See Board Policies 03.131-03.1313 "The Superintendent shall make all appointments, promotions, and transfers of certified personnel for positions authorized by the Board and, at the first meeting following the actions, shall notify the Board of same. Such notification shall be recorded in the Board minutes."

• 2.1 BALANCE SHEET JULY 2025
• 2.1 Monthly FINANCIAL REPORT JULY 2025 (1)
• 2.1 Treasurer Report FY 2026 (1)

• 2.2 Elementary School Important Dates 25-26 (1)
• Board Report Template - Elementary School - August

• 2.3 Board Report Template - Middle_High School

Motion Passed:  Approval of the agenda as written was passed with a motion by Mr. Nathaniel Hackett and a second by Dr. Jacqueline Burnside.

Motion Passed:  Approval of the Business/Consent Items for Board Consideration passed with a motion by Mr. Nathaniel Hackett and a second by Ms. Sarah Rohrer.

Approve the minutes of the board meeting on July 21, 2025. Requested by Christine Knight, Secretary, and recommended by Dr. Ryan Neaves, Superintendent.

• DOC072225-07222025161125

Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Nathan Sweet, Director of Operations, and recommended by Dr. Ryan Neaves, Superintendent.

• DOC081125-08112025133354
• DOC081125-08112025133936

IDEA Admissions and Release Committee Chairpersons
Approve the following positions to serve as Admissions and Release
Committee chairpersons:

• Director of Exceptional Children
• Elementary School Principal
• Middle School/High School Principal
• BCS Assistant Principal
• Elementary School Guidance Counselor
• Middle School Guidance Counselor
• High School Guidance Counselor
• Director of Academics

Section 504 Chairpersons
Approve the following positions to serve as 504 chairpersons:

• Director of Exceptional Children
• Elementary School Principal
• Middle School/High School Principal
• BCS Assistant Principal
• Elementary School Guidance Counselor
• Middle School Guidance Counselor
• High School Guidance Counselor

Approve the requested addendum to Board Procedure 09.423 AP. 21, adding "Parent/Guardian's Name (Please Print)" above the Parent/Guardian's Signature Line. Requested by Kelly Caldwell, MS/HS Principal, and recommended by Dr. Ryan Neaves, Superintendent.

• Y09.423 AP.21

Approve depositing Nicholas Roger Jurich's $3,000 donation for Berea Community High School Girls Basketball Program. The purpose of these funds is to purchase athletic shoes and/or apparel for the '25-'26 basketball season. Requested by Dammian Stepp, High School Girls Basketball Coach, and recommended by Dr. Ryan Neaves, Superintendent.

According to Fiscal Management Policy 04.61, donations valued at more than $1000 must be approved by the Board.

Approve depositing Shad Allen CPA's $1,200 donation to the Berea Athletic Department. $1,000 of this donation will help all students get in free to the HS Boys and Girls Basketball home games for the 2025-2026 season. The other $200 is a donation to the Berea Athletic Hall of Fame. This will be used toward the upcoming Hall of Fame Banquet on October 25th. Requested by Jerry Bingham, Athletic Director, and recommended by Dr. Ryan Neaves, Superintendent.

According to Fiscal Management Policy 04.61, donations valued at more than $1000 must be approved by the Board.

Approve Grow Appalachia's amended contract for the summer feeding program, Berea Kids Eat, to include costs related to maintenance.

• 2025 Summer Meals Transportation Agreement Amendment_Draft (1)

Correct error with Elementary and MS/HS front office staff being listed with different day counts (typographical error) and add line item for the Public Relations Specialist job. Requested by Nathan Sweet, Director of Operations, and recommended by Dr. Ryan Neaves, Superintendent.

• Berea Ind Salary Schedule FY26 - Page 8-9 REVISED

Discuss and approve the Naming of School Facilities Procedure and related Request Form. Requested and recommended by Dr. Ryan Neaves, Superintendent.

• 05.1.AP.1 Draft Procedure (1)
• BIS_Facility_Naming_Request_Form DRAFT

Per Berea Board of Education Policy 05.3 approve the Facility Use Request from Berea Woman’s Club to use the Conkin Gym, Atrium, tables and chairs for the purpose of their annual fundraising event Tinsel and Treasures Holiday Vendor Show on November 1, 2025. Approval of this request is subject to obtaining event insurance per board policy stipulations. Requested by Judy Halstead, Berea Woman’s Club Representative, and recommended by Dr. Ryan Neaves, Superintendent.

• 3.10 Facility Use Agreement-Woman's Club

Approve the Honeywell Building Performance Services' Contract Renewal. Requested by Charlie Owens, Transportation Director and Maintenance Supervisor, and recommended by Dr. Ryan Neaves, Superintendent.

Background:

501.1 General – when a district’s planning cycle is complete, the district may want to

extend the current DFP beyond its due date. A local school district may request a

waiver of the requirement to complete the facility planning process for any of the

following reasons:

1.It has been less than eight (8) years since a new DFP has been developed by

the local planning committee and approved by the KBE, and

2.The district shows no significant change in enrollment, educational programs

or building needs since the last district facility plan was developed.

Approve requesting a District Facilities Plan Waiver due to the district showing no significant change in enrollment, educational programs or building needs since the last district facility plan was developed. Requested by Charlie Owens, Maintenance Supervisor, and recommended by Dr. Ryan Neaves, Superintendent.

Background: In accordance with KRS 160.470 (House Bill 44), the Berea Independent Board of Education has proposed a General Fund tax levy for the fiscal year 2025-2026. The proposed tax rates and expected revenues have been calculated and are detailed below.

Proposed Tax Rates:

• Real Property: 86.7 cents per $100 of assessed value (including 0.2 cents for exonerations)
• Personal Property: 88.0 cents per $100 of assessed value (including 0.2 cents for exonerations)

Compensating Tax Rates:

• Real Property: 83.2 cents per $100 of assessed value
• Personal Property: 87.8 cents per $100 of assessed value

These compensating tax rates are projected to produce $2,820,326.

Motion Passed:  Approve the proposed General Fund tax levy of 86.7 cents on real property and 88.0 cents on personal property for the fiscal year 2025-2026 passed with a motion by Ms. Sarah Rohrer and a second by Mr. Nathaniel Hackett.

Purpose:
To set the motor vehicle tax rate for the fiscal year 2025-2026 in compliance with KRS 157.440 and other applicable regulations.

Background:
The motor vehicle tax rate for the previous year was set at 59.1 cents per $100 of assessed value. The proposed rate for the fiscal year 2025-2026 will be 59.1 cents per $100 of assessed value, as calculated under KRS 157.440.

Recommendation:
It is recommended that the Board approve the motor vehicle tax rate of 59.1 cents per $100 of assessed value for the fiscal year 2025-2026, as outlined in the report generated by the Kentucky Department of Education. 2026. Requested by Nathan Sweet, Director of Operations, and recommended by Dr. Ryan Neaves, Superintendent.

• VI_B_Report3BereaIndependent1_0

Motion Passed:  Approve the motor vehicle tax rate of 59.1 cents per $100 of assessed value for the fiscal year 2025-2026 passed with a motion by Mr. Tom McCay and a second by Mr. Nathaniel Hackett.

Motion Passed:  Approval to adjourn the meeting passed with a motion by Mr. Nathaniel Hackett and a second by Ms. Sarah Rohrer.

All meetings will begin at 7:00 p.m. in the Kennedy Theater except for work session meetings and those noted which will take place in the Central Office.

2025 Meeting Schedule

Monday, January 27, 2025                   Kennedy Theater

Monday February 17, 2025                  Kennedy Theater

Monday, March 17, 2025                      Kennedy Theater

Monday, March 31, 2025                     Kennedy Theater (Special Called Meeting)

Monday, April 14, 2025                       Central Office (Special Called Meeting--8 AM)

Monday, April 21, 2025                       Kennedy Theater

Monday, May 19, 2025                        Kennedy Theater (Special Called Meeting--6:50 PM)

Monday, May 19, 2025                        Kennedy Theater

Monday, June 16, 2025                       Kennedy Theater

Monday, July 21, 2025                        Kennedy Theater

Monday, August 18, 2025                    Kennedy Theater

Monday, September 15, 2025              Kennedy Theater

Monday, October 20, 2025                   Kennedy Theater

Monday, November 3, 2025                Central Office (Assessment – Work Session)

Monday, November 17, 2025               Kennedy Theater

Monday, December 15, 2025               Kennedy Theater