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I.
Call to Order
Board Chair
BOARD MISSION STATEMENT
The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
and entrusted with their children,
pledges to support the mission of the NELSON COUNTY SCHOOL DISTRICT
by setting visionary direction through effective policy, oversight
and efficient resource management.
VISION STATEMENT
QUALITY EDUCATION NOW-LEARNING FOR LIFE
II.
Changes to the Agenda
III.
Student/Employee Performance: Cox's Creek
Supt. Lantz
IV.
Student/Employee Recognition
Supt. Lantz
V.
Operations Consent Agenda
Board Chair
Motion Passed: Motion to approve consent items as presented passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
V.A.
Information: Personnel Actions
V.B.
Treasurer's Report
V.C.
Bills and Claims
V.D.
MUNIS Report
V.E.
Leaves of Absence
V.F.
Minutes from Previous Meeting
V.G.
Overnight/Out-of-State Trips
· Amber Houck, NCHS, to take 30 students, grades 9 - 12, to the Kentucky FFA Leadership Training Center, June 21-25, 2010, in Hardinsburg, Ky.
· Kim Goff, Bloomfield Middle, to take 4 - 8 students, grades 6 - 8, to the Kentucky United Nations Assembly, March 7 - 9, 2010, in Louisville, Ky.
· David Sparrow, NCHS, to take 30 students, grades 9-12, to the Spring Break Baseball Expo, April 4 - 10, 2010, in Coco Beach, Fla.
· Jessica Sparrow, NCHS, to take 31 students, grades 11 & 12, to tour Washington, D.C., June 2 – 5, 2010
· Clara Fulkerson, CRC, to take 10 students, grades 4 – 10, to the Berea Mountain Folk Festival, March 19-20, 2010, in Berea, Ky.
VI.
Student Support Services
Board Chair
VI.A.
Construction Update
VI.B.
Change Orders
VI.B.1.
Change Order # 31: Foster Heights
A wall to divide rooms 150 and 150A was found to be unnecessary. Deletion of wall resulted in a credit of $34.00 from CDI Carpet Decorators, Inc.
Motion Passed: Action to approve Change Order #31, Foster Heights renovation/addition, was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.
VI.B.2.
Change Order # 34: Foster Heights
Architects concluded that two rather than three coats of finish are sufficient for metal roof and soffit panels. A credit of $7,916.00 from The Zero Company was realized.
Motion Passed: Action to approve Change Order #34, Foster Heights renovation/addition, was passed with a motion by Mr. Larry Pate and a second by Mr. Damon Jackey.
VI.B.3.
Change Order # 35: Foster Heights
In order to provide cooling in the cafeteria and kitchen areas at the opening of current school year, a temporary water connection to the HVAC system had to be made. The Lusk Group provided all labor and materials to complete required work for $3,643.00.
Motion Passed: Action to approve Change Order #35, Foster Heights renovation/addition, was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.
VI.B.4.
Change Order # 36: Foster Heights
Concealing electrical conduit in a new chase, rather than exposed, resulted in a credit of $874.69 from Riggs Electrical, Inc
Motion Passed: Action to approve Change Order #36, Foster Heights renovation/addition, was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.
VI.B.5.
Change Order # 37: Foster Heights
Miscellaneous masonry changes were completed at the kitchen area and wall enclosing transformer. Changes resulted in an addition of $713.00 to the contract of PCM Construction, Inc.
Motion Passed: Action to approve Change Order #37, Foster Heights renovation/addition, was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.
VI.B.6.
Change Order # 39: Foster Heights
Soft sub grade in the bus loop required the removal of asphalt originally scheduled to remain. Bardstown Asphalt Co., Inc. will provide all labor and materials to resurface area removed for $2542.00.
Motion Passed: Action to approve Change Order #39, Foster Heights renovation/addition, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.
VI.B.7.
Change Order # 41: Foster Heights
Original specifications stipulated a wall mounted rack for the IDF room. It was determined, in conjunction with District technology, that a floor mounted rack would better serve long term technology needs. Cost of rack is $368.89. Detail for providing power to automatic sinks was not shown on drawings. Cost for inclusion of omitted wiring is $2222.37. Total for this change order to Riggs Electrical, Inc. is $2591.26.
Motion Passed: Action to approve Change Order #41,Foster Heights renovation/addition, was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.
VI.B.8.
Change Order # 42: Foster Heights
An existing wall in each of two restroom banks was demolished and reconstructed. Walls were originally indicated to remain, but with installation of new utilities it was found that the walls were not stable. PCM Construction, Inc. will provide all labor and materials to reconstruct both walls for a cost of $5,880.00.
Motion Passed: Action to approve Change Order #42, Foster Heights renovation/addition, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Frank Hall.
VI.B.9.
Change Order # 43: Foster Heights
An existing wall in each of two restroom banks was demolished and reconstructed. Walls were originally indicated to remain, but with installation of new utilities it was found that the walls were not stable. Badgett Constructors, LLC will provide all labor and materials to
demolish and remove existing wall, remove existing footer, and pour new footers for a cost of $7,377.34.
Motion Passed: Action to approve Change Order #43, Foster Heights renovation/addition, was passed with a motion by Mr. Larry Pate and a second by Mr. Adam Wheatley.
VI.B.10.
Change Order # 2: Thomas Nelson High School
Unsuitable soil was found below building sub grade. Unsuitable soil will be removed and replaced with stone and fabric. Kelsey Construction will provide all labor and materials for a cost of $13,581.60.
Motion Passed: Action to approve Change Order #2, Thomas Nelson High School, was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.
VI.C.
BG1s
VI.C.1.
BG1-TNHS Phase 2
Motion Passed: Action to approve the BG1 for Thomas Nelson High School construction phase 2 was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.
VI.C.2.
BG1 - Foster Heights Phase 2
Motion Passed: Action to approve the BG1 for Foster Heights Elementary Phase 2 was passed with a motion by Mr. Adam Wheatley and a second by Mr. Frank Hall.
VI.C.3.
BG1 - Cox's Creek Roof
Motion Passed: Action to approve the BG1 for roof replacement at Cox's Creek Elementary was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.
VI.C.4.
BG1 - NCHS Athletic Complex Phase 2
Motion Passed: Action to approve the BG1 for Nelson County High School Athletic Complex Phase 2 was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.
VI.D.
Architect/Contract Approval: CCES Roof
Approval of Studio Kremer as the Architectural firm for the roof replacement at Cox’s Creek Elementary school and approval for the attached contract in accordance with 702 KAR 4:160 is required.
Motion Passed: Action to approve Studio Kremer as the architectural firm and the architect's contract for the roof replacement at Cox's Creek School in accordance with 702 KAR 4:160 was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.
VI.E.
Free & Reduced Lunch Agreement
The district is required to submit a “Disclosure of Free and Reduced Price Information Agreement for Nelson County Schools” in order to remain compliant with the National School Lunch Act (NSLA). The agreement maintains that the district will comply with all NSLA-related regulations.
Motion Passed: Action to approve the "Disclosure of Free and Reduced Price Information Agreement for Nelson County Schools" was passed with a motion by Mr. Larry Pate and a second by Mr. Damon Jackey.
VI.F.
SFCC Offer of Assistance: Technology
Each year the School Facilities Construction Commission issues offers of assistance to school districts in the area of technology. We are required to match this on a dollar for dollar basis. The current offer is $65,096.
Motion Passed: Action to approve the SFCC Technology Offer of Assistance in the amount of $65,096 was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.
VII.
Student Instructional Services
Board Chair
VII.A.
Special Education Presentation
A PRESENTATION WILL BE MADE TO THE BOARD OF EDUCATION ON THE USE OF ASSISTIVE TECHNOLOGY FOR COMMUNICATION, ACCESS TO CURRICULUM AND TO IMPROVE BEHAVIOR FOR STUDENTS WITH DISABILITIES.
An Assistive Technology Team comprised of district special education staffed has been established and trained for the purpose of evaluating the assistive technology needs of students identified with disabilities.
Assistive technology is a required component under the federal law for the development of appropriate programs for students with disabilities. The needs for assistive technology must be considered annually as part of a required annual review of each student’s program.
In the past, the district contracted for assistive technology evaluations through private vendors and agencies. Often the evaluations were conducted in isolation of the educational setting and recommended equipment that later proved ineffective or inappropriate for the student or classroom setting. In the event that additional recommendations or follow up was needed, it resulted in additional cost for the district.
We have identified key instructional positions (Speech pathologist, special edcuatin teachers, occupational therapist and physical therapist) to be trained and serve as the district assistive technology team. These individuals attended the ATIA National Conference and have begun to implement the process and use of assistive technology across the district.
A brief demonstrator will be provided by students who are using the technology.
VII.B.
Curriculum Resource Consultant Program
VII.C.
Certified Evaluation Plan
Motion Passed: Action to revise the Certified Evaluation Plan as recommended was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.
VII.D.
Board Procedure Revisions
VII.D.1.
Procedure 03.18 AP 21:Evaluation Appeal Form
The district’s administrative procedure of “Evaluation Appeal Form 03.18 AP 21” has conflicting timelines with the district’s policy “Evaluation 03.18”.
Motion Passed: Action to approve the modifications to Procedure 03.18 AP 21, Appeal Form, as presented was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
VII.D.2.
Procedure 03.18 AP 11:Evaluation Appeal Process
The Kentucky Department of Education has recommended that there be some changes to the wording of the district’s administrative procedure of “Appeals / Hearings 03.18 AP 11”.
Motion Passed: Action to approve modifications to Procedure 03.18 AP 11, Evaluation Appeal Form, as presented was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
VII.E.
Grants
VII.E.1.
ESSC Grant
The major purpose of the Elementary and Secondary School Counseling (ESSC) grant program is to enable schools to expand or develop counseling programs in elementary and secondary schools. The project period is up to 36 months and the estimated average award is $350,000, with a maximum request of $400,000. This grant program is funded through the U.S. Department of Education, Office of Safe and Drug Free Schools. This grant does not require matching funds. The Dept. of Education estimates one in five children and adolescents will experience a significant mental health problem during their school years. The ESSC grant program supports the hiring and training of qualified school counselors, school psychologists, school social workers, and child and adolescent psychiatrists. Additional personnel in this area has been identified as a significant need for in the Nelson County School District. This grant application will seek funding of up to $400,000 for the employment of additional school-based mental health professionals to expand and enhance services in this area.
Motion Passed: Action to approve the ESSC (Elementary and Secondary School Counseling) grant application was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.
VIII.
Guest Comments
Board Chair
Guest Comment Policy
Any person wishing to address the Board may do so by following these rules:
Individuals representing themselves are limited to 3 minutes.
Individuals representing a group are limited to 5 minutes.
Please step up to the microphone, state your name and address, and, if you represent a group, state the name of the group you are representing.
IX.
Adjourn Regular Session
Board Chair
Motion Passed: Action to adjourn the regular session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Frank Hall.
X.
Convene Executive Session
Motion Passed: Action to convene an executive session of the Nelson County Board of Education was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.
XI.
Adjourn Executive Session
Motion Passed: Action to adjourn the Executive Session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.
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