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I.
Moment of Silence
Welcome to the October 27, 2014, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Approval of Minutes of Previous Meeting
The minutes of the October 13, 2014, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the October 13, 2014, regular meeting.
Order #122 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the October 13, 2014, regular meeting. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Carol Ann Haddad.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for October 27, 2014.
Order #123 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for October 27, 2014. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
IV.A.
Recognition of the District’s National Merit Scholarship Program Semifinalists and National Achievement Scholarship Program Semifinalists
More than 40 distinguished Jefferson County Public School (JCPS) District students have been selected as 2015 National Merit Scholarship Program Semifinalists and 2015 National Achievement Scholarship Program Semifinalists.
Approximately 1.4 million juniors in 22,000 high schools from across the nation participated in the National Merit Scholarship Program, which recognizes outstanding students who score very high on the Preliminary Scholastic Aptitude Test/National Merit Scholarship Qualifying Test (PSAT/NMSQT). These students will compete for around 8,000 National Merit Scholarships worth about $33 million.
The National Achievement Scholarship Program Semifinalists from JCPS will compete with more than 1,600 African-American high school seniors nationwide for approximately 800 scholarships worth approximately $2.5 million. More than 160,000 juniors who took the PSAT/NMSQT participated in the National Achievement Scholarship Program Competition.
Finalists for both programs are selected based on their outstanding academic record throughout high school, endorsement and recommendation by a high school official, and earned SAT scores that confirm their performance on the PSAT/NMSQT as well as their accomplishments, leadership, and participation in school and community activities.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District’s 2015 National Merit Scholarship Program Semifinalists and the 2015 National Achievement Scholarship Program Semifinalists from Atherton, Ballard, Brown, duPont Manual, Eastern, and Pleasure Ridge Park high schools.
IV.B.
Recognition of Stopher Elementary School
The U.S. Department of Education named Stopher Elementary a 2014 National Blue Ribbon School. The designation recognizes public and private elementary, middle, and high schools for overall academic excellence. The designation is also a national symbol of exemplary teaching and learning.
The National Blue Ribbon School program recognizes schools in one of two performance categories—Exemplary High Performing Schools and Exemplary Achievement Gap Closing Schools.
Stopher Elementary is one of four Kentucky Schools that ranked in the Exemplary High Performing Schools category.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education recognize Stopher Elementary School for being named a National Blue Ribbon School.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for October 27, 2014.
Order #124 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for October 27, 2014. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Chuck Haddaway.
V.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Job Descriptions
The attached job description for Coordinator Section 504 is submitted to accurately reflect current job responsibilities and duties and to eliminate the use of generic job descriptions for these positions.
The attached job description for Compliance Investigator is submitted for change to more accurately reflect current job responsibilities and duties.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for Coordinator Section 504 and Compliance Investigator.
V.D.
Approval of Organizational Chart
The Diversity, Equity, and Poverty Programs organizational chart is submitted to change the title of Coordinator I 504 to Coordinator Section 504 and change the title of five (5) Student Investigators to Compliance Investigator.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational chart for Diversity, Equity, and Poverty Programs.
V.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on October 27, 2014.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
V.F.
Approval of Revised BG-1 Forms
V.F.1.
Approval of Revised BG-1 Form for Walking Track at Rutherford Elementary School
On April 21, 2014, the Board of Education approved the JCPS Facility Planning Unit to prepare plans and specifications for Project 560-14035.
On September 22, 2014, the Board of Education approved awarding a contract to CB&A Construction for $21,800.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Walking Track at Rutherford Elementary School.
V.F.2.
Approval of Revised BG-1 Form for Shared Use Path at Stonestreet Elementary School
On March 28, 2011, the Board of Education approved the project and the assignment of Carman Associates to prepare plans and specifications for Project 071-11030.
On April 21, 2014, the Board approved awarding a contract to Riverside Paving & Contracting for $154,416.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Shared Use Path at Stonestreet Elementary School.
V.G.
Approval of Contract Completion and BG-4 Form for Chiller Replacement at Johnson Traditional Middle School
On July 8, 2013, the Board of Education approved Kerr-Greulich Engineers to prepare plans and specifications for Project 470-14016.
On April 21, 2014 the Board approved awarding a contract to Schardein Mechanical as the low bidder.
The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Schardein Mechanical for Chiller Replacement at Johnson Traditional Middle School for a total construction cost of $120,116.
V.H.
Approval of Project Closeouts and BG-5 Forms
V.H.1.
Approval of Project Closeout and BG-5 Form for Roof Replacement at Fairdale Elementary School
On April 22, 2014, the Board of Education approved the contract completion and BG-4 form for Tecta America Zero Company.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Roof Replacement at Fairdale Elementary School.
V.H.2.
Approval of Project Closeout and BG-5 Form for Concrete Repairs at Various Schools
On August 25, 2014, the Board of Education approved the contract completion and BG-4 form for CB & A Construction for Concrete Repairs at Atkinson Academy.
On September 8, 2014, the Board approved the contract completion and BG-4 form for Revrac Construction, LLC for Concrete Repairs at Wheatley Elementary School.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached BG-5 form for Concrete Repairs at Various Schools.
V.I.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.J.
Approval of Request for Proposal, Bid Tabulations, and Contract Renewal
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced request for proposal, and bid tabulations also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment (Revised 10/24/14)
Agenda item and attachment revised to add Bid Tabulation on Diesel and Gasoline
Superintendent Donna Hargens recommends that the Board of Education approve the following request for proposal, bid tabulations, and contract renewal:
• Competitive Negotiation on Rebuild and Refurbishment of Alvey Brand Rack Washer Units;
• Furniture, Classroom and Office (Line Item);
• Printing: Laser Checks, Laser Receipts and Printed Deposit Tickets;
• Living Organisms for Biology 1A and 1B;
• Diesel and Gasoline; and
• Contract Renewal on Locker Repair Service.
V.K.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of September 29 through October 12, 2014.
V.L.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of September 29 through October 12, 2014.
V.M.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.N.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report is provided per Board Policy 01.11 General Powers and Duties of the Board.
Of the $6.8 million in professional services contracts, more than $5.5 million, or 81 percent, were submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
V.O.
Acceptance of Unaudited Financial Report for Period Ended September 30, 2014
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Unaudited Financial Report for the period ended September 30, 2014.
V.P.
Acceptance of Quarterly Report of Investment Performance for Quarter Ended September 30, 2014
This report is provided to the Board per JCPS Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended September 30, 2014.
V.Q.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
V.Q.1.
Acceptance of Donations and Small Grants
Bloom Elementary School received customized t-shirts valued at $728.75 from Katie Bush. The t-shirts will be purchased by fifth-grade students and the proceeds will be used to help fund the fifth-grade field trip for 2014-15.
Cane Run Elementary School received $590 from Zeon Chemicals to purchase clothing items and school supplies for students.
Computer Education Support received 25 Samsung Galaxy Tablets and 25 cases valued at $7,706 from CDW Corporation. This donation will be used in a pilot program at Portland Elementary in a fifth-grade classroom to help increase math proficiency.
Eastern High School received $2,500 from the Professional Golfers Association of America to purchase new uniforms for the football team.
Fern Creek Traditional High School received white boards, projector screens, projector mounts, ceiling tiles, carpet, conference tables, chairs, and signage valued at $7,000 from the Fern Creek Alumni Association for their Teacher Development Center.
Goldsmith Elementary School received a one-year access to Reflex valued at $1,225 from ExploreLearning. The online game-based program will be used by 35 students and one teacher to help increase math proficiency.
Indian Trail Elementary School received a one-year access to Reflex valued at $3,250 from ExploreLearning. The online game-based program will be used by 70 students and two teachers to help increase math proficiency.
Luhr Elementary School received a $2,000 Dollar General Literacy Foundation grant to purchase iPads to enrich literacy lessons for students.
McFerran Preparatory Academy received notebooks, scissors, folders, pencils, calculators, backpacks, crayons, glue, pens, and rulers valued at $500 from the Jefferson County Retired Teachers Association.
Olmsted Academy North received one Samsung Ativ Book 9 lite laptop, one Samsung camera, and one Sandisk 8GB micro SDHD Card valued at $1,059.90 from the Jimmie Johnson Foundation for the Student Technology Leadership Program.
Olmsted Academy South received a $2,000 Dollar General Literacy Foundation grant to purchase new books for the library.
Price Elementary School received $145.72 from the Target Take Charge of Education Program to be used for books, field trips, art supplies, and technology.
Seneca High School received $16,000 from the Seneca Past and Present Alumni Association to purchase computers and computer drops to be used in a classroom for the In-School Adjustment Program.
Southern High School received $500 from the Kiwanis Club of Louisville Foundation to pay field trip expenses for the Key Club.
Waggener High School received $3,500 from Pruitt Automotive to be used to purchase a new scoreboard for the football field.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $48,705.37 to be used as stated in the rationale.
V.Q.2.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $24,714.46 from the Jefferson County Public Education Foundation through the following donors:
Claire Alagia donated $500 in support of 55,000 Degrees, a public-private partnership with the goal of increasing education attainment in Louisville by adding 55,000 postsecondary degrees by the year 2020.
Community Foundation of Louisville donated the following funds to support students:
- $7,000 on behalf of Henry V. Heuser, Jr. for musical instruments at Frost Sixth-Grade Academy; and
- $200 for technology equipment at Chancey Elementary School.
Louisville/Jefferson County Metro Government, through the use of Neighborhood Development Grant funds, made the following donations:
- $11,014.46 for the purchase and installation of playground equipment at Blue Lick Elementary School; and
- $6,000 for Southern High School Youth Services Center to provide counseling, self-esteem, anger management, substance abuse, health awareness education, support groups, and individual counseling for students and families.
Submitted by: Helene Kramer
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $24,714.46 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.Q.3.
Acceptance of Funding for Title I, Part A, Project 310A
The Kentucky Department of Education has awarded funding in the amount of $39,503,951 for Title I, Part A, Project 310A.
Title I, Part A, of the Elementary and Secondary Education Act as amended, provides financial assistance to local educational agencies and schools with high numbers or high percentages of children from low-income families to help ensure that all children meet challenging state academic standards.
The purpose of Title I, Part A, Improving the Academic Achievement of the Disadvantaged, is to ensure that all children have a fair, equitable, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging state academic assessments.
Title I funds must be used to implement instructional strategies, programs, reform models, professional development, and parent involvement activities that are based on scientifically-proven research to raise student achievement, especially in literacy and mathematics.
The award notification is attached. All funds must be spent or encumbered by September 30, 2016.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $39,503,951 for Title I, Part A, Project 310A.
V.Q.4.
Acceptance of Funding for Title I, Part D, Project 314A
The Kentucky Department of Education has awarded funding in the amount of $152,906 for Title I, Part D, Project 314A.
Title I, Part D, of the Elementary and Secondary Education Act, as amended, also called The Prevention and Intervention Programs for Children and Youth who are Neglected, Delinquent, or At-Risk, provides financial assistance to educational programs for youth in state-operated institutions or community day programs.
The program also provides financial assistance to support school districts' programs involving collaboration with locally operated correctional facilities.
The award notification is attached. All funds must be spent or encumbered by September 30, 2016.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $152,906 for Title I, Part D, Project 314A.
V.Q.5.
Acceptance of a MakingMUSIC Partnership Grant from The Gheens Foundation, Inc.
The Gheens Foundation, Inc. has awarded the district a $10,000 grant to fund the MakingMUSIC Partnership Project, a joint program between the district and the Louisville Orchestra. The Board of Education approved a Professional Services Contract for the Louisville Orchestra to provide services on October 13, 2014.
The funds will be used to provide the following:
- MakingMUSIC curriculum guides and train all fourth- and fifth-grade teachers to use music as a method for instructing students in science core content material,
- tickets for each fourth- and fifth-grade student to attend a Louisville Orchestra concert, and
- transportation for students and chaperones.
The district will contribute $65,000 (budgeted) to the project and the Louisville Orchestra also contributes in-kind to the project. The project is reauthorized on an annual basis and carries no financial implications beyond this fiscal year.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a MakingMUSIC Partnership Grant in the amount of $10,000 from The Gheens Foundation, Inc. and authorize the superintendent to sign the attached Condition of Grant form.
V.Q.6.
Acceptance of Funding from the Kentucky Governor's Office for the Every 1 Reads Nurses Initiative
Through line item funding from the Kentucky Governor's Office, the District has been awarded $225,700 for Fiscal Year 2014-15.
The funds will be used for the Every 1 Reads Nurses Initiative to cover salaries, benefits, materials, and supplies for existing school nurses.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends the Board of Education accept funds totaling $225,700 from the Kentucky Governor's Office for the Every 1 Reads Nurses Initiative.
V.Q.7.
Acceptance of Funding from the Kentucky Department of Juvenile Justice
Based on an annual per-student allocation, the Kentucky Department of Juvenile Justice will provide funding to Audubon Youth Development Center ($26,612.75) and Louisville Day Treatment Center ($26,612.76) to be used to pay teachers working with students pursuing their General Education Development (GED) diploma through the JCPS Adult and Continuing Education Program.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $53,225.51 from the Kentucky Department of Juvenile Justice for Audubon Youth Development Center and Louisville Day Treatment Center.
V.Q.8.
Acceptance of Funding from the University of Louisville for Westport Middle School
Through a grant from the Oxley Foundation, the University of Louisville (UofL) College of Education and Human Development is providing funding to support professional development for teachers as well as Professional Learning Community design team work during the 2014-15 school year.
UofL has provided funding for Westport Middle School through the Oxley Foundation grant each year since 2011-12.
There is no financial obligation to the district or to the school. All of the funding for the project comes from UofL.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $35,000 from the University of Louisville for Westport Middle School.
V.Q.9.
Acceptance of Funding from Kentucky Department of Education for Alternative Certification and Secondary Program
The Kentucky Department of Education is providing funding to the district for the Alternative Certification Elementary and Secondary (ACES) Program, which is designed to provide financial and academic assistance for 5-12 teachers each year seeking alternative routes of certification.
JCPS trains these teachers through seminars and workshops provided through the Office of Diversity, Equity, and Poverty.
Funding is for the 2014-15 school year and covers the costs of instructors for the workshops and seminars, participant stipends, and Praxis exam fees.
Submitted by: John Marshall
Attachment: KY Doc ID PON2 540 1500000624 1
Superintendent Donna Hargens recommends the Board of Education accept funding from the Kentucky Department of Education totaling $110,000 and authorize superintendent to sign the attached agreement.
V.R.
Approval of Agreements
Superintendent Donna Hargens recommends that the Board of Education approve the agreements presented in the following agenda items.
V.R.1.
Approval of Contract with Scribbles Software LLC for Online Student Records Requests Software Services
Authorized requestors can order from the district a transcript of student grades or an
entire student record. Currently, the
requestor makes the request by phone or in person and pays by check, money
order, or cash; $5 for a transcript or $8 for an entire record.
During calendar year 2013, total requests for
transcripts/records were 14,064 (with 5,391 being walk-ins). So far in 2014, there have been 8,607
requests (with 2,779 walk-ins). Employees in the transcript office estimate that 50 percent of the walk-ins
request to pay by credit, debit, or other electronic means, which at the present
time cannot be accommodated by the district.
In
order to better serve authorized requestors, we are recommending entering into
a contract with Scribbles Software LLC in order to utilize ScribOrder. This will allow authorized
requestors the ability to request and pay for transcripts electronically.
ScribOrder
provides an efficient and secure online requestor records request and payment
at no cost to the district and requires no IT involvement.
ScribOrder
provides online payment through Amazon, email notifications to the student,
real-time status updates and itemized reports delivered monthly. It also protects the identity of student
information by unifying the ordering and fulfillment process across the
district, ensuring compliance with state and federal laws regarding
confidentiality of student information.
ScribOrder
will charge a $4 convenience fee to the requestor. The convenience fee per transaction includes
all credit/debit card processing fees, online identity authentication fees, interactive voice response (IVR)
fees, text messaging fees, and application/data hosting fees. The convenience fee will be added to the
district’s current transcript/records fee and will only be charged to persons using the online
processing system.
In
preparing this recommendation, we checked with our benchmark cities and a
couple of other districts regarding record processing systems and fees. The attached shows the data.
Submitted by: Dr. Robert J. Rodosky
Attachments
Superintendent Donna Hargens recommends that the Board of Education enter into a contract with Scribbles Software LLC for online student records requests software services.
V.R.2.
Approval of Memorandum of Agreement with the Meijer Great Lakes Limited Partnership
Through a partnership with Meijer Great Lakes Limited Partnership, influenza immunizations will be provided to JCPS employees helping minimize absenteeism related to the influenza virus. JCPS agrees to provide the use of mutually agreed upon facilities for Meijer Great Lakes Limited Partnership employees/volunteers to perform the vaccinations.
This Memorandum of Agreement will be effective beginning on October 28, 2014, and ending on October 28, 2015. The Agreement will automatically renew for successive one-year terms for five (5) years terminating on October 28, 2019.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Meijer Great Lakes Limited Partnership and authorize the superintendent to sign the agreement on behalf of the Board and to execute future annual renewal agreements.
V.R.3.
Approval of Memorandum of Understanding and Data Sharing Agreement with Abt Associates for Study of Teacher Preparation Experiences and Early Teacher Effectiveness
The study of teacher preparation experiences and early teacher effectiveness is sponsored by the U.S. Department of Education and will examine the relationship between teacher preparation experiences and early teacher effectiveness. This study aims to provide new knowledge about how to improve teacher quality.
This study will obtain information from teachers about experiences in their preparation programs and measure relationships between these experiences and teachers’ effectiveness in their first year as full-time classroom teachers.
Teacher effectiveness is defined in this study as teacher value-added (TVA), which will be measured using analytical techniques that isolates teacher contributions to student achievement gains.
Submitted by: Dr. Robert J. Rodosky
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding and Data Sharing Agreement with Abt Associates to conduct the study of teacher preparation experiences and early teacher effectiveness in the Jefferson County Public School District and authorize the superintendent to sign same.
V.S.
Approval of Fund-Raising Activities for the 2014-15 School Year
KRS 158.290, 702 KAR 3:130 (the "Redbook"), and Board Policy 09.33 Fund-Raising Activities require that all schoolwide fund-raising activities be approved by the Board of Education.
A list of schoolwide fund-raising activities for the 2014-15 school year is attached.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached fund-raising activities for the 2014-15 school year.
V.T.
Revision to Board Policies: Students (First Reading)
The following Section 9: Student policies are attached for first reading:
- 09.211 School Health Requirement
- 09.2241 Student Medication
- 09.4232 Use of Tobacco
- 09.438 Student Discipline Code
The proposed revisions incorporate new legal requirements and were made in conjunction with Kentucky School Boards Association's Policy Service ("KSBA"), and were reviewed and recommended by the Policy Development Committee.
In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Board Policies: Students for first submission and reading.
V.U.
Approval of Payment of Out-of-District Expenses for Board Member
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses (attached), Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses, and reimbursement shall be at the same rates as that for employees of the district and shall be documented by receipts.
Board Member Chris Brady will attend the 2014 Fall KSBA Fourth Region Regional Meeting on Thursday, October 30, 2014, in Elizabethtown, Kentucky.
Estimated Expenses are as follows:
- Registration Fee: $49
- Mileage Reimbursement: Approximately 50 miles @ .48/mile ($24)
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Chris Brady to attend the 2014 Fall KSBA Fourth Region Regional Meeting.
V.V.
Adoption of Kentucky Department of Education Superintendent Professional Growth and Effectiveness System Evaluation Process
KRS 156.557 requires the Kentucky Department of Education (KDE) to develop a statewide system of evaluation for all certified school personnel to be used by school districts.
As part of its response to that requirement, KDE convened the Next-Generation Superintendent Effectiveness System Steering Committee. The Steering Committee work led to the development of the Superintendent Professional Growth and Effectiveness System (SPGES), an evaluation process to be used by a local board of education in evaluating the district’s superintendent. The 2014-15 school year is a pilot year for SPGES. Local district superintendents and their boards may use their existing procedures for this year or choose to adopt SPGES.
By December 31, 2014, districts are required to inform KDE of their choice of superintendent evaluation procedures to be used for 2015-16. A board may use the SPGES process for superintendent evaluation or a locally-developed system using the rubric that was provided.
The Superintendent Assurances are also required by KDE and will be submitted as part of the Comprehensive District Improvement Plan, which is scheduled to be approved by the Board in December 2014. The Assurances capture evidence of superintendents and boards of education conducting critical conversations in open board meetings on topics that affect student achievement including Delivery Targets and PGES district readiness, Resources and Support Systems, and Facilities/Support Systems.
During a work session on October 14, 2014, Tommy Floyd, Ed.D., Chief of Staff of the Kentucky Department of Education, provided board members with information regarding SPGES and trained them in its use.
Submitted by: Jonathan Lowe
Attachments
Superintendent Donna Hargens recommends that the Board of Education adopt the Kentucky Department of Education Superintendent Professional Growth and Effectiveness System evaluation process for use in the evaluation of the superintendent for the 2014-15 school year and thereafter.
V.W.
Acceptance of Donation of a Turf Baseball Field at Eastern High School from Eastern Athletic Club, Inc.
The Eastern High School Baseball Team Boosters, through the Eastern Athletic Club, will provide the funds to pay for the installation of artificial turf on the Eastern High School baseball field.
Upon completion of the turf baseball field, ownership and control of the turf baseball field will vest to the Jefferson County Board of Education and Eastern Athletic Club will have no claims of ownership to the turf baseball field.
Submitted By: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept the donation of a turf baseball field from the Eastern Athletic Club at Eastern High School and authorize the superintendent to sign the attached agreement.
VI.
Action Items
VI.A.
Approval of Vision 2015: Streamlined, Aligned, and Focused for 2014-15
On June 24, 2014, a group of 50 stakeholders from across the district and community participated in a Superintendent Summit to review the Strategic Plan: Vision 2015. The Summit was an opportunity to reaffirm together those elements of the current plan that we value as most important and effective toward meeting our strategic goals.
Based on the conversation and feedback during the Summit, we have created a more cohesive document to be used for the 2014-15 school year. As a result of the streamlining process, we will be able to highlight and communicate the essential elements of Strategic Plan: Vision 2015 to our schools and to the community more effectively.
The streamlined version of the Strategic Plan: Vision 2015 was presented to the Board of Education for feedback during a work session on October 13, 2014.
This streamlined version will serve as a foundation for a more comprehensive review as we move forward in creating a long-term strategic plan beyond 2015. We will bring forward a proposed planning process and timeline for developing the next long-term strategic plan beyond 2015 early next calendar year.
Submitted by: Dr. Robert Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approved the streamlined version of the Strategic Plan: Vision 2015.
Order #125 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approved the streamlined version of the Strategic Plan: Vision 2015. The recommendation passed with a motion by Mr. David Jones and a second by Mr. Chuck Haddaway.
VII.
Discussion Items
VII.A.
Trends in Staffing Report
Dr. Michael Raisor, chief operations officer, and Mr. Mark Rosen, director of Human Resources, will present to the Board trends and statistics surrounding teacher staffing across the district.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive a report on trends in staffing across the district.
Order #126 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report on trends in staffing across the district. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
VII.B.
2014–15 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year.
Order #127 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2014–15 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
VIII.
Board Reports and Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the October 27, 2014, meeting of the Jefferson County Board of Education at xxx p.m.
Order #128 - Motion Passed: A recommendation to adjourn the October 27, 2014, meeting of the Jefferson County Board of Education at 9:26 p.m. passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Carol Ann Haddad.
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