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I.
Moment of Silence
Welcome to the August 10, 2015, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio: 8 10 2015 Board Meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Recognitions and Resolutions
III.A. Recognition of New Principals and Principals With New School Assignments
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for August 10, 2015.
Order #261 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for August 10, 2015. The recommendation passed with a motion by Ms. Diane Porter and a second by Mr. Chris Brady.
III.A.
Recognition of New Principals and Principals With New School Assignments
Principal leadership is essential to the educational success of Jefferson County Public School (JCPS) District students. The district assists the school’s School-Based Decision Making (SBDM) Council members, who statutorily hold the authority to select the principal. Principals report to their area superintendent.
The following individuals have successfully completed all requirements and have been selected to serve in the important role of principal.
Alex Kennedy Elementary School—Kevin Nix
Ballard High School—Dr. Staci Eddleman
Bowen Elementary School—Lisa Wathen
Brown School—Angela Parsons
Cane Run Elementary School—Kim Coslow
Central High School Magnet Career Academy—Raymond Green
Cochrane Elementary School—Jason Hobbs
Coleridge-Taylor Montessori Elementary School—Meg Thomas
Doss High School—Dr. Marty Pollio
Engelhard Elementary School—Ryan McCoy
Goldsmith Elementary School—Dr. Jeremy Renner
Hite Elementary School—Sheridan Matter
Jeffersontown Elementary School—Keary Walker
Kerrick Elementary School—Dr. LaWanda Hazard-Irvin
Louisville Male High School—Dr. Jim Jury
Maupin Institute for Creativity and Innovation—Maria Clemons
Minor Daniels Academy—Don Dillard
Noe Middle School—Jennifer Cave
St. Matthews Elementary School—Matthew Collier
Stonestreet Elementary School—Donald Boemker
The Phoenix School of Discovery—Ken Moeller
Watterson Elementary School—Carol Ferry
Westport Middle School—Jodie Zeller
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize new and current principals who have accepted new school assignments.
IV.
Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the July 27, 2015, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the July 27, 2015, regular meeting.
Order #262 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the July 27, 2015, regular meeting. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Stephanie Horne.
V.
Superintendent's Report
VI.
Action Items
There are no action items this evening.
VII.
Information Item
VII.A. Report on New Initiatives for the 2015-16 School Year
VII.A.
Report on New Initiatives for the 2015-16 School Year
The district has a number of exciting new initiatives that are being implemented during the 2015-16 school year.
This report will provide the Board with brief highlights of plans underway for:
- Year one of the Waldorf-based K-8 Catalpa Model at Milburn T. Maupin Elementary School;
- Year one of K-8 REACH Academy at J.B. Atkinson Academy;
- Opening of Alex R. Kennedy Elementary School;
- Opening of Early Childhood program at the former Presbyterian Community Center facility;
- Opening of Minor Daniels Academy; and
- Pilot of the Compassionate Schools Project at Cane Run, Jacob, and Slaughter elementary schools.
Submitted by: Dewey Hensley
Superintendent Donna Hargens recommends the Board of Education receive a report regarding six new initiatives for the 2015-16 school year.
Order #263 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive a report regarding six new initiatives for the 2015-16 school year. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.
VIII.
Consent Calendar I
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve Consent Calendar I for August 10, 2015.
Order #264 - Motion Passed: A motion that the Board of Education approve Consent Calendar I for August 10, 2015, minus Agenda Item VIII.S. passed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.
Order #265 - Motion Passed: A motion that the Board of Education accept Agenda Item VIII.S. Revision of Board Policies: Equal Opportunity, Discrimination, and Harassment (First Reading) passed with a motion by Dr. Lisa Willner and a second by Mr. Chris Brady.
VIII.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
VIII.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
VIII.C.
Approval of Organizational Charts
The Vehicle Maintenance organizational chart is submitted to add one (1) Lead Worker.
The Diversity, Equity, and Poverty Programs organizational chart is submitted to change the work calendar of one (1) Assistant Director Student Due Process from 260 days to 220 days.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached organizational charts for Vehicle Maintenance and Diversity, Equity, and Poverty Programs.
VIII.D.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on August 10, 2015.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VIII.E.
Approval of Projects, BG-1 Forms, and Assignment of Architects/Engineers
VIII.E.1.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Chiller and Boiler Replacement at Atkinson Elementary School
This project will replace the existing chiller and boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architect/engineer, and the attached BG-1 form for Chiller and Boiler Replacement at Atkinson Elementary School, for an estimated project cost of $434,580.
VIII.E.2.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Chiller and Boiler Replacement at Cochran Elementary School
This project will replace the existing chiller and boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architect/engineer, and the attached BG-1 form for Chiller and Boiler Replacement at Cochran Elementary School, for an estimated project cost of $434,580.
VIII.E.3.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Boiler Replacement at Sam Meyers Hall at the Youth Performing Arts School
This project will replace the existing boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of LSE Engineering, Inc. as the architect/engineer, and the attached BG-1 form for Boiler Replacement at Sam Meyers Hall at Youth Performing Arts School, for an estimated project cost of $246,625.
VIII.F.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Farmington Warehouse
This project will provide for the replacement of approximately 23 squares of roofing.
On May 26, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 15020.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on July 15, 2015. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education award a contract to Highland Roofing Company, Inc. for Roof Replacement at Farmington Warehouse for the low base bid of $49,360 and approve the attached revised BG-1 form for $62,875.
VIII.G.
Approval of Contract Completion and BG-4 Form for Renovation Phase II and Media Center Addition at Field Elementary School
On July 8, 2013, the Board of Education approved Pickett + Associates Architects to prepare plans and specifications for Project 250-14021.
On March 10, 2014 the Board approved awarding a contract to EH Construction, LLC as the low bidder.
Pickett + Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Renovation Phase II and Media Center Addition at Field Elementary School for a total construction cost of $2,877,991.56.
VIII.H.
Approval of Project Closeouts and BG-5 Forms
VIII.H.1.
Approval of Project Closeout and BG-5 Form for Partial Controls Replacement at Pleasure Ridge Park High School
On April 27, 2015 the Board of Education approved the contract completion and BG-4 form for ECT Services, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Partial Controls Replacement at Pleasure Ridge Park High School.
VIII.H.2.
Approval of Project Closeout and BG-5 Form for Roof Replacement at Rangeland Elementary School
On March 30, 2015 the Board of Education approved the contract completion and BG-4 form for Kalkrueth Roofing & Sheet Metal.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Replacement at Rangeland Elementary School.
VIII.I.
Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations, contract renewals, and amendments:
• Pianos (Including Piano Labs and Dollies);
• Computer and Data Cables, Cords, Etc.;
• Tile and Related Items;
• Modification and Fabrication of Stainless Steel (for Food Service Equipment);
• Contract Renewal on Telecommunications Maintenance Parts (For Northern SL-1 Used/Refurbished Circuit Packs and Telephones);
• Contract Renewal on Asbestos Air Monitoring, Lab Analysis Services, and Lead Testing;
• Contract Renewal on Furniture, Library (Percentage);
• Amendment on Athletic Supplies and Equipment (Line Item); and
• Amendment on Custodial Supplies.
VIII.J.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of June 29 through July 26, 2015.
VIII.K.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of June 29 through July 26, 2015.
VIII.L.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
VIII.M.
Approval of Indirect Cost Rates for Fiscal Year 2015-16
Indirect costs are expenditures in support of programs that are not directly identifiable to that program. The Kentucky Department of Education calculates the allowable percentage that may be applied to grants so the district may be reimbursed for a portion of the support expenses incurred.
For fiscal year 2015-16, the non-restricted indirect cost rate to be applied to food service will be 15.16 percent, and the restricted indirect cost rate of 3.44 percent is for use with grants. Each local Board of Education is encouraged to approve the rates prior to October 1, which is the beginning of the federal fiscal year.
If the rate is not approved by October 1, the district cannot apply the rate at a later time during the fiscal year. If the Board adopts the rates, they are not obligated to apply the indirect cost rates.
During fiscal year 2014-15, the non-restricted indirect cost rate was 15.00 percent, and the restricted indirect cost rate was 3.57 percent.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends the Board of Education approve the restricted indirect cost rate of 3.44 percent and the non-restricted indirect cost rate of 15.16 percent for fiscal year 2015-16.
VIII.N.
Approval of Impact Aid for Fiscal Year 2015-16
Impact Aid is direct federal U.S. Department of Education reimbursement to public school districts for the loss of traditional revenue sources (property, sales, and personal income taxes) due to a federal presence or federal activity.
The U.S. Department of Education requires an annual resolution be passed at an official meeting of the governing body of the local educational agency authorizing the filing of an application and designating the person to file the application for Impact Aid. The District should receive approximately $25,000 as a result of this application.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve Impact Aid for fiscal year 2015-16 as explained in the attached Parent/Guardian Letter and Program Survey Form.
VIII.O.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VIII.O.1.
Acceptance of Donations and Small Grants Report
This is a report of donations and small grants submitted to the Board of Education on August 10, 2015.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making Council.
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $11,690.00 to be used as stated in the attachment.
VIII.O.2.
Acceptance of Funding from Louisville Metro Government for Community Liaisons
Louisville Metro Government, through the attached Memorandum of Understanding, provides funding totaling $159,000 to support part of the salaries and fringe benefits of eight Community School Liaisons at the following Community School sites:
- Cane Run Elementary School
- Fairdale High School
- Farnsley Middle School
- Frost Middle School
- Iroquois High School
- Meyzeek Middle School
- Western Middle School
- Carrithers Middle School (replaces the site formerly located at Myers Middle School)
Community Liaisons oversee the activities of the Community Schools which offer services to the entire community after school hours and during the summer. These programs are designed to provide intergenerational, educational, social, cultural, and recreational activities for children of all ages and their families.
During the 2014-15 school year, JCPS Community Schools provided programs and services to 1,508 children and families.
Submitted by: John Marshall
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $159,000 from Louisville Metro Government and authorize the superintendent to sign the attached Memorandum of Understanding
VIII.O.3.
Acceptance of Modification in Funding for District-Sponsored AmeriCorps REACH Corps Program
The Corporation for National and Community Service, through the Kentucky Commission on Community Volunteerism and Service, previously awarded the district a $259,000 grant to recruit and engage 20 AmeriCorps members to provide mentoring services for truant students and to recruit, train, and manage volunteers. The Board of Education accepted the funding on August 25, 2014.
The grant amount will increase by $194,250, bringing the total amount to $453,250, which is essential to allow current services to continue. The new expiration date is June 30, 2016.
The JCPS REACH (Ready to Extend A Caring Hand) Corps members provide critical supports for truant students and their families with the goal of increasing school attendance and parental involvement and providing early interventions to avoid high school dropout.
Submitted by: Dr. Dewey Hensley
Attachment: KY Doc ID No: PON2 730 1400003356 3
Superintendent Donna Hargens recommends the Board of Education accept an increase in funding in the amount of $194,250 for the AmeriCorps REACH Corps Program and authorize the superintendent to sign the attached contract modification.
VIII.O.4.
Acceptance of Fresh Fruit and Vegetable Grant from the Kentucky Department of Education
The Fresh Fruit and Vegetable Program increases elementary school children’s consumption of fresh fruits and vegetables and exposes students to new fruits and vegetables to improve healthy eating habits and help elementary schools create healthier food environments. Eligible elementary schools must have 50 percent or more of their students qualify for free/reduced price meals.
Grant funds pay salary, benefit, supply, and administration costs. The grant does not obligate the district or schools financially, and there is no matching requirement.
- Atkinson Academy: $22,050
- Blake Elementary School: $24,850
- Blue Lick Elementary School: $25,200
- Breckinridge-Franklin Elementary School: $25,050
- Byck Elementary School: $28,950
- Camp Taylor Elementary School: $24,700
- Cane Run Elementary School: $20,550
- Cochran Elementary School: $17,500
- Crums Lane Elementary School: $25,650
- Dixie Elementary School: $22,550
- Engelhard Elementary School: $21,400
- Fairdale Elementary School: $30,000
- Foster Traditional Academy: $33,000
- Gilmore Lane Elementary School: $14,300
- Gutermuth Elementary School: $21,700
- Hazelwood Elementary School: $23,650
- Indian Trail Elementary School: $21,700
- Johnsontown Road Elementary School: $21,600
- Kenwood Elementary School: $29,500
- Layne Elementary School: $23,050
- Maupin Elementary School: $24,950
- McFerran Preparatory Academy: $44,800
- Mill Creek Elementary School: $24,700
- Minors Lane Elementary School: $23,150
- Portland Elementary School: $15,000
- Price Elementary School: $25,650
- Rangeland Elementary School: $25,450
- Roosevelt-Perry Elementary School: $21,050
- Rutherford Elementary School: $30,400
- Sanders Elementary School: $25,500
- Shacklette Elementary School: $23,150
- Shelby Traditional Academy: $36,550
- Slaughter Elementary School: $21,900
- Watson Lane Elementary School: $20,200
- Wellington Elementary School: $22,850
- Wheatley Elementary School: $20,350
- Young Elementary School: $27,100
Submitted by: Dr. Michael Raisor
Superintendent Donna Hargens recommends the Board of Education accept a Fresh Fruit and Vegetable Grant totaling $909,700 from the Kentucky Department of Education.
VIII.P.
Approval of Agreements
Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.
VIII.P.1.
Approval of Agreement with 55,000 Degrees for AmeriCorps VISTA Member
Through a grant from the Corporation for National and Community Service, 55,000 Degrees is supporting AmeriCorp VISTA members placed at organizations throughout the community. The VISTA program was founded as Volunteers in Service to America as a national service program to fight poverty in America.
The primary purpose of this agreement is to support an AmeriCorps VISTA member placed at the district to perform volunteer services with the Resource Development Department. The VISTA member will work with schools to help identify funding opportunities to meet needs and help with the development and submission of grant applications.
The VISTA member receives a living allowance and/or education award and other benefits from 55,000 Degrees through the grant. The district is contributing $4,000 toward the living allowance and other expenses. VISTA members are college graduates and work regular, full-time schedules.
This agreement is in effect from August 17, 2015, to August 16, 2017, and the district has no obligation beyond the period of the agreement.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Agreement with 55,000 Degrees for an AmeriCorps VISTA Member.
VIII.P.2.
Approval of Personnel Memorandum of Agreement with Kentucky Department of Education for Educational Consultant
The Kentucky Department of Education has requested that JCPS employee Veda McClain be released on a Personnel Memorandum of Agreement from August 1, 2015, through June 30, 2016, to serve as an Educational Consultant.
This position will provide consultative services and technical assistance to school personnel, classroom teachers, and other state and private agencies in the area of literacy.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Personnel Memorandum of Agreement with the Kentucky Department of Education for JCPS employee Veda McClain to serve as an Educational Consultant for the 2015-16 school year and authorize the superintendent to sign same.
VIII.P.3.
Approval of Memorandum of Agreement with Seven Counties Services, Inc.
The attached Memorandum of Agreement with Seven Counties Services, Inc. a comprehensive treatment program for the seriously emotionally disturbed students at Waller-Williams Environmental School.
A partnership among education, mental health, and social services agencies offers families and youth an opportunity for effective solutions to the complex problems faced by Waller-Williams students. Intervention with students is likely to elicit better parent involvement, more effective resolution of emotional-behavioral problems through educative-therapeutic collaboration, and to facilitate the student's return to his/her home school more quickly.
This program proposes to increase student success at Waller-Williams through collaboration between teacher and therapist in the classroom; provide therapeutic services to the students and their families; and foster a classroom and school climate that is consistently positive, nurturing, and structured for effective behavior management.
Seven Counties Services, Inc. will provide therapists and service coordinators and JCPS will provide resources to house these Seven Counties staff members in the Waller-Williams facility.
An evaluation of this collaborative effort will be completed with a collection of data on emotional/behavioral change, parent participation, family/service provider satisfaction, and program transitions and changes.
This Agreement shall be effective beginning August 11, 2015, and ending June 30, 2016.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Seven Counties Services, Inc. to provide collaborative therapeutic services at Waller-Williams Environmental School and authorize the superintendent to sign the same.
VIII.P.4.
Approval of Early Literacy Project Memorandum of Agreement with the University of Louisville
The JCPS/University of Louisville Early Literacy Project will target high-need elementary schools, selected by data analysis, to provide intentional professional development to teachers in an effort to improve literacy instruction in the classroom.
Up to eight teachers participating in the project will engage in ongoing coursework offered by the University of Louisville and learn key literacy strategies that, when implemented with fidelity, will improve literacy outcomes.
This project will directly support the Third-Grade Pledge to Proficiency, an effort to ensure all students are reading on grade level at the end of third grade.
The district will provide $22,909 to the University of Louisville for the professional development services. The period of performance is August 11, 2015, through June 30, 2016.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville for the Early Literacy Project and authorize the superintendent to sign same.
VIII.Q.
Approval of Payment of Out-of-District Expenses for Board Member
In accordance with Board Policy 01.821 Board Member Compensation and Expenses, Board members shall obtain Board approval prior to incurring out-of-district expenses.
Greater Louisville Inc. has invited Jefferson County Public Schools to attend the 2015 Greater Louisville Idea Development Expedition (GLIDE), an annual, executive program for regional business and community leaders. The 2015 GLIDE study mission will take place October 18-20, 2015, in Portland, Oregon.
The cost of the expedition is $2,995. There will be no other incidental costs to the district.
Submitted by: Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the payment of necessary out-of-district expenses incurred for Board Member Stephanie Horne to attend the 2015 Greater Louisville Idea Development Expedition in Portland, Oregon, on October 18-20, 2015.
VIII.R.
Approval of 2015–16 Local Education Agency General and Program Assurances
Annually, the local board of education must approve general and program assurances regarding district operations. Information related to these assurances is available for review in the attached document and at the district’s central office by contacting the Department of Data Management, Planning, and Program Evaluation.
Once approved, the district will send a declaration of compliance to the Kentucky Department of Education in order to receive the funding within state and federal guidelines for fiscal year 2015-16.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached 2015-16 KDE Funding Assurances for General, State, and Federal programs.
VIII.S.
Revision of Board Policies: Equal Opportunity, Discrimination, and Harassment (First Reading)
The proposed revisions include both model language recommended from Kentucky School Boards Association (highlighted in yellow) and JCPS language, which includes existing language and changes recommended by staff based on input.
Each policy incorporates the following set characteristics of individuals for protection from discrimination and harassment and for access to equal opportunities: “…race, color, creed, national origin, age, religion, marital or parental status, political affiliations or beliefs, sex, sexual orientation, gender identity, gender expression, veteran status, genetic information or disability…”
Each policy incorporates the following set characteristics of individuals for protection from discrimination and harassment and for access to equal opportunities: "...an individual's actual or perceived race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, veteran status, political affiliations or beliefs, genetic information, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics."
The following policies are submitted for first submission and reading:
- 01.1 Powers and Duties of the Board of Education
- 03.113 Certified Personnel Equal Employment Opportunity
- 03.162 Certified Personnel Harassment Discrimination
- 03.212 Classified Personnel Equal Employment Opportunity
- 03.262 Classified Personnel Harassment Discrimination
- 09.13 Students Equal Educational Opportunities
- 09.42811 Student Harassment Discrimination
Also included is a summary of the proposed amendments.
Submitted by: John Marshall
Attachments
*Rationale and Recommended Motion revised on 8/6/15
*Rationale revised on 8/10/15 (shown by highlighted and strikethrough text)
Superintendent Donna Hargens recommends the Board of Education receive the proposed revisions of the JCPS Equal Opportunity, Discrimination and Harassment policies for first submission and reading.
IX.
Consent Calendar II to be Voted on Separately
IX.A. Approval of Affiliation Agreement with Norton Hospitals, Inc. and Community Medical Associates, Inc.
Superintendent Donna Hargens recommends that the Board of Education approve Consent Calendar II for August 10, 2015, which contains Agenda Item IX.A. Approval of Affiliation Agreement with Norton Hospitals, Inc. and Community Medical Associates, Inc.
Order #266 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve Consent Calendar II for August 10, 2015, which contains Agenda Item IX.A. Approval of Affiliation Agreement with Norton Hospitals, Inc. and Community Medical Associates, Inc. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.
IX.A.
Approval of Affiliation Agreement with Norton Hospitals, Inc. and Community Medical Associates, Inc.
Norton Hospitals, Inc. and Community Medical Associates, Inc. agree to provide necessary practical experiences and instruction to Career and Technical Education students at JCPS high schools that offer a Medicaid Nurse Aide program.
This required practical experience and instruction allows the students to satisfactorily complete the Medicaid Nurse Aide program at the schools.
There is no cost to either Norton Hospitals, Inc., Community Medical Associates, Inc., the district, or the schools in connection with this agreement.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Affiliation Agreement with Norton Hospitals, Inc. and Community Medical Associates, Inc. and authorize the superintendent to sign same.
X.
Consent Calendar III to be Voted on Separately
X.A. Acceptance of Donation from Humana Foundation and Kosair Children's Hospital
Superintendent Donna Hargens recommends that the Board of Education approve Consent Calendar III for August 10, 2015, which contains Agenda Item X.A. Acceptance of Donation from Humana Foundation and Kosair Children's Hospital.
Order #267 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve Consent Calendar III for August 10, 2015, which contains Agenda Item X.A. Acceptance of Donation from Humana Foundation and Kosair Children's Hospital. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.
X.A.
Acceptance of Donation from Humana Foundation and Kosair Children's Hospital
The Humana Foundation and Kosair Children’s Hospital contributed $620,000 for three school years, 2012-15, for the cost of HealthTeacher and GoNoodle Plus, which provide online health education tools.
These resources gave teachers across the district access to lessons, interactive presentations, and other resources.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends the Board of Education accept a donation from the Humana Foundation and Kosair Children's Hospital totaling $620,000.00 for the cost of HealthTeacher and GoNoodle Plus.
XI.
Board Reports, Requests, and Planning Calendar
XI.A.
2015-16 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
XII.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XIII.
Executive Session (If Needed)
XIV.
Adjournment
A recommendation to adjourn the August 10, 2015, meeting of the Jefferson County Board of Education at xxx p.m.
Order #268 - Motion Passed: A recommendation to adjourn the August 10, 2015, meeting of the Jefferson County Board of Education at 8:32 p.m. passed with a motion by Ms. Diane Porter and a second by Mr. Chuck Haddaway.
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