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I.
Moment of Silence
Welcome to the November 23, 2015, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio: 11 23 2015 Board Meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Recognitions and Resolutions
A. Recognition of Theresa Reilly, Kentucky Finalist for the 2015 Presidential Award for Excellence in Mathematics and Science Training
B. Recognition of Graham Knisley, Voice of Witness Sharing History Initiative Award Recipient
C. Recognition of Braulio Mesa and Berta Weyenberg, Kentucky Hispanics of the Year
Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for November 23, 2015
Order #206 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for November 23, 2015. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.
III.A.
Recognition of Theresa Reilly, Kentucky Finalist for the 2015 Presidential Award for Excellence in Mathematics and Science Teaching
Theresa, a mathematics teacher at Noe Middle School, is a Kentucky finalist for the 2015 Presidential Award for Excellence in Mathematics and Science Teaching (PAEMST).
The PAEMST recognizes exemplary teachers who have developed and implemented a high-quality instructional program that is informed by content knowledge and enhances student learning.
The PAEMST Program is administered by the National Science Foundation and was enacted by Congress in 1983. The PAEMST is the highest honor bestowed upon mathematics and science teachers. These teachers represent a distinguished group of professional educators who serve as role models for their peers and who are leaders in the improvement of mathematics and science education.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education recognize Theresa Reilly, a teacher at Noe Middle School, for being selected as a Kentucky finalist for the 2015 Presidential Award for Excellence in Mathematics and Science Teaching.
III.B.
Recognition of Graham Knisley, Voice of Witness Sharing History Initiative Award Recipient
Graham is 1 of 50 educators from across the United States selected as a Voice of Witness Sharing History Initiative award recipient. He will receive a classroom set of The Voice of Witness Reader, a free curriculum tied to the Common Core Standards, and will benefit from participation in a nationwide learning community.
The Voice of Witness Reader includes compelling stories of people who have been impacted by history’s most crucial human rights crises of our time, including public housing residents, exploited workers around the globe, and people who have lived under oppressed political regimes.
The initiative was launched by the Voice of Witness Education Program to celebrate ten years of amplifying unheard voices and to foster storytelling in classrooms and communities.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education recognize Graham Knisley, teacher at Valley Preparatory Academy, for being selected as a Voice of Witness Sharing History Initiative award recipient.
III.C.
Recognition of Braulio Mesa and Berta Weyenberg, Kentucky Hispanics of the Year
Braulio and Berta were selected as Hispanics of the Year by the Comunidad Cubana de Kentucky. They were selected for the distinguished honor from a long list of Cuban Kentuckians for their outstanding contributions to the Louisville Hispanic community.
Braulio is a student advocate at his school and is the essence of the school. He has always been the connection between the community and his school. He has the right vibe to reach parents and kids and goes above and beyond for his students and their families by mentoring a group of young Hispanic males and hosting periodic parent classes to educate families about Jefferson County Public Schools (JCPS), postsecondary opportunities, and the need for a team approach to student progress. Braulio also writes a monthly education column for Kentubano newspaper to ensure that every Cuban Kentuckian is informed on how to succeed in Kentucky classrooms.
Berta plays an invaluable role in welcoming, enrolling, and placing newly arrived immigrants and refugees into the JCPS District. She has helped shape the English as a Second Language (ESL) Program and is well known throughout the school community for her generosity, kind heart, and dedication to ESL learners and their families. She also reports for the Spanish language radio station, La Poderosa, on issues concerning JCPS schools in order to keep families informed in their native tongue.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education recognize Braulio Mesa, mathematics teacher at the ESL Newcomer Academy, and Berta Weyenberg, English as a Second Language intake specialist, as Kentucky Hispanics of the Year.
IV.
Approval of Minutes of Previous Meetings
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the November 9, 2015, regular meeting and November 11, 2015, special meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the minutes of the November 9, 2015, regular meeting and the November 11, 2015, special meeting.
Order #207 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the minutes of the November 9, 2015, regular meeting and the November 11, 2015, special meeting. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.
V.
Superintendent's Report
VI.
Action Items
VI.A.
Approval of JCPS Strategic Plan: Vision 2020 (Mission, Vision, Core Values; Goals and Strategies)
Strategic Plan: Vision 2015 was adopted by the Board on May 29, 2012, and has served as the document to set the priorities and guide the work of JCPS to improve the education we provide to our students. A revised, more streamlined version of Vision 2015 was approved by the Board on October 27, 2014.
The JCPS Strategic Plan: Vision 2020 will guide the work of the district for the next five years. The Board has engaged in an extensive nine-month process that included a Board retreat; the work of the Strategy, Technology and Performance, and Finance Working Groups; public meetings to receive community input; focus groups with students; input from stakeholder groups; consultation with district leadership, school administrators, teachers, as well as external education experts and thought leaders.
The Plan sets forth the district’s mission, vision, and core values and establishes goals and performance targets in three focus areas: Learning, Growth, and Development; Increasing Capacity and Improving Culture; and Improving Infrastructure and Integrating Systems.
Submitted by: Jonathan Lowe
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached JCPS Strategic Plan: Vision 2020.
Order #208 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the attached JCPS Strategic Plan: Vision 2020. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.
VII.
Information Items
VII.A.
Update on 2016-17 Code of Conduct Revision Timeline
This update will provide a timeline to review the Code of Conduct. The Code of Conduct is reviewed every two years.
Submitted by: John Marshall
Attachment
Superintendent Donna Hargens recommends the Board of Education receive an update on the 2016-17 Code of Conduct revision timeline.
Order #209 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive an update on the 2016-17 Code of Conduct revision timeline. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.
VIII.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for November 23, 2015.
Order #210 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for November 23, 2015. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.
Order #211 - Motion Passed: A motion to award on tie bids for Item No. 161 on Bid ID 7138: Electrical Supplies and Lighting to Wesco Distribution and Item No. 231 on Bid ID 7138: Electrical Supplies and Lighting to Rexel passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Stephanie Horne.
VIII.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
VIII.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VIII.C.
Approval of Organizational Chart
The Academic Services Division organizational chart is submitted to add one (1) Coordinator I Choice Placement Facilitator and one (1) Clerk I to facilitate the centralized placement process.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached organizational chart for Academic Services Division.
VIII.D.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on November 23, 2015.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests.
VIII.E.
Approval of Bids and Revised BG-1 Forms
VIII.E.1.
Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation (Bid Package II) Bleacher Replacement at Southern High School
This project will replace the grandstand bleachers for home and visitor sections of the football stadium and is funded by the remaining contingency of Bid Package I.
On September 14, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 031-13036.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Capital Improvement and Planning on October 28, 2015.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education award a contract to Toadvine Enterprises for Phase I HVAC Renovation (Bid Package II) Bleacher Replacement at Southern High School for the low base bid of $329,409 plus Alternate 1 in the amount of $174,731 for a total bid of $504,140; and approve the revised BG-1 form for $21,853,831.
VIII.E.2.
Approval of Bid and Revised BG-1 Form for 2015-16 Asbestos and Lead Abatement Maintenance Contract at Various Schools
This project is a contract for the removal of incidental asbestos and lead as it relates to found conditions in minor construction projects. The contract will expire on November 24, 2016, unless renewed by both parties for an additional one-year term.
On September 14, 2015, the Board of Education approved Environmental Concerns, Inc. to prepare plans and specifications for Project #16046.
The price contract is required in order to comply with the school district’s AHERA (Asbestos Hazard Emergency Response Act) management plans. Compliance with the management plans began on July 9, 1989.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Capital Improvement and Planning on October 27, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education award a contract to Abatement Solutions Technologies for 2015-16 Asbestos Abatement and Lead Maintenance Contract at Various Schools not to exceed $180,000 based on the low average multiplier, and approve the attached revised BG-1 form in the amount of $254,500.
VIII.F.
Approval of Revised BG-1 Form for New Construction of Norton Commons Elementary School
On July 28, 2014, the Board of Education approved Voelker Blackburn Niehoff Architects, Inc., to prepare plans and specifications for Project 15000.
On March 30, 2015, the Board approved awarding a contract to Morel Construction Co., LLC for $14,625,000.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for new construction of Norton Commons Elementary School.
VIII.G.
Approval of Contract Completions and BG-4 Forms
VIII.G.1.
Approval of Contract Completion and BG-4 Form for 2015 Paving Package I at King Elementary School
On December 15, 2014, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-15014.
On March 30, 2015, the Board approved awarding a contract to TSI Paving as the low bidder.
The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to TSI Paving for 2015 Paving Package I at King Elementary School for a total construction cost of $22,575.66.
VIII.G.2.
Approval of Contract Completion and BG-4 Form for New Parking Lot at Portland Elementary School
On September 22, 2014, the Board of Education approved assigning BTM Engineering to prepare plans and specifications for Project 500-15010.
On April 27, 2015, the Board approved awarding a contract to TSI Paving as the low bidder.
BTM Engineering has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to TSI Paving for New Parking Lot at Portland Elementary School for a total construction cost of $91,591.80.
VIII.H.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
VIII.I.
Approval of Request for Proposal, Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the following Request for Proposal, bid tabulations, contract renewals, and amendments:
•Competitive Negotiation for Montessori Curriculum Coach;
•Chess Coaching Service;
•Electrical Supplies and Lighting Line Item;
•Lunchroom Commodities Manufacturers Only - Warehouse Delivery;
•Lunchroom Commodities (School Delivery) Supplement;
•Lunchroom Commodities Warehouse Delivery;
•Overhead Door Repair Service;
•Pre-owned Textbooks, Supplemental Instructional Materials and Related Services;
•Strength Training Equipment (Percentage);
•Contract renewal on Chemical Disposal;
•Contract renewal on Chemical Disposal and Environmental Response;
•Contract renewal on Chillers, Water (Air Cooled, Screw Compressors);
•Contract renewal on Gym Floor Finish and Related Items;
•Contract renewal on Hardware Fasteners (Percentage);
•Contract renewal on Magazine and Periodical Subscriptions (Percentage);
•Contract renewal on Sale and Removal of Automotive Shop Waste Materials;
•Contract renewal on Tools, (Hand, Horticulture and Portable Power) Percentage; and
•Amendment on Locks & Other Miscellaneous Hardware Items.
VIII.J.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contract of $5,000 or more.
VIII.K.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of October 26 through November 8, 2015.
VIII.L.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of October 26 through November 8, 2015.
VIII.M.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report includes all professional services contracts approved by the Board since July 1, 2015, and is provided per Board Policy 01.11 General Powers and Duties of the Board.
Of the $4.6 million in professional services contracts, more than $3.5 million, or 75.6 percent, were submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
VIII.N.
Acceptance of Unaudited Monthly Financial Report
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education receive the attached Unaudited Monthly Financial Report for period ended October 31, 2015.
VIII.O.
Notification of Utility and Construction Easement for Fairdale Elementary School
This easement will allow the Commonwealth of Kentucky, for the use and benefit of the Transportation Cabinet, Department of Highways, to provide a permanent utility and drainage easement and a temporary construction easement.
The Transportation Cabinet will construct and maintain drainage structures and utilities, including electric, gas, sewer, telecommunications and water for roadway improvements. The district will receive $1,700 for this easement.
On May 13, 2013, resolutions were approved by the Jefferson County School District Finance Corporation authorizing the Finance Corporation President to execute routine easements without first seeking the approval of the Finance Corporation.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education receive notice of a utility and construction easement for Fairdale Elementary School and authorize the superintendent to sign the attached memorandum of understanding and grant of easement.
VIII.P.
Acceptance of Donations, Grants, and Funding
Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VIII.P.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on November 23, 2015.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $25,353.21 to be used as stated in the attachment.
VIII.P.2.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $1,000 from the Jefferson County Public Education Foundation through the following donor:
The Kentucky Science Center donated $1,000 for Hilliard Lyons 2015 Excellence Awards.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $1,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
VIII.P.3.
Acceptance of Funding for Title I, Part A, Project # 310B
The Kentucky Department of Education has awarded funding in the amount of $37,308,173 for Title I, Part A, Project #310B.
Title I, Part A (Title I) of the Elementary and Secondary Education Act, as amended provides financial assistance to local educational agencies and schools with high numbers or high percentages of children that meet challenging state academic standards.
The purpose of Title I, Part A, Improving the Academic Achievement of the Disadvantaged, is to ensure that all children have a fair, equitable, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging state academic assessments.
Title I funds must be used to implement instructional strategies, programs, reform models, professional development, and parent involvement activities that are based on scientifically proven research to raise student achievement, especially in literacy and mathematics.
All funds must be spent or encumbered by September 30, 2017.
The award notification from the Kentucky Department of Education is attached.
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $37,308,173 from the Kentucky Department of Education for Title I, Part A, Project #310B.
VIII.P.4.
Acceptance of Funding for Title I, Part D, Subpart 2, Project #314B
The Kentucky Department of Education has awarded funding in the amount of $259,976 for Title I, Part D, Subpart 2, Project #314B.
Title I, Part D, of the Elementary and Secondary Education Act, as amended, also called The Prevention and Intervention Programs for Children and Youth who are Neglected, Delinquent or At-Risk, provides financial assistance to educational programs for youth in state-operated institutions or community day programs.
The program also provides financial assistance to support school districts' programs involving collaboration with locally operated correctional facilities.
All funds must be spent or encumbered by September 30, 2017.
The award notification from the Kentucky Department of Education is attached.
Submitted by: Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $259,976 from the Kentucky Department of Education for Title I, Part D, Subpart 2, Project #314B.
VIII.P.5.
Acceptance of Funding for Title II, Part A, Project #401B
The Kentucky Department of Education has awarded funding in the amount of $4,501,279 for Title II, Part A, Project #401B, to support district programs that focus on using practices grounded in scientifically based research to prepare, train, and recruit high-quality teachers and principals.
Title II, Part A, funds are explicitly intended to be one of the principal resources for states to meet Title II objectives of increasing the percentage of highly qualified teachers teaching core subjects in their districts and schools.
Professional development and learning activities will focus on improving teaching in order to raise student achievement in the core academic subjects. All district teachers may participate in Title II funded professional development and learning activities.
All funds must be spent or encumbered by September 30, 2017.
The Kentucky Department of Education award notification is attached.
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding totalling $4,501,279 for Fiscal Year 2016 Title II, Part A, Project #401B.
VIII.P.6.
Acceptance of Funding from Facing History and Ourselves
Facing History and Ourselves (FH) has received funding from WestEd as a subgrantee of the Bill and Melinda Gates Foundation. The district has collaborated with FH for several years to provide resources for social studies classes in high schools to support instruction in government, civics, social interactions, and history.
Through discussion, character exploration, primary source material, and group exercises, students see the pivotal events in the United States and world history from every perspective. The case study design of the FH resources teach students that history is the collective result of every individual’s thoughts and actions. They learn not only history, but also the critical thinking skills required to make good choices.
FH will collaborate with teachers in the district to integrate writing and literacy skills into all of FH’s professional development experiences related to the FH case studies. Facing History and Ourselves will train and support teacher leaders and classroom educators in using the Literacy Design Collaborative tools as well as FH’s resources to implement the instructional shifts required by the Common Core State Standards.
Funding will provide an annual stipend for eligible teacher leaders. The district was not required to commit any matching funding to this project and has no obligation beyond the end date of the agreement.
This project directly supports strategy 1.2 of Strategic Plan: Vision 2015.
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $16,000 from Facing History and Ourselves and authorize the superintendent to sign the attached subgrant agreement.
VIII.Q.
Approval of Childcare Enrichment Program Memorandum of Agreement with YMCA of Greater Louisville
The Jefferson County Public School District and the YMCA of Greater Louisville jointly operate the Childcare Enrichment Program (CEP), a before- and after-school child care program to enable the children of working families to participate in a variety of physical, cultural, educational, and social activities. The district currently operates 52 CEP sites serving more than 9,700 children.
The attached Memorandum of Agreement assures our ability to continue the current program and allows for expansion if the student need is apparent.
This agreement shall be effective from November 24, 2015, through November 24, 2016, and is renewable on a yearly basis.
Submitted by: John Marshall
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with the Young Men's Christian Association of Greater Louisville for the continued operation of the joint Jefferson County Public Schools/YMCA Childcare Enrichment Program and authorize the superintendent to sign same.
VIII.R.
Approval of Shortened School Days for Two Exceptional Child Education Students
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.
The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:
- approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the students are being identified as SSD174 and SSD175 rather than by name.
Student SSD174 has a medical condition, with proper physician documentation, which requires a 2-hour and 55-minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school setting.
Student SSD175 has a medical condition, with proper physician documentation, which requires a 5-hour and 55-minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in an elementary school setting.
Submitted by Dr. Donna Hargens
Superintendent Donna Hargens recommends the Board of Education approve shortened school days for two Exceptional Child Education Program students identified as SSD174 and SSD175 for the 2015–16 school year.
VIII.S.
Approval of Resolutions Concerning Jefferson County School District Finance Corporation
The approval of the attached Resolutions approves, ratifies and confirms the actions of the Jefferson County School District Finance Corporation. This action is necessary in order to effect the issuance of the Corporation's School Building Revenue Bonds, Series 2015C (the "Series 2015C Bonds").
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board approve the attached resolutions concerning the Jefferson County School District Finance Corporation.
VIII.T.
Acceptance of 2015-16 Nutrition and Physical Activity Annual Report
KRS 158.856(5) requires the district to complete an annual assessment of the nutrition and physical activity environment in the district and issue a report at least sixty (60) days prior to the public forum required by KRS 158.856(5). The report may be issued via posting on the district's website.
The 2015-16 Nutrition and Physical Activity Report (including Coordinated School Health and Health Promotion Schools of Excellence) will be presented to all School-Based Decision Making councils and will be available to the public via the district website.
The presentation of the report or public forum occurs annually at the last regularly scheduled Board of Education meeting in January.
After the January Board presentation, the Superintendent will submit a summary of the findings and recommendations of the 2015-16 Nutrition and Physical Activity Report as required by KRS 158.856(6) to the Kentucky Department of Education by May 1, 2016.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the 2015–16 Nutrition and Physical Activity Report and grant approval to post the report on the district's website for a 60-day commenting period.
IX.
Board Reports, Requests, and Planning Calendar
IX.A.
2015-16 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year.
X.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XI.
Executive Session (If Needed)
XII.
Adjournment
A recommendation to adjourn the November 23, 2015, meeting of the Jefferson County Board of Education at xxx p.m.
Order #212 - Motion Passed: A recommendation to adjourn the November 23, 2015, meeting of the Jefferson County Board of Education at 9:33 p.m. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.
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