Henderson County
March 20, 2023 6:00 PM
Board of Education Regular Meeting
Return
I. Welcome & Call Meeting to Order
Michael Waller
Rationale


I.A. Moment of Silence & Pledge of Allegiance
I.A.1. HCHS Student Ambassadors
Rationale

Janet Mashindi

Emily Hayes

Peighton McClarney

 

Attachments
II. Approval of Agenda
Michael Waller
Rationale


Actions Taken

Order #131 - Motion Passed:  A motion to approve the agenda as listed with the addition to the executive session adding the reference KRS 61.810(1)(b) - Deliberations on the future acquisition or sale of real property passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

III. Community Partner Spotlight
Bob Lawson
Attachments
IV. Students & Staff Recognition
Megan Mortis
IV.A. Judge's Scholars
Rationale

Grace Lawson - Niagara Elementary School

Aleah Craddock - South Heights Elementary School

Attachments
IV.B. All State Choir
Rationale

Diamond McGuire-KJHC Mixed Choir, Soprano
Emily Hayes-SATB Choir, Soprano
Janet Mashindi-SATB Choir, Alto
Audra Nalley-SSAA Choir, Alto
Amani Owens-SSAA Choir, Alto
Kevin Hein-TTBB Choir, Tenor
Cooper Benson Beck-TTBB Choir, Baritone

Attachments
IV.C. Kentucky Elks Hoop Shoot First Place
Rationale

Kyler Hazelwood - North Middle School

Attachments
IV.D. HCHS Dance Team National Championship
Rationale

Addie Clark 
Rylee Lett
Gracie Johnson 
Gracie Mccormick
Liv Staples
Sylena Smith 
Mylie Griffin 
Kaya Morrow 
Adelyn Boswell
Addison Kirkwood
Jaylee Duncan
Jacey Wallace
Laney Morris 

Attachments
IV.E. National Blue Ribbon School - Cairo Elementary School
Attachments
V. Public Participation & Recognition of Guests
Michael Waller
Rationale


VI. Approve Minutes from Prior Meetings
Michael Waller
Rationale


Attachments
Actions Taken

Order #132 - Motion Passed:  A motion to approve the Minutes from the March 6, 2023 Special Meeting passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VII. Reports
VII.A. Capital Projects
VII.A.1. Approve RBS Design Group for the Pod Replacement Project at Two (2) Henderson County Elementary Schools
Attachments
Actions Taken

Order #133 - Motion Passed:  A motion to approve RBS Design Group for architectural services for renovation projects to the pods at two (2) Henderson County elementary Schools as presented in their letter of interest passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VII.A.2. Approve Change Order No. 1 for BG 21-353 - Henderson County High School Softball Facility Project
Attachments
Actions Taken

Order #134 - Motion Passed:  A motion to approve Change Order No. 1 for BG 21-353 - Henderson County High School Softball Facility Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII.A.3. Approve Change Order No. 1 for BG 21-077 North Middle School Football Stadium Bleacher Replacement Project
Attachments
Actions Taken

Order #135 - Motion Passed:  A motion to approve Change Order No. 1 for BG 21-077 North Middle School Football Stadium Bleacher Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII.A.4. Approve BG4 and BG5 for BG 16-210 - Henderson County High North Middle and South Middle Gym Lighting Replacement Project
Attachments
Actions Taken

Order #136 - Motion Passed:  A motion to approve the BG4 for BG 16-210 - Henderson County High North Middle and South Middle Gym Lighting Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

Order #137 - Motion Passed:  A motion to approve the BG5 for BG 16-210 - Henderson County High North Middle and South Middle Gym Lighting Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII.A.5. Approve BG5 for BG 17-005 - Early Learning Center Project
Attachments
Actions Taken

Order #138 - Motion Passed:  A motion to approve the BG5 for BG 17-005 - Early Learning Center Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII.A.6. Approve BG4 for BG 18-227 - Emergency HVAC Replacement at Bend Gate Elementary Project
Attachments
Actions Taken

Order #139 - Motion Passed:  A motion to approve the BG4 for BG 18-227 - Emergency HVAC Replacement at Bend Gate Elementary Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII.A.7. Approve BG4 for BG 18-354 - Archery Building Lighting and Bend Gate Elementary Partial Lighting Project
Attachments
Actions Taken

Order #140 - Motion Passed:  A motion to approve the BG4 for BG 18-354 - Archery Building Lighting and Bend Gate Elementary Partial Lighting Project passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII.A.8. Approve BG5 for BG 20-248 - Classroom Trailer Relocation to NMS Project
Attachments
Actions Taken

Order #141 - Motion Passed:  A motion to approve the BG5 for BG 20-248 - Classroom Trailer Relocation to NMS Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII.A.9. BG 23-391 - Cairo, Niagara, Chandler Roof Coating Project
VII.A.9.a. Approve BG1 Project Application Form (Initial)
Attachments
Actions Taken

Order #142 - Motion Passed:  A motion to approve the BG1 for BG 23-391 - Cairo, Niagara, Chandler Roof Coating Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VII.A.9.b. Approve the Owner and Contractor Agreement
Attachments
Actions Taken

Order #143 - Motion Passed:  A motion to approve the Standard Form of Agreement between Owner, Henderson County Schools, and Contractor, Preferred Construction Services, Inc., for BG 23-391 - Cairo, Niagara, Chandler Roof Coating Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VIII. Old Business
IX. New Business
IX.A. Consent Agenda
Michael Waller
Rationale


Actions Taken

Order #144 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

IX.A.1. Approve Second Reading of 08.221 - Grading
Attachments
IX.A.2. Approve Special Education District Procedures Amendments
Attachments
IX.A.3. Approve Shortened School Day for Two (2) Special Education Student
IX.A.4. Approve Application for Emergency Certificates for Substitute Teaching
Attachments
IX.A.5. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for HCHS Girls' Basketball Team to travel to Lexington, KY March 8-12, 2023 to compete in the Girls' Basketball State Tournament;
  • Retroactive approval for HCHS Cheer Team to travel to Lexington, KY March 9, 2023 - TBD on Lady Colonels wins to cheer at the Girls' Basketball State Tournament;
  • Retroactive approval for HCHS Pep Band to travel to Lexington, KY March 9-10, 2023 to participate in the band at the Girls' Basketball State Tournament;
  • Retroactive approval for HCHS KUNA students to travel to Louisville, KY March 12-14, 2023 to participate in KUNA;
  • Retroactive approval for HCHS Academic Team to travel to Louisville, KY March 17-20, 2023 to participate in the Governor's Cup State Championship;
  • Retroactive approval for North Middle School KUNA students to travel to Louisville, KY March 19-21, 2023 to participate in KUNA;
  • HCHS Softball Team to travel to Elizabethtown, KY April 7-8, 2023 to compete in the Elizabethtown Tourney;
  • HCHS Journalism students to travel to Louisville and Lexington, KY April 18-19, 2023 to participate in FBLA and STLP  state competitions;
  • HCHS DECA students to travel to Orlando, FL April 22-28, 2023 to participate in the DECA International Career Development Conference;
  • HCHS Softball Team to travel to Bowling Green, KY May 12-13, 2023 to compete in the Bowling Green Tourney; and
  • HCHS Academic Team to travel to Atlanta, GA May 26-29, 2023 to compete in the High School National Championship Tournament.

Attachments
IX.A.6. Approve School Activity Fund Fundraiser Request
Rationale

  • AB Chandler Elementary 5th Grade (Read-A-Thon) to raise money for end-of-year events/celebrations for 5th grade while promoting reading.

Attachments
IX.A.7. Approve 2023-2024 Technology Plan
Attachments
IX.A.8. Approve Technology Surplus Items
Attachments
IX.A.9. Approve Grant Applications
Rationale

  • Thelma B. Johnson ELC ($10,000) Kentucky Department of Education to make funding available under the Elementary and Secondary School Emergency Relief Fund II (ESSER II) “to prevent, prepare for, and respond to" COVID-19 for the Calming Space Grant;
  • South Middle School ($4,000) International Paper grant to help update the library books in their library; 
  • Niagara Elementary School ($6,500) International Paper grant to help update the library books and organizational pieces in their library;
  • Henderson County Schools, Mental Health Department ($3,500) Henderson Rotary Charitable Trust Grant to be used to purchase t-shirts; and
  • East Heights Elementary School ($4,000) Dollar General Foundation Literacy Grant to be used towards the purchase of Fountas & Pinnell Leveled Literacy Intervention (LLI) Gold System.

Attachments
IX.A.10. Approve First Reading of Policy 03.28 - Evaluation
Attachments
X. Financial
Cindy Cloutier
X.A. Treasurer's Report
Attachments
Actions Taken

Order #145 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending February 28, 2023 passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

X.B. Paid Warrant Report
Attachments
Actions Taken

Order #146 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between February 21, 2023 and March 20, 2023 passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

XI. Personnel Actions
Michael Waller
Rationale


Attachments
XII. Executive Session pursuant to KRS 61.810(1)(b) for deliberations on the future acquisition or sale of real property, KRS 61.810(1)(f) for discussions or hearings which might lead to the discipline of a student and pursuant to KRS 61.810(1)(k) and KRS 156.557(6)(c) for preliminary and formative discussions regarding the Superintendent’s Evaluation
Michael Waller
Actions Taken

Order #147 - Motion Passed:  A motion to move into Executive Session pursuant to KRS 61.810(1)(b) for deliberations on the future acquisition or sale of real property, KRS 61.810(1)(f) for discussions or hearings which might lead to the discipline of a student and pursuant to KRS 61.810(1)(k) and KRS 156.557(6)(c) for preliminary and formative discussions regarding the Superintendent’s Evaluation 6:56 p.m. passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

Order #148 - Motion Passed:  A motion to move out of executive session at 8:21 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.

XIII. Adjourn
Michael Waller
Rationale


Actions Taken

Order #149 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 8:21 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.