Jefferson County
September 14, 2015 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the September 14, 2015, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos



Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recognitions and Resolutions
Rationale

III.A. Recognition of the 15th District Parent Teacher Association Recipients of the Kentucky PTA Awards

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for September 14, 2015.

Actions Taken

Order #283 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for September 14, 2015. The recommendation passed with a motion by Ms. Diane Porter and a second by Mr. Chuck Haddaway.

III.A. Recognition of the 15th District Parent Teacher Association Recipients of the Kentucky PTA Awards
Rationale

Each year, the Kentucky Parent Teacher Association (PTA) recognizes outstanding school PTAs, educators, classified personnel, and volunteers from across the state who exemplify outstanding service, leadership, and commitment to their local school PTAs.

Therefore, in appreciation, the Jefferson County Board of Education and the Jefferson County Public School District are proud to recognize these distinguished honorees for their support and contribution to helping the district promote the educational success of all our students and preparing them to be college- and career-ready. 

Submitted by: Superintendent Donna Hargens

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize the 15th District Parent Teacher Association recipients of the Kentucky PTA Awards.

IV. Approval of Minutes of Previous Meetings
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the August 24, 2015, regular meeting and September 1, 2015, special meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the August 24, 2015, regular meeting and September 1, 2015, special meeting.

Actions Taken

Order #284 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the August 24, 2015, regular meeting and September 1, 2015, special meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

V. Superintendent's Report
Attachments
VI. Action Items
VII. Information Items
Rationale

VII. A. Teaching, Empowering, Leading, and Learning Survey Results for the 2014-15 School Year

VII. B. ACT Results for the Class of 2015 Graduates

VII.A. Teaching, Empowering, Leading, and Learning Survey Results for the 2014-15 School Year
Rationale

The purpose of the research-based TELL survey is to learn about the teaching conditions in our schools, which are important for teacher effectiveness, teacher retention, and student success.

The TELL has eight teaching conditions constructs: (1) Time, (2) School Leadership, (3) Teacher Leadership, (4) Facilities and Resources, (5) Professional Development, (6) Community Engagement and Support, (7) Instructional Practices and Support, and (8) Managing Student Conduct.

As district leaders, we want our Board of Education members to know about the teaching conditions in our school system. We plan to use this data as part of our continuous improvement processes in our district.

Submitted by: Dr. Marco Muñoz

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education review the Teaching, Empowering, Leading, and Learning results from the Kentucky Department of Education for the 2014-15 school year.

Actions Taken

Order #285 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education review the Teaching, Empowering, Leading, and Learning results from the Kentucky Department of Education for the 2014-15 school year. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Stephanie Horne.

VII.B. ACT Results for the Class of 2015 Graduates
Rationale

On August 26, 2015, the Kentucky Department of Education released the state and district ACT results for the Class of 2015 graduates. 

This report will review five year trends in ACT performance for all students and disaggregated by student groups. Overall, the results remain steady but more work is needed to close achievement gaps. District seniors have increased their average score in all tested areas in the past five years, and generally maintained the gains made in the most recent year.

The report will also provide information on district strategies to increase college readiness.

Submitted by: Dr. Dewey Hensley and Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive a report on ACT Results for the Class of 2015 Graduates.

Actions Taken

Order #286 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education receive a report on ACT Results for the Class of 2015 Graduates. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mrs. Linda Duncan.

VIII. Consent Calendar
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for September 14, 2015.

Actions Taken

Order #287 - Motion Passed:  A motion that Agenda Item VIII.V. Approval of Regular Board Meeting Schedule for 2016 be removed from the consent calendar and that Agenda Item VIII.P.8. Acceptance of Funding from Kentucky Educational Collaborative for State Agency Children for JCPS/State Agency Children's Programs be voted on separately passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.

Order #288 - Motion Passed:  A motion that the Board of Education approve the consent calendar for September 14, 2015, with the exception of Agenda Item VIII.P.8., which was acted on separately, and Agenda Item VIII.V., which was withdrawn from consideration, passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

Order #289 - Motion Passed:  A motion that the Board of Education approve Agenda Item VIII.P.8. Acceptance of Funding from Kentucky Educational Collaborative for State Agency Children for JCPS/State Agency Children's Programs passed with a motion by Ms. Diane Porter and a second by Dr. Lisa Willner.

VIII.A. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

VIII.B. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

VIII.C. Approval of Job Descriptions
Rationale

The attached job description for Chief of Data Management, Planning and Program Evaluation is submitted to change the minimum qualifications to better reflect the needs of the position.

The attached job description for Community Data Specialist and Program Reviewer is submitted as a new job description.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached job descriptions for Chief of Data Management, Planning, and Program Evaluation and Community Data Specialist and Program Reviewer.

VIII.D. Approval of Organizational Chart
Rationale

The Diversity, Equity, and Poverty Programs organizational chart is submitted to add one (1) Community Data Specialist and Program Reviewer and one (1) Clerk II.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational chart for Diversity, Equity, and Poverty Programs.

VIII.E. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on September 14, 2015.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

VIII.F. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for 2016 Asbestos, Lead, and Mold Maintenance Contract at Various Schools
Rationale

This project is a contract for the incidental removal of asbestos, lead, and mold as it relates to found conditions in minor construction projects for Fiscal Year 2016-2017.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School district, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Environmental Concerns, Inc. as the architect/engineer, and the attached BG-1 form for 2016 Asbestos, Lead, and Mold Maintenance Contract at various schools where conditions are found during construction, for an estimated project cost of $275,500.

VIII.G. Approval of Revised BG-1 Forms
VIII.G.1. Approval of Revised BG-1 Form for Phase I HVAC Renovation at Butler Traditional High School
Rationale

On June 22, 2015, the Board of Education approved CMTA Engineers to prepare plans and specifications for Project 16-004.

This project will include the complete replacement of the HVAC system, sprinkler system, security system, switchgear, sound system, and fire alarm system. Also included are window replacements, new ceilings and lights, creation of a secure entrance, administrative area modifications, various locations for hazardous material abatement, and renovation of various finishes.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Phase I HVAC Renovation at Butler Traditional High School.

VIII.G.2. Approval of Revised BG-1 Form for 2015 Paving Package I at Fairdale High School
Rationale

On December 15, 2014, the Board of Education approved the project and the assignment of the JCPS Facilities Planning Unit to prepare plans and specifications for this project.

On March 30, 2015, the Board approved awarding various contracts for a total of $81,298.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceeds the contingency budgeted amount.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for 2015 Paving Package I at Fairdale High School.

VIII.G.3. Approval of Revised BG-1 Form for Phase I HVAC Renovation and Media Center at Greenwood Elementary School
Rationale

On June 22, 2015, the Board of Education approved the project and the assignment of JRA Architects to prepare plans and specifications for Project 16013.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form to change the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Phase I HVAC Renovation and Media Center at Greenwood Elementary School.

VIII.G.4. Approval of Revised BG-1 Form for Phase I HVAC Renovations and Elevator Addition at Youth Performing Arts School
Rationale

On June 22, 2015, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 16-005.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Phase I HVAC Renovations and Elevator Addition at Youth Performing Arts School.

VIII.H. Approval of Assignment of Architect/Engineer for Bleacher Replacement at Southern High School
Rationale

On May 26, 2013, the Board of Education approved the project and the BG-1 form for HVAC Renovation Phase I at Southern High School.

On July 8, 2013, the Board of Education approved the assignment of CMTA Engineering Consultants as the architect/engineer for HVAC Renovation Phase I at Southern High School.

The Kentucky Department of Education has given approval to utilize contingency funds from the Southern High School HVAC Renovation Phase I (BG #13-259). This scope of work will now become part of that project.

This portion of the project will remove old aluminum bleachers in the football stadium and replace with new bleachers on a new concrete slab. New bleachers will meet current Americans with Disabilities Act (ADA) and building code standards and will seat 1,000 on the visitors’ side and 2,000 on the home side.

Submitted by: Dr. Michael Raisor

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the assignment of McCulloch & Associates Architects as the architect/engineer for Bleacher Replacement at Southern High School.

VIII.I. Approval of Contract Completion and BG-4 Form for Roof and Gutter Replacement at Indian Trail Elementary School
Rationale

On July 8, 2013, the Board of Education approved the McCulloch Associates Architects to prepare plans and specifications for Project 076-14008.

On April 21, 2014, the Board approved awarding a contract to Tecta America Kentucky as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Tecta America Kentucky for Roof and Gutter Replacement at Indian Trail Elementary School for a total construction cost of $582,010.

VIII.J. Approval of Project Closeout and BG-5 Form for Auditorium Addition and Renovation at Pleasure Ridge Park High School
Rationale

On July 27, 2015 the Board of Education approved the contract completion and BG-4 form for Parco Constructors Group, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Auditorium Addition and Renovation at Pleasure Ridge Park High School.

VIII.K. Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

VIII.L. Approval of Bid Tabulations, Contract Renewals, and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments;
•Piano (Including Piano Labs and Dollies);
•Tyvek-25 Labels and Ribbons For Thermal Printing;
•Elevator and Lift Service;
•Individual Bagging Sealing System for Nutrition Services;
•School Bus Mobile Digital Video Camera (Mobile DVR System);
•Video and Sound Recordings and DVDs (Percentage);
•Sale of Buses (Various Units);
•Printing: Folders, Pocket, Custom Design (for Warehouse Delivery);
•Contract Renewal on Competitive Negotiation on Third-Party Medicaid Administrative and Recovery Services;
•Contract Renewal on Printing Services for Construction Documents;
•Amendment on Musical Instruments and Supplies;
•Amendment on Employment Agencies (for Districtwide Substitute Personnel - Temporary/Seasonal Groundsworker);
•Amendment on Plumbing Supplies and Equipment Line Item;
•Amendment on Custodial Supplies;
•Amendment on Computer and Data Cables, Cords, Etc.; and
•Amendment on Audiovisual (Percentage).

VIII.M. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

VIII.N. Acceptance of Purchase Order Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of August 10 through August 23, 2015.

VIII.O. Acceptance of Voucher Report
Rationale

This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of August 10 through August 23, 2015.

VIII.P. Acceptance of Grants and Funding
Rationale

        

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

VIII.P.1. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on September 14, 2015.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Submitted by: Superintendent Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $58,013.67 to be used as stated in the attachment.

VIII.P.2. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Jefferson County Public Schools received $34,215.06 from the Jefferson County Public Education Foundation through the following donors: 

Louisville Metro Government donated $2,000 as the last disbursement on the 2014-15 Metro Neighborhood Development Funds grant totaling $6,000 for Southern High School. 

Hexion Inc., formerly known as Momentive Specialty Chemicals, donated $1,050 in support of Project Lead the Way at Farnsley Middle School. 

Comprehensive Health Management AKA WellCare Health Plans, Incorporated donated $500 in support of the Walk-A-Thon at Carter Traditional Elementary School.  

Moore Alumni Scholarship Fund donated $2,165.06 for the 2015 scholarship awarded to Crystal Steiner who will be attending the University of Kentucky.   

Mrs. Susan Means donated $8,000 to be used to benefit students at Johnsontown Road Elementary at the discretion of the principal. 

Ken and Anne Selvaggi donated $500 to the Jefferson County Public Education Foundation to be used for general supports of JCPS schools and students. 

Hilliard Lyons donated $20,000 for the 2015 Hilliard Lyons Teacher Excellence Awards. 

Submitted by: Superintendent Donna Hargens

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding totaling $34,215.06 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

VIII.P.3. Acceptance of Funding from Catholic Charities via the Cuban Haitian Grant for On-Site Cultural and Work Orientation Classes
Rationale

Catholic Charities agrees to provide funding in the amount of $3,622.50 for JCPS Adult and Continuing Education to provide an on-site cultural and work orientation class for refugees in the Louisville area for Catholic Charities at the St. Anthony's location. JCPS Adult and Continuing Education will provide 2.25 hours of instruction per week for a total of 46 weeks.

This cultural and work orientation class is federally funded by the Cuban Haitian Grant through Catholic Charities. JCPS Adult and Continuing Education partners with Catholic Charities to provide this class.

This class aligns with the district's strategic plan and vision by providing parents and community members with the opportunity to gain the cultural and work orientation needed to become employable, contributing members of the community. No matching funds or in-kind contributions are required.

Submitted by: Superintendent Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $3,622.50 from Catholic Charities and authorize the superintendent to sign the attached Letter of Mutual Understanding for Collaboration.

VIII.P.4. Acceptance of Funding from Catholic Charities for On-Site English as a Second Language Classes
Rationale

Catholic Charities agrees to provide funding in the amount of $105,600 for JCPS Adult and Continuing Education to provide instructors, standard instructional materials, assessment fees, and resource assistance from October 1, 2015, through September 30, 2016. Upon agreement of both parties, additional instruction may be added at $55 per instructional hour.

Via Kentucky Adult Education grant funding only, JCPS Adult and Continuing Education will provide on-site English as a Second Language (ESL) literacy classes for Catholic Charities at the St. Anthony's location. JCPS Adult and Continuing Education will provide two additional 10-hour classes at the St. Anthony's location, if needed, and one instructional assistant at no cost to Catholic Charities. Instructors will be required to attend quarterly meetings with Case Management staff. Catholic Charities will be invoiced $55 per hour per instructor, not to exceed $1000.

These ESL classes are federally funded by the Office of Refugee Resettlement. All refugees are required to attend ESL classes within two weeks of their arrival. Catholic Charities partners with JCPS Adult and Continuing Education to provide the classes.

This agreement does not financially obligate the district, nor is there any indirect cost.

Submitted by: Superintendent Donna Hargens

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $105,600 from Catholic Charities and authorize the superintendent to sign the attached Letter of Mutual Understanding for Collaboration.

VIII.P.5. Acceptance of Funding from the Community Foundation of Louisville for Semple Elementary School
Rationale

The Foundation for a Healthy Kentucky grant, through the BOUNCE Coalition Project, will continue to support a trauma-informed pilot initiative at Semple Elementary School in fiscal year 2015-16 with an additional school to be identified to participate in fiscal year 2016-17.

This grant provides for the following:

  • a retired counselor to work six hours per week for four weeks at Semple;
  • stipends for 15 Semple staff members to complete six hours of training;
  • stipends for 60 staff at another school to complete four hours of training; and
  • reimbursement of effort for the JCPS Data Management, Planning, and Program Evaluation unit of up to 154 hours for program evaluation services.

JCPS staff will contribute staff time to work with Seven Counties Services to train school staff and parents/guardians of Semple students. JCPS also will contribute staff time for program evaluation services for an additional 308 hours.

The attached Memorandum of Agreement shall be effective beginning October 1, 2015, and ending on September 30, 2016.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding totaling $19,492 from the Community Foundation of Louisville and authorize the superintendent to sign the attached agreement.

VIII.P.6. Acceptance of Equipment Assistance Grant from Kentucky Department of Education
Rationale

The Equipment Assistance Grant will help improve the nutritional quality, food safety, and energy efficiency of school meals as well as support expanded student participation in meal services. Eligible schools must have 50 percent or more of their students qualify for free/reduced price meals.

The grant will pay for $25,000 in new nutrition services equipment at each of the following five schools:

  • Carter Traditional Elementary School/DuValle Education Center, 
  • Central High School Magnet Career Academy, 
  • Fairdale High School, 
  • Minors Lane Elementary School, and
  • Valley High School.

No matching funds are required. This grant does not obligate the district financially, nor is there any indirect cost.

Submitted By Dr. Michael Raisor

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept an Equipment Assistance Grant of $125,000 from the Kentucky Department of Education.

VIII.P.7. Acceptance of Project AWARE Grant from Kentucky Department of Education
Rationale

The Substance Abuse and Mental Health Services Administration (SAMHSA) awarded the Kentucky Department of Education (KDE) a five-year grant through the Project Advancing Wellness And Resilience in Education (AWARE) state educational agency grant.

The purpose of the grant is to support the training of school personnel and other adults who interact with youth in both school and the community.

The original contract was approved by the Board of Education on March 30, 2015. KDE issued the contract modification increasing the original contract amount due to revisions in KDE’s approved SAMHSA budget.

This grant does not require matching funds from the district.

Submitted by: Dr. Dewey Hensley

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding totaling $72,342 from the Kentucky Department of Education through the Project Advancing Wellness and Resilience in Education grant and authorize the superintendent to sign the attached contract modification.

VIII.P.8. Acceptance of Funding from Kentucky Educational Collaborative for State Agency Children for JCPS/State Agency Children's Programs
Rationale

The Kentucky Educational Collaborative for State Agency Children (KECSAC) has awarded the district funding totaling $2,129,106 to partially fund salaries and other operating expenses at the following educational programs:

  • Ackerly Inpatient/Kosair Hospital: $34,230;
  • Audubon Youth Development Center: $205,380;
  • Boys and Girls Haven: $140,343;
  • Louisville Day Treatment: $109,536;
  • Maryhurst: $284,109;
  • Peace Academy: $287,532;
  • Peace Mental Health Day Treatment: $154,035;
  • St. Joseph Children’s Home: $61,614;
  • The Brook Dupont: $95,844;
  • The Brook KMI: $147,189;
  • Uspiritus Bellewood: $102,690
  • Uspiritus Brooklawn: $424,452
  • Western Day Treatment: $82,152.

The attached resolutions and KECSAC agreements are effective beginning July 1, 2015, and will expire June 30, 2016.

Submitted by: Dr. Dewey Hensley

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding in the amount of $2,129,106 from Kentucky Educational Collaborative for State Agency Children for Ackerly Inpatient/Kosair Hospital, Audubon Youth Development Center, Louisville Day Treatment, Maryhurst, Peace Academy, Peace Mental Health Day Treatment, St. Joseph Children's Home, The Brook DuPont, The Brook KMI, Uspiritus Bellewood, Uspiritus Brooklawn, and Western Day Treatment and authorize the superintendent to sign the attached agreements.

VIII.P.9. Acceptance of Funding from Save the Children Federation for Hazelwood and Young Elementary Schools
Rationale

The Save the Children Federation is a national program that originated in Harlan County, Kentucky, and provides education and emergency programs to children around the world.

Through a grant from the PNC Foundation, funding for Hazelwood and Young elementary schools will support the Early Steps to Success Program, which includes providing home visits to children from birth to three years of age, helping parents develop skills and strategies that support child development, providing book exchanges, fostering a positive connection between families and schools, and helping children successfully transition to school.

Grant funds will support one full-time instructional assistant position at each school as well as travel and training expenses. No matching funds are required, and there is no obligation to the district beyond the 2015-16 school year.

The Save the Children Federation also anticipates offering funding to the district for the 2016-17 school year, the final year of a three-year commitment.

Submitted by: Dr. Dewey Hensley

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept funding totaling $61,532 from Save the Children Federation for Hazelwood and Young elementary schools and authorize the superintendent to sign the attached partner agreements.

VIII.P.10. Acceptance of Carl D. Perkins Title I, Part C, Vocational Funding from Kentucky Department of Education
Rationale

Carl D. Perkins funding supports career pathway enhancements by strengthening the academic and technical skills of students and integrating academic content with Career and Technical Education (CTE) content within a state-approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections.

The funds will be distributed to the following schools:

  • 15 5-Star high schools;
  • Central High School Magnet Career Academy and Butler Traditional, duPont Manual, Louisville Male, and Western high schools, and;
  • South Park and Westport Teenage Parent Programs (TAPP).

Funds will be used for the following expenses:

  • Teacher professional development;
  • Substitutes and travel expenses for curriculum-related field trips that enrich student experiences;
  • Career and Technical Student Organization Advisor registration and travel;
  • State-recognized industry certificates and skill standards assessments; 
  • Technology and software upgrades;
  • Equipment to meet industry standards; and 
  • Non-consumable instructional enhancements to the career pathway curricular experiences for the students.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept Carl D. Perkins Title I, Part C, Vocational Funding totaling $1,132,085 from the Kentucky Department of Education for Career and Technical Education programs.

VIII.P.11. Acceptance of Grant from Robotics Education and Competition Foundation
Rationale

Through a grant from National Aeronautics and Space Administration (NASA), the Robotics Education and Competition (REC) Foundation has awarded the district a grant to expand Science, Technology, Engineering, and Math (STEM) education through robotics education and competitions at 120 schools over the next four years. The REC Foundation will provide robotics equipment and training for participating schools as well as training and technical assistance to the district to host robotics competitions.

To implement the grant, the district was required to provide staff support through the Computer Education Support Computer Education Support division.

The following schools are participating in the project for the 2015-16 school year. Participating schools for the 2016-17 school year have not yet been determined. Each year of the grant up to 30 additional schools will be identified to participate. The project is open to any school in the district.

  • Elementary Schools: Atkinson Academy, Bloom Elementary, Blue Lick Elementary, Chancey Elementary, Dunn Elementary, Field Elementary, Gilmore Lane Elementary, Goldsmith Elementary, Greenwood Elementary, Shelby Traditional Academy, Slaughter Elementary, Smyrna Traditional Elementary, and Stopher Elementary. 
  • Middle Schools: Farnsley Middle, Johnson Traditional Middle, Meyzeek Middle, Newburg Middle, Noe Middle, Olmsted Academy North, Phoenix School of Discovery, and Westport Middle. 
  • High Schools: Central High School Magnet Career Academy, duPont Manual High, and Southern High. 

Submitted by: Dr. Dewey Hensley

Attachment

 

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept a grant valued at $118,150 from Robotics Education and Competition Foundation and authorize the superintendent to sign the attached Memorandum of Understanding.

VIII.P.12. Acceptance of a Turnaround School Leaders Grant from the United States Department of Education
Rationale

This grant will support a leadership pipeline that provides principals with the skills and tools needed to serve as highly effective instructional leaders. A total of 75 assistant principals as well as other school and district leaders will complete the intensive National Institute for School Leadership (NISL) Executive Development Program and earn certification in the research-based NISL approach.

The grant funds will pay extra service salary and benefits costs for principals to attend the training and provide stipends and substitutes for teachers to work with participating principals on school-based improvement efforts at priority middle schools. The grant budget also includes travel, supplies, contractual services, evaluation, and indirect costs.

The period of performance is August 1, 2015, through July 31, 2018. The grant does not require any matching funds, and it does not financially obligate the district.

Priority middle schools involved in the project include Robert Frost Sixth-Grade Academy, Knight Middle School, Myers Middle at Waggener High, Olmsted Academy North, Stuart Middle School, Thomas Jefferson Middle School, Western Middle School, and Westport Middle School.

Submitted by Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept a Turnaround School Leaders Grant totaling $1,994,168 from the U.S. Department of Education.

VIII.Q. Approval of Agreements
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.

VIII.Q.1. Approval of Personnel Memorandum of Agreement with Kentucky Department of Education for Educational Recovery Leader
Rationale

The Kentucky Department of Education has requested that JCPS employee Clay Holbrook be released on a Personnel Memorandum of Agreement from August 17, 2015, through June 30, 2016, to serve as an Educational Recovery Leader.

This position will be responsible for mentoring of and guidance to the principal in a persistently low achieving school.

Due to KDE time constraints, the attached agreement was signed by the Superintendent pending Board approval.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Personnel Memorandum of Agreement with the Kentucky Department of Education for JCPS employee Clay Holbrook to serve as an Educational Recovery Leader for the 2015-16 school year and authorize the superintendent to sign same.

VIII.Q.2. Approval of Memorandum of Understanding with Kentucky Higher Education Assistance Authority and Kentucky Campus Compact on Behalf of Southern High School
Rationale

Kentucky Higher Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families.

Kentucky Campus Compact (KYCC) is a statewide coalition of college and university presidents that promotes public and community service that develops citizenship skills, helps campuses forge effective community partnerships, and provides resources and training to integrate civic- and community-based learning into the curriculum.

Kentucky College Coaches is an AmeriCorps initiative, administered by KYCC, that will place recent college graduates in high schools to provide mentoring and hands-on advising and help students and families understand college readiness and navigate the often complicated path from high school to postsecondary education.

KHEAA will place a fully-trained AmeriCorps College Coach in Southern High School to serve as a full-time near-peer mentor for students.

KHEAA will provide regular, rotating oversight for AmeriCorps members to ensure they are engaged in service activities to help high school students and their parents develop higher education aspirations, understand their options for postsecondary education, and learn about/utilize the resources available to help pay for education beyond high school.

KHEAA will provide age-appropriate publications and outreach services to students and parents and will train school personnel on KHEAA resources.

Kentucky Campus Compact will complete a Sex Offender Registry check, state background check, and FBI fingerprint check for each AmeriCorps member.

KYCC will compile data, complete quarterly and end-of-year reports for the funder, and provide leadership to the KHEAA program advisor so s/he can be up-to-date on state and federal guidelines.

KYCC will provide training for all  AmeriCorps Kentucky College Coaches AmeriCorps members (KYCC AmeriCorps member) and the program advisor. KYCC will conduct site visits with KYCC AmeriCorps members and their host schools to ensure members are in compliance with the grant guidelines and to provide needed technical assistance.

Southern High School will provide an on-site supervisor/mentor for the KYCC AmeriCorps member.  This person will help the KYCC AmeriCorps member create a work plan that is specific to the school, meet with the coach on a weekly basis, and be a mentor to this young professional.

Southern High School will provide the AmeriCorps college coaches with appropriate confidentiality training, orientation, and opportunities to interact with all students and parents as well as access to student data and Individual Learning Plans (with proper parent permission).

Southern High School will provide appropriate workspace for the KYCC AmeriCorps member to include a laptop computer and access to a computer network.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Understanding with Kentucky Higher Education Assistance Authority and Kentucky Campus Compact on behalf of Southern High School and authorize the superintendent to sign same.

VIII.Q.3. Approval of Agreement with Learning Stewards, Inc. for Magic Ladder Project
Rationale

This Agreement will support the Magic Ladder Project, a collaborative effort between JCPS, Bellarmine University, and Learning Stewards, Inc.

The purpose of the project is to further develop, refine, and scientifically test Learning Stewards’ new technology-based system for teaching reading. 

Phase 1 of the project will take place between September and December 2015. During Phase 1, JCPS will identify 30 to 40 elementary students who will work with volunteers providing one-on-one tutoring using the system. Learning Stewards, Inc. will provide the technology, training, volunteers, and personnel necessary to manage the project. Bellarmine University will monitor the project and collect and analyze student performance data.

The district will assign a Resource Teacher, Goal Clarity Coach, and Specialist to coordinate and oversee the volunteers working with participating students.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Agreement with Learning Stewards, Inc. and authorize the superintendent to sign same.

VIII.Q.4. Approval of Shine Assist First Amendment with Shine Early Learning, Inc. for Head Start and Early Head Start Programs
Rationale

Jefferson County Public Schools is the grantee for operating the Head Start/Early Head Start Programs. Currently, the Head Start/Early Head Start Program in Early Childhood recently cleared its deficiency in the area of access to health and dental care and cleared the three non-compliances in the areas of record keeping and reporting, access to health and dental care, and screening and referrals.

Shine Early Learning provides support and software systems to monitor and maintain compliance in all areas of the Head Start/Early Head Start programs and develops sustainable systems for all programs based upon data output to drive the decision-making process.

Shine Early Learning will evaluate the structure and data currently used through a series of webinars, face-to-face meetings, and trainings. They will provide direct support to both the Head Start and Early Head Start Programs and will work with the JCPS Early Childhood Program to develop sustainable systems and provide training in all areas of Head Start: Record Keeping, Operations, Family and Community Partnerships, Health, and Education.

Shine Early Learning currently operates several Head Start programs across the country and have had no negative findings during their federal reviews.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached First Amendment to the Shine Assist Agreement between the Jefferson County Board of Education and Shine Early Learning, Inc. for the 2015-16 and 2016-17 school years and authorize the Superintendent to sign same.

VIII.Q.5. Approval of Memorandum of Agreement with University of Louisville for Providing Access to Community Transition Program
Rationale

The University of Louisville (UofL) Providing Access to Community Transition (PACT) program is a three-year transition program designed for students ages 18-21 with moderate to severe disabilities.

This collaborative effort enables students to be with age appropriate peers on the UofL campus as they complete their transition years of public education. In addition to campus experiences in college classes and UofL activities, students receive instruction in the community as well as instruction related to Individual Education Plan and postsecondary goals.

The attached Memorandum of Agreement is effective beginning September 15, 2015, and ending June 30, 2016.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville for the Providing Access to Community Transition Program and authorize the superintendent to sign same.

VIII.R. Acceptance of Head Start and Early Head Start Deficiency Clearance
Rationale

In 2013-14, JCPS Early Childhood Education received a deficiency and/or non-compliance from the Administration for Children and Families in the following areas:

  • Access to Health and Dental Care 1304.20 (a) (1) (iii); 
  • Access to Health and Dental Care 1304.20 (a) (1) (ii) (B); 
  • Screening and Referrals 1304.20 (b) (1); and
  • Record Keeping and Reporting 1304.51 (g).

All of these deficiencies were found to be addressed and corrected during the monitoring review of the Jefferson County Board of Education Head Start and Early Head Start program on January 30, 2015, which means that JCPS Early Childhood will be cleared to apply for a new Head Start five-year grant for 2016-17.

A copy of the full report is attached.

Submitted by: Dr. Dewey Hensley

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education accept the attached Head Start and Early Head Start deficiency clearance as provided by the Administration for Children and Families.

VIII.S. Approval of Payment of Out-of-District Expenses for Board Members
Rationale

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses (attached), Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses, and reimbursement shall be at the same rates as that for employees of the district and shall be documented by receipts.

Board Members Chris Brady, Linda Duncan, and Chuck Haddaway will attend the 2015 Fall KSBA Fourth Region Regional Meeting on Thursday, October 29, 2015, at the Historic State Theatre, Elizabethtown, Kentucky.

Estimated expenses are as follows:

  • Registration Fee: $25
  • Mileage Reimbursement: Approximately 100 miles @ $.43/mile ($43)

Submitted by: Superintendent Donna Hargens

Attachment

Rationale revised on 09/10/15

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Members Chris Brady, Linda Duncan, and Chuck Haddaway to attend the 2015 Fall KSBA Fourth Region Regional Meeting.

VIII.T. Approval of Schoolwide Fund-Raising Activities for the 2015-16 School Year
Rationale

KRS 158.290, 702 KAR 3:130 (the "Redbook"), and Board Policy 09.33 Fund-Raising Activities require that all schoolwide fund-raising activities be approved by the Board of Education.

A list of schoolwide fund-raising activities for the 2015-16 school year is attached.

Submitted by: Dr. Dewey Hensley

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of schoolwide fund-raising activities for the 2015-16 school year.

VIII.U. Notification of Electrical Easement for the Elementary School at Norton Commons
Rationale

This easement will allow Louisville Gas & Electric to expedite the installation of electric facilities at the school site.

On May 13, 2013, resolutions were approved by the Jefferson County School District Finance Corporation authorizing the Finance Corporation President to execute routine easements without first seeking the approval of the Finance Corporation.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends the Board of Education receive notice of an electrical easement for the Elementary School at Norton Commons as shown in the attached exhibit.

VIII.V. ITEM WITHDRAWN: Approval of Regular Board Meeting Schedule for 2016
Rationale

The Board of Education meets twice a month—except in April, July, and December when there is only one meeting. The meetings are generally scheduled for the second and fourth Mondays of each month. 

Approval of the attached meeting dates will set the schedule of regular meetings of the Board of Education for 2016.

Regular meetings are open to the public and are held in the Stewart Auditorium at the VanHoose Education Center, 3332 Newburg Road, at 7 p.m., unless otherwise noted on the attached schedule. 

Submitted by: Superintendent Donna Hargens

Attachments

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the schedule of regular Board meetings for 2016.

IX. Board Reports, Requests, and Planning Calendar
IX.A. 2015-16 Board of Education Discussion Agenda Planning Calendar
Rationale

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year.

Actions Taken

Order #290 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.

X. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

XI. Executive Session
XI.A. Enter into Executive Session
Recommended Motion

A motion that the Board of Education enter into executive session for the purpose of a discussion relating to proposed or pending litigation pursuant to KRS 61.810(1)(c) of the Open Meetings Act

Actions Taken

Order #291 - Motion Passed:  A motion that the Board of Education enter into executive session for the purpose of a discussion relating to proposed or pending litigation pursuant to KRS 61.810(1)(c) of the Open Meetings Act passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.

XI.B. Adjourn from Executive Session and Return to Open Session
Recommended Motion

A motion that the Board of Education adjourn from Executive Session and return to Open Session

Actions Taken

Order #292 - Motion Passed:  A motion that the Board of Education adjourn from Executive Session and return to Open Session passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.

XII. Adjournment
Recommended Motion

A recommendation to adjourn the September 14, 2015, meeting of the Jefferson County Board of Education at xxx p.m.

Actions Taken

Order #293 - Motion Passed:  A recommendation to adjourn the September 14, 2015, meeting of the Jefferson County Board of Education at 9:59 p.m. passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chris Brady.