dual credit Math 115 courses and authorize the acting superintendent to sign same.
XI.P.
Revision of Board Policies: Kentucky School Boards Association 2017 Updates (First Reading)
Each year, the Kentucky School Boards Association provides school districts with recommended policy changes in order to keep district policies up to date based on changes to federal and state statutes and administrative regulations.
The attached document shows proposed changes to Board policies recommended by KSBA highlighted in yellow. KSBA provides the reason for the proposed changes in the header of each policy. The policy committee has reviewed all of these policies, with changes recommended by the committee highlighted in green.
03.18 - Evaluation
03.112 - Certification & Records
03.13253 - Domestic/Dating Violence Reporting & Education - Certified
03.23253 - Domestic/Dating Violence Reporting & Education – Classified
09.2211 - Employee Reports of Criminal Activity
09.227 - Child Abuse
09.425 - Assault & Threats of Violence
09.13 - Equal Educational Opportunities
09.34 - Student Publications & Speakers
08.11 - Course of Study
08.232 - Instructional Resources
08.113 - Graduation Requirement
08.13452 - English as a Second Language
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies for first submission and reading.
XII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #350 - Motion Passed: Acting Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.
XIII.
Committee Reports
XIV.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XV.
Executive Session (If Needed)
XVI.
Action Item (If Needed)
XVII.
Adjournment
A motion to adjourn the December 12, 2017, meeting of the Jefferson County Board of Education.
Order #351 - Motion Passed: A motion to adjourn the December 12, 2017, meeting of the Jefferson County Board of Education passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.
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