Jefferson County
February 21, 2017 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the February 21, 2017, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

2 21 17 JCBE Meeting Audio



Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recognitions and Resolutions
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for February 21, 2017

Actions Taken

Order #497 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for February 21, 2017, passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.

III.A. Recognition of Crosby Middle School Cheerleaders, 2017 Kentucky Association of Pep Organization Sponsors Middle School State Champions
Rationale

Crosby Middle School cheerleaders won the 2017 Kentucky Association of Pep Organization Sponsors (KAPOS) Middle School State Championship, which was held last December at the Kentucky Horse Park Alltech Arena in Lexington. 

The Crosby Cheerleaders were named the top team after competing against 15 other regional winners in the Middle School Super Large Division. The team is made up of 28 girls and 1 boy. The team was the only JCPS cheer team to win at state this year. The Crosby Cheerleaders finished their season undefeated with six first-place titles and two grand champ titles.

Submitted by: Allison Gardner Martin

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize Crosby Middle School Cheerleaders for winning the 2017 Kentucky Association of Pep Organization Sponsors Middle School State Championship.

III.B. Recognize and Receive a Student Demonstration of Learning From Central High School Magnet Career Academy Students in Honor of Black History Month
Rationale

The Central High School Magnet Career Academy (MCA) law and government students will share what they have learned from their study of the judicial powers under the United States Constitution. They will discuss what they have learned about education in America.

Submitted by: Allison Gardner Martin

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Central High School Magnet Career Academy students in honor of Black History Month.

III.C. Recognition of and Student Demonstration of Learning From Semple Elementary School Students in Honor of Black History Month
Rationale

Semple Elementary School Students will provide a presentation on their living wax museum of important historical figures and women in honor of Black History Month.

Submitted by: Allison Gardner Martin

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Semple Elementary School students in honor of Black History Month.

IV. Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the agenda for February 21, 2017

Actions Taken

Order #498 - Motion Passed:  A motion that the Board of Education amend the agenda for February 21, 2017, to add Information Item on KDE Management Audit Letter passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.

Order #499 - Motion Passed:  A motion that the Board of Education amend the agenda for February 21, 2017, to move speakers on non-agenda items before the Superintendent's Report passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.

Order #500 - Motion Passed:  A motion that the Board of Education approve the agenda for February 21, 2017, as amended passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

V. Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the February 7, 2017, regular meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the minutes of the February 7, 2017, regular meeting.

Actions Taken

Order #501 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the minutes of the February 7, 2017, regular meeting passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.

VI. Superintendent's Report
Attachments
VII. Action Items
Rationale

None

VIII. Information Items
VIII.A. Report on Dual Credit/Early College & Partnership with Jefferson Community & Technical College
Rationale

In late June 2016, Governor Bevin created a dual credit scholarship (by executive order) for any public school student starting fall 2016. Any SACS accredited Kentucky college/university was invited to participate as a postsecondary partner institution. Participating partner universities/colleges were capped at a tuition rate of $52/credit hour (1/3 of KCTCS tuition) to participate. This scholarship and a new policy from the Council on Postsecondary Education and the Kentucky Department of Education are changing the dual credit landscape.

This information item will update Board members on current dual credit participation, highlight the impact of dual credit on student success and school climate with a feature of Western Early College, and preview future partnership opportunities with Jefferson Community and Technical College. 

Submitted by: Dr. Lisa N. Herring

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive a report on Dual Credit/Early College & Partnership with Jefferson Community & Technical College.

VIII.B. Proposed Board Agenda Pilot for March and May 2017
Rationale

Over the past several months, the Board has considered piloting alternative ways to manage Board meetings. This proposal makes no changes to the Board Agenda Format set forth in Board Policy 0.145. Rather, within that format, it adjusts the balance of the work across the two meeting dates in each month.

Under the proposal, the first meeting date focuses on the receipt of information and Board discussion and the second meeting is more action focused.

First meeting date – 4:30 pm to 6:30 pm Work Sessions would be focused on the receipt of information and discussion by the Board, particularly on action and consent items that will be acted upon during the second meeting of the month. The Regular meeting at 7:00 pm would be very brief, with no Action or Consent items, except for items that are time-sensitive.

Second meeting date – 4:30 pm to 6:30 pm would be used for Board Committee Meetings. The Regular meeting at 7:00 pm would include Action Items and Consent Items, but have no Information or Discussion items.

The attached summary of the proposal provides more detail.

Submitted by: Jonathan Lowe on behalf of Superintendent Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive and discuss a proposal to alter the management of the Board Agenda for meetings in March and May 2017.

Actions Taken

Order #502 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive and discuss a proposal to alter the management of the Board Agenda for meetings in March and May 2017 passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.

Order #503 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive a report on Dual Credit/Early College & Partnership with Jefferson Community & Technical College. passed with a motion by Mrs. Stephanie Horne and a second by Ms. Diane Porter.

Order #504 - Motion Passed:  A motion that the Board of Education receive information and discussion regarding the KDE Management Audit Letter passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.

IX. Consent Calendar
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for February 21, 2017

Actions Taken

Order #505 - Motion Passed:  A motion that the Board of Education approve the consent calendar for February 21, 2017, minus Item IX.J. Approval of District Facilities Plan Hearing Report and District Facilities Plan passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

Order #506 - Motion Passed:  A motion that the Board of Education approve Item IX.J. Approval of District Facilities Plan Hearing Report and District Facilities Plan passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.

IX.A. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.

IX.B. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

IX.C. Approval of Job Descriptions
Rationale

The attached job description for Coordinator Equipment Procurement and Food Safety is submitted as a revision to existing job description, Coordinator Equipment Specifications and Procurement, to more accurately reflect job responsibilities.

The attached job description for Coordinator Nutrition Services Operations is submitted as a revision to the existing job description to more accurately reflect job responsibilities.

The attached job description for Coordinator Nutrition Services Records and Reports is submitted as a revision to the existing job description, Coordinator Records and Reports, to more accurately reflect job responsibilities.

The attached job descriptions for ECE Behavior Coach I, II, and III are submitted as new job descriptions reclassifying existing Instructor I, II, and III positions within ECE as specialized positions to reduce turnover of staff qualified to meet the needs of students

The attached job description for School Finance Technician is submitted as a new job description to provide additional support of bookkeepers and school-based finance systems per controls recommendation of Dean Dorton Allen Ford.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached job descriptions for Coordinator Equipment Procurement and Food Safety, Coordinator Nutrition Services Operations, Coordinator Nutrition Services Records and Reports, ECE Behavior Coach I, ECE Behavior Coach II, ECE Behavior Coach III, and School Finance Technician.

IX.D. Approval of Organizational Charts
Rationale

Chart AC1 is submitted to add one (1) new position, School Finance Technician (220) for additional support in school-based financial systems.

Chart PR1 is submitted to delete one (1) Deduction Clerk.

Charts BS1, CC1, and PM1 (Page 1) are submitted to move one (1) Clerk II from PM1 (Page 1) and move the Receptionist/Centrex Operator position from CC1 to BS1 to provide for reception needs at the LAM Building, as well as backup for VanHoose and other clerical duties.

Chart PM1 (Page 2) is also submitted to add three (3) groundsworkers.

Chart EC1 is submitted to reflect the change in title of Instructor positions within the ECE department as new positions, ECE Behavior Coach I, II, and III.

Chart SN1 is submitted for the following reasons:

  • Reflect updated job titles of Coordinator Nutrition Services Records and Reports from Coordinator Records and Reports and Coordinator Equipment Procurement and Food Safety from Coordinator Equipment Specifications and Procurement to more accurately reflect job responsibilities.
  • Change reporting of one (1) Clerk II from Coordinator Nutrition Services Operations to Assistant Director School and Community Nutrition Services
  • Add one (1) Computer Lab Technician to support the increasing number of software applications being used to efficiently operate departmental functions. The job description for this position has been included for your convenience.

Additionally, Organizational Charts ST1, BS1, and AO1 have been included as informational items. These organizational changes were proposed and approved by the Board at the previous meeting on February 7, 2017.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Organizational Chart changes for Accounting Services (AC1), Payroll and Cash Management (PR1), Business Services Division (BS1), Property Management and Maintenance (PM1), Communications and Community Relations (CC1), Exceptional Child Education (EC1, Page 3), and School and Community Nutrition Services (SN1, Page 1).

IX.E. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on February 21, 2017.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

IX.F. Approval of Bids and Revised BG-1 Forms
IX.F.1. Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Atkinson Academy
Rationale

The project will consist of providing 477 squares of new metal roofing and insulation over the existing deteriorated metal roof.

On July 26, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-036.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 24, 2017.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education award a contract to Carlon Roofing and Sheet Metal, Inc. for Partial Roof Replacement at Atkinson Academy for the low base bid of $522,700; accept Alternate 1 for a total bid of $533,540; and approve the attached revised BG-1 form for $599,000.

IX.F.2. Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Kenwood Elementary School
Rationale

This project will replace the entire HVAC system, electrical switchgear, security, fire alarm, ceilings and lights. Exterior windows will be replaced and a metal roof will be installed. Minor office renovations may occur.

On June 28, 2016, the Board of Education approved JRA Architects to prepare plans and specifications for Project 17-001.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 2, 2017. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education award a contract to Morel Construction Co., LLC for Phase I HVAC Renovation at Kenwood Elementary School for the low base bid of $7,733,000; accept Alternate 2 for a total bid of $7,733,000; reject Alternate 1; and approve the attached revised BG-1 form for $8,778,000.

IX.F.3. Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Medora Elementary School
Rationale

The project will replace the entire HVAC system, electrical switchgear, security, fire alarm, ceilings and lights. Exterior windows will be replaced. A metal roof will be installed, the Media Center will be enlarged and minor office renovations may occur.

On June 28, 2016, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 17-002.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 26, 2017. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education award a contract to EH Construction, LLC for Phase I HVAC Renovation at Medora Elementary School for the low base bid of $6,825,000; accept Alternate 2 for a total bid of $6,285,000; reject Alternate 1; and approve the attached revised BG-1 form for $7,812,000.

IX.F.4. Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Seneca High School
Rationale

The project will consist of the partial roof replacement of 259 squares on Sections 10A and 10B.

On July 26, 2016, the Board of Education approved Patrick D. Murphy Co., Inc., Architects to prepare plans and specifications for Project 17-029.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 31, 2017.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Seneca High School for the low base bid of $391,749; and approve the attached revised BG-1 form for $443,000.

IX.G. Approval of Contract Completions and BG-4 Forms
IX.G.1. Approval of Contract Completion and BG-4 Form for Window Replacement Phase IV at Frayser Elementary School
Rationale

On July 27, 2015, the Board of Education approved Luckett & Associates Architects and Engineers to prepare plans and specifications for Project 16-018.

On January 11, 2016, the Board approved awarding a contract to EH Construction, LLC as the low bidder.

Luckett & Associates Architects and Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Window Replacement Phase IV at Frayser Elementary School for a total construction cost of $368,500.

IX.G.2. Approval of Contract Completion and BG-4 Form for Phase I HVAC Renovation and Media Center Addition at Schaffner Traditional Elementary School
Rationale

On July 28, 2014, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 15001.

On March 9, 2015, the Board approved awarding a contract to EH Construction, LLC as the low bidder.

Studio Kremer Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Phase I HVAC Renovation and Media Center Addition at Schaffner Traditional Elementary School for a total construction cost of $5,045,756.51.

IX.G.3. Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Western Middle School
Rationale

On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-019.

On February 9, 2016, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Western Middle School for a total construction cost of $117,505.50.

IX.H. Approval of Project Closeouts and BG-5 Forms
IX.H.1. Approval of Project Closeout and BG-5 Form for New Road at Bowen Elementary School
Rationale

On June 14, 2016 the Board of Education approved the contract completion and BG-4 form for Flynn Brothers Contracting.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for New Road at Bowen Elementary School.

IX.H.2. Approval of Project Closeout and BG-5 Form for Phase I HVAC Renovation/Media Center at Dunn Elementary School
Rationale

On November 15, 2016, the Board of Education approved the contract completion and BG-4 form for David Construction for the Phase I HVAC Renovation/Media Center.

On January 24, 2017, the Board approved the contract completion and BG-4 form for Hall Contracting for Bid Package II paving.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation/Media Center at Dunn Elementary School.

IX.H.3. Approval of Project Closeout and BG-5 Form for Phase I HVAC Renovation/Bleacher Replacement at Southern High School
Rationale

On October 25, 2016, the Board of Education approved the contract completion and BG-4 form for Morel Construction, LLC. for the Phase I HVAC Renovation.

On January 24, 2017, the Board approved the contract completion and BG-4 form for Toadvine Enterprises, Inc. for the Bleacher Replacement.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation/Bleacher Replacement at Southern High School.

IX.I. Notification of Grading Work Agreement
Rationale

This Agreement is granted to allow developer Susan Annette Cox to remove up to 1,500 cubic feet of unneeded dirt from a specified area of the grounds of Fairdale Elementary School. In exchange for the dirt, the developer will provide the school with an installed LED sign.

This notification supports Vision 2020 Goal Improving Infrastructure and Integrating Systems.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive notice of the attached Grading Work Agreement between the Jefferson County School District Finance Corporation and Susan Annette Cox.

IX.J. Approval of District Facilities Plan Hearing Report and District Facilities Plan
Rationale

On January 10, 2017, the Board of Education approved the Draft District Facilities Plan. The District Facilities Plan was developed pursuant to 702 KAR 4:180.

Regulations requires that a Local/State Board Public Hearing be held following Board approval and prior to submission of the report to the Kentucky Board of Education. The hearing was held on February 6, 2017, where the attached report was produced.

After review and approval of the hearing report by the Board, the District Facilities Plan will be submitted to the Kentucky Board of Education for final approval.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached District Facilities Plan Hearing Report and District Facilities Plan.

IX.K. Approval of Request from CMTA, Inc. to Apply for Commercial Buildings Tax Deduction Under Section 1331 of the Energy Policy Act of 2005
Rationale

The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.

If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the CBTD, according to IRS Notice 2008-40.

CMTA, Inc. provided architect/engineering services for the following projects:

  • Butler High School Phase I HVAC Renovation
  • Greenwood Elementary School Phase I HVAC/Media Center
  • Norton Commons New Elementary School
  • Youth Performing Arts School Phase I HVAC Renovation

All of these projects qualify for the full building tax deduction.  The Norton Commons New Elementary School project will be split with Voelker, Blackburn, Niehoff Architects; the Youth Performing Arts School Phase I HVAC Renovation project will be split with K. Norman Berry Associates Architects.

Submitted by: Dr. Michael Raisor

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve a request from CMTA, Inc. that would allow CMTA to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the four JCPS construction projects listed in the rationale.

IX.L. Approval of Request from K. Norman Berry Associates Architects to Apply for Commercial Buildings Tax Deduction Under Section 1331 of the Energy Policy Act of 2005
Rationale

The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.

If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the CBTD, according to IRS Notice 2008-40.

K. Norman Berry provided architect/engineering services for the Youth Performing Arts School Phase I HVAC Renovation project.

This project qualifies for the full building tax deduction and will be split with CMTA, Inc.

Submitted by: Dr. Michael Raisor

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve a request from K. Norman Berry Associates Architects that would allow K. Norman Berry to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the JCPS construction project listed in the rationale.

IX.M. Approval of request from Voelker, Blackburn, Niehoff Architects to Apply for Commercial Buildings Tax Deduction Under Section 1331 of the Energy Policy Act of 2005
Rationale

The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.

If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the CBTD, according to IRS Notice 2008-40.

Voelker, Blackburn, Niehoff Architect provided architect/engineering services for the Norton Commons New Elementary School project.

This project qualifies for the full building tax deduction and will be split with CMTA, Inc.

Submitted by: Dr. Michael Raisor

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve a request from Voelker, Blackburn, Niehoff Architects that would allow Voelker, Blackburn, Niehoff to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the JCPS construction project listed in the rationale.

IX.N. Approval of Bid Tabulations, Contract Renewals, and Amendment
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.  This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

There are no RFPs scheduled for approval at this time.

Copies of the above-referenced bid tabulations, and amendment are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, contract renewals, and amendment:
•Musical Instruments & Supplies;
•Boxes, Cardboard;
•Bus Technology (Installation, Repair & Maintenance);
•Laser Printer Repair Service;
•HVAC-R Supplies & Equipment;
•Fire Sprinkler Repair & Testing Service;
•Swimming Pool Management Service;
•SCNS Lunchroom Products (School Delivery) Supplement;
•Contract Renewal - Lunchroom Equipment Repair Parts (Warehouse Delivery) %;
•Contract Renewal - Lunchroom Equipment Repair Parts (Warehouse Delivery) %;
•Contract Renewal - T-Shirts & Sweatshirts (Nutrition Services); and
•Amendment - Commodity Processing for State Approved Processors.

IX.O. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This report supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contract of $5,000 or more.

IX.P. Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
Rationale

This report includes all professional services contracts approved by the Board since July 1, 2016, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Of the $2.7 million in professional services contracts, more than $1.6 million, or 60 percent, was submitted by Academic Services.

Submitted by: Cordelia Hardin 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

IX.Q. Acceptance of Monthly Financial Report
Rationale

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Financial Report for period ended January 31, 2017.

IX.R. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of January 20 through February 2, 2017.

IX.S. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of January 20 through February 2, 2017.

IX.T. Acceptance of Donations, Grants, and Funding
Rationale

        

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

IX.T.1. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on February 21, 2017.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $70,468.73 to be used as stated in the attachment.

IX.T.2. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Delta Dental donated $26,880 for the 2016 JCPS Camp Ready 4K.   

Louisville Metro Council donated $6,000 through a Neighborhood Development Fund to the Southern High School Youth Services Center.  

Louisville Metro Council donated $9,000 through a Neighborhood Development Fund for playground equipment at Schaffner Elementary School.  

Brian and Emily Flowers donated $300 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School library.  

Louisville Metro Council donated $23,000 through a Neighborhood Development Fund for a playground at Alex R. Kennedy Elementary School.  

Louisville Metro Council donated $5,000 through a Neighborhood Development fund for playground equipment at Okolona Elementary School.  

Green Bank donated $1,000 to support Kennedy Montessori Elementary School.  

Kelli Power donated $25 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School library.  

Kevin Smith donated $15 for the Wilson Wyatt Debate League Tournaments.  

Elaine Whelan donated $40 to the Elaine Whelan Literacy fund at Stopher Elementary School.  

Michael and Jessica Pemberton donated $20 to the Elaine Whelan Literacy Fund at Stopher Elementary School.  

Submitted by:  Kristin Wingfeld on behalf of Superintendent Donna Hargens

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding totaling $71,280 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

IX.T.3. Acceptance of Increase in Funding from the Kentucky Department of Education for the Career and Technical Education Program
Rationale

The attached agreement reflects an increase in funding in the amount of $32,524, and increases the contract amount from $2,663,437 to $2,695,961. The contract modification is due to the increase in student enrollment at the center.

This funding supports strategies 1.1.1 Adopt a broader definition of learning; 1.1.2 Personalized learning; 1.1.3 Provide equitable access; and targets Graduates ready for college and career included in Vision 2020.

Submitted by: Dr. Lisa Herring and Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept an increase in funding in the amount of $32,524 from the Kentucky Department of Education for the Career and Technical Education Program and authorize the superintendent to sign the attached agreement.

IX.T.4. Acceptance of Funding from the Kentucky Department of Education for Career and Technical Education Programs
Rationale

The District was awarded additional funding in support of Career and Technical Education (CTE) programs. The original award period was July 1, 2016, to June 30, 2017, and was approved by the Board on September 13, 2016.

Grant funds are for improvement and enhancement of CTE program equipment, curriculum, and instruction. Funding will supplement the purchase new technology for information technology career pathways at:

  • Central High School
  • Doss High School
  • DuPont Manual High School
  • Eastern High School
  • Louisville Male High School, and
  • Southern High School.

This funding directly supports strategy 1.1.3 in Vision 2020.

Submitted by: Dr. Lisa Herring and Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept Carl D. Perkins, Title I, Part C, Career & Technical Education funding totaling $57,256.

IX.U. Approval of Agreements
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.

IX.U.1. Approval of Continuation Agreement for the Air Force Junior Reserve Officer Training Corps Unit at Marion C. Moore School
Rationale

The Air Force Junior Reserve Officer Training Corps requested a new agreement to indicate the name change of Moore Traditional School to Marion C. Moore School, approved by the Board on January 10, 2017.

Approval of this agreement will continue the Air Force Junior Reserve Officer Training Corps (AFJROTC) unit at Marion C. Moore School under the provisions of Public Law 88-647, The Reserve Officer Training Corps Vitalization Act of 1964, Section 2031, Chapter 102, Title 10, United States Code (USC).

The AFJROTC curriculum as an elective offering broaches the following concepts:

  • Problem-solving: AFJROTC builds capacity in the student to have the confidence to explore, engage, diagnose, and solve both instructional questions and matriculation of life and also engages the student in a continual instructional application that gives the student the opportunity for individual and group problem-solving.
  • Self-Discipline: AFJROTC gives the student confidence to internalize responsible decision making and a sense of self-reliance.
  • Self-Determination: While the majority of today's AFJROTC students do not participate in post-secondary transition to the military, the value afforded the student in decision making, goal orientation, and responsiveness to oneself and others is highly regarded by the student.
  • Community Service: AFJROTC students provide numerous hours of community service.

In addition, the curriculum requires the student to have the confidence to lead oneself and others.  The AFJROTC Program provides rich curriculum to those students who choose this option as well as an excellent opportunity for the transfer of skills learned to many non-AFJROTC areas. Many students who take this elective in high school successfully transition to post-secondary training, i.e., colleges, universities, technical schools, or work.

This agreement represents the entire agreement and supersedes any prior agreement. This agreement will be reviewed for currency every five years.

This agreement supports Vision 2020 goal Deeper Learning.

Submitted by: Dr. Paige Hartstern on behalf of Superintendent Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached agreement for the continuation of the Air Force Junior Reserve Officer Training Corps Unit at Marion C. Moore School and authorize the superintendent to sign same.

IX.U.2. Approval of Agreement to Merge the Nutritionists into the Collective Bargaining Agreement Between the Board of Education and the JCAESP-AFSCME on Behalf of Local 4011.
Rationale

The Board approved the Resolution to Initiate Recognition of AFSCME Council 962 and its Local 4011 as the Official Representative of the Jefferson County School Nutrition Association Employees at the December 13, 2016, meeting. This Resolution requires a draft bridge agreement and/or memorandum of understanding for the remainder of the school year in anticipation of full bargaining upon expiration of the AFSCME contract in June 2017.

The attached agreement will run parallel to the Local 4011 agreement and will supersede the language in the Nutritionist’s agreement regarding union rights, discipline, and the grievance process.

Submitted by: Tom Hudson

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board approve the attached Memorandum of Agreement recognizing JCAESP-AFSCME Local 4011 as the exclusive agent for the Nutritionists Bargaining Unit.

IX.V. Notification of Construction Easement Agreement
Rationale

This Agreement is granted to allow Mac Construction & Excavating to temporarily store pipe and other construction materials and place storage trailers and/or sheds on the grounds of Fairdale Elementary School. This temporary construction easement will expire on June 30, 2017. 

This notification supports Vision 2020 Goal Improving Infrastructure and Integrating Systems.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive notice of the attached Construction Easement Agreement between the Jefferson County School District Finance Corporation and Mac Construction & Excavating.

X. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.

At this meeting the Board will discuss placement and prioritization of "On Deck Issues" for Planning Calendar.

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Actions Taken

Order #507 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.

Order #508 - Motion to Amend Failed:  To amend the motion from: "Receive information for a planning calendar outlining discussion agenda items." to: "Remove Sex Education Guidelines from the Planning Calendar" failed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.

XI. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

XII. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

XIII. Executive Session (If Needed)
Rationale

Chair Brady stated that the Board will conduct a closed session as permitted by KRS 61.810(1)(f) regarding discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested. This exception shall not be interpreted to permit discussion of general personnel matters in secret.

Actions Taken

Order #509 - Motion Passed:  A motion that the Board of Education conduct an executive session for the purpose of conducting discussions as permitted by KRS 61.810(1)(f) passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.

Order #510 - Motion Passed:  A motion that the Board of Education adjourn from executive session passed with a motion by Dr. Christopher Kolb and a second by Dr. Lisa Willner.

XIV. Adjournment
Recommended Motion

A recommendation to adjourn the February 21, 2017, meeting of the Jefferson County Board of Education.

Actions Taken

Order #511 - Motion Passed:  A motion to adjourn the February 21, 2017, meeting of the Jefferson County Board of Education at 11:50 p.m. passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.