Berea Independent
April 21, 2025 7:00 PM
BEREA INDEPENDENT BOARD OF EDUCATION
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I. CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG
II. ADOPTION OF AGENDA
Actions Taken

Motion Passed:  Approval of the agenda as written was passed with a motion by Ms. Sarah Rohrer and a second by Mr. Nathaniel Hackett.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Mr. J. Morgan Yes
Ms. Sarah Rohrer Yes
III. COMMUNICATION
III.A. Board Report
III.A.1. Announce the Newly-Hired Superintendent
Rationale

Approve the contract presented to the Board for the Superintendent of Berea Independent School District, beginning on July 1, 2025. Requested and recommended by J. Morgan, Board Chair.

Actions Taken

Motion Passed:  Approve the contract presented to the Board for the Superintendent of Berea Independent School District, Dr. Ryan Neaves, beginning on July 1, 2025 passed with a motion by Ms. Sarah Rohrer and a second by Mr. Nathaniel Hackett.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay No
Mr. J. Morgan Yes
Ms. Sarah Rohrer Yes
III.A.2. Superintendent Report
Rationale

See Board Policies 03.131-03.1313 "The Superintendent shall make all appointments, promotions, and transfers of certified personnel for positions authorized by the Board and, at the first meeting following the actions, shall notify the Board of same. Such notification shall be recorded in the Board minutes."

III.A.3. Financial Report
Attachments
III.A.4. Attendance and Enrollment
Attachments
III.B. School Reports
Attachments
III.B.1. Elementary
III.B.2. Middle School
III.B.3. High School
III.C. Audience Comments
IV. BUSINESS/CONSENT ITEMS FOR BOARD CONSIDERATION
Actions Taken

Motion Passed:  Approval of the Business/Consent Items for Board Consideration passed with a motion by Mr. Nathaniel Hackett and a second by Dr. Jacqueline Burnside.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Mr. J. Morgan Yes
Ms. Sarah Rohrer Yes
IV.A. Minutes
Rationale

Approve the minutes of the board meetings on 3/17/25, 3/31/25, and 4/14/25. Requested by Christine Knight, Secretary, and recommended by Dr. Elmer Thomas, Acting Superintendent.

Attachments
IV.B. Financial Reports
Rationale

Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Nathan Sweet, Finance Director and recommended by Dr. Elmer Thomas, Acting Superintendent.

Attachments
IV.C. Memorandum of Agreement-Office of Vocational Rehabilitation
Rationale

Approve the Memorandum of Agreement (MOA) with the Office of Vocational Rehabilitation (OVR) from July 1, 2025, through June 30, 2026, requested by Jennifer Whitt, Director of Exceptional Children, and recommended by Dr. Elmer Thomas, Acting Superintendent.

 

Attachments
V. BUSINESS/ACTION ITEMS FOR BOARD CONSIDERATION
V.A. Staffing Allocation
Rationale

Per Board of Education Policy 02.4331, approve the staffing allocation in order to be compliant with KRS 157.360 and KRS 160.345. Requested by Nathan Sweet, Finance Director, and recommended by Dr. Elmer Thomas, Superintendent.

Attachments
Actions Taken

Motion Passed:  Per Board of Education Policy 02.4331, approve the staffing allocation in order to be compliant with KRS 157.360 and KRS 160.345 passed with a motion by Mr. Nathaniel Hackett and a second by Dr. Jacqueline Burnside.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Mr. J. Morgan Yes
Ms. Sarah Rohrer Yes
V.B. School Facilities Construction Commission (SFCC) Offer of Assistance - KETS
Rationale

Approve the Kentucky Department of Education's FY2025 KETS (Kentucky Education Technology System) Offer of Assistance in the amount of $7,551. As per the terms of the offer, this amount must be matched equally by the Board and allocated to the restricted education technology fund: Fund 2, Project 162L EdTech Account. Requested by Daniel Montoya, District Technology Coordinator, and recommended by Dr. Elmer Thomas, Acting Superintendent.

Attachments
Actions Taken

Motion Passed:  Approve the Kentucky Department of Education's FY2025 KETS (Kentucky Education Technology System) Offer of Assistance in the amount of $7551 passed with a motion by Mr. Tom McCay and a second by Mr. Nathaniel Hackett.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Mr. J. Morgan Yes
Ms. Sarah Rohrer Yes
V.C. First Reading: Approval of Policy Revision: Model Procurement Code Purchasing (04.32)
Rationale

Recommended Action:
Approve the first reading of the proposed revision/addition to Policy 04.32, Model Procurement Code Purchasing, to require Board approval for purchases greater than $15,000, requested by Nathan Sweet, Finance Director, and recommended by Dr. Elmer Thomas, Acting Superintendent.

Attachments
Actions Taken

Motion Passed:  Approve the first reading of the proposed revision/addition to Policy 04.32, Model Procurement Code Purchasing, to require Board approval for purchases greater than $15,000 passed with a motion by Mr. Tom McCay and a second by Mr. Nathaniel Hackett.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Mr. J. Morgan Yes
Ms. Sarah Rohrer Yes
VI. BOARD MEMBER COMMENTS
VII. ADJOURNMENT
Actions Taken

Motion Passed:  Approval to adjourn the meeting passed with a motion by Mr. Nathaniel Hackett and a second by Mr. Tom McCay.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Mr. J. Morgan Yes
Ms. Sarah Rohrer Yes
VIII. 2025 Meeting Schedule
Rationale

All meetings will begin at 7:00 p.m. in the Kennedy Theater except for work session meetings and those noted which will take place in the Central Office.

 

2025 Meeting Schedule

Monday, January 27, 2025                   Kennedy Theater

Monday February 17, 2025                  Kennedy Theater

Monday, March 17, 2025                      Kennedy Theater

Monday, March 31, 2025                     Kennedy Theater (Special Called Meeting)

Monday, April 14, 2025                       Central Office (Special Called Meeting--8 AM)

Monday, April 21, 2025                       Kennedy Theater

Monday, May 19, 2025                        Kennedy Theater

Monday, June 16, 2025                       Central Office

Monday, July 21, 2025                         Central Office

Monday, August 18, 2025                    Kennedy Theater

Monday, September 15, 2025              Kennedy Theater

Monday, October 20, 2025                   Kennedy Theater

Monday, November 3, 2025                Central Office (Assessment – Work Session)

Monday, November 17, 2025               Kennedy Theater

Monday, December 15, 2025               Kennedy Theater